Page 1 ApeosPort-II 5010/4000/3000 DocuCentre-II 5010/4000 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................13 Preface ........................14 Using This Guide ....................... 15 Related Information Sources ................15 Organization of This Guide..................16 Conventions ......................17 Safety Notes ......................19 Electrical Safety ....................
Page 4 Copy ..........................53 Copying Procedure.....................54 Step 1 Loading Documents ...................54 Step 2 Selecting Features ..................56 Step 3 Entering a Quantity..................57 Step 4 Starting the Copy Job.................57 Step 5 Confirming the Copy Job in Job Status ............58 Operations during Copying..................59 Stopping the Copy Job ..................59 Changing the Number of Copies ................60 Interrupting the Copy Job ..................60 Copy ...........................62...
Page 5 Table of Contents ID Card Copying (Copying Both Sides of an ID Card) .......... 97 Job Assembly ......................98 Build Job (Processing Documents Scanned with Different Settings as One Job) 98 Sample Set (Checking the Finished Output of the Copy) ........100 Combine Original Sets (Adding Originals) ............
Page 6 Stamp (Adding a Stamp when Scanning a Document) ........136 Transmission Options....................138 Report / Read Receipts (Confirming Transmission Results) .......138 Communication Mode (Selecting a Communication Mode).........140 Priority Send / Delayed Start (Specifying Send Priority/Send Time) ....141 Send Header (Adding Sender Name and Phone Number to Faxes)....142 Cover Note (Transmitting Documents With a Cover Page) .........143 iFax Subject (Specifying the iFax Subject) ............145 iFax Comment (Mail Contents) (Editing the iFax Mail Contents)......146...
Page 7 Table of Contents Add Me........................ 183 Recipient(s)......................183 [Change Recipient Settings] Screen ..............184 From........................184 Subject ........................ 185 Message ......................185 Scan to Mailbox ....................... 186 Scan to PC ......................187 Transfer Protocol ....................187 Address Book...................... 188 Browse........................ 188 Specifying a Destination ..................
Page 8 Printing/Deleting Documents in the Mailbox.............210 [Mailbox - Print Settings] Screen .................210 Configuring/Starting Job Flow ..................213 Job Flow Restrictions...................216 Stored Programming....................217 Stored Programming Overview ................218 Registering/Deleting/Renaming Stored Programs ...........219 Registering Stored Programs ................220 Deleting Stored Programs ...................220 Entering/Changing a Stored Program Name ............221 Assigning/Changing Icons for Stored Programs..........221 Calling a Stored Program ..................222 Computer Operations ....................223...
Page 9 Table of Contents Step 4 Selecting a Menu Button on the [System Settings] Screen ..... 255 Step 5 Setting a Feature ..................256 Step 6 Exiting the System Administration Mode ..........256 System Settings Menu List ..................257 Entering Text ......................266 Common Settings ....................
Page 10 Fax Defaults......................307 Fax Control ......................308 File Destination/Output Destination ..............312 Reduce/Enlarge Presets..................312 Original Size Defaults ..................312 Local Terminal Information ..................313 iFax Control ......................314 E-mail/Internet Fax Settings ..................316 E-mail Control ......................316 Mailbox/Stored Document Settings ................319 Mailbox Settings ....................319 Stored Document Settings...................320 Setup Menu ......................322 Mailbox ........................322 Job Flow Sheets ....................324 Job Flow Sheet Keywords ...................328...
Page 11 Table of Contents Delayed Print ...................... 359 Public Mailbox..................... 360 Undelivered Faxes ....................361 Printing Pending Jobs....................363 Handling Error Terminations..................364 12 Machine Status ...................... 365 Overview of Machine Status..................366 Machine Status......................367 Machine Information ................... 367 Paper Tray ......................368 Overwrite Hard Disk....................
Page 12 Emptying the Hole Punch Container (When C-Finisher or C-Finisher with Booklet Maker is Installed)....................416 Replacing the Stamp Cartridge................417 Cleaning the Machine....................419 Cleaning the Exterior ...................419 Cleaning the Document Cover and Document Glass ..........419 Cleaning the Film and Constant Velocity Transport Glass ........420 Cleaning the Document Feeder Roller ..............421 Printing a Report/List....................422 15 Problem Solving .....................423...
Page 13 Table of Contents Staple Jams in the Staple Cartridge (For B-Finisher) ......... 531 Staple Jams in the Staple Cartridge (For C-Finisher or C-Finisher with Booklet Maker)......................... 533 Staple Jams in the Booklet Staple Cartridge (For C-Finisher with Booklet Maker) ..........................534 16 Appendix ........................
Page 15: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine. Preface .......................14 Using This Guide ..................15 Organization of This Guide ................. 16 Safety Notes ....................
Page 16: Preface
1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000 (hereafter referred to as “the machine”). This guide provides all the necessary copy/print/scan/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.
Page 17: Using This Guide
Using This Guide Using This Guide This section describes the organization of this guide. Related Information Sources We provide the following guides for optimum usage of the machine. Accompanying Manuals The machine comes with the following documentation, which is referred to as accompanying manuals.
Page 18: Organization Of This Guide
1 Before Using the Machine Organization of This Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this guide as well as cautions on using the product safely and legally. 2 Product Overview Describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature.
Page 19: Conventions
Organization of This Guide 14 Maintenance Describes procedures for replacing consumables, cleaning the machine, calibration, and printing reports/lists. 15 Problem Solving Describes measures for paper jams, and actions when an error message appears. 16 Appendix Describes the machine specifications, optional accessories, and cautions/restrictions. 17 Glossary A glossary of terms used in this guide.
Page 20 1 Before Using the Machine In this guide, the orientations of originals and paper loaded in trays are described as follows: , ,Long Edge Feed (LEF):The long edge of the paper is positioned to enter the machine first. ,Short Edge Feed (SEF):The short edge of the paper is positioned to enter the machine first.
Page 21: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information Follow all warning instructions marked on this product. The warning marks stand for the...
Page 22: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 23: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 24 1 Before Using the Machine DocuCentre ApeosPort 1185 1185 1340 1340 (mm) DocuCentre with High Capacity Feeder 1185 1440 DocuCentre, with B-Finisher and Side Tray 1185 1000 2140 DocuCentre, with C-Finisher and Side Tray...
Page 25: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 26 RESET button returns to the projected position. This is the end of the check procedure. 4) Push the RESET button again and make sure the button is kept retracted. If the circuit does not work properly, contact your local Fuji Xerox representative.
Page 27: Consumable
Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 28 1 Before Using the Machine If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water.
Page 29: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (CB) This product has been tested and found to comply with IEC60950-1:ed.1 and certified...
Page 30: Environment
Proper disposal is required for drums and toner cartridges no longer needed. Do not open drum and toner cartridge containers. Return them to your local Fuji Xerox representative.
Page 31: About License
About License About License RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 32: Jpeg Code
1 Before Using the Machine JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 33: Openldap
About License WHETHER CONTRACT, STRICT LIABILITY, TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project.
Page 34 1 Before Using the Machine Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission.
Page 35: Des
About License written prior permission. Title to copyright in this Software shall at all times remain with copyright holders. OpenLDAP is a registered trademark of the OpenLDAP Foundation. Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All Rights Reserved. Permission to copy and distribute verbatim copies of this document is granted.
Page 36: Legal Notice
1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 37: Product Overview
2 Product Overview This chapter describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature. Machine Components.................36 Power On / Off ....................40 Circuit Breaker ....................42 Power Saver Mode ..................
Page 38: Machine Components
2 Product Overview Machine Components This section describes the main components and functions of the machine. Component Function Duplex automatic Automatically feeds 2 sided originals from a stack. document feeder Note • In this manual, the duplex automatic document feeder is abbreviated as “document feeder”.
Page 39 Machine Components C-Finisher / C-Finisher with Booklet Maker " & Component Function Document glass Place original documents face down. C-Finisher (Optional) / C- Staples or punches output sheets. Finisher with Booklet Maker C-Finisher with Booklet Maker also folds output sheets and staple them. (Optional) Output tray Receives output sheets.
Page 40 2 Product Overview Component Function Document feeder glass Scans documents loaded in the document feeder. Toner cartridge Contains toner (image forming powder). Drum cartridge Contains a photo conductor to transfer toner. Note • The C-Finisher and the C-Finisher with Booklet Maker are optional. In some sections of this guide, they are referred to as "finisher".
Page 41 Machine Components LINE4 LINE2 LINE1 Component Function USB 2.0 interface Connected to a USB cable. connector (optional) Parallel interface connector Connected to a computer using a Centronics standard interface cable. 10BASE-T / 100BASE-TX Connected to a network cable. connector <RESET> button Automatically turns the power off if detecting current leakage.
Page 42: Power On / Off
2 Product Overview Power On / Off Turn on the power before operating the machine. The machine is ready for copy and print operation within 24 seconds after the power is turned on. The time may vary depending on the machine configuration. Turn the machine off at the end of the day or when it is not in use for a long period of time.
Page 43: Powering Off
Power On / Off Powering Off The procedure for turning the power off is as follows. Important • Turning off the power of the machine may cause loss of data being processed. Before turning the power off, make sure that all copy or print jobs have completely finished.
Page 44: Circuit Breaker
2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, <TEST> button the breaker will automatically cut off <RESET> button the power circuit to prevent any leakage or fire from occurring. The <RESET>...
Page 45: Power Saver Mode
Power Saver Mode Power Saver Mode The machine is installed with the Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: [Low Power mode] and [Sleep mode]. The machine enters the Low Power mode if the machine is left unused for a certain period of time.
Page 46 2 Product Overview Select [System Settings]. Select [Common Settings]. Select [Machine Clock/Timers]. Select [ Select [Auto Power Saver], and select [Change Settings]. Using [ ] and [ ], configure a power saver mode migration time in 1 minute increments. From Last Selection to Low Power Mode Set the time to move to the [Low Power Mode] after the last operation.
Page 47: Exiting The Power Saver Mode
Power Saver Mode Exiting the Power Saver Mode The following describes how to exit the Power Saver mode. The Power Saver mode is exited in the following instances: When the <Power Saver> button is pressed When data is received When the [Apply] button is clicked on CentreWare Internet Services Press the <Power Saver>...
Page 48: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or decrease the contrast. Touch screen Displays messages required for operation and buttons for various features.
Page 49 Control Panel Component Function <Interrupt> button/indicator Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again cancels the interrupt and resumes the suspended job.
Page 50: Customizing The Control Panel
2 Product Overview Customizing the Control Panel Use the following procedure to select the screen to be displayed when the machine is turned on or exited from the Power Saver mode, to select the screen to be displayed after Auto Clear, to assign features to <Custom> buttons, and to select the features to be displayed on the [All Services] screen.
Page 51 Control Panel Setting the Initial Screen Set the screen to be displayed after turning the machine on or exiting the Power Saver mode. This section describes how to set the [Send from Mailbox] screen as the initial screen, as an example. Select [Screen Default], and select [Change Settings].
Page 52 2 Product Overview The following is the procedure to change the [Language] button displayed at the upper right corner of the first page of the [All Services] screen to the [Stored Programming] button, as an example. Select [All Services], and select [Change Settings].
Page 53 Control Panel Changing the Feature Screen You can customize the screen layouts for the following features listed on the [All Services] screen. Copy Fax/Internet Fax E-mail Scan to Mailbox Scan to PC For information on how to change the settings, refer to "Copy Tab" (P.287), "General Settings Tab" (P.302), and "Screen Defaults"...
Page 55: Copy
3 Copy This chapter describes the basic copy procedures and the copy features provided by the machine. Copying Procedure ..................54 Operations during Copying ................. 59 Copy ......................62 Image Quality....................68 Layout Adjustment ..................70 Output Format.....................79 Job Assembly .....................98...
Page 56: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................54 Step 2 Selecting Features ......................56 Step 3 Entering a Quantity ......................57 Step 4 Starting the Copy Job.......................57 Step 5 Confirming the Copy Job in Job Status ................58 Step 1 Loading Documents There are two methods for loading documents:...
Page 57: Document Glass
Copying Procedure Remove any paper clips and Indicator staples before loading the document. Place the document (the front side of 2-sided document) face up in the center of the document feeder. Note • The indicator lights when the document is loaded correctly. If the indicator does not light up, the machine may be trying to detect a document on the...
Page 58: Step 2 Selecting Features
3 Copy Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 59: Step 3 Entering A Quantity
Copying Procedure Step 3 Entering a Quantity You can enter up to 999 for the number of copies. Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the touch screen. Numeric keypad If you enter an incorrect value, press the <C>...
Page 60: Step 5 Confirming The Copy Job In Job Status
3 Copy Load the next document. Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original] Step 5 Confirming the Copy Job in Job Status Press the <Job Status> button. <Job Status>...
Page 61: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. The following shows the reference section for each feature. Stopping the Copy Job ....................... 59 Changing the Number of Copies....................60 Interrupting the Copy Job......................60 Stopping the Copy Job To cancel the copy job in progress, follow the procedure below.
Page 62: Changing The Number Of Copies
3 Copy Select the job to cancel, and then select [Stop]. Changing the Number of Copies During scanning or copying the document, you can change the number of copy sets. Press either [Stop] on the touch screen or the <Stop> button on the control panel.
Page 63 Operations during Copying Set the number of copy sets with the numeric keypad. Press the <Start> button. After you have finished making the interrupt copy, press the <Interrupt> button. Note • The interrupt indicator goes out to indicate that the interrupt mode is exited. •...
Page 64: Copy
3 Copy Copy You can set the basic features on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ..............62 Paper Supply (Selecting the Paper for Copying) ................64 2 Sided Copying (Making 2 Sided Copies) ................66 Image Shift (Adjusting the Image Position) ................67 Edge Erase (Erasing Edges and Margin Shadows in the Document) .........67 Lighten/Darken (Adjusting the Copy Density)................67...
Page 65 Copy When [Proportional %] is Selected You can select a ratio from standard copy ratios, or can enter a ratio directly. Select a copy ratio, or specify a value. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.
Page 66: Paper Supply (Selecting The Paper For Copying)
3 Copy Width X%/Length Y% Allows you to specify reduction/enlargement ratios for the width and length within the range of 25 to 400% in 1% increments. Allows you to make the same ratio adjustment for the width and length at the same time.
Page 67 Copy Auto Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto], specify an option other than [Auto %] in [Reduce/Enlarge]. Trays (2nd and 3rd Buttons) Allows you to directly select the desired tray.
Page 68: Sided Copying (Making 2 Sided Copies)
3 Copy Enter a paper size using [ ], [ ], and [ Select a paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided or 2-sided documents on one or both sides of paper.
Page 69: Image Shift (Adjusting The Image Position)
Copy 1 Sided Makes a copy of a 2-sided document on one side of paper. Originals Head to Head Select this item when the front and back faces of the document are in the same orientation. Head to Toe Select this item when the front and back faces of the document are in opposite orientations.
Page 70: Image Quality
3 Copy Image Quality On the [Image Quality] screen, you can configure the image quality features. The following shows the reference section for each feature. Original Type (Selecting the Document Type)................68 Image Options (Adjusting Copy Density / Sharpness of images) ..........69 Background Suppression (Erasing the Background Color of Documents).........69 On the [All Services] screen, select [Copy].
Page 71: Image Options (Adjusting Copy Density / Sharpness Of Images)
Image Quality Image Options (Adjusting Copy Density / Sharpness of images) This feature allows you to adjust the copy density and sharpness levels. Note • [Lighten/Darken] of [Image Options] and [Lighten/Darken] of [Copy] are the same. Select [Image Options]. Adjust the copy density and sharpness with [ ] and [ Lighten/Darken...
Page 72: Layout Adjustment
3 Copy Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Book Copying (Copying Facing Pages onto Separate Sheets) ...........70 2 Sided Book Copy (Making 2 Sided Copies of Facing Pages) ..........71 Original Size (Specifying the Scan Size for the Document)............72 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......73 Edge Erase (Erasing Edges and Margin Shadows of the Document) .........74...
Page 73: Sided Book Copy (Making 2 Sided Copies Of Facing
Layout Adjustment Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this item when [Left Page then Right] or [Right Page then Left] is selected.
Page 74: Original Size (Specifying The Scan Size For The Document)
3 Copy Start Page & End Page Displays the [2 Sided Book Copy-Start Page & End Page] screen. Refer to "[2 Sided Book Copy-Start Page & End Page] Screen" (P.72). Binding Erase Erases the shadow from the center section of the document. You can set the binding erase width within the range from 0 to 50 mm in 1 mm increments.
Page 75: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Auto Size Detect Detects the document size automatically. Note • If the document size cannot be detected automatically, a screen to input the document size appears. Standard Size Select a document size from 11 options. You can change the sizes displayed on the screen. For information on the settings, refer to "Original Size Defaults"...
Page 76: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 77 Layout Adjustment Select [Image Shift]. Select any item. No Shift Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to adjust margins. Set the amounts of the top & bottom, and left & right margins within the range from 0 to 50 mm in 1 mm increments.
Page 78: Image Rotation (Changing The Orientation Of Images)
3 Copy [Image Shift - Side 2] Screen You can make settings for Side 2 on this screen. Select any item. No Shift Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. To make fine adjustments, set the amounts of the top and bottom, and left and right margins within the range from 0 to 50 mm in 1 mm increments.
Page 79: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Rotation Direction Displays the [Image Rotation - Rotation Direction] screen. Refer to "[Image Rotation - Rotation Direction] Screen" (P.77). [Image Rotation - Rotation Direction] Screen You can set the reference position for rotation. Select any item. Staple Position When the finisher is installed, [Staple Position] is displayed.
Page 80: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document to have the machine identify the top of the document. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the top of the document.
Page 81: Output Format
Output Format Output Format On the [Output Format] screen, you can configure features for outputting documents. The following shows the reference section for each feature. Copy Output (Specifying Finishing Options) ................79 Booklet Creation (Creating a Booklet)..................81 Covers (Attaching Covers to Copies)..................84 Transparency Separators (Inserting Blank Sheets between Transparencies)......
Page 82 3 Copy Select [Copy Output]. Select any item. Auto According to the enabled features, the machine automatically selects [Collated] or [Uncollated]. Copies are collated when any of the following features is used: auto document feeder, 2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 83: Booklet Creation (Creating A Booklet)
Output Format No Staple Stapling is not performed. Staple Position Select from five staple positions. 1 Staple 2 Staples, Top 1 Staple, Right 2 Staples 2 Staples, Right Important • In the following cases, the actual stapling position will be different from the stapling position specified on the screen: - When placing documents in Head to Top orientation and stapling at the upper-right corner of paper...
Page 84 3 Copy Important • Ensure that the orientation of the document and the [Original Orientation] setting of the [Layout Adjustment] screen are the same. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 85 Output Format [Booklet Creation-Covers] Screen You can attach a cover to a booklet. Select [On]. Select any item. Covers Blank Covers A blank sheet of paper is attached as the cover. Front Cover - 2 Sided The first page of the document is copied on the cover. When you only want to copy to the outside of the cover, insert a blank sheet of paper for the page that will become the inside of the cover.
Page 86: Covers (Attaching Covers To Copies)
3 Copy No Fold & Staple Does not fold or staple copy sheets. Folding Only Folds copy sheets in half. Fold & Staple Folds copy sheets in half and staples at the center. Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. A different type of paper (such as colored paper and heavyweight paper) can be used as the front and back covers of copies.
Page 87: Transparency Separators (Inserting Blank Sheets Between Transparencies)
(or for distribution) is loaded in the same orientation as that of the transparencies. Important • Use V516 (Xerox film [no border]) transparency sheets. Using transparency sheets for color (V556/V558 [with white border]) may cause a malfunction or paper jam.
Page 88: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
3 Copy • When Image Shift is set, shift is executed on the whole document. For this reason, image loss at the edge of the original may occur depending on the size of the document image. • When Edge Erase is set, it is carried out for each document page. •...
Page 89: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Paper Tray Settings Displays the [Poster-Paper Tray Settings] screen. Select the paper tray to use. When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen" (P.65). When [Enlargement %] is Selected You can specify a different ratio for the height and width. Use [ ] and [ ] to specify the...
Page 90: Annotation (Adding A Stamp/A Date/Page Numbers To Copies)
3 Copy Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper. Side by Side The specified number of images are arranged with no space on the paper. Annotation (Adding a Stamp/a Date/Page Numbers to Copies) This feature allows you to add a stamp, a date, and page numbers onto copies.
Page 91 Output Format No stamp is added. A stamp is added. Text Displays the [Stamp-Text] screen. On the screen, you can select stamp text from eight options, or from the user-defined text strings that can be specified in the System Administration mode. For information on how to define stamp text, refer to "Annotation - Create Stamps"...
