Page 1: User Guide
Xerox WorkCentre 7500 Series Multifunction Printer Xerox WorkCentre 7500 Series ® ® User Guide Guide d'utilisation Italiano Dansk Betjeningsvejledning Magyar Felhasználói útmutató Guida per l’utente Deutsch Norsk Brukerhåndbok Русский Benutzerhandbuch Руководство пользователя Suomi Español Guía del usuario Käyttöopas Türkçe Kullanıcı Kılavuzu Čeština...
Page 2 © 2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
Page 3: Table Of Contents
Xerox® Welcome Center ............................27 Locating the Serial Number ..........................27 More Information ................................. 28 Installation and Setup Installation and Setup Overview ..........................30 Physical Connection ............................. 30 Turning the Printer On ............................30 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 4 Printing on Both Sides of the Paper ....................... 62 Selecting Paper Options for Printing ......................63 Printing Multiple Pages to a Single Sheet (N-Up) ..................63 Printing Booklets ..............................64 Using Color Options ............................. 64 Printing Cover Pages ............................65 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 5 Scanning to an Email Address ..........................114 Sending a Scanned Image to an Email Address ..................114 Setting Email Options ............................115 Scanning with the Xerox® Scan Utility ......................117 Scanning Directly to Your Computer ......................117 WorkCentre 7500 Series Multifunction Printer...
Page 6 Contents Creating and Deleting Scan Templates ...................... 119 Managing Xerox® Scan Utility Folder and Email Profiles ..............123 Using the Scan to Email and Copy to Folder Tools ................126 Faxing Basic Faxing .................................. 130 Document Glass..............................131 Document Feeder ............................... 131 Sending an Embedded Fax .............................
Page 7 ENERGY STAR Qualified Product ........................250 Performance Specifications ............................ 251 Printing Resolution ............................. 251 Print Speed ................................251 Controller Specifications ............................252 Processor ................................252 Memory................................... 252 Interfaces ................................252 Environmental, Health, and Safety Contact Information ................253 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 8 European Union ................................270 Domestic/Household Environment ......................270 Professional/Business Environment ......................270 Collection and Disposal of Equipment and Batteries ................271 Note for the Battery Symbol .......................... 271 Battery Removal ..............................271 Other Countries................................272 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 9: Safety
Environmental, Health, and Safety Contact Information ................16 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your ® Xerox printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 10: Notices And Safety
® The safety and environment testing and performance of this product have been verified using Xerox materials only. Note: Unauthorized alterations, which can include the addition of new functions or connection of ®...
Page 11: Electrical Safety
Emergency Turn Off If any of the following conditions occur, turn off the printer immediately and disconnect the power cord ® from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.
Page 12: Operational Safety
Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room. For more information in the United States and Canada, go to www.xerox.com/environment. In other ®...
Page 13: Printer Supplies
® ® CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of ® ® performance caused by use of non-Xerox...
Page 14: Maintenance Safety
Do not use aerosol cleaners. Clean with a dry lint-free cloth only. ® supplies • Do not burn any consumables or routine maintenance items. For information on Xerox recycling programs, go to www.xerox.com/gwa. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 15: Printer Symbols
Do not expose the drum cartridge to light for more than 10 minutes. Do not touch the drum cartridge. Hot surface. Wait the indicated time before handling. Warning: Moving parts. Use caution to avoid personal injury. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 16: Environmental, Health, And Safety Contact Information
Safety Environmental, Health, and Safety Contact Information ® For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines: United States: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 For product safety information in the United States, go to www.xerox.com/environment.
Page 17: Features
Parts of the Printer ................................18 • Information Pages ................................23 • Energy Saver Mode ................................. 24 • Administration Features ..............................25 • Xerox® Welcome Center .............................. 27 • More Information ................................28 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 18: Parts Of The Printer
Displays the current operating status of the printer. • Provides access to copy, print, scan, and fax features. • Provides access to information pages. • Prompts you to load paper, replace supplies, and clear jams. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 19 15. Alphanumeric keypad enters alphanumeric information. 16. C (clear) deletes numeric values or the last digit entered using the alphanumeric keys. 17. Dial Pause inserts a pause in a telephone number when transmitting a fax. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 20: Left-Rear View
USB memory card connections 11. Bottom left cover C release lever USB connection Document Feeder Confirmation indicator Document guides Top cover Document feeder tray Inner cover release lever Document output tray Inner cover Document glass WorkCentre 7500 Series Multifunction Printer User Guide...
Page 21: Internal Components
Features Internal Components Second bias transfer roll Fuser assembly Drum cartridge release lever Toner cartridges Main power switch Transfer belt cleaner Waste toner container Drum cartridges Drum cartridge cover Office Finisher LX WorkCentre 7500 Series Multifunction Printer User Guide...
Page 22: Professional Finisher
Booklet maker side cover (optional) 14. Office Finisher LX Professional Finisher Center tray Staple cartridge Finisher front cover Booklet maker bin Right top tray Booklet staple unit Exit cover Booklet maker unit Right middle tray WorkCentre 7500 Series Multifunction Printer User Guide...
Page 23: Information Pages
Printing the Configuration Report At the printer control panel, press the Machine Status button. On the Machine Information tab, touch Information Pages > Configuration Report > Print. Touch Close after the report prints. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 24: Energy Saver Mode
Touch the arrows to set the time for the following options: Standby Mode to Low Power Mode: Set the time from 1 through 120 minutes. • • Low Power Mode to Sleep Mode: Set the time from 0 through 120 minutes. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 25: Administration Features
Billing and Usage Information ........................... 25 • Accounting ..................................26 For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.
Page 26: Accounting
Accounting allows you to track billing and the amount of copy, print, scan, and fax jobs for each user. All jobs require authentication of User ID and Account ID. The system administrator must create user accounts and enable the Accounting feature. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 27: Xerox® Welcome Center
Locating the Serial Number ® You need the printer serial number to order supplies or to contact Xerox for assistance. The serial number is located on the left side of the printer frame under cover A. The serial number also appears on the control panel.
