Managing Contacts In Address Book - Toshiba E-STUDIO477S Advanced Manual

Managing contacts in address book

Contacts registered in the address book can be listed from the
screen displayed when the [FAX] button on the control panel is
pressed, for example. When transmitting a fax or internet fax,
you can easily specify the recipients by selecting from the
address book list. Furthermore, the address book can also be
used to specify E-mail addresses for Scan to E-mail
transmission.
In the address book, you can register up to 3000 contacts,
which can contain a fax number, an e-mail address, or both.
When the FAX Unit is installed, you can also specify fax
transmission options for each contact, such as transmission
type, ECM, quality transmission, and subaddress settings.
Note
• To send and receive faxes, the FAX Unit must be installed.
• Depending on the model, you can use E-mail addresses
registered in the address book as destinations for Scan to
E-mail or Internet Fax only when the Scanner Kit or Printer/
Scanner Kit is installed.
On the [SINGLE] tab of the ADDRESS BOOK menu, you can
perform the following operations to manage contacts.
 P.152 "Creating new groups"
 P.153 "Editing or deleting groups"
 P.156 "Searching for groups"
Memo
You can import and export address book data in the TopAccess
administrator mode. For details, refer to the TopAccess Guide
"Chapter 8: [Administration] Tab Page".
 Creating new contacts
You can create new contacts in the address book. The
following two methods are available to create new contacts.
 P.147 "Registering contacts from the USER FUNCTIONS
using [ADDRESS] button"
 P.148 "Registering contacts from Log lists"
Registering contacts from the USER
FUNCTIONS using [ADDRESS] button
1
Press an undefined button to register a new
contact and press [ENTRY].
The ADDRESS BOOK REGISTRATION screen is
displayed.
Memo
• If the touch panel does not display an undefined
button, press
2
Press each button on the touch panel to
enter the following contact information.
Item name
FIRST NAME
LAST NAME
FAX NO.
2ND FAX
- 147 -
SETTING ITEMS (USER)
to display the next page.
Description
Press this button to enter the first
name of the contact. This name will
appear in the address book list on
the touch panel. You can enter up to
32 characters.
Press this button to enter the last
name of the contact. This name will
appear in the address book list on
the touch panel. You can enter up to
32 characters.
Press this button to enter the fax
number of the contact. You can
enter a number of up to 128 digits.
Press this button to enter the
second fax number of the contact.
(When repeated attempts to
connect to [FAX NO.] fail, fax is sent
to [2ND FAX] if registered.) You can
enter a number of up to 128 digits.
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