Page 92 3 Copy [Page Number] Screen This screen allows you to select a page-number style and a page-number position. Select any item. No page number is added. Page Number Adds page numbers to copies. Bates Stamping Allows you to specify a prefix string and the number of digits to be used for page numbers.
Page 93 Output Format 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-) 1/N, 2/N, 3/N Adds page numbers, and the total number of pages to the right of each page number (Example: 1/50, 2/50) If [1/N, 2/N, 3/N] is selected, you can select the following items: Auto...
Page 94: Watermark (Printing Control Numbers On The Background Of Copies)
The maximum number of scannable pages is 999 per job. For multiple jobs, the maximum number of pages is 6,000 pages for all the jobs when the documents are A4 (Xerox standard size). These values are approximate and may vary depending on the paper type, size, and orientation of the original documents.
Page 95 Output Format [Watermark - Control Number] Screen You can set a control number within the range from 1 to 999. Select [On]. Set the start number using [ ] and ] or with the numeric keypad. No control number is printed. A control number is printed.
Page 96 3 Copy [Watermark - Date & Time] Screen You can print the date and time that the copy job started. For information about the format for the date, refer to "Date Format" (P.274). Select [On]. No date or time is printed. The date and time are printed.
Page 97: Secure Watermark (Managing Document Security)
Output Format Outline Enables the feature. When the copy is copied again, the text embedded in the background of the copy is printed as outline text. For information on the background patterns, refer to "Background Pattern" (P.276). You can also set the character size, density, and other watermark print settings in the System Administration mode.
Page 98: Folding (Outputting Bi-Folded Paper)
3 Copy Prevent Duplication Prevents document duplication. Any documents with a copy protection code cannot be copied. Important • This setting also prevents scan and fax operations. Text Displays the [Secure Watermark -Text] screen. Refer to "[Secure Watermark-Text] Screen" (P.96). [Secure Watermark-Text] Screen You can embed hidden text into copies.
Page 99: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
Output Format Preset Repeat Image (Making Multiple Copies on a Single Sheet) Repeatedly copies one original onto equally divided areas according to the specified number of copies. Note • When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur at edges depending on the image size of the document.
Page 100: Job Assembly
3 Copy Job Assembly On the [Job Assembly] screen, you can configure features such as Build Job and Sample Set. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ......98 Sample Set (Checking the Finished Output of the Copy)............100 Combine Original Sets (Adding Originals) ................101 Form Overlay (Making Copies to Overlay Documents)............102...
Page 101 Job Assembly Booklet Creation For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.81). Covers For information on the feature, refer to "Covers (Attaching Covers to Copies)" (P.84). Annotation For information on the feature, refer to "Annotation (Adding a Stamp/a Date/Page Numbers to Copies)" (P.88).
Page 102: Sample Set (Checking The Finished Output Of The Copy)
3 Copy [Build Job - Chapter Start/Separators] Screen This screen allows you to divide copy sets or insert separators. Select any item. The next stack of documents is copied after the previous stack. Chapter Start The next stack of documents is copied from Side 1 of a new sheet of paper. If [Chapter Start] is not selected and copying of the first loaded document ends on Side 1, copying for the next document will begin on Side 2 of the last page of the first document.
Page 103: Combine Original Sets (Adding Originals)
Job Assembly [Copy Job] screen The machine pauses and displays the [Copy Job] screen after the sample set is copied. Setting Change The [Setting Change] screen is displayed. Uncheck the settings you want to cancel. This button is displayed only when there are any settings that can be cancelled for the job.
Page 104: Form Overlay (Making Copies To Overlay Documents)
3 Copy In the screen displayed during scanning documents with the document feeder with specifying Collated, [Last Original] is selected. In the screen displayed during scanning documents with the document feeder with specifying Collated, [Next Original] is selected. [Copy Job] screen The [Copy Job] screen is displayed when copying begins.
Page 105: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the area to be deleted from an document image. Select [Delete Outside/Delete Inside]. Select any item. No area is deleted. Delete Outside Deletes the outside of the selected area.
Page 106 3 Copy Enter the value for Y2 into [Y2] using the numeric keypad, and select [Next]. Note • To change the coordinates you have entered, select [Next], move , and then enter the value again. • If all of [X1], [Y1], [X2], and [Y2] are set to [0], the area will be invalid. •...
Page 107: Fax
4 Fax This chapter describes the basic fax procedures and the fax features provided by the machine. Important • The fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Fax Procedure ..................106 Operations during Faxing .................112 About Internet Fax ..................114...
Page 108: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax operations. The following shows the fax flow and reference sections. Step 1 Loading Documents .......................106 Step 2 Selecting Features ......................108 Step 3 Specifying Destinations ....................109 Step 4 Starting the Fax Job .......................110 Step 5 Confirming the Fax Job in Job Status ................111 Step 1 Loading Documents There are two methods for loading documents:...
Page 109 Fax Procedure Remove any paper clips and Indicator staples before loading the document. Place the document (the front side of 2-sided document) face up in the center of the document feeder. Note • The indicator lights when the document is loaded correctly. If the indicator does not light up, the machine may be trying to detect a document on the document glass.
Page 110: Step 2 Selecting Features
4 Fax Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 111: Step 3 Specifying Destinations
Fax Procedure The following shows the reference section for each feature. "General Settings" (P.129) "Layout Adjustment" (P.133) "Transmission Options" (P.138) "Advanced Features" (P.154) Step 3 Specifying Destinations Three methods are available to specify recipients: by phone number, by address number, and by group dial number. The following shows input methods supported by each method.
Page 112: Step 4 Starting The Fax Job
4 Fax To specify multiple recipients, select [Next Recipient] on the touch screen. Note • If you enter an incorrect value, press the <C> button and enter the correct value. • If the [Show Fax Number] check box is selected, no recipient is displayed on the list.
Page 113: Step 5 Confirming The Fax Job In Job Status
Fax Procedure Load the next document. Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Fax Job in Job Status Press the <Job Status> button. <Job Status>...
Page 114: Operations During Faxing
4 Fax Operations during Faxing The following describes the available operations during faxing. The following shows the reference section for each feature. Stopping the Fax Job.........................112 Changing the Scan Settings.......................113 Stopping the Fax Job To cancel scanning a fax document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 115: Changing The Scan Settings
Operations during Faxing Select the job to cancel, and then select [Cancel]. Changing the Scan Settings You can change the scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set [Resolution], [Original Size], and [Lighten/Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.131), "Original Size (Specifying the Scan Size for the Original)"...
Page 116: About Internet Fax
4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax (hereafter referred to as iFax) uses corporate intranets and the Internet to send or receive scan documents as e-mail attachments. Because iFax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 117 About Internet Fax Forwarding documents stored in mailboxes By enabling the forwarding feature and registering a forwarding e-mail address for a mailbox beforehand, the fax documents stored in the mailbox are automatically forwarded to the specified computer. The user, therefore, does not need to walk up to the machine to pick up the fax documents.
Page 118: Sending Ifax (Ifax Transmission)
4 Fax Features Unavailable for Sending iFax The following features are available for regular fax transmission, but are not available for iFax transmission. Screen Features Transmission Options Communication Mode Priority Send Delayed Start Send Header Cover Note Recipient Print Sets F Code Remote Mailbox Advanced Features...
Page 119 About Internet Fax • If TIFF-J is specified for the profile, the recipient's computer may not be able to display the attached TIFF file properly. In this case, specify the TIFF-S or TIFF-F profile. • If the destination machine is not the same model as this machine, it may not print data received from this machine.
Page 120: Useful Features
4 Fax Restricting incoming e-mail The machine can be configured to receive or reject e-mails received from specified domains. This feature is known as the "Domain Filter". You can register up to 50 domains as permitted or rejected domains. When receiving an e-mail, the machine check the Domain Filter settings. If the domain is registered as the domain to be rejected, the machine will not receive the e-mail.
Page 121 About Internet Fax document on the iFax-compatible machine, and is forwarded to its destinations. The fax transmission costs can be reduced by locating the fax gateway and fax machines within an area where the same local rate applies. Important • This feature is available only when the e-mail reception method on the fax gateway is set to SMTP.
Page 122 4 Fax Forwarding iFax The machine can automatically forward fax documents received in a mailbox or fax documents stored in a mailbox by using the Box Selector feature to the forwarding address specified for the mailbox as e-mail. With this forwarding feature, you can receive iFax documents on your computer without having to walk up to the machine to pick them up.
Page 123: About Server Fax
About Server Fax About Server Fax If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the Fax feature of a Server Fax server. When your machine does not support the Fax feature and supports the Server Fax feature only, the Server Fax feature will be enabled automatically.
Page 124 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features General Settings Resolution* Transmission Options Priority Send Cover Note Recipient Print Sets Remote Mailbox F Code Advanced Features Polling Store for Polling...
Page 125: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can specify recipients in [Fax/Internet Fax]. The following shows the reference section for each feature. iFax/Fax (Selecting iFax/Fax)....................123 Next Recipient (Sending Faxes to Multiple Recipients)............123 Specifying a Destination Using the Address Book ..............124 Speed Dialing (Specifying a Destination Using an Address Number) ........
Page 126: Specifying A Destination Using The Address Book
4 Fax Select the first recipient. Select [Next Recipient]. Note • Depending on the settings, the screen to re-enter the recipient may be displayed after specifying the recipient and then selecting [Next Recipient] on the touch screen. In that case, re-enter the recipient. Select the next recipient.
Page 127: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax Group Select this item to display pre-registered group dial numbers. You can select one or more group dial numbers on the screen. Select [ ] to return to the previous screen or [ ] to move to the next screen. Important •...
Page 128: Specifying A Destination Using A One Touch Button
4 Fax Specifying a Destination using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 001 to 070. For example, when the number you want to dial is registered to the address number 001, press one touch button 001.
Page 129: Entering Specific Symbols
Fax/Internet Fax Press the <Start> button. Note • The port numbers are "1", line 2 (LINE 2 jack) "2" and line 4 (LINE 4 jack) "4". • You can specify line 2 and line 4 when an option is installed. Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols from the touch screen.
Page 130 4 Fax Remove Removes the recipient. Details... The [Recipient Details] screen is displayed. You can confirm recipients or address numbers. Cancel Hides the pop-up menu.
Page 131: General Settings
General Settings General Settings You can set the basic features on the [General Settings] screen. The following shows the reference section for each feature. Lighten/Darken (Adjusting Fax Density)................. 129 2 Sided Originals (Transmitting 2-sided Originals)..............129 Original Type (Selecting the Document Type) ................ 131 Resolution (Specifying the Scanning Resolution) ..............
Page 132 4 Fax 2 Sided - Skip Blank Select this option to scan only the document pages that are not blank. You can send documents without concerning for which side is the front. Note • When [2 Sided - Skip Blank] is selected, the settings change as follows: - [Original Type]: [Text] - [Lighten / Darken]: [Normal] - [Reduce/Enlarge]: [100%]...
Page 133: Original Type (Selecting The Document Type)
General Settings Original Type (Selecting the Document Type) This feature allows you to select the type of the original document, such as text and photo documents. Select the original type. Text Select this item when transmitting a document that contains only text. Photo &...
Page 134 4 Fax Superfine (600dpi) Select this item when transmitting documents with extremely fine images. (600 x 600 pels/25.4 mm)
Page 135: Layout Adjustment
Layout Adjustment Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. 2 Sided Originals (Transmitting 2-sided Originals)..............133 Original Size (Specifying the Scan Size for the Original) ............133 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......
Page 136: Mixed Sized Originals (Scanning Different Size Documents Simultaneously)
4 Fax Note • If the document size cannot be detected automatically, a screen appears prompting you to enter the document size. • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "Paper Size Settings"...
Page 137: Book Scanning (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment Book Scanning (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 138: Reduce/Enlarge (Specifying A Scan Ratio)
4 Fax Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important • Some machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value.
Page 139 Layout Adjustment No stamp is added. A stamp is added.
Page 140: Transmission Options
4 Fax Transmission Options You can specify fax transmission conditions in the [Transmission Options] screen. The following shows the reference section for each feature. Report / Read Receipts (Confirming Transmission Results) ............138 Communication Mode (Selecting a Communication Mode) ............140 Priority Send / Delayed Start (Specifying Send Priority/Send Time)........141 Send Header (Adding Sender Name and Phone Number to Faxes) .........142 Cover Note (Transmitting Documents With a Cover Page) .............143 iFax Subject (Specifying the iFax Subject)................145...
Page 141 Transmission Options • You can only use the Delivery Receipts (DSN) feature to check the delivery of e-mail to servers that support this feature. Furthermore, if any of the e-mail servers on the transmission route do not support DSN, you cannot confirm the delivery of the e-mail, even if the e-mail has been delivered successfully.
Page 142: Communication Mode (Selecting A Communication Mode)
4 Fax Communication Mode (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. Important • When the speed dialing, one touch buttons, group dialing numbers, or address book is used to specify a recipient registered in an address number, the communications mode currently set to the address number is set and cannot be changed.
Page 143: Priority Send / Delayed Start (Specifying Send Priority/Send Time)
Transmission Options Priority Send / Delayed Start (Specifying Send Priority/Send Time) Priority Send allows you to give priority to a fax or polling job over other jobs. Delayed Start allows you to specify when to send your fax. Note • This feature is unavailable for iFax and Server Fax. •...
Page 144: Send Header (Adding Sender Name And Phone Number To Faxes)
4 Fax [Delayed Start - Start Time] Screen Specify the start time. Select [AM] or [PM]. Enter [Hours] and [Minutes]. Important • If you press the <Start> button after the specified time, the stored document will be sent at the specified time on the following day.
Page 145: Cover Note (Transmitting Documents With A Cover Page)
Transmission Options Cover Note (Transmitting Documents With a Cover Page) Cover Note is a feature for attaching a cover page to the document. It includes the recipient name, comment, sender name, machine fax number, number of pages, and send date and time. Note •...
Page 146 4 Fax [Cover Note - Comment - Recipient's Comment] Screen Select a comment to be added to the recipient field. Select any item. No comment is added to the recipient field. A comment is added to the recipient field. Select a comment from [Comment]. Comment The registered comments are displayed.
Page 147: Ifax Subject (Specifying The Ifax Subject)
Transmission Options Sender's Comment Prints the comment selected on the [Cover Note - Comment - Sender’s Comment] screen. Fax Number Prints the fax number of the machine. For G3 communications, "G3 ID" is printed. Number of Pages Prints the number of pages. Send Date and Time Prints the transmission date and time.
Page 148: Ifax Comment (Mail Contents) (Editing The Ifax Mail Contents)
4 Fax iFax Comment (Mail Contents) (Editing the iFax Mail Contents) You can edit iFax comments. Enter text using the keyboard or use a pre-registered comment. Note • This feature may not be available for some models. The optional package is necessary. For more information, contact our Customer Support Center.
Page 149: Recipient Print Sets (Printing Multiple Sets At The Destination Machine)
Transmission Options Recipient Print Sets (Printing Multiple Sets at the Destination Machine) This feature allows you to print multiple sets of a fax document at the destination machine. Note • This feature is not available for Server Fax. Select [Recipient Print Sets] on the [Transmission Options] screen.
Page 150 4 Fax Sending to Mailbox (Fax Signal Method) This feature allows you to send a document directly to a mailbox on the destination machine. The document can be printed on the destination machine. To use this feature, you need the mailbox number and passcode of the destination mailbox. Private Polling (Fax Signal Method) This feature allows you to retrieve a document from a mailbox on a remote machine by sending a polling request from your machine.
Page 151 Transmission Options Private Polling (Fax Signal Method) Select [Advanced Features] tab to display the [Advanced Features] screen. Select [Polling]. Select [On]. Select the [Transmission Options] tab to display the [Transmission Options] screen. Select [Remote Mailbox] on the [Transmission Options] screen. Select [On].
Page 152: F Code (Using F Code Transmission)
4 Fax • You can specify any machine that supports our DTMF method feature. • By registering destinations into address numbers using the above dialing formats, you can use the address numbers for the Private Polling feature. For information on how to register address numbers, refer to "Address Book"...
Page 153 Transmission Options Note • Mailbox reception using the DTMF method is possible, but the only signals that can be received are numerals, ∗, and #. • It may be possible to automatically print a document received in the mailbox depending on the mailbox settings.
Page 154: Ifax Profile (Specifying Ifax Profiles)
4 Fax Select [Polling] on the [Advanced Features] screen. Select [On]. Private Polling is not used. Private Polling is used. iFax Profile (Specifying iFax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between iFax-compatible machines. Note •...
Page 155 Transmission Options TIFF-S This profile is the iFax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method : MH Stored Document Size : A4 Resolution : Standard, Fine Note • If [Superfine (400 dpi)] or [Superfine (600 dpi)] is selected for [Resolution] on the [General Settings] screen, TIFF-S cannot be selected.
Page 156: Advanced Features
4 Fax Advanced Features You can set the polling and on-hook features in the [Advanced Features] screen. The following shows the reference section for each feature. Polling (Retrieving Documents from Remote Machines)............154 Store for Polling (Allowing Remote Machines to Retrieve Documents from Your Machine) 155 On-hook (Confirming Remote Machine Response Prior to Transmission)......157 Select [Fax/Internet Fax] on the [All Services] screen.
Page 157: Store For Polling (Allowing Remote Machines To Retrieve Documents From Your Machine)
Advanced Features Disables the Polling feature. Enables the Polling feature. Private Polling (DTMF Method) Select [Polling] on the [Advanced Features] screen. Select [On]. Disables the Private Polling feature. Enables the Private Poling feature. Enter numbers in the format for Manual Send or Auto Send. Format for Auto Send Use the keyboard that is displayed by selecting [Keyboard] on the [Fax/Internet Fax] tab.
Page 158 4 Fax Select [Store for Polling] on the [Advanced Features] screen. Select any item. Disables this feature. Public Mailbox Stores the document into the public mailbox on the machine. The document in the public mailbox can be retrieved by a remote machine. Private Mailbox Stores the document into a private mailbox on the machine.
Page 159: On-Hook (Confirming Remote Machine Response Prior To Transmission)
Advanced Features Delete Deletes the selected document. Selecting this button displays a confirmation screen. Select [Yes] on the screen to delete the document. Print Prints the selected document. On-hook (Confirming Remote Machine Response Prior to Transmission) Use this feature when using Manual Send. Manual Send is the transmission method that allows you to send a fax after you make a phone call to a destination machine and then check that the connection is established.
Page 160: Broadcast
4 Fax Broadcast This section describes setting Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).............158 Relay Broadcast (Transmitting Documents Through a Relay Station)........158 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) .......162 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation.
Page 161 Broadcast Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. The G3 mode is available. DTMF Method G3 fax machines that support Manual Send can make Relay Broadcast for the machine.
Page 162: Fax Signal Method
4 Fax Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method There are two methods in the DTMF method: Auto Send and Manual Send. Auto Send (transmitting without picking up the receiver) Select [Keyboard] to display the keyboard on the touch screen and enter in the following format.
Page 163 Broadcast Note • You can specify up to 20 locations for relay recipients. F Code Method When the machine is an initiating station, you can perform Relay Broadcast by registering the relay station’s F code and password (if necessary) to the machine. When the machine is a relay station, you can perform Relay Broadcast by registering the machine’s F code and password (if necessary) to an initiating station.
Page 164: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• Multiple Relay Broadcast can be performed from a secondary relay station. There are three Relay Broadcast methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. The G3 is available. DTMF Method G3 fax machines that support Manual Send can make Remote Relay Broadcast for the machine.
Page 165 Broadcast Where Contents Initiating Assign the relay station to an address number (001 to 500*) to set up the Relay Station Broadcast feature. Register the last two digits of the address number of the initiating station (which is already registered at a primary relay station) as a relay station ID. Register the address numbers or group dial number of the secondary relay stations (which are registered at a primary relay station) as broadcast recipients.
Page 166 4 Fax Auto Send (transmitting without picking up the receiver) Select [Keyboard] to display the keyboard on the touch screen and enter in the following format. Select [Next Recipient] to perform Multiple Relay Broadcast. Password A pre-registered two-digit number Note •...
Page 167 Broadcast Register the following information in the address numbers of the primary relay station and the secondary relay station in advance. Where Contents Primary Assign the initiating station either to an address number from 001 to 500* (when Relay the specification method for the initiating station is 3 digits in F Code) or to 001 Station to 099 (when the specification method for the initiating station is 2 digits in F Code).
Page 168 4 Fax Primary Relay Station ID The address number for the initiating station registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast. When the relay station ID is "00"...
Page 169: Receiving Faxes
Receiving Faxes Receiving Faxes There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 170: Using Manual Receive
4 Fax Using Manual Receive If the fax reception mode is set to [Manual Receive] when the machine rings to notify of an incoming call, pick up the receiver of the external telephone or select [On-hook] on the screen that appears. Note •...
