Automatic Configuration Of Mailboxes - Panasonic KX-NS500 Installation Manual

5.11 Automatic Configuration of Mailboxes

5.11 Automatic Configuration of Mailboxes
Mailboxes can be automatically created and associated with an extension number if these items do not already
exist. There are 2 modes for creating mailboxes. For each specified extension number, a mailbox is
automatically created if one is not already associated with the extension. The results of creating and associating
mailboxes and user profiles with extension numbers are output both to a file and to the syslog. If many
mailboxes must be created or deleted, the amount of time required to complete the task is displayed on the
screen.
Creating mailboxes for all extensions
Note
If a mailbox does not satisfy the conditions for automatic creation, neither will be created for the
corresponding extension.
1.
In Web Maintenance Console, click Setup-UM Configuration-Mailbox Settings-Auto Configuration-Create
all mailboxes
2.
Click Execute.
•
Mailboxes are created with the same number as the extension number.
•
However, a mailbox will not be created in any of the following conditions:
a.
A mailbox with the same number as the extension number already exists
b.
The extension number has only 1 digit
c.
The total number of mailboxes, including already existing mailboxes, exceeds 500
Re-creating all mailboxes
IMPORTANT
This procedure deletes all existing voice data, all settings and all prompts from all mailboxes. In
this procedure, voice data (e.g., mailbox voice data, personal greetings) and settings (e.g., the password)
are not deleted from the managers' mailboxes. Be sure to make a backup of any important data beforehand.
If mailbox numbers are changed after mailboxes have been deleted using this feature, even if a backup of
the mailbox settings, voice data (e.g., personal greetings), and messages has been made, the data cannot
be restored. After executing this function, all messages will have been deleted, and it is necessary to
reconfigure all mailbox settings and re-record all prompts.
1.
In Web Maintenance Console, click Setup®UM Configuration®Mailbox Settings®Auto
Configuration®Re-create all mailboxes
2.
Select the radio button where you want the mailboxes to be created.
–
Create mailboxes to the UM group of the PBX where the extensions belong to
–
Create mailboxes to the specified UM group (UM Group No. 1 to 16)
3.
Click Execute.
•
Every type of mailbox, except the manager's mailboxes, will be deleted.
•
If there are currently mailboxes in use, you can select whether to delete them forcibly or cancel the
operation.
•
All mailboxes will be recreated.
•
A mailbox will not be created in the following conditions:
–
The extension number has only 1 digit
Results of creating mailboxes
The results of creating mailboxes are recorded in a text file. Follow the procedure below to view the file.
1.
When automatic configuration completes, click OK on the "Mailbox create result" dialogue box.
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