Page 28: More Information
A resource for tools and information, such as interactive www.xerox.com/office/businessresourcecenter tutorials, printing templates, helpful tips, and customized features to meet your individual needs. Local sales and support center www.xerox.com/office/worldcontacts Printer registration www.xerox.com/office/register ® Xerox Direct online store www.direct.xerox.com/ WorkCentre 7500 Series Multifunction Printer User Guide...
Page 29: Installation And Setup
Installation and Setup This chapter includes: • Installation and Setup Overview ..........................30 • Installing the Software ..............................32 See also: Installation Guide packaged with your printer. System Administrator Guide at www.xerox.com/office/WC75xxdocs. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 30: Installation And Setup Overview
Turn on both switches to operate the printer. First turn on the power switch behind the front cover, then turn on the top switch. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 31: Initial Printer Setup
Make sure that the printer is set up before installing the printer software. Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection. If the printer has not been previously turned on and configured, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 32: Installing The Software
• Macintosh OS X version 10.4 or later • UNIX and Linux: Your printer supports connection to a variety of UNIX platforms through the network interface. For details, see www.xerox.com/office/WC75xxdrivers. Installing Drivers and Utilities for Windows ® ® Install the Xerox print driver and the Xerox scan driver to access all the features of your printer.
Page 33: Installing Drivers And Utilities For Macintosh Os X Version 10.4 And Later
Installing Drivers and Utilities for Macintosh OS X Version 10.4 and Later ® ® Install the Xerox print driver and the Xerox scan driver to access all the features of your printer. To install the print and scan driver software: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 34: Installing Drivers And Utilities For Unix And Linux
Services for UNIX Systems is a two part installation process. It requires the installation of a ® ® Xerox Services for UNIX Systems code package and a printer support package. The Xerox Services for UNIX Systems code package must be installed before installing the printer support package. Note: You must have root or superuser privileges to perform the UNIX print driver installation on your computer.
Page 35: Other Drivers
Click the Start button to begin downloading. ® Repeat steps a and b, then click the printer package for use with the Xerox Services for UNIX Systems package that you selected earlier. The second part of the driver package is ready for download.
Page 37: Paper And Media
Paper and Media This chapter includes: • Supported Paper ................................38 • Loading Paper ................................... 44 • Printing on Special Paper .............................. 52 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 38: Supported Paper
Do not print on label media once a label has been removed from a sheet. • Use only paper envelopes. Print envelopes 1-sided only. • Do not overload the paper trays. • Adjust the paper guides to fit the paper size. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 39: Paper That Can Damage Your Printer
Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does ® not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.
Page 40: Supported Paper Types And Weights
US Folio (8.5 x 13 in.) JIS B4 (257 x 364 mm) Legal (8.5 x 14 in.) Tabloid (11 x 17 in.) Trays 2–4 of the 3-Tray A5 (148 x 210 mm) Statement (5.5 x 8.5 in.) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 41: Supported Paper Types And Weights For Automatic 2-Sided Printing
Weights Plain 60–105 g/m Bond 60–105 g/m Hole Punched 60–105 g/m Pre-Printed 60–105 g/m Letterhead 60–105 g/m Recycled 60–105 g/m Heavyweight 106–169 g/m Gloss 106–169 g/m Extra-Heavyweight 170–220 g/m Heavyweight Gloss 170–220 g/m WorkCentre 7500 Series Multifunction Printer User Guide...
Page 42: Supported Paper Sizes For Automatic 2-Sided Printing
Tray 2 of the High-Capacity Tandem Tray Module Tray 2 of the 1-Tray Module Tray 5 (bypass tray) only Minimum: 89 x 98 mm (3.5 x 3.9 in.) Maximum: 320 x 483 mm (12.6 x 19 in.) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 43: Supported Paper Sizes For The Envelope Tray
152 x 203 mm, 6 x 9 in. 229 x 305 mm, 9 x 12 in. Monarch (88 x 191 mm, 3.9 x 7.5 in.) Number 10 Commercial (241 x 105 mm, 9.5 x 4.125 in.) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 44: Loading Paper
If necessary, move the paper tray guides further out to load the new paper. To adjust the guides, pinch the guide lever on each guide and slide the guide to the new position. To secure the guides in position, release the levers. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 45 Load the paper against the left side of the tray. Note: Do not load paper above the maximum fill line. Doing so can cause paper jams. Slide the guides so they touch the edges of the paper. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 46: Loading Paper In Trays 3 And 4 Of The Tandem Tray Module
Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 47: Configuring Tray 6 In The High-Capacity Feeder
For details on supported paper sizes, see Supported Paper on page 38. Before changing the drawer configuration, always compare the paper size to the Tray 6 configuration. If the paper size matches, no adjustment is needed. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 48 Locate the pin at the top of the side gate. Lift the pin and guide it to the desired paper size in the slot on top of the side gate. Release the pin to lock it into place. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 49: Loading Paper In Tray 6 (High-Capacity Feeder)
Place the print side (page 1) face up. • Place pre-punched paper with the holes toward the right side of the tray. • Place letterhead or the top of the page toward the front of the tray. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 50: Loading Paper In Tray 5 (Bypass Tray)
Load paper longer than 320 mm (12.6 in.) with the short edge going into the printer (SEF). • Load hole punched paper with the holes on the trailing edge (left). • Do not load paper above the maximum fill line. Open the bypass tray by rotating it outward. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 51 Center the paper, then slide the guides until they are just touching the edges of the stack. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 52: Printing On Special Paper
Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them. • In the print driver software, select Envelope as the paper type. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 53: Loading The Envelope Tray
Loading the Envelope Tray Pull out the envelope tray until it stops. Load the envelopes in the envelope tray with the flaps closed, flaps down, and on the leading edge, toward the left. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 54: Labels
In the print driver software, select Labels, Heavyweight Labels, or Extra Heavyweight Labels as the paper type. CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing sheet. It could damage the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 55: Gloss Paper
Rotate stock frequently. Long periods of storage in extreme conditions can cause gloss paper to curl and jam in the printer. • In the print driver software, select the desired gloss paper type or select the tray loaded with the desired paper. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 56: Transparencies
Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Transparencies ® Transparencies can be printed from trays 1–5. For best results, use only recommended Xerox transparencies. ® ®...