Page 171: Facsimile Information Services
Facsimile Information Services Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service.
Page 172: When Not Using A Receiver
4 Fax When Not Using a Receiver Adjust the volume of the line monitor. We recommend setting the volume of the line monitor to [Loud] so that it is easy to hear the voice prompts. For information on how to change the volume of the line monitor, refer to "Line Monitor Volume" (P.270) Select [On-hook (Manual Send/ Receive)] on the [Advanced...
Page 173: Scan
5 Scan This chapter describes the basic scanning procedures and the scan features provided by the machine. To use the scan features, network settings are required. For information on the network settings, refer to the Network Administrator Guide. Important • The scan features are not available for some models. An optional package is necessary.
Page 174: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each step. Step 1 Loading Documents .......................172 Step 2 Selecting Features ......................174 Step 3 Starting the Scan Job......................176 Step 4 Confirming the Scan Job in Job Status ................177 Step 5 Saving the Scanned Data ....................177 Step 1 Loading Documents There are two methods for loading documents:...
Page 175 Scanning Procedure Remove any paper clips and Indicator staples before loading the document. Load the document (the front side of 2-sided document) face up in the center of the document feeder. Note • Load documents in the [Head to Left] orientation. When displayed on a computer, the documents are in the "Head to Top"...
Page 176: Step 2 Selecting Features
5 Scan Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting Features You can select features on the [General Settings] screen. On the [All Services] screen, you can select from 3 scan modes: E-mail, Scan to Mailbox, and Scan to PC.
Page 177 Scanning Procedure The following describes how to store scanned data into a mailbox. Press the <All Services> button. <All Services> button Select [Scan to Mailbox]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a mailbox to save the data Select each tab, and configure features as necessary.
Page 178: Step 3 Starting The Scan Job
5 Scan Step 3 Starting the Scan Job Press the <Start> button. Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed. • Scanning cannot be performed if a copy protection <Start>...
Page 179: Step 4 Confirming The Scan Job In Job Status
Use a network scan driver. Refer to "Importing to a TWAIN Compatible Application" (P.233). Import using Mailbox Viewer2 Use Mailbox Viewer2 (Fuji Xerox application software). Refer to "Importing Using Mailbox Viewer2" (P.235). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 180: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference for each operation. Stopping the Scan Job .......................178 Changing Scan Settings ......................179 Stopping the Scan Job To cancel scanning a document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 181: Changing Scan Settings
Operations during Scanning Select the job to cancel, and then select [Stop]. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set [Scan Resolution], [Original Size], [2 Sided Originals], [Lighten/Darken], and [Original Type].
Page 182: E-Mail
5 Scan E-mail You can scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Note • This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 183 E-mail Sets the selected address as BCC. Go to Displayed only when [Local Address List] is selected. Refer to "When [Local Address List] is Selected" (P.181). Details Displays detailed information on the selected recipient. Local Address List Displays the local address list. Refer to "When [Local Address List] is Selected"...
Page 184: Keyboard
5 Scan E-mail Address Searches with an e-mail address as a keyword. Selecting [Enter/Change Keyword] displays the screen for entering the keyword. Up to 128 characters are allowed. Example: myhost@example.com Custom Item This field is used to search with a keyword item other than the recipient name and e- mail address.
Page 185: Add Me
E-mail Backspace Moves the cursor back to delete one character. Shift Used for entering uppercase characters. Add Me This button is used to add the sender's address to [To], [CC], or [BCC]. Select [Add Me]. Select an option. Adds the sender's address to To. Adds the sender's address to CC.
Page 186: [Change Recipient Settings] Screen
5 Scan [Change Recipient Settings] Screen You can confirm and change the settings of the recipient. Select the item to be changed. E-mail Address To change the e-mail address, select [Change Settings] to display the keyboard and enter a new address. Recipient Name To change the recipient name, select [Change Settings] to display the keyboard and enter a new name.
Page 187: Subject
E-mail Subject Set the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject]. Enter a subject of up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...
Page 188: Scan To Mailbox
5 Scan Scan to Mailbox You can scan documents and save the scanned data into a mailbox of the machine. To use the [Scan to Mailbox] feature, select [Scan to Mailbox]. A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "Mailbox"...
Page 189: Scan To Pc
Scan to PC Scan to PC You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the FTP or SMB protocol to send the data to a computer on the network. The following shows the reference section for each feature. Note •...
Page 190: Address Book
5 Scan Address Book You can specify the server name, user name and other information from the address book. For information on settings of the address book, refer to "Address Book" (P.328). Select [Address Book]. Select the destination in which the data is stored.
Page 191 Scan to PC Enter information using the keyboard on the screen. For information on how to enter characters, refer to "Entering Text" (P.266). Note • To delete characters, select [Backspace]. Server Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name or IP address.
Page 192: General Settings
5 Scan General Settings The [General Settings] screen displayed for [E-mail], [Scan to Mailbox], and [Scan to PC] allows you to set basic features. The following shows the reference section for each feature. Lighten/Darken (Adjusting the Scan Density)................190 2 Sided Originals (Scanning Both Sides of a Document)............190 Original Type (Selecting the Document Type).................192 File Format (Selecting a File Format for Output Data) ............192 Note...
Page 193 General Settings 2 Sided (H to T) Select this when both sides of the 2-sided document are in opposite orientations. More... The [2 Sided Originals] screen is displayed. Refer to "[2 Sided Originals] Screen" (P.191). [2 Sided Originals] Screen This screen allows you to select the status and orientation of original documents. Select any item.
Page 194: Original Type (Selecting The Document Type)
5 Scan Original Type (Selecting the Document Type) You can select a document type for scanning. Select an original type. Photo & Text Select this item when scanning a document that contains both text and photos. This setting automatically identifies text and photo areas to scan each area with optimum quality.
Page 195 General Settings [File Format] Screen This screen displays all available File Format options. Select any item. PDF Security Allows you to prevent the data saved as a PDF file from unauthorized access. The [File Format - PDF Security] screen appears. Refer to "[File Format - PDF Security] Screen"...
Page 196 5 Scan Permissions The [PDF Security - Permissions] screen appears. Refer to "[PDF Security - Permissions] Screen" (P.195). [File Format - DocuWorks Security] Screen Allows you to encrypt a DocuWorks file with a password, and assign the access privileges for the file operation. Select any item.
Page 197 General Settings [PDF Security - Permissions] Screen Allows you to assign access privileges to a file. Select [Security Password]. Enter the password. Select any item. Security Password The [PDF Security - Security Password] screen appears. Security Password allows you to assign access privileges to files. The password is required when users are to change the access privileges or to perform unauthorized operations.
Page 198: Image Quality
5 Scan Image Quality On the [Image Quality] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can set the image quality features. The following shows the reference section for each feature. Image Options (Adjusting Scan Density and Image Sharpness) ..........196 Background Suppression (Erasing the Background Color of Documents).......196 On the [All Services] screen, select [E-mail], [Scan to Mailbox], or...
Page 199: Layout Adjustment
Layout Adjustment Layout Adjustment On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can adjust the scan options. The following shows the reference section for each feature. Scan Resolution (Specifying a Scanning Resolution).............. 197 2 Sided Originals (Scanning Both Sides of a Document) ............
Page 200: Book Scanning (Scanning Facing Pages On Separate Sheets)
5 Scan Book Scanning (Scanning Facing Pages on Separate Sheets) This feature allows you to scan facing pages of a document onto separate sheets of paper in page order. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 201: Original Size (Specifying A Scan Size)
Layout Adjustment Original Size (Specifying a Scan Size) This feature allows you to set the scan size for a document. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. The machine scans the document at the size you specify, regardless of the original size.
Page 202: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan • When [Reduce/Enlarge] is set to [Auto %] and the output size is specified for [Output Size], the scanned data is automatically reduced/enlarged to the specified size. However, since the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size while keeping its orientation.
Page 203: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Binding Erase Erases the shadow in the center of facing pages of a bound document. You can set the binding erase width within the range from 0 to 50 mm in 1 mm increments. Original Orientation In order to identify the top of the document, the orientation of the document must be specified.
Page 204: Output Format
5 Scan Output Format On the [Output Format] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can configure the output formats. For more information, refer to below. Read Receipts..........................202 Split Send (Sending in Sections)....................203 File Name (Specifying a Name for the File to be Sent)............203 Reply To (Specifying a Reply Address) ...................203 File Name Conflict (Setting the Action to be Taken for File Name Conflict)......204 Document Name (Specifying a Name for the File to be Saved)..........204...
Page 205: Split Send (Sending In Sections)
Output Format Split Send (Sending in Sections) When using the [E-mail] feature, you can split a large amount of attachment into pages to send them separately, or you can configure the machine not to split data. For information about the Split Send setting, refer to "Max No. of Pages for Split Send" (P.317). Note •...
Page 206: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
5 Scan [Reply To] box Touching the [Reply To] box displays the keyboard screen allowing you to enter an reply address. Clear Field Deletes the address entered in [Reply To]. Reply To Me Uses the address specified in [From] as a reply address. Note •...
Page 207: Send From Mailbox
6 Send from Mailbox This chapter describes the basic mailbox operation and mailbox features. Note • The Send from Mailbox feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Mailbox Operating Procedure ..............206 Selecting a Mailbox...................208 Checking/Selecting Mailbox Documents ..........209...
Page 208: Mailbox Operating Procedure
6 Send from Mailbox Mailbox Operating Procedure The following shows the reference section for each procedure. Step 1 Opening the [Send from Mailbox] Screen ..............206 Step 2 Selecting a Mailbox .......................206 Step 3 Checking/Selecting Mailbox Documents ..............206 Step 4 Operating Mailbox Documents..................207 Step 1 Opening the [Send from Mailbox] Screen Follow the procedure below to open the [Send from Mailbox] screen.
Page 209: Step 4 Operating Mailbox Documents
Mailbox Operating Procedure Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the [Send from Mailbox] screen. Printing/Deleting Documents in the Mailbox ................210 Configuring/Starting Job Flow....................213...
Page 210: Selecting A Mailbox
6 Send from Mailbox Selecting a Mailbox Selectable mailboxes depend on the settings on the user authentication feature. For information on selectable mailboxes, refer to "Types of Mailboxes" (P.393). Select a mailbox. Note • Select [ ] to return to the previous screen and select ] to move to the next screen.
Page 211: Checking/Selecting Mailbox Documents
Checking/Selecting Mailbox Documents Checking/Selecting Mailbox Documents You can check or select documents stored in a mailbox. On the [Send from Mailbox] screen, select a mailbox. Select a document. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 212: Printing/Deleting Documents In The Mailbox
6 Send from Mailbox Printing/Deleting Documents in the Mailbox You can print/delete documents selected in the mailbox. On the [Document List] screen, select documents. Select [Print/Delete]. Select any item. Change Document Name Allows you to change the name of the document. This is unavailable when multiple documents are selected.
Page 213 Printing/Deleting Documents in the Mailbox Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd. For printing of multiple documents, a blank page is inserted after the final page of each document.
Page 214 6 Send from Mailbox For scanned documents stored in a mailbox Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same. Report Report Report...
Page 215: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
Page 216: Sheet Filtering
6 Send from Mailbox Select any item. Auto Start This sets auto start of the job flow for documents stored in the mailbox. The job flow automatically starts when a document is stored. Start Current Job Flow Select documents from the mailbox and select this button to start the job flow linked to this mailbox.
Page 217 Configuring/Starting Job Flow Create Displays the [Create Job Flow Sheet] screen. Refer to "Create Job Flow Sheet" (P.326). Edit/Delete Displays the [Details] screen. For details, refer to "Edit/Delete" (P.328). Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation.
Page 218: Job Flow Restrictions
6 Send from Mailbox Sheet Filtering Displays the [Sheet Filtering] screen. For more information, refer to "[Sheet Filtering] Screen" (P.215). Details Displays the [Details] screen. Refer to "Edit/Delete" (P.328). Change Settings If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings.
Page 219: Stored Programming
7 Stored Programming This chapter describes the Stored Programming feature that enables you to store customized job settings. Stored Programming Overview..............218 Registering/Deleting/Renaming Stored Programs........219 Calling a Stored Program .................222...
Page 220: Stored Programming Overview
7 Stored Programming Stored Programming Overview This feature allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 221: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs The [Stored Programming] screen allows you to register, delete, and rename stored programs. Important • When registering a stored program to select paper size or type loaded on Tray 5 (Bypass), register both the paper size and the paper type. If only one of them is registered, the stored program may not be called properly.
Page 222: Registering Stored Programs
7 Stored Programming Assign/Change Icon Configure an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.221). Registering Stored Programs Up to 58 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.
Page 223: Entering/Changing A Stored Program Name
Registering/Deleting/Renaming Stored Programs Deletes the stored program. Note • Deleted stored programs cannot be restored. Cancels deleting the stored program. Entering/Changing a Stored Program Name The following is the procedure for entering or changing the name of a stored program. Up to 18 characters are allowed for a stored program's name.
Page 224: Calling A Stored Program
7 Stored Programming Calling a Stored Program This describes the procedure for calling a stored program. When calling a specified stored program, the last screen shown when you registered the stored programming appears. Press the <All Services> button. <All Services> button Display the next screen, and select [Stored Programming].
Page 225: Computer Operations
8 Computer Operations This chapter describes how to print documents, import scanned documents, perform Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 226: Features Overview
8 Computer Operations Features Overview This section describes the overview of features that can be operated on a computer. Print Driver In order to print from your computer, a print driver must be installed on the computer. For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the Driver CD Kit.
Page 227 Features Overview Watermark Prints fixed text, such as "Confidential", over the print data. Secure Print Temporarily stores the print data on the machine, to print it with the print command from the machine. This feature allows you to set a passcode, which is helpful to print confidential documents.
Page 228: Network Scanner Utility2
8 Computer Operations Private Charge Print Temporarily stores print data in the machine for each authentication user ID, and allows you to request on the machine’s control panel to print the data. Only the print data for the authenticated user are displayed on the control panel to be handled. Using this feature reduces the amount of unnecessary outputs, because you can select and print only the necessary data.
Page 229 [Refresh Status] updates the information. This frame does not appear on the [Status] or [Properties] screen. Lower Left Frame Displays a link to the Fuji Xerox home page. Main features of CentreWare Internet Services are listed below. Tab Name Main Features...
Page 230: Browser Settings
Machine information and configuration such as memory and a print language, usage counters, paper trays, paper, power saver mode, Address Book, PKI (Public Key), mail notice, authentication/auditron administration, user details, Xerox Standard Accounting, remote authentication server/directory service, Internet Services, proxy server, and port status.
Page 231: Proxy Server And Port Number
Features Overview In the [Settings] dialog box, select [Every visit to the page] or [Every time you start Internet Explorer] for [Check for newer versions of stored pages:]. Click [OK]. Proxy Server and Port Number The following describes proxy server settings and a port number required for this service.
Page 232: Printing
8 Computer Operations Printing This section describes the print procedure. The print procedure depends on the application software you use. For details, refer to the documentation provided with the application. To learn about print features, click [Help] on the print driver screen to see the print driver's online help. Select [Print] from the [File] menu on the application.
Page 233: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail attaching TIFF, PDF, or JPEG documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing". Setup To use the E-mail Printing feature, the following setup is necessary. Check with your system or network administrator whether these settings have been completed.
Page 234 8 Computer Operations PDF formatted attached file: Printed based on the settings of PDF Direct Print when [Print Processing Mode] for PDF Direct Print is set to [PDF Bridge]. Printed based on the settings of the logical printer configured by [Logical Printer Number] of [PostScript] in [Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the PDF direct print is set to [PS].
Page 235: Importing Scanned Data
Importing Scanned Data Importing Scanned Data There are four methods for importing documents from a machine's mailbox to your computer. Importing to a TWAIN Compatible Application ..............233 Importing Using Mailbox Viewer2 ..................235 Importing Using CentreWare Internet Services ............... 237 Importing with the WebDAV Protocol ..................
Page 236 8 Computer Operations In the [Mailbox No.] field, enter the mailbox number (001 - 200) that contains the document to be imported. In the [Password] field, enter a password (up to 20 digits). Note • When you check the [Save Password] check box, you can skip steps 5 to 7 the next time you select the same mailbox.
Page 237: Importing Using Mailbox Viewer2
Importing Scanned Data Import Method for Scanned Documents You can change the display and the import settings for documents scanned from a mailbox. To change the import method, click [Settings] in the document selection dialog box, and configure the settings in the dialog box that appears.
Page 238 8 Computer Operations Select a document from the list, and click [Import]. Note • One or more documents can be selected. For information on Mailbox Viewer2 settings, refer to "Import settings for scanned documents" (P.236). Clicking on the [Import] button removes stored documents from the mailbox, and saves them in the specified directory.
Page 239: Importing Using Centreware Internet Services
Importing Scanned Data Importing Using CentreWare Internet Services Describes methods for importing documents stored on the machine's mailbox using CentreWare Internet Services. CentreWare Internet Services allows you to import documents from a machine's mailbox to a computer through no application software. For overview of CentreWare Internet Services, refer to "CentreWare Internet Services"...
Page 240: Importing With The Webdav Protocol
Importing with the WebDAV Protocol To import documents from a machine's mailbox without using Network Scan Driver, use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator. The documents in a mailbox can be listed/displayed with thumbnails. The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted, WebDAV communication for importing scanned documents is also encrypted.
Page 241: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000) in one operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000) to this machine.
Page 242 Specify the destination to save the file in. Enter the IP address or Internet address of the machine (ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000 ) into the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Address Book] in the left frame on the screen.
Page 243: Paper And Other Media
9 Paper and Other Media This chapter describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays. Paper Types .....................242 Loading Paper ..................245 Changing the Paper Sizes for the Trays...........248 Changing the Paper Settings..............250...
Page 244: Paper Types
Use of inappropriate paper may result in paper jams, reduced print quality, malfunctions and other trouble. To make full and effective use of the machine, we recommend using only paper recommended by Fuji Xerox. If you want to use paper not recommended by Fuji Xerox, contact our Customer Support Center. Warning Do not use conductive paper such as carbonic paper or coated paper.
Page 245: Storing And Handling Paper
Paper Types The following table lists the paper types supported for each paper tray, duplex module, and the finisher. Tray 2,3,4 (Two Tray Weight Module/ Tray 5 Duplex Paper Type Tray 1 B-Finisher (g/m Tandem (Bypass) Module Tray Module) Plain Paper Recycled Paper 60 - 105 Plain Paper (Side 2)
Page 246 9 Paper and Other Media Paper should be stored flat to prevent bends or warping. Please adhere to the following when setting paper into the tray Align the stack of paper neatly before setting it in the tray. Do not use paper that is folded, creased, or heavily warped. Do not use waved or curled paper.
Page 247: Loading Paper
Loading Paper Loading Paper This section describes how to load paper. Types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in trays. You need to set a paper type, however. Normally, each of the trays is set to plain paper. When loading paper other than plain paper in trays, change the paper type settings.
Page 248: Loading Paper In The Tray 5 (Bypass)
9 Paper and Other Media Pull out the tray towards you until it stops. Important • While the machine processes a job, do not pull the tray out that the job uses. • Do not add new paper to the paper on the tray in order to prevent paper jams or making mistakes of paper loading.
Page 249 Loading Paper Load paper face down, and insert the paper lightly along the paper guides until it comes to a stop. Important • Do not load mixed paper types into the tray. • Do not load paper exceeding the maximum fill line. It may cause paper jams or machine malfunctions.
Page 250: Changing The Paper Sizes For The Trays
9 Paper and Other Media Changing the Paper Sizes for the Trays The following describes how to change the paper sizes for the Trays 1 to 4. Note • The paper types for the Trays 1 to 4 are preset. Normally, plain paper is set. When changing the setting to a different paper type, change the paper quality settings to match the type of paper to be loaded to maintain high print quality.
Page 251 Changing the Paper Sizes for the Trays Push the tray in gently until it comes to a stop. Note • Affix the paper size label to the front of the paper tray. When you changed the paper type, set the new paper type for the tray. For information on setting paper types, refer to "Changing the Paper Settings"...
Page 252: Changing The Paper Settings
9 Paper and Other Media Changing the Paper Settings The following describes how to change the paper types for Trays 1 to 4 and how to set image quality processing by individual paper type. Image quality best suited to the paper type can be obtained by setting the desired image processing to particular paper types.
Page 253 Changing the Paper Settings Select [Paper Size/Type]. Select the paper tray whose paper type setting is to be changed at [Items], and select [Change Settings]. Select [Paper Type]. Select the paper type to be set and then select [Save]. Make sure on the screen that the paper type you selected has been set for the tray, and then select [Close].
Page 255: 10 System Settings
10 System Settings Each feature of the machine is set to the factory default (initial) settings, but you can customize these settings. To change the settings, enter the System Administration mode, and use the [System Settings] screen. This chapter is intended for system administrators, and explains the features whose set values can be changed and their setting procedures.
Page 256: System Settings Procedure
10 System Settings System Settings Procedure To make or change the system settings, it is necessary to enter the System Administration mode. This section describes the basic procedures for system settings. The following shows the reference section for each procedure. Step 1 Entering the System Administration Mode..............254 Step 2 Entering the System Administrator User ID and Passcode ...........254 Step 3 Selecting an Operation Mode on the System Administrator Menu .......255...
Page 257: Step 3 Selecting An Operation Mode On The System Administrator Menu
System Settings Procedure Step 3 Selecting an Operation Mode on the System Administrator Menu Select [System Settings]. User Mode Allows you to use the machine features, such as Copy and Scan, in the System Administration mode. Note • To exit the System Administration mode when you are in the User Mode, use the following procedure.
Page 258: Step 5 Setting A Feature
10 System Settings Scan Mode Settings Allows you to configure the scan settings such as setting defaults and button settings. For more information, refer to "Scan Mode Settings" (P.302). Fax Mode Settings Allows you to configure the fax settings such as setting defaults, fax control and button settings.
Page 259: System Settings Menu List
System Settings Menu List System Settings Menu List The following table shows a list of the settings available in [System Settings]. Note that the setting items displayed on screens depend on the configuration of the machine. System Settings Common Settings Machine Clock/Timers (P.267) Date (P.267) Time (P.267)
Page 260 10 System Settings Watermark (P.274) Date Format (P.274) Text Effect Default (P.274) Text Default (P.274) Text Size (P.274) Density (P.274) Force Watermark - Copy Job (P.274) Force Watermark - Client Print (P.274) Force Watermark - Mailbox Print (P.274) Custom Text 1 to 3 (P.274) Image Quality (P.276) Image Quality (P.276) - Photo &...
Page 261 System Settings Menu List Copy Defaults (P.288) Paper Supply (P.288) Reduce/Enlarge (P.288) Original Type (P.288) Lighten/Darken (P.288) Sharpness (P.288) Background Suppression (P.289) 2 Sided Copying (P.289) Mixed Sized Originals (P.289) Edge Erase - Top & Bottom Edges (P.289) Edge Erase - Left & Right Edges (P.289) Center Erase/Binding Erase (P.289) Image Shift - Side 1 (P.289) Image Shift - Side 2 (P.289)
Page 262 10 System Settings Network Settings Port Settings (P.294) Parallel NetWare EtherTalk Bonjour Salutation Port 9100 SNMP FTP Client Receive E-mail Send E-mail Mail Notice Service UPnP Discovery Internet Service (HTTP) SOAP WebDAV Protocol Settings (P.294) Ethernet Settings TCP/IP - Get IP Address TCP/IP - IP Address TCP/IP - Subnet Mask TCP/IP - Gateway Address...
Page 263 System Settings Menu List Print Mode Settings Allocate Memory (P.297) PostScript Memory (P.297) ESC/P Form Memory (P.297) HP-GL/2 Auto Layout Memory (P.298) Receiving Buffer - Parallel (P.298) Receiving Buffer - USB (P.298) Receiving Buffer - LPD Spool (P.298) Receiving Buffer - NetWare (P.298) Receiving Buffer - SMB Spool (P.298) Receiving Buffer - IPP Spool (P.299) Receiving Buffer - EtherTalk (P.299)
Page 264 10 System Settings Fax Mode Settings Screen Defaults (P.306) Fax Screen Default (P.306) General Settings - 2nd Column (P.306) Address Book Default (P.306) Transmission Screen (P.306) Fax Defaults (P.307) Lighten/Darken (P.307) Original Type (P.307) Resolution (P.307) Mixed Sized Originals (P.307) Stamp (P.307) Skip Blank Pages (P.307) Send Header (P.307)
Page 265 System Settings Menu List Local Terminal Information (P.313) Local Name (P.313) Company Logo (P.313) Machine Password (P.313) G3 Line 1, 2, 4 - Fax ID (P.313) G3 Line 1, 2, 4 - Dial Type (P.313) G3 Line 1, 2, 4 - Line Type (P.314) iFax Control (P.314) iFax Path (P.314) Broadcast iFax Profile (P.314)
Page 266: Setup Menu
10 System Settings Setup Menu Mailbox (P.322) Mailbox Name (P.323) Check Passcode (P.322) Delete Documents After Retrieval (P.323) Delete Expired Documents (P.323) Link Job Flow Sheet to Mailbox (P.323) Job Flow Sheets (P.324) Name (P.326) Description (P.326) Keyword (P.326) Send as Fax (P.326) Send as iFax (P.326) Print (P.327) Edit/Delete (P.328)
Page 267 "Charge Rate per Unit" (P.345) Passcode Entry from Control Panel (P.345) Login Setup/Auditron Mode (P.346) Off (P.346) Local Machine Access (P.346) Network Access (P.346) - Verify User Details (P.346) - Customize User Promp (P.346) Xerox Standard Accounting (P.346) Auditron Mode (P.347) Mailbox Access (P.347)
Page 268: Entering Text
10 System Settings Entering Text During operations, a screen for entering text sometimes appears. This section describes how to enter text. You can enter the following characters: numerals, letters, and symbols. Item Description Entering letters and numerals If you select [Shift], uppercase letters appear. To return to the lowercase letters, select [Shift] again.
Page 269: Common Settings
Common Settings Common Settings In [Common Settings], you can make settings relating to the machine’s common features. The following shows the reference section for each item. Machine Clock/Timers......................267 Audio Tones ..........................269 Screen/Button Settings ......................271 Paper Tray Settings ........................272 Watermark..........................
Page 270: Daylight Savings
10 System Settings Time Zone Set the time difference from GMT. Select [Time Zone], and select [Change Settings]. Set the time difference from GMT. Daylight Savings With this feature enabled, the machine automatically adjusts the current time when daylight savings time starts and ends. Specify the start and end dates of daylight savings time periods.
Page 271: Audio Tones
Common Settings Auto Print Set the time period to start the next print job after finishing a copy operation. When [On] is selected, specify a value between 1 and 240 seconds, in 1 second increments. If you select [Off], printing starts immediately after the machine is ready. Printer Lockout Duration The machine disables to print received fax documents and reports during a given period of time.
Page 272 10 System Settings Select the sound to be made when a copy completes normally. You can select the volume from [Soft], [Normal], and [Loud]. To disable the sound, select [Off]. Non-Copy Job Complete Tone Select the sound to be made when a job other than copying completes. You can select the volume from [Soft], [Normal], and [Loud].
Page 273: Screen/Button Settings
Common Settings Base Tone For a button that toggles (changes setting each time it is pressed), set the sound to be made when in the home position. The machine makes this sound when it exits the Interrupt mode. You can select the volume from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Page 274: Paper Tray Settings
10 System Settings Default Language You can select the language displayed on the machine. There are two ways of selecting the language: set in the System Administration mode, and set by ordinary users. Setting in the System Administration mode The language set here is the standard language that is retained even when the machine is powered off and on.
Page 275: Auto Tray Switching
Common Settings Paper Tray Priority Set the paper tray priority sequence for automatic tray selection. Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. You can select the Trays 1 to 4. The Tray 5 (Bypass) cannot be selected. Paper Type Priority Set the paper type priority sequence for automatic tray selection.
Page 276: Watermark
10 System Settings Watermark You can make settings relating to Watermark. Note • Pressing [Sample List] at the upper-right of the screen prints hidden text samples of various densities. Set the optimum contrast for hidden text and background referring to the print samples.
Page 277: Secure Watermark
Common Settings Secure Watermark You can set the Secure Watermark feature. Important • The document copy protection that is set using the Secure Watermark feature is not warranted to always function. The feature may not function depending on the document or setting conditions.
Page 278: Image Quality
10 System Settings Incoming Fax Print Set whether or not to force to use the Secure Watermark feature when printing a document received by fax. Report/List Set whether or not to force to use the Secure Watermark feature when printing a report/list. Secure Watermark Defaults Protection Code Set whether or not to embed a protection code in a document.
Page 279: Reports
Common Settings Background Suppression (B/W Copy) Set how the machine suppresses background colors on colored paper documents. Based on the option you select, the machine detects the background color density level of a document and suppresses the background. Select [High Speed] to sample a section of the original and detect the background color. Select [High Quality] to conduct a pre-scan, and sample the whole document to detect the background color.
Page 280 10 System Settings Send to Relay Station Sends a report to the relay station specified by the machine. Print at Local Station Prints a report on the machine. Send to Relay, Print at Local Sends a report to the relay station specified by the machine, and also prints on the machine. Scan File Transfer Report Select whether or not to print the report for scanned data transmission results, such as when transferring to the computer on the network, or when transferring using e-mail.
Page 281: Maintenance
• The secure print documents and logs are not erased. Delete All Data This feature is used to prevent the leakage of customer’s confidential information when the machine is returned to Fuji Xerox. By executing [Start], all data registered in the machine is deleted. Do not use this function.
Page 282: Auto Job Promotion
10 System Settings Offset Stacking (Finisher Tray) Set the offset feature for the finisher tray. For information on the settings, refer to "Offset Stacking (Center Output Tray)" (P.279). Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 283 Common Settings Paper Size Group AB Series (8 x 13”) AB Series Original Position Size/Orientation 5.5 x 8.5" 5.5 x 8.5" 7.25 x 10.5" 8.5 x 11" 8.5 x 11" 8.5 x 13" 8.5 x 14" 11 x 17" 100 x 148 mm 4 x 6"...
Page 284 10 System Settings Paper Size Group AB Series (8 K/ 16 K) AB Series (8 x 13”/8 x 14”) Inch Series Original Position Size/Orientation 5.5 x 8.5" 5.5 x 8.5" 7.25 x 10.5" 8.5 x 11" 8.5 x 11" 8.5 x 13" 8.5 x 14"...
Page 285: Keyboard Input Restriction
Common Settings Millimeters/Inches Select whether the unit of measure displayed on the screen is millimeters or inches. Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the machine. To prevent characters being garbled when switched from one character set to another, you can restrict the input to ASCII characters only.
Page 286: Data Encryption
10 System Settings Prerequisite for Using Security Kit The system administrator must follow the instructions below: To protect the data deleted from or stored on the hard disk, the following settings are required: - Overwrite Hard Disk: [1 Overwrite] or [3 Overwrite] - Data Encryption: [On]: an encryption key of 8 digits or more (maximum 12 digits) - Service Rep.
Page 287: Data Restoration
Common Settings Repeat Steps 3 and 4 to re-enter the same encryption key. Data Restoration The encrypted data cannot be restored in the following situations. When a trouble occurs in the hard disk. When you have forgotten the encryption key. When you have forgotten the System Administrator user ID and a passcode when making the [Service Rep.
Page 288: Software Download
10 System Settings Service Rep. Restricted Operation This feature protects the Security Kit settings from being altered by an outsider impersonating a customer engineer. Select whether to permit our customer engineer to perform [Overwrite Hard Disk] and [Data Encryption] operations, and to change the [HTTP - SSL/TLS], [System Administrator Login ID], [System Administrator’s Passcode], and [Maximum Login Attempts] settings.
Page 289: Copy Mode Settings
Copy Mode Settings Copy Mode Settings In [Copy Mode Settings], you can make settings relating to the copy feature. The following shows the reference section for each item. Copy Tab ..........................287 Copy Defaults........................... 288 Copy Control ..........................291 Original Size Defaults ......................293 Reduce/Enlarge Presets ......................
Page 290: Copy Defaults
10 System Settings Select the feature to be displayed, and select [Save]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Repeat Steps 3 and 4 as required. Number of Display Buttons Set how many buttons, 4 or 5 buttons, to display for each of the [Reduce/Enlarge], [Paper Tray], [2 Sided Copying] and [Copy Output] features on the [Copy] tab.
Page 291 Copy Mode Settings Background Suppression Set the default value for [Background Suppression] in the [Image Quality] screen. [Background Suppression] is valid when [Original Type] is set to [Photo & Text], [Text], or [Photo]. 2 Sided Copying Set the default value for [2 Sided Copying] in the [Layout Adjustment] screen. Note •...
Page 292: Output Destination
10 System Settings Output Destination Set the output destination for printing or copying. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. Stamp Text Set the default value for [Text] displayed when [Stamp] is selected for [Annotation] on the [Output Format] screen.
Page 293: Copy Control
Copy Mode Settings Covers - Covers Tray Set the default value for [Covers Tray] in the [Covers] screen. Build Job - Separators Tray Set the default value for [Separators] in the [Build Job - Separators Tray] screen. Copy Control These settings relate to copy operation control. Memory Full Procedure When the space of the hard disk runs out during scanning originals, a screen appears asking how the partly stored data should be handled.
Page 294 10 System Settings Pseudo-Photo Gradation Mode Set the gradation mode for photo originals. Select [Error Diffusion] or [Dither] depending on the halftone processing to be used for reproducing photo images. Original Type - Lightweight Originals When [Text] is selected for [Original Type] in the [Image Quality] screen, set whether to display [Lightweight Originals] on the screen.
Page 295: Original Size Defaults
Copy Mode Settings Maximum Number of Sets Set the maximum number of allowed copy sets between 1 and 999. Users will not be able to specify the number of copy sets larger than the value set here. Original Size Defaults Set the original sizes that appear in [Original Size] in the [Layout Adjustment] screen.
Page 296: Network Settings
10 System Settings Network Settings In [Network Settings], set the type of interface through which the machine is connected to the client in [Port Settings], and the parameters required for communications in [Protocol Settings]. For information on network settings, refer to the Network Administrator Guide. When using CentreWare Internet Services, more detailed settings are possible.
Page 297: Machine's E-Mail Address/Host Name
Network Settings Machine’s E-mail Address/Host Name Set the e-mail address and host name for the machine. In [Machine’s E-mail Address/ Host Name], you can set the following items. For information on e-mail address/host name of the machine, refer to the Network Administrator Guide. 1.
Page 298: Other Settings
10 System Settings Device Certificate - Server You can select a certificate to be linked. HTTP - SSL/TLS Communication Enables or disables the HTTP SSL/TLS communications. HTTP - SSL/TLS Port Number Specifies the port number used for HTTP SSL/TLS communication within the range from 1 to 65535.
Page 299: Print Mode Settings
Print Mode Settings Print Mode Settings In [Print Mode Settings], you make settings relating to the printer feature. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to "CentreWare Internet Services" (P.226), and refer to the Network Administrator Guide. The following shows the reference section for each item.
Page 300 10 System Settings HP-GL/2 Auto Layout Memory Specify the capacity for HP-GL/2 auto layout memory. If a hard disk is not installed, data can be stored in the HP-GL/2 auto layout memory. You can specify a value within the range from 64 to 5,120 KB in 32 KB increments. Note •...
Page 301: Delete Form
Print Mode Settings Hard Disk Carries out spooling. The receiving buffer for spooling uses the hard disk. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. Receiving Buffer - IPP Spool Does not use spooling.
Page 302: Other Settings
10 System Settings Other Settings You can make other settings relating to the paper used in the printer. Print Area Set whether to expand the print area. For information about the printable area, refer to "Printable Area" (P.547). Substitute Tray If the machine is not installed with the tray determined by the automatic tray selection feature, select whether or not to use the paper loaded in another tray as a substitute.
Page 303 Print Mode Settings Select a position to print from [Top Left], [Top Right], [Bottom Left], and [Bottom Right]. To use the Print User ID feature, the user ID must be set on the print driver Note • beforehand. For more information, refer to the print driver's online help. When user authentication information is not available, "Unknown User"...
Page 304: Scan Mode Settings
10 System Settings Scan Mode Settings Make settings relating to the scanner feature. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. • When [Fax Server] is selected in the System Settings, [Scan Mode Settings] is replaced with [Scan/Fax Mode Settings].
Page 305 Scan Mode Settings Original Type Set the default value for [Original Type] in the [General Settings] screen. File Format Set the default value for [File Format] in the [General Settings] screen. Lighten/Darken Set the default value for [Lighten/Darken] of [Image Options] in the [Image Quality] screen. Sharpness Set the default value for [Sharpness] of [Image Options] in the [Image Quality] screen.
Page 306: Scan To Pc Defaults
10 System Settings Scan to PC Defaults You can select the default protocol (transfer protocol) used for transfer from FTP, SMB, and SMB (UNC Format). Original Size Defaults Set the original size shown in [Original Size] in the [Layout Adjustment] screen. An original size is assigned to each of the 11 buttons other than [Auto Size Detect].
Page 307: Other Settings
Scan Mode Settings Other Settings You can make other settings relating to the scanner feature specification. Scan Service Set whether or not to use the scanner feature. Memory Full Procedure While scanning an original, if there is insufficient hard disk space for the scanner, a screen appears, asking how the partly stored data should be handled.
Page 308: Fax Mode Settings
10 System Settings Fax Mode Settings In [Fax Mode Settings], you can make settings relating to the fax feature. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 309: Fax Defaults
Fax Mode Settings Fax Defaults This menu allows you to set the default settings of fax features. When the power is turned on or the machine returns from a Power Save mode, or when the <Clear All> button is pressed, the system returns to the defaults specified under this menu. By setting frequently-used features and values as defaults, you can simplify fax operations.
Page 310: Fax Control
10 System Settings iFax Profile Set the default value for [iFax Profile] in the [Transmission Options] screen. iFax Subject Set the default value for the iFax subject. Up to 128 characters can be entered for the subject. Fax Control You can set the fax control settings. Re-enter Recipients Set whether to re-enter the recipient after once specifying the recipient, in order to reduce the risk of sending fax or iFax to the wrong address.
Page 311 Fax Mode Settings Mixed Sized Originals Scan Mode If only documents of the standard sizes are to be scanned, it is recommended that you select [Standard Size Mode]. Important • When [Standard Size] is selected, image loss may occur if the following types of documents are scanned: - Non-standard size documents - B4 size documents with the inch series setting in [Paper Size Settings]...
Page 312 10 System Settings Fax Receiving Mode Set the default value for [Fax Receiving Mode] in the [Machine Status] screen displayed by pressing the <Machine Status> button. Select whether to receive a fax automatically or manually. Border Limit Set the length to make a page break that is applied when the length of a received document is longer than the paper length.
Page 313 Fax Mode Settings Edge Erase - Left & Right Edges Specify an amount of border erased from the original in left and right directions. Specify a value in the range from 0 to 20 mm, in 1 mm increments. Reduce 8.5x11" Original to A4 When [Reduce/Enlarge] in the [Layout Adjustment] screen is set to [Auto %], you can set whether to reduce 8.5 x 11”...
Page 314: File Destination/Output Destination
10 System Settings File Destination/Output Destination File Destination/Output Destination allows you to specify a method for classifying received documents into specified mailboxes. This setting is used for the box selector feature. File Destination - Line Setup Classifies received documents by line type and stores the documents in specified mailboxes. Select [File Destination - Line Setup].
Page 315: Local Terminal Information
Fax Mode Settings A/B Series Size Select from 10 sizes of A and B series. Inch Size Select from 12 sizes of inch series. Others Select from other 13 sizes. Local Terminal Information You can set the local terminal information, including a local name and sender name. For information about how to enter characters, refer to "Entering Text"...
Page 316: Ifax Control
10 System Settings G3 Line 1, 2, 4 - Line Type Set the line type. PSTN Subscriber telephone line. Private branch exchange. iFax Control You can make the settings relating to control of Internet fax (iFax) operation. iFax Path Set the iFax communication path. Via E-mail Server Sends e-mail through an SMTP server.
Page 317 Fax Mode Settings Incoming iFax Print Options Set the print operation to be enabled when e-mail that is sent to the machine's e-mail address is received from a machine with the iFax feature. Attachment Only prints the attached documents. Full Headers and Contents Prints the e-mail header and body of the e-mail.
Page 318: E-Mail/Internet Fax Settings
10 System Settings E-mail/Internet Fax Settings In [E-mail/Internet Fax Settings], you can make settings relating to the e-mail and iFax features. Note • This feature does not appear for some models. An optional package is necessary. For information, contact our Customer Support Center. The following shows the reference section for each item.
Page 319 E-mail/Internet Fax Settings Auto Print Error Mail Select whether the error e-mail resulting from an incorrect address, or transmission error should be automatically printed. Note • The job for printing error e-mail is displayed as error on the [Job Status] screen and a job history report even when the job has been complete successfully.
Page 320 10 System Settings Allow Guest Users to Edit From Set whether to protect e-mail addresses from being changed by guest users under [From] on the [E-mail] tab. Allow to edit From if Search found Set whether to protect e-mail addresses from being changed under [From] on the [E-mail] tab when an authenticated user retrieves an e-mail address from the LDAP server.