Page 57: Printing
Printing This chapter includes: • Printing Overview ................................58 • Selecting Printing Options ............................59 • Printing Features ................................62 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 58: Printing Overview
Select your printer from the list. ® Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox Features for Macintosh. The title of the button can vary depending on your application. Modify the print driver settings as necessary, then click OK.
Page 59: Selecting Printing Options
Index provides an alphanumeric list of help topics. Click a topic and the explanation appears in the • right-side window. Search provides a field in which you can enter the topic or function for which you need information. • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 60: Windows Printing Options
Click the arrow to the right of the Finishing section, then select the desired finishing options. Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options, so that you can apply them to future print jobs. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 61: Macintosh Printing Options
To select finishing options in the Macintosh print driver: ® In the print driver, click Copies & Pages, then select Xerox Features. In the Paper/Output dialog box, click the arrow to the right of the Finishing section, then select the desired finishing options.
Page 62: Printing Features
The printer does not support the following paper and media for automatic 2-sided printing: • Reload, which is paper previously laser printed or copied. • Envelopes • Labels • Pre-Cut Tabs • Gloss or Heavyweight papers heavier than 220 g/m². WorkCentre 7500 Series Multifunction Printer User Guide...
Page 63: Selecting Paper Options For Printing
When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet (N-Up) on the Layout/Watermark tab. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 64: Printing Booklets
You can create several sentences to more precisely control the color content of the document. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 65: Printing Cover Pages
Page(s) specifies a page or a range of pages after which you want an insert added. Separate individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 66: Printing Exception Pages
Job Settings displays the attributes of the paper for the remainder of the document. Scaling You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. The default setting is 100%. 100% 200% WorkCentre 7500 Series Multifunction Printer User Guide...
Page 67: Printing Watermarks
Print a watermark in the foreground or background or blend it with the print job. Printing Mirror Images If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 68: Creating And Saving Custom Sizes
Use the default passcode number for all print jobs sent from that computer. If you must use a different passcode, you can override it in the application print driver. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 69: Sample Set
Use the arrows to the right of the list to scroll through the list and locate the printable file. If the print file is in a folder, touch the name to open the folder. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 70: Printing From A Usb Flash Drive
• The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To print from a USB Flash Drive: Insert the USB Flash Drive into the control panel USB port. The Print from USB window appears.
Page 71: Copying
Copying This chapter includes: • Basic Copying ..................................72 • Selecting Copy Settings ..............................74 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 72: Basic Copying
• The document glass accepts paper sizes up to 310 x 430 mm (12.25 x 17 in.). • The document glass automatically detects standard paper sizes. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 73: Document Feeder
297 x 432 mm (11.7 x 17 in.) for 2-sided pages. • The maximum feeder capacity is approximately 110 sheets of 80 g/m paper. • The document feeder automatically detects standard paper sizes. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 74: Selecting Copy Settings
Copying Selecting Copy Settings This section includes: • Basic Settings ..................................75 • Image-Quality Settings..............................81 • Layout Settings ................................. 84 • Output Format Settings ..............................87 • Advanced Copying ................................94 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 75: Basic Settings
Single Color copies in shades of a single color. Under Colors, select a color. The sample page shows your color selection. Touch Save. Reducing or Enlarging the Image You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 76: Selecting The Paper Tray
1->1 Sided scans only one side of the originals and produces 1-sided copies. • • 1->2 Sided scans only one side of the originals and produces 2-sided copies. To rotate the second sides, touch Rotate Side 2. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 77 If your printer has the Office Finisher LX with the creasing option, you can crease your copies, and fold them manually. Note: The originals and the selected paper tray must be loaded short-edge first. To crease your copies: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 78: Folding Copies
Individually folds and stacks each page separately. • • Together as a Set folds and stacks all the pages together. Select the Booklet Staple check box to staple the pages at the fold. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 79: Stapling Copies
Paper Supply, then select the appropriate tray and touch Save. Touch Help for details. Touch Save. Stapling Copies If your printer has the Professional Finisher or the Office Finisher LX, you can staple your copies. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 80 Stapling options vary, depending on the finisher. To change the orientation of the page, touch Original Orientation, and select one of the following from the drop-down menu: • Portrait Originals Landscape Originals • Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 81: Image-Quality Settings
When scanning originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 82: Adjusting The Contrast
Adjusting the Color Balance If you have a color original, you can adjust the balance of the printing colors between cyan, magenta, yellow, and black before printing your copy. To adjust the color balance: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 83 On the Color Balance screen, touch Advanced Color. Touch the color you want to adjust. Move the sliders to adjust the levels for highlights, midtones, and shadows. Repeat the previous two steps for additional colors. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 84: Layout Settings
Mixed Size Originals allows you to scan standard-size originals of varying sizes. Use the • diagram on the screen to determine which original sizes can be mixed in the same job. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 85: Shifting The Image
You can use preset values that were previously saved by the system administrator. Touch Presets in the lower left corner of the screen, and select a preset from the drop-down menu. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 86 Mirror Image reflects each image left to right on the page. The default setting is Normal • Image. Negative Image reverses the black and white values. The default setting is Positive Image. • Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 87: Output Format Settings