Page 321: Mailbox/Stored Document Settings
Mailbox/Stored Document Settings Mailbox/Stored Document Settings In [Mailbox/Stored Document Settings], make the settings for handling documents stored in mailboxes. The following shows the reference section for each item. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 322: Stored Document Settings
10 System Settings Stored Document Settings You can select whether to automatically delete documents stored on the machine. Set the document expiration date and the time of deletion. You can also set the stored document to be deleted by the types of document. Document Expiration Date You can set the document expiration date.
Page 323 Mailbox/Stored Document Settings Min. Passcode Length for Stored Job Set the minimum number of digits allowed for a passcode between 0 and 12 digits. A passcode is required when Secure Print or Private Charge Print documents are to be stored or printed.
Page 324: Setup Menu
10 System Settings Setup Menu In [Setup Menu], you can register or update mailboxes, job flows, and Address Book. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 325 Setup Menu Passcode To use the Access Restriction feature, enter a passcode. You can enter a passcode of up to 20 digits using numeric characters (0 to 9). Target Operation Set the operations to be restricted. Always (All Operations) A passcode entry is required when a mailbox is selected or a document in a mailbox is printed or deleted.
Page 326: Job Flow Sheets
10 System Settings Create/Change Link A screen for linking a job flow sheet appears. You can select from the existing job flow sheets or create a new job flow sheet. For information about the operation, refer to "Job Flow Sheets" (P.324). Auto Start If you select the [Auto Start] check box, when a document is stored in the mailbox, the procedure registered in the job flow is automatically started.
Page 327 Setup Menu Restrictions on Using Job Flow A job flow can be used by single or multiple users, or can be used by linking to a specific mailbox. The use of job flows is restricted by the authentication feature. For information about the available job flow features and restrictions on use, refer to "Authentication for Job Flow Sheets and Mailboxes"...
Page 328 10 System Settings Create Job Flow Sheet Creates a new job flow. Select the item to be set. Select [Change Settings]. Delete Settings Deletes the setting values of the selected items. Change Settings Confirm or change the settings of the selected items. Name Set the name for the job flow sheet, of up to 128 characters.
Page 329 Setup Menu Address Number Specify an address with an address number. Enter the address number with the numeric keypad, and select [Save]. The specified address appears in [Recipient Name/E-mail Address] on the [Send as iFax] screen. New Recipient Specify a new address. Select the item you want to change, and select [Change Settings]. The specified address appears in [Recipient Name/E-mail Address] on the [Send as iFax] screen.
Page 330: Job Flow Sheet Keywords
10 System Settings Output Performs the stapling and output-destination settings. Stapling Set the position for stapling. Output Destination Select the output destination. Edit/Delete Check the content of a job flow sheet, and edit, copy, or delete it. Note • Some operations may be restricted according to types of job flow owners, authentication settings, and user types.
Page 331 Setup Menu Select [Address Book]. Note • To display the [Address Book] screen, press the <Log In/ Out> button, enter the user ID, and then select [System Settings] > [Setup Menu] > [Address Book]. If [Setup Menu] is displayed on the [Setup Menu] screen, select [Setup Menu] >...
Page 332: Address Type
10 System Settings When selecting [iFax] as the address type The following items appear. Address Type Resolution E-mail Address Maximum Image Size Recipient Name iFax Profile Index Communication mode When selecting [E-mail] as the address type The following items appear. Address Type Custom Item 1 E-mail Address...
Page 333 Setup Menu Relay Station Setup When the machine is used as a relay station in a relay broadcast, select whether or not to certify the registered address number as an initiating station for the relay broadcast. When performing the relay broadcast, the initiating station must be registered to an address number in the relay station regardless of the instruction method.
Page 334 10 System Settings Delayed Start Set whether or not to use a delayed start transmission. If the machine’s system clock is set to the 24-hour display, [AM] and [PM] do not appear. For information on the system clock, refer to "Time" (P.267). Remote Mailbox Select whether to use mailbox communications.
Page 335 Setup Menu With the numeric keypad, enter the address number (001 to 099) or group dial number (#01 to #09) for the broadcast destination, and select [Add]. Note • If there is more than one broadcast destination, continue by entering another address number or group dial number, and pressing [Add].
Page 336 10 System Settings Last Name Enter a recipient's last name (up to 32 characters). For information about how to enter characters, refer to "Entering Text" (P.266). First Name Enter a recipient's first name (up to 32 characters). For information about how to enter characters, refer to "Entering Text" (P.266). Transfer Protocol Set the forwarding destination protocol.
Page 337: Group Send
Setup Menu Port Number Set the forwarding destination port number. Specify a number in the range from 1 to 65535. Important • If a port number has already been set, [Standard Port] is disabled. To change the setting in such a case, delete the existing address, and re-register a new address. When the [Delete All Settings] Button is Selected Selecting this button deletes all the information registered for the selected address.
Page 338: Paper Size/Type
10 System Settings Paper Size/Type This is same as [Paper Size/Type] displayed under [Paper Tray Settings] in [Common Settings]. For details, refer to "Paper Size/Type" (P.272). [Paper Size/Type] under [Setup Menu] is displayed only when you enable [Paper Tray Attributes on Setup Menu].
Page 339: System Administrator Settings
System Administrator Settings System Administrator Settings In [System Administrator Settings], you can set the system administrator ID and passcode. You are recommended to set the system administrator ID and passcode to prevent setting changes and ensure security. The following shows the reference section for each item. System Administrator Login ID ....................
Page 340: Maximum Login Attempts
10 System Settings Enter a new passcode (4 to 12 digits) in [New Password/Passcode], and select [Next]. In [Re-enter Password/Passcode], enter the same passcode, and select [Save]. Note • To set no passcode, leave the entry fields blank, and select [Save]. A confirmation window appears.
Page 341: Login Setup/Auditron Administration
Login Setup/Auditron Administration Login Setup/Auditron Administration In [Login Setup/Auditron Administration], you can set different restrictions for each user to prevent unauthorized users from operating or accessing the machine, and can check the number of pages used by each user. When the Login Setup/Auditron Administration feature is enabled, each machine user must enter a user ID and passcode, thus providing administrative control and accounting for the machine.
Page 342: Account Limit
10 System Settings User Name Set a user name. You can enter up to 32 characters. For information about how to enter characters, refer to "Entering Text" (P.266). Passcode Set the passcode. Setting a passcode is strongly recommended for security. You can use a 4 to 12-digit passcode.
Page 343: Account Details
It is also available to print contents for confirmation before resetting. Note • This item does not appear when [Network Access] or [Xerox Standard Accounting] is selected in "Login Setup/Auditron Mode" (P.346). All User Accounts Deletes all information registered for each user. It also deletes all data including the maximum...
Page 344: System Administrator's Meter (Copy Jobs)
10 System Settings Important • All job flow sheets, mailboxes, and documents within mailboxes belonging to the user are deleted. If the user is the owner of many items (when a large quantity of documents is left remaining within a mailbox for example), the deletion will take a considerable time. All Feature Access Settings Resets the feature access limit for all users.
Page 345: Charge / Private Print Settings
Login Setup/Auditron Administration Account ID Characters If required, you can change the text “Account ID” to another name such as “AccountName” or “Number” on the [System Administrator Login] screen that appears when the <Log In/Out> button on the control panel is pressed. The alias can be set to 1 to 15 characters. Note •...
Page 346 10 System Settings According to the selected item, set the processing to be applied to jobs. According to Print Auditron Follows the settings for the [Printer Settings] under "Login Setup/Auditron Mode" (P.346) and "Auditron Mode" (P.347). Note • To restrict print job operations using the authentication feature, set [Login/Setup Auditron Mode] to [Local Machine Access] or [Network Access], and also set [Printer] under [Auditron Mode] to [On].
Page 347: Fax Billing Data
Login Setup/Auditron Administration Save in Charge Print Regardless of whether the authentication feature is being used or not, all received jobs are saved using the Charge Print feature. Note • When [Save in Charge Print] is selected, the Security Print, Sample Print, Mailbox Print, and Delayed Print settings specified on the print driver will be ignored.
Page 348: Login Setup/Auditron Mode
Prompts for your user ID only. Account ID only Prompts for your account ID only. None Does not prompt for a user ID or account ID. Xerox Standard Accounting Carries out the auditron authentication based on accounting users registered on the machine.
Page 349 Login Setup/Auditron Administration Auditron Mode Select whether to use the auditron administration feature when using the copy, fax, scan, and print services. Note that Login Setup/Auditron Administration cannot be used unless the system administrator user ID is set. For information about the items you can manage, refer to "Authentication and Auditron Administration" (P.385).
Page 351: 11 Job Status
11 Job Status This chapter describes the job status feature. Job Status Overview.................350 Checking Current/Pending Jobs ...............351 Checking Completed Jobs................352 Printing and Deleting Stored Documents..........353 Printing Pending Jobs................363 Handling Error Terminations..............364...
Page 352: Job Status Overview
11 Job Status Job Status Overview The job status feature allows you to check current, pending, and completed jobs. can also cancel printing and print pending jobs. Press the <Job Status> button. <Job Status> button You can do the following on the [Job Status] screen. Checking Current/Pending Jobs Lists current and pending jobs, and displays their details.
Page 353: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Check the current/pending jobs. Note • Select [ ] to return to the previous screen or [ ] to...
Page 354: Checking Completed Jobs
11 Job Status Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Also, you can select a job to see the details. Press the <Job Status> button. Select the [Completed Jobs] tab. Note •...
Page 355: Printing And Deleting Stored Documents
Printing and Deleting Stored Documents Printing and Deleting Stored Documents This section describes how to print or delete documents stored with the Secure Print or Sample Print feature, or stored with the charge print receiving control. The [Job Status] screen allows you to print or delete stored documents.
Page 356 11 Job Status Select the document to be printed or deleted. Select any item. Select All Selects all documents. To deselect all the documents, select this button again. Delete Deletes the Private Charge Print document. Note • If documents with the same user ID are all deleted, the user ID will be deleted. Refer to When [Delete] is Selected (P.354).
Page 357: Charge Print
Printing and Deleting Stored Documents Charge Print When you set to use the Charge Print feature under [Charge/Private Print Settings] > [Receive Control], received print jobs are saved for each Billing ID. Any jobs that were not given a Billing ID on the print driver are saved in [No User ID]. For more information, refer to Charge / Private Print Settings (P.343).
Page 358: Secure Print
11 Job Status Deletes the document. Important • Once the document is deleted, it cannot be restored. Cancels deleting the document. When [Print] is Selected Select what to do with the document after printing. Print and Delete Starts printing the document. After printing, deletes the document. Print and Save Starts printing the document.
Page 359 Printing and Deleting Stored Documents Enter the passcode, and select [Confirm]. Note • If no passcode is assigned, the passcode entry screen will not appear. Select the document to be printed or deleted. Select any item. Select All Selects all documents. To deselect all the documents, select this button again. Delete Deletes the selected document.
Page 360: Sample Print
11 Job Status Print Quantity Allows to specify the number of print sets. Note • [Print Quantity] is disabled when you use [Select All] to select all documents. • When you select [Print and Save], the setting of [Print Quantity] is also saved. Sample Print This section describes how to print or delete documents stored with the Sample Print feature.
Page 361: Delayed Print
Printing and Deleting Stored Documents When [Delete] is Selected Select [Yes]. Deletes the document. Important • Once the document is deleted, it cannot be restored. Cancels deleting the document. When [Print] is Selected Select [Yes]. Print and Delete Starts printing the document. After printing, deletes the document. Note •...
Page 362: Public Mailbox
11 Job Status Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. • [Print Time] shows the time to start printing. Select any item.
Page 363: Undelivered Faxes
Printing and Deleting Stored Documents Select [Public Mailbox]. Select the document to be printed or deleted. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select any item.
Page 364 11 Job Status Select any item. To re-send to the previously specified fax number, press the <Start> button. Delete This Document Deletes the selected document. Refer to When [Delete This Document] is Selected (P.362). Change Recipients... Allows you to change the number, and re-send the document. Refer to When [Change Recipients...] is Selected (P.362).
Page 365: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs This section describes how to print pending jobs. Note • If there are no pending jobs, the [Print Waiting Jobs] button is disabled. Press the <Job Status> button. Select [Print Waiting Jobs].
Page 366: Handling Error Terminations
11 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination in the [Completed Jobs] tab to check the error code. Follow the error code instructions. For information on error codes, refer to Error Code (P.452).
Page 367: 12 Machine Status
12 Machine Status This chapter describes the features for checking the machine status. Overview of Machine Status ..............366 Machine Status ..................367 Billing Meter/Print Report................372 Supplies ....................383 Faults ......................384...
Page 368: Overview Of Machine Status
12 Machine Status Overview of Machine Status You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information. Press the <Machine Status> button.
Page 369: Machine Status
Machine Status Machine Status On the [Machine Status] screen, you can check the machine configuration and paper tray status. You can also change settings for the print mode and fax receiving mode. The following shows the reference section for each item. Machine Information........................
Page 370: Paper Tray
12 Machine Status On the [Machine Configuration] screen, you can check the following items. Configuration Code Duplex Module Auto Document Feeder Hard Disk Stamp Page Memory Size Paper Tray System Memory Size Fax Main Board Side Output Tray PostScript Fax Extended Board 1 Offset stacking module ESC/P Booklet Maker...
Page 371: Overwrite Hard Disk
Machine Status Overwrite Hard Disk You can check the overwriting status of the hard disk. The indication "Overwriting" shows that the overwriting is in progress. "Standby" shows the completion of the overwriting process. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 372 12 Machine Status Programming You can check or change the values set for the print mode item numbers. For information on item numbers that can be set in the each emulation mode menus, refer to "Appendix" (P.537). For information on KS/KSSM emulation mode, refer to the User Guide for the Korean model. For information on the ESC/P-K emulation mode, refer to the User Guide for the Traditional Chinese model or Simplified Chinese model.
Page 373: Fax Receiving Mode
Machine Status Default Programming You can start the printer using the settings stored in the memory as default settings. Select [Default Programming]. Select [Factory Defaults] or [Custom Settings]. When you select [Custom Settings], select the memory number to be used. Factory Defaults You can use the factory default settings.
Page 374: Billing Meter/Print Report
12 Machine Status Billing Meter/Print Report On the [Billing Meter/Print Report] screen, you can check the number of printed pages for each meter or user. You can also print various reports/lists to check the job history, settings and registered information. The following shows the reference section for each item.
Page 375: User Account Billing Meter
Billing Meter/Print Report User Account Billing Meter You can check the number of pages printed for each user and meter. When the Login Setup/Auditron Administration feature is enabled, you can check the billing meters for the currently authenticated user IDs. For information on the Login Setup/Auditron Administration feature, refer to "Login Setup/Auditron Mode"...
Page 376: Print Report/List
12 Machine Status Print Report/List This section describes how to print a report/ list. Note • The items displayed vary depending on the optional features installed. Select [Print Report/List]. Note • The image shown right is the screen displayed by selecting [User Mode] in the System Administration mode.
Page 377 Billing Meter/Print Report Stored Documents List A list of the uncompleted jobs (documents of which transmissions/receptions are incomplete, or those that are stored for polling) stored in mailboxes are printed. Copy Mode Settings Select [Copy Mode Settings]. Note • To display the [Copy Mode Settings] screen, select the <Machine Status>...
Page 378 12 Machine Status ESC/P Settings List Prints the settings configured in the ESC/P-K emulation mode. ESC/P Stored Programming List Prints the stored programming settings configured in the ESC/P-K emulation mode. ESC/P User Defined List Prints the information on forms, logos, and patterns that can be used in the ESC/P-K emulation mode.
Page 379 Billing Meter/Print Report Settings List You can print the [Settings List - Common Items], [Extended Features Settings List], and [Domain Filter List]. Select the list to be printed, then press the <Start> button. Settings List - Common Items You can check the hardware configuration, network information, and print and copy settings of the machine.
Page 380: Mailbox List
12 Machine Status Extended Features Settings List You can check the settings configured for the fax and scan features. Note • The content of [Extended Features Settings List] is identical whether it is printed from [Scan Mode Settings] or [Fax Mode Settings]. Box Selector List You can check the settings for the mailbox sorting feature.
Page 381: Auditron Administration
Billing Meter/Print Report Select [Mailbox List]. Note • To display the [Mailbox List] screen, select the <Machine Status> button, and then select [Billing Meter/Print Report] > [Print Report/List] > [Mailbox List]. Select a range of mailbox numbers to be printed. Press the <Start>...
Page 382 12 Machine Status When the Auditron Administration feature is set to [On] When the Auditron Administration feature is set to [On], the following screen appears. The auditron report for each user organized by each service can be printed for the services of which the Auditron Administration feature is set to [On].
Page 383: Automatically Printed Reports/Lists
Billing Meter/Print Report Automatically Printed Reports/Lists Some reports/lists relating to the fax and scan service can only be printed automatically. This section describes reports/lists that can be printed automatically. Transmission Report - Undelivered Fax/iFax Jobs Printed when a fax or iFax transmission has failed. A reduced image of the scanned data and its transmission result are printed.
Page 384: Broadcast Report
12 Machine Status Broadcast Report You can check the result of a broadcast transmission. The recipients and transmission result/status are recorded. If this report is set to be printed automatically, it is printed each time when a broadcast transmission is complete. For information on specifying whether or not to have the report printed automatically, refer to "Broadcast/Multi-Poll Report"...
Page 385: Supplies
Hole Punch Container [R4] Important • If using a partly consumed toner cartridge (such as a toner cartridge removed from another ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000 unit), the status shown may not match the actual remaining amount. When replacing toner cartridges, we recommend you...
Page 386: Faults
12 Machine Status Faults This section describes how to check the information of errors that occurred on the machine. The error history report shows the latest 50 errors. The items displayed include the date and time, error code, and error category. The following describes how to print the error history report.
Page 387: Authentication And Auditron Administration
13 Authentication and Auditron Administration The machine has the Authentication feature that allows you to restrict the use of features and the Auditron Administration feature that allows you to keep track of how often each feature was used. This chapter is intended for system administrators, and explains the features whose set values can be changed and their setting procedures.
Page 388: Overview Of Authentication
13 Authentication and Auditron Administration Overview of Authentication This section is an overview of the Authentication feature used with the machine. Users Controlled by Authentication The following explains the types of users controlled with the Authentication feature. Users are classified into the following four categories. The machine restricts user operations according to the categories.
Page 389: Features Controlled By Authentication
For information on the user information settings or account information settings, refer to the online help of CentreWare Internet Services. Important • When setting the user information or account information for another ApeosPort-II 5010/ 4000/3000, DocuCentre-II 5010/4000, it is recommended to use the Cloning feature of the CentreWare Internet Services.
Page 390: Remote Access
13 Authentication and Auditron Administration Fax and iFax operations are restricted. When a fax or iFax operation is registered in a stored program, the use of the stored program is also restricted. Scan The E-mail, Scan to Mailbox, and Scan to PC features are restricted. When the E-mail, Scan to Mailbox, or Scan to PC service is registered in a stored program, the use of the stored program is also restricted.
Page 391 Overview of Authentication EasyOperator/EasyAdmin Even if the Login Setup/Auditron Administration feature is not used for the copy, fax, scan, or print services, authentication is required to access the machine when the Authentication feature is used on the machine. Note • Only the system administrators are authenticated when [Login/Setup Auditron Mode] under [System Settings] is set to [Remote Access].
Page 392: Authentication For Job Flow Sheets And Mailboxes
13 Authentication and Auditron Administration Authentication for Job Flow Sheets and Mailboxes This section describes job flow sheet and mailbox restrictions that are applied when the Authentication feature is enabled. Job Flow Sheet Types The following four types of job flow sheets are available for the machine. Important •...
Page 393 Authentication for Job Flow Sheets and Mailboxes The available operations for job flow sheets are different depending on whether the Authentication feature is enabled or disabled. When the Authentication Feature is not Enabled When the Authentication feature is not enabled, the relations between users and job flows are as follows.
Page 394: When The Authentication Feature Is Enabled
The same operations can be permitted on the [Mailbox] and [Job Flow Sheets] screens. For information on the Authentication feature, refer to "Login Setup/Auditron Mode" (P.346). When [Local Machine Access] or [Xerox Standard Accounting] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access] Important •...
Page 395: Types Of Mailboxes
Authentication for Job Flow Sheets and Mailboxes Types of Mailboxes The following three types of mailboxes can be used with the machine. General Shared Mailbox This is a mailbox created by a general user when the Authentication feature is not enabled.
Page 396 For information on the Authentication feature, refer to "Login Setup/Auditron Mode" (P.346). When [Local Machine Access] or [Xerox Standard Accounting] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access] Important •...
Page 397: Linking Job Flow Sheets To Mailboxes
Authentication for Job Flow Sheets and Mailboxes When [Check User Details] under [Network Access] is set to [Off (Keep logon records)] Unauthenticated System Users Authenticated Users Administrators Mailbox (General Users) operation General Admin Personal General Admin Personal Personal General Admin Personal shared shared...
Page 398 For information on the Authentication feature, refer to "Login Setup/Auditron Mode" (P.346). When [Local Machine Access] or [Xerox Standard Accounting] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access] Important •...
Page 399: Overview Of Auditron Administration
CentreWare Internet Services. Important • When setting the user information or account information for another ApeosPort-II 5010/ 4000/3000 DocuCentre-II 5010/4000, it is recommended to use the Cloning feature of...
Page 400: Manageable Features And Services
For information on the Authentication feature, refer to "Login Setup/Auditron Mode" (P.346). Local Machine Access Network Access Remote Access Xerox Standard Accounting Local Machine Access The features and services that can be managed in Local Machine Access are as follows.
Page 401 Overview of Auditron Administration Authentica- Restrictions on Use tion Corresponding Per-user Service Usage Count Feature Account Limit User ID restrictions Charge Print, Private Charge Print Scan Service Fax, iFax Direct Fax Report/List *1 This column shows whether authentication is required for each service. "O" indicates that authentication is required. *2 You can select features available for each user.
Page 402 13 Authentication and Auditron Administration Xerox Standard Accounting The features and services that can be managed in Xerox Standard Accounting are as follows. Authentica- Restrictions on Use tion Corresponding Per-user Service Usage Count Account Limit Feature User ID restrictions Copy...
Page 403 Overview of Auditron Administration Users for Authent- which Services (Jobs) Managed Items ication Auditron are Collected Mailbox Store Documents Required Print Print Documents Required/ Authenticated Pages/sheets user required Delayed Store Documents Required Print Print Documents Authenticated Pages/sheets required user Charge Store Documents Print required...
Page 404 13 Authentication and Auditron Administration Users for which Authenti- Services (Jobs) Auditron Managed Items cation Collected Storing Documents for Required Polling Polling (Mailboxes, Polling Mailboxes) Automatic Transmission Unregistered Transmissions/pages (to Mailbox) required user Automatic Reception/ Required Authenticated Polls/pages, charging units, printed Printing user pages/sheets...
Page 405 Overview of Auditron Administration feature. When using an address number in which the billing data is not registered. When a phone conversation took place, including the one before a transmission. Scan Service The items you can manage for scan jobs using the Auditron Administration feature are as follows.
Page 407: 14 Maintenance
14 Maintenance This chapter describes how to replace consumables, clean the machine, and print a report/list. Replacing Consumables................406 Cleaning the Machine ................419 Printing a Report/List ................422...
Page 408: Replacing Consumables
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.
Page 409: Replacing The Toner Cartridge
Important • When replacing the toner cartridge, toner may spill and soil the floor. We recommend laying paper on the floor beforehand. • The use of toner cartridges not recommended by Fuji Xerox may impair quality and performance. Use only toner cartridges recommended by Fuji Xerox.
Page 410 14 Maintenance Make sure that the machine has stopped, and then open the front cover. Hold the bottom of the toner cartridge and slide it out of the machine. Hold the toner cartridge by its handle and pull it out slowly. Important •...
Page 411: Replacing The Drum Cartridge (For Customers Having A Spot Maintenance Contract)
Note that the page yield may be half or less of these values under some conditions. Important • The use of drum cartridges not recommended by Fuji Xerox may impair quality and performance. Use only drum cartridges recommended by Fuji Xerox.
Page 412 14 Maintenance Unlock the Cover A by lifting up the release lever on the upper right of the Cover A, and then open the Cover A. Lift up the release lever of the drum cartridge, and slide the drum cartridge out until you can lift the handle on top of the drum cartridge.
Page 413: Replacing The Staple Cartridge (For B-Finisher)
When this message appears, load a new staple case into the staple cartridge. Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and performance. Use only staple cartridges recommended by Fuji Xerox.
Page 414 14 Maintenance Make sure that the machine has stopped, and open the front cover of the finisher. Grip the lever as shown in the figure to pull out the staple cartridge to the right, towards you. Move up the staple cartridge to take it out of the machine.
Page 415 Replacing Consumables Insert your fingertip into the round section on the holder and remove the staple cartridge. Push a new staple cartridge into the holder. Push the top of the staple cartridge holder down as shown. Remove the tab from the new staple cartridge as shown.
Page 416: Replacing The Staple Cartridge (For C-Finisher Or C-Finisher With Booklet Maker)
This section explains how to replace the staple cartridge attached with the C-Finisher with Booklet Maker. Use the same procedure for the C-Finisher. Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and performance. Use only staple cartridges recommended by Fuji Xerox.
Page 417: Replacing The Staple Cartridge For Booklet (When A C-Finisher With Booklet Maker Is Installed)
When the message appears, load a new staple case into the staple cartridge. Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and performance. Use only staple cartridges recommended by Fuji Xerox.
Page 418: Emptying The Hole Punch Container (When C-Finisher Or C-Finisher With Booklet Maker Is Installed)
14 Maintenance Hold the left and right tabs on the booklet staple cartridge to pull the cartridge out. Hold the left and right tabs of a new booklet staple cartridge to insert the cartridge into the machine, and gently push the cartridge until you hear it click into place.
Page 419: Replacing The Stamp Cartridge
Replacing Consumables Pull out the hole punch container towards you. Discard all the scraps. Insert the empty hole punch container into its original position until it comes to a stop. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation.
Page 420 14 Maintenance Pull up the green lever to open the inner cover. Stick the supplied pin into the old stamp cartridge, and pull it straight out of the machine. Note • If only the sponge part of the stamp cartridge is removed, make sure to remove the bottom part of it also.
Page 421: Cleaning The Machine
Cleaning the Machine Cleaning the Machine The following describes how to clean the machine. The cleaning instructions will be explained individually for various parts of the machine: the machine exterior, document cover/document glass, film/constant velocity transport glass, and document feeder roller. WARNING When cleaning this product, use the designated cleaning materials exclusive to it.
Page 422: Cleaning The Film And Constant Velocity Transport Glass
14 Maintenance Wipe the document cover with a Document cover soft cloth moistened with water to remove any dirt and then wipe it with a soft, dry cloth. Important • Do not use cleaning agents other than water or neutral detergent.
Page 423: Cleaning The Document Feeder Roller
Cleaning the Machine Cleaning the Document Feeder Roller If the machine is equipped with a document feeder and if the document feeder roller is dirty, streaks or smears may appear on copies and paper jams may occur. To ensure clean copies at all times, clean the document feeder roller about once a month.
Page 424: Printing A Report/List
14 Maintenance Printing a Report/List This section describes how to print a report/ list. Note • The items displayed vary depending on the optional features installed. • When the <Job in Memory> indicator is lit, you can confirm the documents stored to memory in the [Stored Documents List].
Page 425: 15 Problem Solving
15 Problem Solving This chapter describes problems that may occur with the machine and their solutions. Troubleshooting ..................424 Machine Trouble ..................426 Image Quality Trouble ................431 Trouble during Copying ................436 Trouble during Printing ................440 Trouble during Faxing................443 Trouble during Scanning................447 Error Code ....................452 Paper Jams....................507 Document Jams..................528 Stapler Faults....................530...
Page 426: Troubleshooting
15 Problem Solving Troubleshooting This section describes troubles that may occur with the machine and their solutions. Follow the troubleshooting procedure below to solve the problems. The machine is not powered on. Cause Is the <Reset> button or power switch off on the machine? Action Turn the <Reset>...
Page 427 Troubleshooting Trouble during copying Action Refer to "Trouble during Copying" (P.436). Trouble during printing Action Refer to "Trouble during Printing" (P.440). Trouble during faxing Action Refer to "Trouble during Faxing" (P.443). Trouble during scanning Action Refer to "Trouble during Scanning" (P.447). If the machine does not recover even after following the above procedure, contact our Customer Support Center.
Page 428: Machine Trouble
15 Problem Solving Machine Trouble Before you determine that the machine is defective, check the machine status again. Symptom Cause Remedy The machine is Is the <Reset> button or Turn the <Reset> button and power switch not powered on. power switch off on the machine? Refer to "Power On / Off"...
Page 429 Machine Trouble Symptom Cause Remedy The <Online> Is the interface cable Turn the power switch off, unplug the indicator does connected? power cord from the power outlet, and not light even check the interface cable connection. though you Refer to the Network Administrator Guide for instructed the details.
Page 430 15 Problem Solving Symptom Cause Remedy Unable to copy Is the document glass or the Clean the document glass and the with the specified document cover dirty? document cover. size. Refer to "Cleaning the Document Cover and Document Glass" (P.419). Is the document a Place the document on the document transparent type such as a...
Page 431 Machine Trouble Symptom Cause Remedy Paper is often Is the paper loaded correctly Load the paper correctly. jammed or in the tray? Refer to "Loading Paper in the Trays 1 to 4" wrinkled. (P.245). Is the paper tray inserted Firmly push in the paper tray as far as correctly? possible to insert it correctly.
Page 432 15 Problem Solving Symptom Cause Remedy An error Check the positions of the Adjust the paper guides to the correct message paper guides of the Tray 5 positions. appears after (Bypass). Refer to "Loading Paper in the Tray 5 paper is loaded (Bypass)"...
Page 433: Image Quality Trouble
Image Quality Trouble Image Quality Trouble If the image quality of printed documents is poor, identify the similar symptom in the following table to prescribe the remedy. If the image quality is not improved even after prescribed the relevant remedy, contact our Customer Support Center.
Page 434 15 Problem Solving Symptom Cause Remedy The copy is Is the document loaded Load the document correctly. misaligned or correctly? Refer to "Step 1 Loading Documents" (P.54). skewed. Is the paper loaded correctly Load the paper correctly. in the tray? Refer to "Loading Paper in the Trays 1 to 4"...
Page 435 Image Quality Trouble Symptom Cause Remedy Black dots are The drum cartridge has Replace the drum cartridge with a new printed. deteriorated or is damaged. one. Refer to "Replacing the Drum Cartridge (for customers having a spot maintenance contract)" (P.409). Black lines are The drum cartridge has Replace the drum cartridge with a new...
Page 436 15 Problem Solving Symptom Cause Remedy Printed toner The paper is damp. Replace the paper with new one. smudges when Refer to "Loading Paper" (P.245). rubbed with your The paper is unsuitable. Load suitable paper. finger. Toner is not Refer to "Loading Paper" (P.245). fused.
Page 437 Image Quality Trouble Symptom Cause Remedy The output is When the Tray 5 (Bypass) is Load correct paper into the Tray 5 entirely faint. used, the size and type of (Bypass). the loaded paper are Refer to "Loading Paper in the Tray 5 (Bypass)" different from the settings (P.246).
Page 438: Trouble During Copying
15 Problem Solving Trouble during Copying This section describes how to solve copy problems. Unable to Copy Follow the procedure below if you cannot copy documents. The document is not Cause The document is too small. correctly fed from the document feeder.
Page 439 Trouble during Copying Cause The document is colored, rough, or a blueprint. Action The paper's background color is copied. Adjust the copy density or image quality, or specify for [Background Suppression]. Cause The document is glossy printing paper. Action Glossy printing paper easily sticks to the document glass, and shadows are sometimes copied and reproduced as dirt.
Page 440 15 Problem Solving The copy is misaligned or Cause The document is not loaded correctly. skewed. Action Load the document correctly. Refer to "Step 1 Loading Documents" (P.54). Cause The document guides on the document feeder are not in the correct positions.
Page 441 Trouble during Copying The document edges are Cause The document is larger than the printable area. missing on the copy. Action Adjust [Reduce/Enlarge] to make the copy smaller. Documents are not Cause The finisher is not attached. stapled. Action A finisher is needed to perform stapling. Attach the finisher, or change the print option setting to cancel stapling.
Page 442: Trouble During Printing
15 Problem Solving Trouble during Printing This section describes how to solve print problems. Unable to Print Follow the procedure below if you cannot print a document. Data remains in the printer Cause The machine is not powered on. icon. Action Turn the machine's power switch on.
Page 443: The Print Result Is Not What Was Expected
Trouble during Printing Cause No paper for the specified paper size. Action Set the specified size paper. Refer to "Loading Paper in the Trays 1 to 4" (P.245) or "Loading Paper in the Tray 5 (Bypass)" (P.246). Cause Printing is interrupted by a copy operation. Action Cancel the interrupting operation.
Page 444 15 Problem Solving The printing is not offset. Cause The machine does not have the offset feature. Action For offset output, the Exit Kit (Exit2+OCT2) or the finisher must be attached. Printing is slow. Cause [High Resolution] has been selected for [Print Mode]. Action When image data, such as a photo, is printed with the high image quality, the print speed becomes slow.
Page 445: Trouble During Faxing
Trouble during Faxing Trouble during Faxing This section describes how to solve fax problems. Note • The fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Sending Problems Follow the procedure below if you cannot send a fax.
Page 446: Receiving Problems
15 Problem Solving Action When the Login Setup/Auditron Administration feature is used and you send a fax directly from the computer, you must set the user ID and passcode registered on the machine to the fax driver. For details on the Login Setup/Auditron Administration feature, refer to "Login Setup/Auditron Administration"...
Page 447 Trouble during Faxing Cause The machine is in the system administration mode. Action The machine does not receive a fax in the system administration mode. Exit the system administration mode. Cause A password has been set. Action When a password has been set, the machine accepts only fax data or polling with the password in F code communication.
Page 448 15 Problem Solving The received one-page Cause When scanned on the sender's machine, the document was document is split into enlarged for some reason. multiple pages. Action This machine can process such a document using the Auto% Receiving feature and a border limit value for page split. According to the setting combination, the received document is printed as follows.
Page 449: Trouble During Scanning
Trouble during Scanning Trouble during Scanning This chapter describes how to solve scanning problems. Note • Scan features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Unable to Scan with the Machine Follow the procedure below if you cannot scan with the machine.
Page 450: Unable To Send A Scanned Document Over The Network (Ftp/Smb)
15 Problem Solving Cause The Salutation port is not enabled on the machine. Action Enable the Salutation port. Refer to the Network Administrator Guide for details. Cause The network between the computer and machine is abnormal. Action Check with your network administrator. Unable to open a mailbox.
Page 451: Unable To Send E-Mail
Trouble during Scanning Cause When using SMB, the shared name is not correctly specified. Action Correctly specify the shared name. Cause When using SMB (UNC Format), the save destination is not correctly specified. Action Correctly specify the save destination. Cause The login name is not entered correctly. Action Correctly enter the login name.
Page 452 15 Problem Solving Cause Glossy printing paper is scanned. Action Glossy printing paper easily sticks to the document glass, and shadows are sometimes scanned and reproduced as dirt. Place a transparency such as a transparent film under the document when scanning. The image is too dark, or Cause The scan density is set to [Darken], or to [Lighten].
Page 453 Trouble during Scanning The image is coarse. Cause The resolution is too low. Action Set the resolution higher. Refer to "Scan Resolution (Specifying a Scanning Resolution)" (P.197).
Page 454: Error Code
15 Problem Solving Error Code This section explains error codes. If an error caused printing to end abnormally, or a malfunction occurred in the machine, then an error message code (∗∗∗-∗∗∗) is displayed. Error codes for fax are written also in job status/activity reports and unsent reports. For information on job status/activity reports and transmission reports (undelivered), refer to "Activity Report"...
Page 455 Error Code Category Error Code Cause and Remedy C P F S M O 003-753 [Cause] The selected resolution was too high for scanning mixed size documents using the 2-sided feature. [Remedy] Set [Scan Resolution] to [200dpi], and try again. 003-756 [Cause] The fax document is all blank.
Page 456 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 012-252 O [Cause] Finisher malfunction [Remedy] Turn the machine off and on. If the machine conditions are 012-253 not improved by performing the relevant remedy, contact our Customer Support Center.
Page 457 Error Code Category Error Code Cause and Remedy C P F S M O 016-454 O [Cause] Unable to retrieve the IP address from DNS. [Remedy] Check the DNS configuration and IP address retrieve setting. Refer to the Network Administrator Guide for details. 016-455 O [Cause] Connection to the SNTP server was timed out.
Page 458 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-525 [Cause] LDAP server SSL authentication error. The server certificate has expired. [Remedy] Change the SSL certificate of the LDAP server to a valid one. This error can be cleared if you select [Off] for [LDAP - SSL/TLS Communication] under [SSL/TLS Settings] on the machine;...
Page 459 Error Code Category Error Code Cause and Remedy C P F S M O 016-576 [Cause] The machine failed to transfer data using [FTP] of the [Scan to PC] feature because it could not connect to the FTP server. [Remedy] Ensure that both the destination FTP server and the machine are available for network communications, by checking the following: The IP address of the server is set correctly.
Page 460 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-583 [Cause] The machine failed to transfer data using [FTP] of the [Scan to PC] feature because lock folder creation was not successful on the FTP server after connection. [Remedy] Take one of the following actions: If any lock directory (.LCK) exists in the forwarding destination, delete it manually, then try executing the job...
Page 461 Error Code Category Error Code Cause and Remedy C P F S M O 016-591 [Cause] The machine failed to transfer data using [FTP] of the [Scan to PC] feature because the filing policy was invalid. [Remedy] When [File Name Conflict] is set to [Change Name and Save], make sure the file format is not Multiple-Page.
Page 462 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-703 [Cause] The hard disk has not been installed or the machine received e-mail which specified an invalid mailbox number. [Remedy] For error upon fax or iFax transmission: Contact our Customer Support Center.
Page 463 Error Code Category Error Code Cause and Remedy C P F S M O 016-706 [Cause] The hard disk space is insufficient because Secure Print users exceeded the allowed number. [Remedy] Remove unnecessary documents from the machine, and delete unnecessary Secure Print users. For information about Secure Print, refer to "Secure Print"...
Page 464 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-718 [Cause] Unable to process the PCL print data due to insufficient memory. [Remedy] Reduce the resolution, or cancel 2-sided printing or N up, and then print again. 016-719 [Cause] Unable to process the PCL print data due to insufficient...
Page 465 Error Code Category Error Code Cause and Remedy C P F S M O 016-727 [Cause] A job was cancelled without storing a document into a mailbox because the document was determined as 0 page. [Remedy] The document could not be stored into the mailbox because the machine determined the print document as 0 page.
Page 466 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-749 [Cause] For a print job: 1. The print language received from the print driver is unsupported by this machine. 2. A PDF file was to be printed on the PDF-unsupported model using ContentsBridge.
Page 467 Error Code Category Error Code Cause and Remedy C P F S M O 016-755 [Cause] Attempted to process a print protected PDF file. [Remedy] Cancel the print protection using Adobe Reader, and try to print again. 016-756 O [Cause] No permissions to use the service.
Page 468 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-770 [Cause] Direct Fax is disabled. [Remedy] Check the system administrator if Direct Fax is available. If it is available, contact our Customer Support Center. 016-774 O [Cause] Unable to process compression conversion due to...
Page 469 Error Code Category Error Code Cause and Remedy C P F S M O 016-781 [Cause] Unable to connect to the SMTP server. Unable to establish a connection between the machine and the server. The ASCII characters are not used for the host name specified on the machine, though the connection between the machine and the server has been established.
Page 470 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 018-505 O [Cause] If an error occurred during SMB authentication, the probable causes are as follows: Authentication failed because of the incorrect user name or incorrect password. The time does not match on the SMB server and the machine.
Page 471 Error Code Category Error Code Cause and Remedy C P F S M O 018-547 [Cause] During the transfer using [SMB] of the [Scan to PC] feature, the number of users logged into the SMB server has exceeded the limit. [Remedy] Take one of the following actions, and try again: Check how many users can access to the shared folder.
Page 472 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 018-707 [Cause] LDAP server protocol error caused by the Address Book operation. The server returned RFC2251 Result Message No "7" (strong authentication not supported) for Address Book query.
Page 473 Error Code Category Error Code Cause and Remedy C P F S M O 018-718 [Cause] LDAP server protocol error caused by the Address Book operation. The server returned RFC2251 Result Message No "18" (inappropriate matching) for Address Book query. [Remedy] The LDAP server has an Attribute problem.
Page 474 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 018-748 [Cause] LDAP server protocol error caused by the Address Book operation. The server returned RFC2251 Result Message No "48" (inappropriate authentication) for Address Book query.
Page 475 Error Code Category Error Code Cause and Remedy C P F S M O 018-764 [Cause] LDAP server protocol error caused by the Address Book operation. The server returned RFC2251 Result Message No "64" (naming violation) for Address Book query. [Remedy] The LDAP server has an Update problem.