Folding and Stapling is dependent on the paper size. If the desired option is unavailable, touch Paper Supply, then select the appropriate tray and touch Save. To specify 2-sided originals: Touch Original Input. Touch 2 Sided Originals. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 88 If you select 2-sided copies, you can set each chapter to start on the front or back of the page. If necessary, the printer leaves one side of the paper blank so that the chapter starts on the specified side of the paper. To set the start side of particular pages: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 89 Touch Close. The inserts appear in the list on the right side of the screen. Note: To edit or delete an insert, touch the insert in the list, then touch an action in the drop-down menu. 10. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 90: Adding Annotations
You can automatically add annotations such as page numbers and the date to your copies. Notes: • Annotations are not added to covers, tabs, inserts, or blank chapter start pages. • Annotations cannot be added if Booklet Creation is selected. To add annotations: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 91 To change the text formatting, touch Format & Style, choose the desired settings, then touch Save. To insert the current date: Touch Date > On. Touch Apply To, and select one of the following: • All Pages • All Pages Except First First Page Only • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 92 More, touch the desired tray, then touch Save. Under Transparency Supply, touch the tray containing the transparencies. If the tray containing the transparencies is not displayed, touch More, touch the desired tray, then touch Save. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 93 Auto Repeat allows the printer to determine the maximum number of images that can fit on the currently selected paper size. Touch Original Orientation, and select Upright Images or Sideways Images from the drop-down menu. The sample page shows the image layout. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 94: Advanced Copying
You can print a test copy of a complex copy job, before printing multiple copies. This feature prints a single copy and holds the remaining copies. After you inspect the sample, you can print or cancel the remaining copies. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 95: Saving Copy Settings
Touch the Job Assembly tab, then touch Retrieve Saved Settings. Touch the desired saved setting. To delete a saved setting, touch the setting, then touch Delete Settings. Note: Touch Load Settings. The saved settings are loaded for the current copy job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 97: Scanning
Scanning to Your Home Directory ........................... 106 • Setting Scan Options ..............................107 • Scanning to a USB Flash Drive ..........................113 • Scanning to an Email Address ........................... 114 • Scanning with the Xerox® Scan Utility ......................... 117 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 98: Basic Scanning
Scan original document to an email address. • Scan original document to your home directory. ® • Create scan templates and download scanned images to your computer using Xerox Scan Utility. • Import scanned images into applications using TWAIN and WIA.
Page 99: Document Glass
The printer must be connected to a network to retrieve a scan file. • The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. You can also view the Help in CentreWare Internet Services. •...
Page 100: Document Feeder
297 x 432 mm (11.7 x 17 in.) for 2-sided pages. • The maximum feeder capacity is approximately 110 sheets of 80 g/m paper. • The document feeder automatically detects standard paper sizes. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 101: Scanning To A Folder
To change any of the scan settings, use the options at the bottom of the touch screen: Output Color • • 2-Sided Scanning Original Type • Scan Presets • For details, see Changing the Basic Scan Settings on page 107. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 102: Scanning To A Private Folder
Click Apply. Your private folder appears in the folder list in CentreWare Internet Services and on the printer touch screen under Local Templates. The contents are stored locally on the printer hard drive. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 103: Retrieving Scan Files
Reprint prints the file on the printer without saving a copy of the file to your computer. • • Delete deletes the file from the mailbox. When prompted, click OK to delete the file or Cancel to cancel the operation. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 104: Scanning To Network File Repositories
Original Type Scan Presets • For details, see Changing the Basic Scan Settings on page 107. Press the green Start button. Adding a Scan Destination To add a scan destination to a template: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 105 • Login credentials to access the destination • Login name • Password For details, see the System Administration Guide at www.xerox.com/office/WC75xxdocs. Note: Click Add. The template is stored on the printer hard drive. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 106: Scanning To Your Home Directory
• For details, see Changing the Basic Scan Settings on page 107. For more options, touch the Advanced Settings tab. For details, see Selecting Advanced Settings page 108. Press the green Start button. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 107: Setting Scan Options
The photo and text options allow you to specify the type of original, such as printed, photocopied, photograph, inkjet, or solid ink. Touch Scan Presets and select one of the following options: • Sharing & Printing produces small file size and normal image quality. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 108: Selecting Advanced Settings
Manual Contrast allows you to adjust the contrast manually. Move the Manual Contrast slider up or down to increase or decrease the contrast. The middle position on the slider, Normal, does not change the contrast. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 109: Selecting Layout Adjustments
Height-Y and Width-X arrows to specify the area. Mixed Size Originals allows you to scan standard-size originals of varying sizes. Use the • diagram on the screen to determine which original sizes can be mixed in the same job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 110: Selecting Filing Options
PDF/A • • Multi-Page TIFF • TIFF (1 File per Page) JPEG (1 File per Page) • For PDF, PDF/A, or XPS, select one of the following options: Image Only • • Searchable WorkCentre 7500 Series Multifunction Printer User Guide...
Page 111: Building A Scan Job
For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. Building a Scan Job Use this feature to combine an assorted group of originals for assembly into a single scan job. To build a scan job: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 112 Progress screen appears, and the individual segments are scanned as a single job. On the Job Progress screen, touch Job Details to view a summary of the job. Note: If necessary, touch Delete > Delete Job to cancel the job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 113: Scanning To A Usb Flash Drive
Press the green Start button. The Job Progress screen appears, and the original is scanned. The file is stored on your USB Flash Drive in the root directory. Remove your USB Flash Drive from the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 114: Scanning To An Email Address
To modify the default subject that appears, touch Clear Text to clear the field, or use the Left and Right arrows to edit the text. Touch Save. To change any of the scan settings, use the options at the bottom of the touch screen: Output Color • • 2-Sided Scanning WorkCentre 7500 Series Multifunction Printer User Guide...
Page 115: Setting Email Options
• • • Multi-Page TIFF TIFF (1 File per Page) • • JPEG (1 File per Page) For PDF, PDF/A, or XPS, select one of the following options: • Image Only • Searchable WorkCentre 7500 Series Multifunction Printer User Guide...