Page 476 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 018-781 [Cause] LDAP server protocol error caused by the Address Book operation. Connection to the server cannot be established for Address Book query. [Remedy] Take one of the following actions: Check the network cable connection.
Page 477 Error Code Category Error Code Cause and Remedy C P F S M O 018-789 [Cause] LDAP server protocol error caused by the Address Book operation. The server returned RFC2251 Result Message No "89" (incorrect parameter) for Address Book query. [Remedy] Have the network administrator check the LDAP server status.
Page 478 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 024-742 [Cause] Booklet printing was specified for [Print Options], but the number of print pages for the job exceeded the maximum number for booklet creation. [Remedy] Change the [Print Options] setting to split the pages appropriately to create separate volumes, or to cancel the booklet setting.
Page 479 Error Code Category Error Code Cause and Remedy C P F S M O 027-501 O O [Cause] Unable to resolve the POP3 server name when using the POP3 protocol. [Remedy] Check on CentreWare Internet Services if the POP3 server settings are correct. 027-502 O O [Cause] Failed to login to the POP3 server when using the POP3...
Page 480 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-516 [Cause] During the transfer using [SMB] of the [Scan to PC] feature, the SMB server could not be found. [Remedy] Take one of the following actions, and try again: Check the following to see if the destination SMB server and the machine are set up properly for network communications:...
Page 481 Error Code Category Error Code Cause and Remedy C P F S M O 027-519 [Cause] During the transfer using [SMB] of the [Scan to PC] feature, an error occurred because the save location or file name specified for the scanned image had a problem. The specified save location does not exist on the server.
Page 482 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-523 [Cause] During the transfer using [SMB] of the [Scan to PC] feature, a lock folder could not be created on the SMB server due to the following reason: The specified lock folder already exists.
Page 483 Error Code Category Error Code Cause and Remedy C P F S M O 027-530 [Cause] During the transfer using [SMB] of the [Scan to PC] feature, a file could not be saved because [Cancel Job] had been selected for [File Name Conflict]. [Remedy] Select any option other than [Cancel Job] for [File Name Conflict].
Page 484 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-548 O [Cause] SMB protocol error. An invalid character was detected in the specified user name. [Remedy] The user name on the server needs to be set without using unauthorized characters by the network administrator.
Page 485 Error Code Category Error Code Cause and Remedy C P F S M O 027-585 O [Cause] SMB protocol error. Login disabled period. [Remedy] Check with the system administrator for the login- permitted period. 027-586 O [Cause] SMB protocol error. The password has expired. [Remedy] Obtain a valid password from the system administrator.
Page 486 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-709 [Cause] The S/MIME certificate associated with the machine’s e- mail address has been discarded. [Remedy] Import a new S/MIME certificate to the machine. 027-710 [Cause] No S/MIME certificate is attached to the received e-mail.
Page 487 Error Code Category Error Code Cause and Remedy C P F S M O 027-723 O [Cause] Authentication at the application interface destination (ApeosWare Flow Service) failed. [Remedy] Check the user name and password that is used when creating a job flow. 027-724 [Cause] An application interface destination (ApeosWare Flow...
Page 488 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-745 O [Cause] The address of the DNS server has not been registered on the machine. [Remedy] Either register the address of the DNS server on the machine, or set the address of the job template server with its IP address.
Page 489 Error Code Category Error Code Cause and Remedy C P F S M O 027-761 O [Cause] An on-demand print job was sent to the machine using the remote access feature, but the time interval of receiving the print job and starting the print processing exceeded the time limit specified on the machine.
Page 490 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-778 O [Cause] The destination SMTP server does not support the SMTP- AUTH system. [Remedy] Check with your network administrator about the authentication type supported by the SMTP server. The machine supports the following authentication types: PLAIN (plain text) authentication, LOGIN (BASE64) authentication, and CRAM-MD5 (challenge-response).
Page 491 Error Code Category Error Code Cause and Remedy C P F S M O 033-722 [Cause] The document is jammed, or the document pages are over the limit. [Remedy] Remove the jammed paper or reduce the document pages, and retry sending. 033-724 [Cause] The reception was interrupted because the image volume...
Page 492 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 033-738 [Cause] Received abnormal JBIG data. [Remedy] No operation is necessary. 033-740 [Cause] The print job for the received fax document was interrupted. [Remedy] No operation is necessary. 033-741 [Cause] An error occurred during fax transmission.
Page 493 Error Code Category Error Code Cause and Remedy C P F S M O 034-500 [Cause] Unable to communicate due to an incorrect phone number. [Remedy] Check the phone number, and try again. 034-501 [Cause] Unable to communicate because the specified telephone line does not exist.
Page 494 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 034-520 [Cause] The number of waiting jobs exceeded the upper limit. [Remedy] Wait until the waiting jobs decrease, and try again. 034-521 [Cause] An error occurred while faxing. [Remedy] Turn off and on the machine.
Page 495 Error Code Category Error Code Cause and Remedy C P F S M O 034-721 Refer to 034-521. 034-722 Refer to 034-508. 034-723 Refer to 034-521. 034-724 Refer to 034-508. 034-725 034-726 034-727 Refer to 034-521. 034-728 [Cause] Unable to communicate due to an incorrect phone number. [Remedy] Check the phone number, and try again.
Page 496 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 034-758 [Cause] Unable to communicate due to an incorrect phone number. [Remedy]Check the phone number, and try again. 034-759 034-760 034-761 034-762 034-763 034-764 034-765 034-766 Refer to 034-508.
Page 497 Error Code Category Error Code Cause and Remedy C P F S M O 034-796 [Cause] Unable to communicate due to an incorrect phone number. [Remedy] Check the phone number, and try again. 034-797 [Cause] An error occurred during fax transmission. [Remedy] Turn the machine off and on.
Page 498 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 035-716 [Cause] Communication error [Remedy] Ask the sender to try again. 035-717 035-718 035-719 035-720 [Cause] An communication error occurred. [Remedy] For error during fax transmission: Check if the fax number is correct and if the destination machine has the specified feature, and then try again.
Page 499 Error Code Category Error Code Cause and Remedy C P F S M O 035-743 [Cause] Unable to communicate. The phone number is incorrect or the destination machine does not have the feature you 035-744 specified. 035-745 [Remedy] Check the destination phone number, check also if the destination machine has the feature you specified, and then try again.
Page 500 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 036-508 Refer to 034-508. 036-509 036-510 036-511 036-512 036-513 036-514 036-515 036-516 036-517 036-518 036-519 036-520 036-521 036-522 036-523 036-524 036-525 036-526 036-527 036-528 036-529 036-530 036-531 036-532...
Page 501 Error Code Category Error Code Cause and Remedy C P F S M O 036-712 Refer to 034-508. 036-713 036-714 036-715 036-716 036-717 036-718 036-719 036-720 036-721 036-722 036-723 036-724 036-725 036-726 036-727 036-728 036-729 036-730 036-731 036-732 036-733 036-734 036-735 036-736 036-737...
Page 502 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 036-759 Refer to 034-508. 036-760 036-761 036-762 036-763 036-764 036-765 036-766 036-767 036-768 036-769 036-770 036-771 036-772 036-773 036-774 036-775 036-776 036-777 036-778 [Cause] The communication was interrupted on the destination machine.
Page 503 Error Code Category Error Code Cause and Remedy C P F S M O 036-796 [Cause] The document was faxed with normal transmission, because the destination machine does not have the remote copy feature (for printing the multiple sets of a received document).
Page 504 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 065-210 O [Cause] An error occurred with the machine. [Remedy] Contact our Customer Support Center. 065-211 065-212 065-213 065-215 O [Cause] An error occurred with the document feeder. [Remedy] Power-cycle the machine.
Page 505 Error Code Category Error Code Cause and Remedy C P F S M O 116-710 [Cause] A probable cause is that the correct document size could not be judged as the receive data exceeded the HP-GL/2 spool size. [Remedy] Increase the size assigned to HP-GL/2 auto-layout memory.
Page 506 15 Problem Solving Category Error Code Cause and Remedy C P F S M O 116-790 [Cause] 1. If the operator cancelled printing a document that was received using the Fax to Mailbox or iFax to Mailbox feature: The first set of the document is not stapled. 2.
Page 507 Error Code Category Error Code Cause and Remedy C P F S M O 133-226 [Cause] An unsupported country code was specified. [Remedy] Contact our Customer Support Center. 133-280 [Cause] An error occurred during fax transmission. [Remedy] Turn the machine off and on. If the machine conditions are 133-281 not improved by performing the relevant remedy, contact 133-282...
Page 508: Other Errors
15 Problem Solving Other Errors Remedies are described for situations in which the following messages are displayed. Category Error Cause and Remedy Message C P F S M O O O O O O O [Cause] An error occurred. A fault has occurred.
Page 509: Paper Jams
Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.
Page 510: Paper Jams In Top Left Cover A
15 Problem Solving Paper Jams in Top Left Cover A The following describes how to clear paper jams in Top Left Cover A. Use green lever A1 or A2 to clear the paper jams in Top Left Cover A. Follow the instructions displayed and remove the jammed paper.
Page 511 Paper Jams Push down green lever A1 in the direction of the arrow several times to eject the paper upward. Remove the paper in the direction of the arrow. Note • If the paper is torn, check for any torn pieces inside the machine.
Page 512 15 Problem Solving Lift up the lever on the upper right side of Cover A, and open Cover A. If paper is jammed at the Fuser Unit, push down green lever A2 in the direction of the arrow to open the Fuser Unit cover.
Page 513: Paper Jam In Bottom Left Cover B
Paper Jams Paper Jam in Bottom Left Cover B The following describes how to clear paper jams in Bottom Left Cover B. Lift up the lever on the right side of Cover B, and open Cover B. Remove the jammed paper. Note •...
Page 514: Paper Jams In Bottom Left Cover C
15 Problem Solving Paper Jams in Bottom Left Cover C The following describes how to clear paper jams in Bottom Left Cover C. Lift up the lever on the right side of Cover C, and open Cover C. Remove the jammed paper. Note •...
Page 515: Paper Jams In Top Cover E
Paper Jams Paper Jams in Top Cover E The following describes how to clear paper jams in Top Cover E. Open Tray 5 (Bypass). When the Side Tray is installed, remove paper from the Side Tray. Note • If opened with the paper loaded on the Side Tray, Cover A will not be easily folded up when closed.
Page 516: Paper Jams In The Duplex Kit
15 Problem Solving Close Tray 5 (Bypass). Paper Jams in the Duplex Kit The following describes how to clear paper jams in the Duplex Kit. Open Tray 5 (Bypass). Lift up the lever on the upper right side of Cover D, and unlock the cover.
Page 517: Paper Jams In Trays 1 To 4
Paper Jams Paper Jams in Trays 1 to 4 The following describes how to clear paper jams in Trays 1 and 2, and Trays 3 and 4 (optional). Refer to "Paper Jams in the Tandem Tray Module" (P.515) for clearing paper jams in the Tandem Tray.
Page 518: Paper Jams In Tray 5 (Bypass)
15 Problem Solving Paper Jams in Tray 4 Pull out Tray 4. Remove the jammed paper. Note • If paper is torn, check for any torn pieces of paper inside the machine. If paper is jammed underneath the inner cover, open the cover and remove the paper.
Page 519: Paper Jams In The B-Finisher
Paper Jams Paper Jams in the B-Finisher The following describes how to clear paper jams in the optional B-Finisher. Paper Jams under the Top Cover of the B-Finisher ..............517 Paper Jams under Top Cover F of the Finisher Transport ............517 Paper Jams under the Top Cover of the B-Finisher Press the button on the top cover of the finisher.
Page 520: Paper Jams In The C-Finisher / C-Finisher With Booklet Maker
15 Problem Solving Remove the jammed paper under the upper cover of the finisher transport. Note • If paper is torn, check for any torn pieces of paper inside the machine. Close Top Cover F of the finisher transport. Paper Jams in the C-Finisher / C-Finisher with Booklet Maker This section explains how to remove jammed paper from the C-Finisher with Booklet Maker.
Page 521: Paper Jams In The Finisher Transport
Paper Jams Paper Jams in the Finisher Transport Open the top cover of the finisher transport. If the jammed paper is under the top cover, remove it and then proceed to Step 4. If the jammed paper is visible at the right side, proceed to Step 3.
Page 522: Paper Jams At 2A In The Finisher (Using Wheel 2C)
15 Problem Solving Open the front cover of the finisher. Move Lever 2a to the right. Remove the jammed paper. Return Lever 2a to its original position. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation.
Page 523 Paper Jams Open the front cover of the finisher. Move Lever 2a to the right. Turn Wheel 2c in the direction of the arrow to eject the jammed paper. Gently remove the paper. Return Lever 2a to its original position. Close the front cover of the finisher.
Page 524: Paper Jams At 2B In The Finisher
15 Problem Solving Paper Jams at 2b in the Finisher Open the front cover of the finisher. Move Lever 2b to the right, and then remove the jammed paper. Return Lever 2b to its original position. Close the front cover of the finisher. Note •...
Page 525: Paper Jams At 3 In The Finisher
Paper Jams Turn Wheel 2c in the direction of the arrow to eject the jammed paper. Gently remove the paper. Return Lever 2b to its original position. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation.
Page 526: Paper Jams At 5 In The Finisher
15 Problem Solving Return Lever 3 to its original position. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation. Paper Jams at 5 in the Finisher Open finisher's Exit Cover 5 upward.
Page 527: Paper Jams At 4B In The Finisher (For C-Finisher With Booklet Maker)
Paper Jams Turn Wheel 4a to the left to remove all the jammed paper. Return Unit 4 to its original position. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation.
Page 528: Paper Jams In The Booklet Tray (For C-Finisher With Booklet Maker)
15 Problem Solving Pull out Unit 4. Remove all the jammed paper from the upper left side and inside of the unit. Return Unit 4 to its original position. Return Lever 4b to its original position. Close the front cover of the finisher. Note •...
Page 529 Paper Jams Remove the jammed paper. Close the front cover of the finisher. Note • If you do not completely close the front cover, the machine will display a message and not resume operation.
Page 530: Document Jams
15 Problem Solving Document Jams If a document is jammed in the document feeder, the machine stops and displays messages on the screen. Clear the document jam following the instructions, and then load the document again on the document feeder. Hold the front handle on the left cover of the document feeder, to open the left cover until it comes to...
Page 531 Document Jams If the document is not found in step 7, move up the document feeder tray and remove the document. Gently return the document feeder tray to its original position. Make sure that the document is not torn, wrinkled or folded, and load the document again following the instructions displayed on the touch screen.
Page 532: Stapler Faults
15 Problem Solving Stapler Faults The following describes stapler troubles that may occur when the finisher (optional) is installed. Follow the procedures on the following pages if copies are not stapled or staples are bent. Contact our Customer Support Center if the problem persists after you have tried the following solutions.
Page 533: Staple Jams In The Staple Cartridge (For B-Finisher)
Stapler Faults Staple Jams in the Staple Cartridge (For B-Finisher) The following describes how to clear staple jams in the B-Finisher (optional). CAUTION Be careful in removing jammed staples. Make sure that the machine has stopped, and open the front cover of the finisher.
Page 534 15 Problem Solving Pull up the metal part of the staple cartridge as shown in the figure. Remove the entire staple sheet including the bent staples. Important • Be sure to remove the entire staple sheet. Do not remove the bent staples only. Pull down the front lever on the staple cartridge until you hear it click into place.
Page 535: Staple Jams In The Staple Cartridge
Stapler Faults Staple Jams in the Staple Cartridge (For C-Finisher or C-Finisher with Booklet Maker) This section explains how to remove jammed staples from C-Finisher with Booklet Maker (optional). Use the same procedure for C-Finisher (optional). Make sure that the machine has stopped, and open the front cover of the finisher.
Page 536: Staple Jams In The Booklet Staple Cartridge (For C-Finisher With Booklet Maker)
15 Problem Solving Remove the jammed staples (1), and return the metal part pulled up in step 5 to its original position (2). Hold the orange lever to push the staple cartridge into the machine until you hear it click into place. Orange lever Close the front cover of the finisher.
Page 537 Stapler Faults Hold the booklet staple cartridge by its left and right tabs, and then lift the cartridge to remove. Remove the jammed staples as shown in the figure. Holding the booklet staple cartridge by its left and right tabs, return the cartridge to its original position, and then gently push the cartridge in until you hear it click into place.
Page 539: 16 Appendix
16 Appendix This chapter contains information on the machine specifications, notes and restrictions, optional components, and printer emulation languages. Specifications....................538 Printable Area ...................547 ESC/P-K Emulation...................548 PDF Direct Print ..................562 PCL Emulation ..................564 HP-GL2 Emulation ..................567 Optional Components ................581 Notes and Restrictions................583 Using the Telephone.................591 Simple Operating Procedures..............593...
Page 540: Specifications
60 - 105g/m Paper Trays 2 to 4 : 60 - 216g/m Paper Tray 5 (Bypass):60 - 216g/m Important • The use of paper recommended by Fuji Xerox is suggested. Copying may not be performed correctly depending on the conditions.
Page 541 Preset % 1:0.500, 1:0.707, 1:0.816, 1:0.866, 1:1.154, 1:1.225, 1:1.414 Variable % 1:1:0.25-1:4.00 (1% increments) Continuous copy speed <ApeosPort-II 5010/DocuCentre-II 5010> Paper Tray 1 - 4 : Continuous 1-sided copy/same magnification Important • The speed may be A4 /B5 /A5: 55 sheets/minute...
Page 542 1,200 sheets (Tray 4) + 100 sheets (Bypass tray) Maximum paper feed capacity: 3,100 sheets Important • The above values are based on when Xerox P paper (64 g/ ) is used. • The bypass tray capacity for 80 g/m paper is 95 sheets.
Page 543 Specifications Minimum Space <DocuCentre-II 5010/4000> Requirements Width 976 x Depth 652 mm (when the bypass tray is extended completely) <ApeosPort -II 5010/4000/3000> Width 976 x Depth 678 mm (when the bypass tray is extended completely) Print Feature Specifications Type Built-in Continuous printing Same as the main unit speed...
Page 544 16 Appendix Scanning speed ApeosPort-II 5010/DocuCentre-II 5010: 55 dpm (55 ppm) ApeosPort-II 4000/DocuCentre-II 4000: 52 dpm (45 ppm) ApeosPort-II 3000: 52 dpm (35 ppm) Note • The values are for when A4 LEF, ITUT-T No. 1 Chart, 200/ 300/400/600 dpi, and Scan to Mailbox are used.
Page 545 Specifications 8 × 3.85 lines/mm Scanning density Standard 200 × 100 dpi (7.9 × 3.9 dots/mm) 8 × 7.70 lines/mm Fine 200 × 200d pi (7.9 × 7.9 dots/mm) Superfine (400dpi):400×400 dpi (15.7 × 15.7 dots/mm) Superfine (600dpi):600×600 dpi (23.6 × 23.6 dots/mm) Encoding method MH / MR / MMR / JBIG Communication speed...
Page 546 16 Appendix Number of originals held 75 sheets Important • When using Xerox P paper Original changing speed 52 sheets/minute (A4 1-sided) 26.4 sheets/minute (A4 2-sided) B-Finisher Specifications Finisher tray × 1: Collated (offset stacking available)/ Uncollated Tray type (offset stacking available) Maximum: A3, 11 ×...
Page 547 Number of punching holes : 2, 3 (optional), or 4 Paper type) : 56 to 169g/m Important • When using Xerox P paper Width 675.0 × Depth 643.0 × Height 1010.0 mm, 50 kg Dimensions/Weight Width 775.0 × Depth 643.0 × Height 1058.0 mm, 50 kg (When the...
Page 548 (when connected to the Width 1,805 x Depth 672 mm (Main unit + C-Finisher, when main unit) Bypass Tray is fully extended) <ApeosPort-II 5010/4000/3000> Width 1,805 x Depth 678 mm (Main unit + C-Finisher, when Bypass Tray is fully extended)
Page 549: Printable Area
Printable Area Printable Area The area on paper that can be printed is as follows. Standard Printable Area The standard printable area is an area on paper excluding the 4 mm margins on all four edges of paper. The actual printable area, however, may vary depending on the printer (plotter) control language.
Page 550: Esc/P-K Emulation
16 Appendix ESC/P-K Emulation This section explains how to use ESC/P-K emulation. Emulation The following describes the printer language emulations available on this machine. Print data follows certain rules (grammars). These rules (grammars) are called printer languages. This machine supports two types of printer languages: a page description language, which is used to create images on a page-by-page basis, and an emulation, which is used to obtain the print results similar to that of other printers.