Page 116 Touch Save. Change the Reply To address: Touch Reply To. On the Reply To screen, use the touch screen keyboard to type an email address. Touch Save. Press the green Start button. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 117: Scanning With The Xerox® Scan Utility
Scanning Directly to Your Computer ........................117 • Creating and Deleting Scan Templates ......................... 119 • Managing Xerox® Scan Utility Folder and Email Profiles ................123 • Using the Scan to Email and Copy to Folder Tools ................... 126 ®...
Page 118 Scanning Note: If scanning fails, a Workflow Scanning Confirmation Report prints, showing the failed status. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 119: Creating And Deleting Scan Templates
You can also specify settings to preview images, or specify a destination folder on your computer for scanned images. Creating a Template with Image Preview ® To create a template that retains thumbnail preview images in the Xerox Scan Utility: ® Access the Xerox Scan Utility on your computer using one of the following methods: ®...
Page 120 2 Sided, Rotate Side 2 • ® Click the Preview image in Xerox Scan Utility option. This option sends the scanned image to the folder you specify, and the image appears on the Scan to Email and Copy to Folder tabs.
Page 121 Scan Utility adds the scan date and time information for each image to the end of the file name. Under Save to Folder, do one of the following to specify the destination folder: • Type the path to the folder. Click Browse to locate the folder. • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 122 Click Delete. When prompted, click Yes to delete the template. ® The template is removed from the template list in the Xerox Scan Utility and from the template list on the printer touch screen. WorkCentre 7500 Series Multifunction Printer...
Page 123: Managing Xerox® Scan Utility Folder And Email Profiles
Scanning Managing Xerox® Scan Utility Folder and Email Profiles This section includes: • Creating or Editing Email Profiles ..........................123 • Deleting Email Profiles ..............................123 • Creating or Editing Folder Profiles ........................... 124 • Deleting Folder Profiles ..............................124 ®...
Page 124: Creating Or Editing Folder Profiles
® Xerox Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > ® ® Xerox Office Printing > Scanning > Xerox Scan Utility. ® ® • Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click ®...
Page 125 Scanning ® ® Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click • ® Xerox Scan Utility. Click the Copy to Folder tab. Select the profile you want to delete in the Folder Profiles drop-down list. Click Delete.
Page 126: Using The Scan To Email And Copy To Folder Tools
® Xerox Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > ® ® Xerox Office Printing > Scanning > Xerox Scan Utility. ® ® • Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click ®...
Page 127 ® Xerox Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > ® ® Xerox Office Printing > Scanning > Xerox Scan Utility. ® ® Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click •...
Page 128: Deleting Image Files
Click Copy to Folder to copy the selected images to the folder. Deleting Image Files ® Scanned images displayed in the Xerox Scan Utility are stored on your computer hard drive. To delete scanned images that are no longer needed: ®...
Page 129: Faxing
Sending an Internet Fax.............................. 146 • Using the Address Book ............................... 153 The system administrator must set up some fax features before you can use them. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 130: Basic Faxing
Selecting Server Fax Options on page 143, or Selecting Internet Fax Options on page 148. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 131: Document Glass
297 x 432 mm (11.7 x 17 in.) for 2-sided pages. • The maximum feeder capacity is approximately 110 sheets of 80 g/m paper. • The document feeder automatically detects standard paper sizes. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 132: Sending An Embedded Fax
To edit an existing comment, touch the comment, then touch Edit. Use the touch screen keyboard to change the comment, then touch Save. Adjust the fax scanning options if necessary: Touch 2-sided Scanning and select from the drop-down menu: 1-Sided • • 2-Sided WorkCentre 7500 Series Multifunction Printer User Guide...
Page 133 If desired, select more options. For details, see Selecting Embedded Fax Options on page 134. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 134: Selecting Embedded Fax Options
When scanning originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 135: Selecting Reducing Or Splitting
Touch the Layout Adjustment tab, then touch Reduce/Split. Touch one of the following options: Reduce to Fit shrinks large documents to fit on smaller paper. • • Split Across Pages continues a single image across several pages. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 136: Selecting The Starting Rate
Sending a Delayed Fax You can set a time in the future for the printer to send your fax job. The time delay can be from 15 minutes to 24 hours from the current time. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 137: Sending Header Text
Touch the Mailbox Number field, then use the alphanumeric keypad to enter the mailbox number. Touch the Mailbox Passcode field, then use the alphanumeric keypad to enter the four-digit mailbox passcode. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 138: Storing A Fax In A Local Mailbox
Storing a Fax in a Local Mailbox Note: The system administrator must create a mailbox before you can use this feature. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To store a fax in a local mailbox: Touch the Fax Options tab, then touch Mailboxes.
Page 139: Printing Or Deleting Faxes Stored For Polling
The Speed Dial check box allows you to select recipients from your address book. Touch the Enter Number and Press Add field, then use the alphanumeric keypad to enter the three-digit speed dial number. Touch Add. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 140: Polling A Remote Mailbox
Use this feature to fax an assorted group of originals, each with different settings. Each segment is programmed and scanned, and the images are stored temporarily in the printer. Once all segments have been stored, the individual segments are faxed as a single job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 141 Progress screen appears, and the individual segments are faxed as a single job. On the Job Progress screen, touch Job Details to view a summary of the job. Note: If necessary, touch Delete > Delete Job to cancel the job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 142: Sending A Server Fax
If desired, select more options. For details, see Selecting Server Fax Options on page 143. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 143: Selecting Server Fax Options
The middle position on the slider, Normal, does not change the contrast. Auto Contrast allows the printer to set the contrast automatically. • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 144: Sending A Delayed Fax
Touch the Minute field and use the keypad or touch the arrows to set a number. If your printer is set to display the 12-hour clock, touch AM or PM. Touch Save. The fax is sent at the specified time. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 145 Progress screen appears, and the individual segments are faxed as a single job. On the Job Progress screen, touch Job Details to view a summary of the job. Note: If necessary, touch Delete > Delete Job to cancel the job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 146: Sending An Internet Fax
Touch 2-sided Scanning and select from the drop-down menu: 1-Sided • • 2-Sided • 2-Sided, Rotate Side 2 Touch Original Type and select from the drop-down menu: • Photo & Text Photo • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 147 Press the green Start button. The printer scans the pages and sends the document as an email attachment in PDF or TIFF format, when all pages have been scanned. See also: Selecting Internet Fax Options on page 148. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 148: Selecting Internet Fax Options
Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. To change this setting: Touch the Advanced Settings tab, then touch Image Enhancement. Under Background Suppression, touch Auto Suppression. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 149: Setting The Resolution
Mixed Size Originals allows you to scan standard-size originals of varying sizes. Use the • diagram on the screen to determine which original sizes can be mixed in the same job. Touch Save. Setting the Resolution To set the Internet fax resolution: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 150: Setting The Quality And File Size
Touch Save. Including a Message To include a message with your Internet fax: Touch the Internet Fax Options tab, then touch Message. Use the touch screen keyboard to type a message. Touch Save. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 151: Specifying A Reply To Address
Once all segments have been stored, the individual segments are faxed as a single job. Note: You must address the fax before using this feature. To build a fax job: WorkCentre 7500 Series Multifunction Printer User Guide...
Page 152 Progress screen appears, and the individual segments are faxed as a single job. On the Job Progress screen, touch Job Details to view a summary of the job. Note: If necessary, touch Delete > Delete Job to cancel the job. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 153: Using The Address Book
If the fax number requires characters such as a Dial Pause, touch Dialing Characters to enter the characters, then touch Save. Set the starting rate: Under Starting Rate, touch one of the following: • Super G3 • Forced • WorkCentre 7500 Series Multifunction Printer User Guide...
Page 154: Adding A Group Entry
Touch the Down arrow, then touch Individuals to add individual speed dial entries, or touch Groups to add speed dial groups. Touch the desired speed dial entry, then touch Add to Group. When all entries have been added, touch Save. 10. Touch Close. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 155: Editing Or Deleting Speed Dial Entries
Recipient. The numbers are added together in the Recipient field. Touch Save. The combined number appears as a single recipient in the Recipients list. Touch Close. You can now send the fax. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 157: Maintenance
Maintenance This chapter includes: • Maintenance and Cleaning ............................158 • Billing and Usage Information ..........................186 • Ordering Supplies ................................187 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 158: Maintenance And Cleaning
Do not touch the electrical contacts or gears. Doing so could damage the printer and cause the print quality to deteriorate. • Make sure any parts removed during cleaning are replaced before you plug in the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 159: Cleaning The Printer
Cleaning the Document Glass and Document Cover To ensure optimum print quality, clean the document glass regularly. Cleaning helps avoid output with streaks, smears, and other marks that transfer from the glass while scanning documents. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 160: Cleaning The Feed Rollers
Maintenance ® Use a lint-free cloth lightly dampened with Xerox Anti-Static or another suitable non-abrasive glass cleaner. Clean the document glass and the Constant Velocity Transport (CVT) glass to its left. ® ® Use a lint-free cloth and Xerox Cleaning Fluid or Xerox Film Remover to clean the underside of the document cover and the document feeder.
Page 161 Do not perform this procedure when the printer is copying or printing. Open the front cover of the printer. Turn the orange lever to the left. Pull the drum cartridge cover down until it clicks into the open position. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 162 Slowly push the printhead lens cleaner back into the printhead until it stops. Repeat Steps 4 and 5 for each printhead. Close the drum cartridge cover. Turn the orange lever to the right to return it to the locked position. Close the printer front cover. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 163: Routine Maintenance
A message appears on the control panel when a toner cartridge must be replaced. CAUTION: Do not perform this procedure when the printer is copying or printing. Open the front cover of the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 164 Remove the new toner cartridge from the packaging. Tilt the cartridge up and down, then left and right 10 times. Hold the new toner cartridge with the arrow facing up, then push the cartridge in slowly until it stops. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 165: Replacing The Waste Toner Container
If you get toner in your eyes, wash it out immediately with cool water then consult a doctor. CAUTION: Do not perform this procedure when the printer is copying or printing. Open the front cover of the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 166 Pull the used waste toner container out slowly while supporting it with your other hand. Place the used waste toner container in the plastic bag, then seal it firmly using the zipper. Place the used waste toner container in the empty box. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 167: Replacing The Drum Cartridges
Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do not touch or scratch the surface of the drum. CAUTION: Do not perform this procedure when the printer is copying or printing. Open the front cover of the printer. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 168 While keeping the guides inserted in the slot, remove the black paper sheet by pulling it in the direction shown. Remove the tape from the top of the cartridge shield. Hold the shield and push the cartridge into the printer using the orange handle. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 169 12. Turn the orange lever to the right to return it to the locked position. 13. Close the printer front cover. 14. Dispose of the protective shield and tape as normal office waste. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 170: Replacing The Transfer Belt Cleaner
Do not perform this procedure when the printer is copying or printing. Open the front cover of the printer. Turn the orange lever to the right to unlock the belt cleaner. Turn the orange knob counterclockwise until it releases. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 171 Place the used transfer belt cleaner in the plastic bag. Remove the protective cover from the new transfer belt cleaner. CAUTION: Do not touch the surface of the transfer belt cleaner. Doing so could deteriorate image quality. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 172: Replacing The Second Bias Transfer Roll
10. Turn the orange lever to the left to lock the belt cleaner. 11. Close the printer front cover. Replacing the Second Bias Transfer Roll A message appears on the control panel when the second bias transfer roll must be replaced. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 173 The area around the fuser can be hot. Use caution to avoid injury. CAUTION: Do not touch the transfer belt. Touching the belt can reduce image quality or damage the transfer belt. Do not touch the transfer roller. Touching the roller can reduce image quality. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 174 Lift the used second bias transfer roll out of the printer. Note: Do not touch any toner adhering to the second bias transfer roll. Place the used second bias transfer roll in the plastic bag. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 175: Resetting Supply Life Counters
Touch General > Supply Counter Reset. Touch the scroll arrows if necessary. Touch the desired supply item, then touch Reset Counter. In the confirmation screen, touch Reset. Touch Close. Press the Log In/Out button, then touch Logout. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 176: Emptying The Hole Punch Waste Container
Emptying the Hole Punch Waste Container in the Office Finisher LX WARNING: Do not perform this procedure while the printer is copying or printing. Lift the finisher transport top cover, then open the front transport cover. Pull out the hole punch waste container. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 177 Close the finisher front transport cover, then close the top cover. Emptying the Hole Punch Waste Container in the Professional Finisher WARNING: Do not perform this procedure while the printer is copying or printing. Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 178 Maintenance Pull out the waste container at R4. Empty the container. Insert the container all the way into the finisher. Close the finisher front door. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 179: Replacing Staple Cartridges