Page 551: Fonts
ESC/P-K Emulation Fonts This section explains the fonts used for emulation. Available fonts Available fonts are the followings: Roman Sans serif User-defined Characters On this machine, you can use user-defined characters. User-defined characters can be stored only in memory. Therefore, they are erased when the machine is switched off. When the HDD Extension Kit (optional) is added to the machine, user-defined characters can be stored on the hard disk, and are not erased even when the machine is switched off.
Page 552: Esc/P-K Emulation Print Features
16 Appendix ESC/P-K Emulation Print Features Multiple-Up The multiple-up feature reduces the size of multiple-sheet documents and prints them on a single sheet of paper. The multiple-up feature can be used in the ESC/P-K emulation mode. In the ESC/P-K mode, 2 Up can be used. Form Overlay In the ESC/P-K mode, you can register an original form to the printer, and overprint it on a printed output.
Page 553 ESC/P-K Emulation Item Setting Item Value Number Document size Sets the client-created document size. [99] (Default) : Paper [100] : Continuous form paper (10 x 12") [101] : Continuous form paper (10 x 11") [102] : Continuous form paper (15 x 12") [103] : Continuous form paper (15 x 11") : A3...
Page 554 16 Appendix Extended Settings Item Setting Item Value Number Paper position Sets the paper position. [0] (Default) : Without cut sheet feeder (left) : With cut sheet feeder (center) Note •When a continuous form paper is selected for [Original Size], [Paper Position] cannot be set.
Page 555 ESC/P-K Emulation Item Setting Item Value Number Output Sets the output tray where the output will be delivered. destination [0] (Default) : Center Output Tray : Side Tray (optional) : Center Output Tray - Lower (optional) [80] : Finisher Tray (optional) Tray 5 Prints from Tray 5 (Bypass), after instructing to print and then operating confirmation...
Page 556 16 Appendix Item Setting Item Value Number ESCP switch Sets the Text Quality mode to high quality or draft. (Text quality) [0] (Default) : High Quality : Draft Important •Since the [Text Quality], [Reduced Characters], [Character Code Table], [Page Length], and [1-inch Perforation Skip] features select the default values, their settings will not be affected when the an extended command is received.
Page 557 ESC/P-K Emulation Item Setting Item Value Number Form overlay Constantly performs Form Overlay by selecting a form name (No. 01-64) registered on the machine. [0] (Default) : Off [1-64] : No. 1 - No. 64 Important •Since this setting selects the default value, it is not affected when an extended commend is received.
Page 558: Magnification Table
16 Appendix Magnification Table Preset % Document Paper Size 11x17" 8.5x14" 8.5x13" 8.5x11" Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17" Long edge Short edge 8.5 x 14"...
Page 559 ESC/P-K Emulation Preset % (2-Up Printing) Document Paper Size A3/2 A4/2 A5/2 B4/2 B5/2 11x17" 8.5x14" 8.5x13" 8.5x11" Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17"...
Page 560 16 Appendix Fit to Cut Sheet Document Paper Size 11x17" 8.5x14" 8.5x13" 8.5x11" Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17" Long edge Short edge 8.5 x 14"...
Page 561 ESC/P-K Emulation Fit to Cut Sheet (When 2 Up is specified) Document Paper Size A3/2 A4/2 A5/2 B4/2 B5/2 11x17" 8.5x14" 8.5x13" 8.5x11" Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17"...
Page 562: Paper Size And Number Of Printable Characters
16 Appendix Paper Size and Number of Printable Characters When the paper feed position is 22 mm Portrait Landscape Paper Size Characters Lines Characters Lines Postcard 11 x 17 " 8.5 x 14 " 8.5 x 13 " 8.5 x 11 "...
Page 563 ESC/P-K Emulation Fit to Cut Sheet Portrait Landscape Paper Size Characters Lines Characters Lines Postcard 11 x 17 " 8.5 x 14 " 8.5 x 13 " 8.5 x 11 " Note • The values are based on 10-cpi character pitch and 6-lpi line pitch. •...
Page 564: Pdf Direct Print
This section explains the setting items for the PDF Direct Print feature. The settings configured here are valid when printing PDF files without using "ContentsBridge" provided by Fuji Xerox. Note • For information on printing PDF files using ContentsBridge Utility, refer to the manual provided on the driver CD kit CD-ROM.
Page 565 : PDF Bridge : PS [PDF Bridge] processes PDF files using the PDF Direct Print feature provided by Fuji Xerox. [PS] processes PDF files using the PostScript feature provided by Adobe. This item appears only when the optional Adobe PostScript 3 Note •...
Page 566: Pcl Emulation
16 Appendix PCL Emulation The following table shows the emulation parameters and their values for PCL emulation. For information on how to change parameter values, refer to "Print Mode" (P.369) Parameter Item No. Value Paper Tray 0 (Default): Auto 1: Tray 1 2: Tray 2 3: Tray 3 4: Tray 4...
Page 567 PCL Emulation Parameter Item No. Value 2 Side Print 0 (Default): Off 1: On Sets whether to enable double-sided printing. Default Font 0: CG Times 41: Times New Bold 1: CG Times Italic 42: Times New Bold Italic 2: CG Times Bold 43: Symbol 3: CG Times Bold Italic 44: Wingdings...
Page 568 16 Appendix Parameter Item No. Value Symbol Set 0 (Default): Roman 8 18: Microsoft Publishing 19: Math 8 1: ISO 8859-1 Latin 1 2: ISO 8859-2 Latin 2 20: PS Math 3: ISO 8859-9 Latin 5 21: Pi Font 4: ISO 8859-10 Latin 6 22: Legal 5: PC-8 23: ISO 4 United Kingdom...
Page 569: Hp-Gl2 Emulation
HP-GL2 Emulation HP-GL2 Emulation This section explains how to operate the HP-GL mode menu and the settings that can be made with it. HP-GL Settings List Items that can be set using the HP-GL mode menu are explained in two groups: basic settings and advanced settings.
Page 570: Advanced Settings
16 Appendix Advanced Settings Auto Layout 0 (Default): ON 1: OFF Selects whether aligning the position of the document and the paper is to be done automatically or not. Active Palette 0 (Default): Command 1: Panel Selects whether to use a pen specified by command or set on the panel. No.
Page 571 HP-GL2 Emulation Print Quantity 0 (Default): Protocol Setup 1: Panel 2: Command Sets the method for specifying the print quantity. HP-GL Mode 0 (Default): HP-GL 1: HP-GL/2 A graphics language can be selected. Hard Clip 0: Standard 2 (Default): Paper Sets the size for the area where drawings can be made (hard clip area).
Page 572 16 Appendix Active Area 0 (Default): Auto Determining 1: PS Command 2: IW 3: IP 4: Adapted When auto-scaling is in use, this sets the method for obtaining the active coordinate area. [Auto]...Determines any of the methods listed below: PS, IW, IP, or Adapted.
Page 573: Hard Clip Area
HP-GL2 Emulation Pen Width 800-815 0 to 255 (Default): 3): 0 to 25.5 mm (No. 0-No.15) Sets the width of the pen (thickness of the line). Width units are 0.1 mm. Can be set in steps of 0.1 mm. Line End Shape 850-865 0 (Default): Cut (No.
Page 574: Printable Area
16 Appendix (16798, 11876) (16442, 11520) Standard Hard Clip Area Paper Hard Clip Ares Paper Size (0, 0) Standard origin (0, 0) Paper origin Printable Area The printable area in the HP-GL mode is as follows. Paper Size and Printable Area Paper Length Coordinate Value (1/7200 inch) (1/7200 inch)
Page 575 HP-GL2 Emulation Width Top-right X, Top-right Y Short-side Height Long-side Actual Paper Printable Area Bottom-left X, Bottom-left Y (0, 0) Paper Length Coordinate Value (1/7200 inch) (1/7200 inch) Paper X Axis Y Axis Margin Printable Area Top-right Edge Margin size Bottom Bottom Long...
Page 576: Auto Layout
16 Appendix Auto Layout This section explains Auto Layout. 1. What is Auto Layout? Auto Layout is a function that evaluates document size based on the HP-GL data entered from the host system and enlarges/reduces it in line with the paper size to be plotted so that the plotted data is laid out in the center of the paper.
Page 577 HP-GL2 Emulation The area specified by the very last IW command in the data becomes the active coordinate area. If there are no IW commands in the data, the active coordinate area is determined by Adapted. The area that encompasses all the areas specified by IP commands in the data becomes the active coordinate area.
Page 578 16 Appendix If it is a Paper Size Set the document size from the obtained ACA and the origin point setting. The document size can be selected from A-size papers (6 sizes: A0, A1, A2, A3, A4 or A5). 4. How to Determine Document Size The document size is determined by comparing the hard clip area for each paper size, based on the ACA obtained in the scaling mode, paper margins, and area determination mode.
Page 579 HP-GL2 Emulation 3) The value set in paper margins (10 mm = 400 plotter units) is subtracted from the ACA obtained in The ACA obtained in is -8074,-5613,80740,5613. 4) As the ACA obtained in exceeds the A4 size and is smaller than the A3 size, the document size is determined to be A3.
Page 580 16 Appendix Supplementary Notes To activate scaling, turn the scaling setting to ON on the operation panel. If it is OFF, it is plotted at the same scale (100%). If the Document Size is Auto and the Scaling Mode is Paper Size The hard clip setting is inactive.
Page 581 HP-GL2 Emulation If the Printer is Not Equipped with Hard Disk(s) When Auto Layout is used, print data is stored in layout memory. The default layout memory is set at 100 KB. Consequently, when print data exceeding 100 KB is received, a printer error occurs. If this happens, change the Auto Layout memory capacity on the operation panel.
Page 582 16 Appendix Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate Area, Scaling: ON Print Area Active Coordinate Area determined by Paper Size entered data Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate Area, Scaling: OFF Print Area Active Coordinate Area determined by Paper Size entered data...
Page 583: Optional Components
Optional Components Optional Components The following are the principal options available. To purchase these options, contact our Customer Support Center. Product Name Description Exit 2 Tray Allows you to use the center output tray as two separate trays. Note •This option cannot be installed when a finisher is installed.
Page 584 16 Appendix Product Name Description Image Expansion Kit Required when the Image Log Control feature is used. Image View Kit Previews images stored in mailboxes. You can rotate and enlarge to preview images. Note • The optional components are subject to change without notice. •...
Page 585: Notes And Restrictions
Notes and Restrictions Notes and Restrictions This section describes the notes and restrictions to observe when using the machine. Notes and Restrictions on the Use of the Machine HDD Extension Kit (Optional) When a HDD Extension Kit is installed, you can specify the hard disk as a storage location for print data received from lpd, SMB, and IPP.
Page 586 16 Appendix Fax Immediate Reception If the machine’s memory capacity becomes insufficient to receive fax data, the machine automatically switches into immediate reception mode. In this mode, the machine outputs received documents on a page-by-page basis; each document page is output immediately after the machine finishes receiving it. However, if the machine receives large data, such as an A3 size photo with many halftone levels, the machine may not print it even after the machine finishes receiving it.
Page 587: Notes And Restrictions In The Interrupt Mode
Notes and Restrictions Notes and Restrictions in the Interrupt Mode If you press the <Interrupt> button while running a print job, the machine temporarily stops printing and goes into the interrupt mode. Important • However, if a scan job is running at the same time, the print job cannot be interrupted. The jobs that can be/cannot be interrupted are as follows.
Page 588: Notes And Restrictions On The Use Of The Ifax Feature
16 Appendix The job cannot be executed during the interrupt mode. The job request is accepted, but cannot be executed during the interrupt mode. *1 The job instruction from the control panel is required/not required to execute the job. *2 Regular Print, the first set of Sample Print, Delayed Print (auto print) *3 Security Print, Private Charge Print, Sample Print, Delayed Print, Charge Print *4 During interruption, any document displayed as a pending job on the [Job Status] screen can be printed by selecting [Promote Job].
Page 589 Notes and Restrictions If receiving an unsupported iFax profile, the machine may not be able to print the file. If receiving a TIFF-C profile, the machine prints in black-and-white. Transmission conditions for broadcast transmission - When sending a document via a broadcast transmission, it can be sent to both iFax and regular fax addresses at the same time.
Page 590: Notes And Restrictions When Connecting With Internet Service Provider
16 Appendix Setting the System Environment for E-mail Service To send or receive e-mail, the machine must have its system environment set up for the e-mail service. Set up the system environment such as SMTP, POP3, and DNS servers, as required. Notes on Security E-mail uses the Internet, which is a network connecting computers worldwide, as its transmission path.
Page 591 Notes and Restrictions When received via POP, the fax cannot be sent using the Fax Gateway feature. This is because POP receiving does not forward an iFax document received by e-mail to the fax machine. For information about supported ISPs, contact our Customer Support Center. Feature Specifications The following shows the features relating to e-mail.
Page 592 16 Appendix The following shows adequate image sizes: A4 full-color 200dpi with standard compression : around 700 KB A4 full-color 200dpi with high compression : around 400 KB A4 black-white 200dpi (text document) : around 25 KB A4 black-white 200dpi (text & photo document) : around 200 KB Note •...
Page 593: Using The Telephone
Using the Telephone Using the Telephone This section describes how to use an external telephone connected to the machine with the fax feature. Placing a Call The following describes how to place a call using the external telephone. To place a call, there are the following two methods. Dialing with the receiver lifted (off-hook dialing) Dialing with the receiver resting in the cradle (on-hook dialing) Off-hook Dialing...
Page 594 16 Appendix On-hook Dialing The following describes how to place a call with the receiver on-hook. When placing a call on-hook, we recommend turning the line monitor volume to "Loud". The volume of the line monitor can be changed in the System Administration mode. For information on how to change the volume, refer to "Line Monitor Volume"...
Page 595: Simple Operating Procedures
Simple Operating Procedures Simple Operating Procedures This section lists the procedures that are most frequently asked, particularly those in relation to the system settings. Press the buttons in the sequence indicated by arrows. Note • The <Log In/Out> button is described as <Log In/Out>. •...
Page 596: Scan Settings
16 Appendix To print an activity report to check the transmission results Machine Status [Billing Meter/Print Report] [Print Report/List] [Job Status/Activity Report] [Activity Report] * When [Activity Report] is being displayed on the [All Services] screen: [Activity Report] [Activity Report] For more information, refer to "Job Status/Activity Report"...
Page 597: Copy Settings
Simple Operating Procedures Copy Settings To constantly allow mixed sized originals to be loaded Log In/Out Enter the user ID [System Settings] [System Settings] [Copy Mode Settings] [Copy Defaults] [Mixed Sized Originals] [On] For more information, refer to "Mixed Sized Originals" (P.289). Common Settings To change the system administrator ID Log In/Out...
Page 598 16 Appendix To customize the screen displayed after auto clear Log In/Out Enter the user ID [System Settings] [System Settings] [Common Settings] [Screen/Button Settings] [Screen After Auto Clear] For more information, refer to "Screen After Auto Clear" (P.271). To change the feature buttons displayed on the [All Services] screen Log In/Out Enter the user ID [System Settings]...
Page 599: 17 Glossary
17 Glossary This chapter contains a list of terms used in this guide. Glossary....................598...
Page 600: Glossary
Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location. Auto Center A feature that automatically moves an image to the center of paper when copying.
Page 601 Glossary Term Description Default Value A factory default value, or a value set in the System Administration mode. Dial In this guide, it refers to entering a recipient's fax number. The method of dialing provided by the machine include: manual dialing using the numeric keypad, speed dialing, one touch dialing, and using the address book, etc.
Page 602 17 Glossary Term Description A facsimile communication system standardized by the advisory committee for International Telecommunications (CCITT, now the ITU-T). Header A record of the sender. It is printed on the top edge of a received document. Image Enhancement A feature which makes the border between black and white smooth, with rough edges reduced, giving the appearance of a higher resolution.
Page 603 Glossary Term Description POP3 Post Office Protocol Version 3. One of the commonly used communications protocols used for receiving e-mail. It sets up a private mailbox on a provider's e-mail server, and receives messages when a communication is made. POP3 is for receiving only.
Page 604 17 Glossary Term Description Scan Sensing or reading a paper document and converting the optical image of the document to an electronic image. The machine offers two scanning devices: document glass and document feeder. Screen The screen that is displayed on the touch screen. It displays messages and feature buttons.
Page 605: Index
Index Index Numerics All Services (System Settings) ......271 <All Services> button ........... 47 10BASE-T / 100BASE-TX connector ....39 Allocate Memory (System Settings) ....297 2 Sided - Skip Blank .......... 130 Allow Casual Users to Edit From 2 Sided Book Copy ..........71 (System Settings) ..........
Page 606 Auto Size Detect ........133, 199 Broadcast iFax Profile (System Settings) ..314 Broadcast Report ..........382 Auto Tray Switching (System Settings) .....273 automatically printed reports/lists ......381 Broadcast Send ......... 114, 123, 162 Broadcast/Multi-Poll Report (System Settings) ................277 Browse .............. 188 Background Suppression ......69, 196 Build Job ..............
Page 607 Index confirming remote machine response prior to transmission ............157 confirming the fax job in Job Status ....111 DADF ..............36 Connection Interval (System Settings) ....268 Date (System Settings) ........267 Connection to Time Server (System Settings) .. 268 Date Format (System Settings) ......
Page 608 Direct Fax ............239 E-mail/Internet Fax Settings (System Settings) . 316 Direct Fax (System Settings) ......311 emulation ........... 541, 548 Display Consumables Screens (System Settings) emulation mode ..........548 ................283 encoding method ..........543 Document Expiration Date (System Settings) ...320 Encryption Key for Confidential Data (System document feeder ........54, 106, 172 Settings) ............
Page 609 Index Fax Server Report ..........382 G3 Line 1, 2, 4 - Line Type (System Settings) ... 314 Fax Server Report (System Settings) ....278 General Settings ........129, 190 Fax Service (System Settings) ......279 General Settings - 2nd Column (System Settings) Fax Transfer - Add Sender Header ................
Page 610 Image Shift ............74 Image Shift - Side 1 (System Settings) ....289 Image Shift - Side 2 (System Settings) ....289 Keyboard ............182 Image Transfer Screen (System Settings) ..305 Keyboard Input Restriction (System Settings) ... 283 Incoming E-mail Print Options ......316 Incoming iFax Output Destination (System Settings) ..........315 label paper ............
Page 611 Index Maximum Address Entries (System Settings) ... 316 Maximum E-mail Size (System Settings) ..316 machine components .......... 36 maximum fill line ..........246 machine configuration ........367 Maximum Image Size (System Settings) ... 331 machine information .......... 367 Maximum Login Attempts (System Settings) ..338 Machine Password (System Settings) ....
Page 612 Odd Page 2 Sided (System Settings) ....280 page description language ........ 541 off-hook dialing ..........591 Page Number Position (Side 2) Offset Stacking (Finisher Tray) (System Settings) ..........292 (System Settings) ..........280 Page Number Position (System Settings) ..290 Offset Stacking (System Settings) .....279 Page Number Size (System Settings) ....
Page 613 Index PKI (Public Key) Settings (System Settings) ..295 Priority Send ............141 Private Charge Print ........226, 353 plain paper (printable paper) ......242 polling ..............154 problem solving ..........423 POP3 Server Settings (System Settings) ..295 processing documents scanned with different Port Number (System Settings) ......
Page 614 Reduce/Enlarge ........62, 136, 201 Sample Set ..........100, 225 Reduce/Enlarge (System Settings) ....288 Sample Set (System Settings) ......290 Reduce/Enlarge -Butttons 2, 3, and 4 Save Cancelled Faxes (System Settings) (System Settings) ..........302 ................309 Reduce/Enlarge Presents (System Settings) ..312 Save in (System Settings) .........
Page 615 Index Send from Mailbox ..........206 specifying destination using the keyboard screen ................126 Send Header ............. 142 Send Header - Polling (System Settings) ..308 specifying destinations ........109 Send Header (System Settings) ....... 307 specifying finishing options ........79 Send Options ............
Page 616 Stored Document Settings (System Settings) ...320 Transfer Protocol ..........187 Stored Documents List ........375 Transfer Protocol (System Settings) ..304, 334 Stored Programming Tone (System Settings) ...270 Transmission Interval (System Settings) ... 309 Subject ...............185 Transmission Report ......... 381 Substitute Tray (System Settings) .....300 Transmission Report - Cancelled Supplies .............383 (System Settings) ..........
Page 617 User Name (System Settings) ....334, 340 using F Code transmission ....... 150 using remote mailbox ........147 warm-up time ............ 538 Watermark ..........92, 225 Watermark (System Settings) ......274 WebDAV ........... 177, 238 weight ..............540 Xerox Standard Accounting (System Settings) . 346...

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