Do not perform this procedure while the printer is copying or printing. Open the finisher door as shown. Reach into the finisher cabinet and pull the stapler toward you until it stops. Push the stapler to the right as shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 180 Insert the front side of the new staple case into the staple cartridge (1), then push the rear side into the cartridge (2). Grip the staple cartridge by the orange handle and insert it into the stapler until it clicks to lock in place. Close the finisher front door. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 181 If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide them to the center. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 182 Close the side cover of the finisher. Replacing Staples in the Main Stapler of the Professional Finisher Open the front door of the finisher. Hold the staple cartridge unit by orange lever R1 and push it to the right. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 183 Insert the front side of the new staple case into the staple cartridge (1), then push the rear side into the cartridge (2). Grip the staple cartridge by the orange tabs and insert it into the staple cartridge unit until it clicks. Close the finisher front door. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 184 The staple cartridge unit does not detach from the finisher. Grip the orange tabs on both sides of the staple cartridge. While gripping the orange tabs of the staple cartridge, rotate it in the direction shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 185 Push the staple cartridge into the staple cartridge unit. If you find no jammed staples, repeat the preceding steps for the other staple cartridge. Return the staple cartridge unit to its original position. Close the finisher front door. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 186: Billing And Usage Information
At the printer control panel, press the Machine Status button. Touch the Billing Information tab to see basic impression counts. Touch Usage Counters, then touch the Impression Counters drop-down list to see detailed usage information. Touch Close. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 187: Ordering Supplies
Use of toner other than Genuine Xerox Toner can affect print quality and printer ® reliability. It is the only toner designed and manufactured under strict quality controls by Xerox specific use with this printer. Routine Maintenance Items Routine maintenance items are printer parts that have a limited life and require periodic replacement.
Page 188: When To Order Supplies
It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. Order supplies from your local reseller or go to www.xerox.com/office/WC75xxsupplies. ® ®...
Page 189: Troubleshooting
Troubleshooting This chapter includes: • General Troubleshooting............................. 190 • Jams ....................................195 • Print-Quality Problems ..............................230 • Copy and Scan Problems ............................. 236 • Fax Problems..................................237 • Getting Help ..................................239 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 190: General Troubleshooting
Turn on both switches to operate the printer. First turn on the power switch behind the front cover, then turn on the top switch. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 191: Restarting The Printer
A system error occurred. Contact your Xerox service representative with the error message. Check the control panel fault history. For details, see Viewing Faults and Error Messages on the Control Panel on page 240. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 192: Printing Takes Too Long
5. Note the Tray number listed under Resources and the Status of the selected tray. 6. Load the proper size paper in the tray or select another tray. Application and print driver have conflicting Document Prints from Wrong Tray on page 192. tray selections. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 193: Printer Is Making Unusual Noises
Open and close the tray from which you are printing. There is an obstruction or debris inside the Turn off the printer and remove the obstruction or debris. If you ® printer. cannot remove it, contact your Xerox service representative. Automatic 2-Sided Printing Problems Probable Causes Solutions Unsupported or incorrect media.
Page 194: Scanner Errors
Scanner is not communicating. Turn off the printer, and check the scanner cable. Wait two minutes and turn the printer on again. ® If the problem is not resolved, contact your Xerox service representative. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 195: Jams
This section includes: • Clearing Paper Jams..............................196 • Minimizing Paper Jams ..............................217 • Troubleshooting Paper Jams ............................. 219 • Clearing Staple Jams ..............................222 • Clearing Hole Punch Jams ............................229 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 196: Clearing Paper Jams
Before removing the tray from the printer, look at the jam message on the control panel. If another jam is shown, clear that jam inside the printer first. Pull the tray out toward you until it stops. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 197: Clearing Jams At Tray 5 (Bypass Tray)
On the printer touch screen, touch Confirm. Clearing Jams at Tray 5 (Bypass Tray) Remove the jammed paper from the tray. Make sure the paper feed entrance where the tray connects to the printer is clear. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 198: Clearing Jams In Top Left Cover A
Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Clearing Jams in Top Left Cover A Remove paper from the left tray, then fold up the tray. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 199 If paper is jammed at the exit to the output tray, remove the paper by carefully pulling it straight out in the direction shown. Note: Toner can adhere to the transfer roller. This does not affect print quality. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 200 If the paper is torn, remove all torn pieces from the printer. If the paper is jammed at the bottom entry of the fuser, remove it as shown. Return the green lever A1 to its normal position. Close cover A, then close tray 5. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 201: Clearing Jams In Duplex Unit B
If the paper is torn, remove all torn pieces from the printer. Close the duplex unit cover B, then close tray 5 (bypass tray). Clearing Jams at Bottom Left Cover C Pull the release lever and open the left bottom cover C as shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 202: Clearing Jams In Top Left Cover D
For paper jammed in the tray feed roller, open the tray and remove the paper. Close the left bottom cover C. Clearing Jams in Top Left Cover D Remove paper from the left tray, then fold up the tray. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 203 Do not touch the transfer belt. Touching the belt can reduce image quality or damage the transfer belt. Do not touch the transfer roller. Touching the roller can reduce image quality. Open the left tray as shown. Lift the lever up to open top left cover D. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 204: Clearing Jams In The Document Feeder
Lift the lever and open the top cover of the document feeder as shown. If the original is not caught in the entry to the document feeder, pull it straight out in the direction shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 205 Close the inner cover, then close the top cover, pressing it down until it clicks into place. If the original is not visible when the top cover is opened, lift the document cover and remove the original. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 206: Clearing Jams In The Office Finisher Lx
Clearing Jams in the Office Finisher LX Clearing Jams Under the Finisher Top Cover Pull up the lever on the top cover. Open the top cover by rotating it to the left. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 207 Lift the handle of the center tray straight up to open the transport cover. Remove the jammed paper. Note: If the paper is torn, remove all torn pieces from the finisher. Close the transport cover. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 208: Clearing Jams In The Professional Finisher
If the paper is jammed at the exit to the center output tray, pull the paper in the direction shown. Open, then close, the finisher transport cover. Clearing Jams in the Finisher Transport Open the finisher transport cover. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 209 Close the finisher transport cover. Clearing Jams at 2a in the Finisher If the paper is visible at the output tray exit, remove the paper by pulling it in the direction shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 210 Move green lever 2a to the right. Remove the jammed paper. If the paper is inaccessible or if the control panel displays a message to do so, turn knob 2c in the direction shown to release the paper. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 211 Return lever 2a to its original position. Close the front door of the finisher. Clearing Jams at 2b in the Finisher Open the front door of the finisher. Move green lever 2b to the right. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 212 If the paper is torn, remove all torn pieces from the finisher. Return lever 2b to its original position. Close the front door of the finisher. Clearing Jams at 3 in the Finisher Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 213 If the paper is torn, remove all torn pieces from the finisher. Return lever 3 to its original position. Close the front door of the finisher. Clearing Jams at 4a in the Finisher Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 214 If the paper is torn, remove all torn pieces from the finisher. Return unit 4 to its original position. Close the front door of the finisher. Clearing Jams at 4b in the Finisher Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 215 Turn green knob 4a in the direction shown to release the jammed paper. Carefully remove the paper from the upper left side and from inside the unit. Note: If the paper is torn, remove all torn pieces from the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 216 If the paper is torn, remove all torn pieces from the finisher. Return exit cover 5 to its original position. Clearing Jams in the Booklet Tray Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 217: Minimizing Paper Jams
Close the front door of the finisher. Minimizing Paper Jams ® The printer is designed to function with minimal paper jams using Xerox supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path or have the printer repaired.
Page 218 Allowing the output tray to overfill. • Allowing the output tray to fill with more than a few transparencies. Refer to the control panel Paper and Media Information Pages for information on supported paper, or go to www.xerox.com/paper. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 219: Troubleshooting Paper Jams
Remove the moist paper and replace it with new, dry paper. ® Unsupported paper of the wrong size, Use only Xerox -approved paper. For details, see Supported Paper thickness, or type. on page 38. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 220 • Use only Xerox -approved paper. For details, see Supported thickness, or type. Paper on page 38. • Do not use transparencies, envelopes, labels, reloaded paper, or paper heavier than 220 g/m for automatic 2-sided printing. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 221 The paper must be loaded in the correct tray. For details, see Supported Paper on page 38. Tray is loaded with mixed paper. Load the tray with only one type and size of paper. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 222: Clearing Staple Jams
Do not perform this procedure while the printer is copying or printing. Open the finisher door as shown. Reach into the finisher cabinet and pull the stapler toward you until it stops. Push the stapler to the right as shown. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 223 The points of the jammed staples are sharp. Remove the jammed staples carefully. Grip the staple cartridge by the orange handle and insert it into the stapler until it clicks to lock in place. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 224: Clearing Booklet Staple Jams In The Office Finisher Lx
If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide them to the center. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 225: Clearing Main Staple Jams In The Professional Finisher
Close the side cover of the finisher. Clearing Main Staple Jams in the Professional Finisher WARNING: Do not perform this procedure while the printer is copying or printing. Open the front door of the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 226 Remove the jammed staples (1), then push the clamp in the direction shown until it snaps into the locked position (2). WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 227: Clearing Booklet Staple Jams In The Professional Finisher
While squeezing orange levers R2 and R3 together (1), pull the staple cartridge unit out of the finisher until it stops (2). Note: The staple cartridge unit does not detach from the finisher. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 228 Lift the staple cartridge out of the staple cartridge unit. Remove the jammed staples by pulling them in the direction shown. WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 229: Clearing Hole Punch Jams
If the printer stops printing and reports a hole punch jam, empty the hole punch waste container. For details, see Emptying the Hole Punch Waste Container on page 176. After emptying the hole punch waste container, locate and remove any paper jams. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 230: Print-Quality Problems
Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does ® not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.
Page 231 Vivid for more vibrant blue skies. • Select a Custom Color Adjustment, such as Office Color, Press Match, or Spot Color, to match the color output to another output device. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 232 Troubleshooting • Select Color Adjustments to adjust particular characteristics of the printed color, such as Lightness, Contrast, Saturation, and Color Casts, to achieve a desired result. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 233: Troubleshooting Print-Quality Problems
Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does ® not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.
Page 234 If the problem still persists, make sure that you are not printing through a print server. Try printing directly to the printer. If the problem persists, go to www.xerox.com/office/WC75xxsupport for online support information. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 235 Performing the Print Calibration Procedure At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Troubleshooting > Calibration > Print Calibration. Follow the onscreen instructions to run the Print Calibration procedure. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 236: Copy And Scan Problems
Colors are inaccurate. • Copy: Use the Image Quality settings to adjust color balance. • Scan: Confirm the correct Original Type is set. If the problem persists, go to www.xerox.com/office/WC75xxsupport for online support information. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 237: Fax Problems
There is a problem with the fax Contact the recipient. machine of the recipient. The fax is not installed or is not Verify that the fax is installed and enabled. enabled. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 238: Problems Receiving Faxes
If the copy prints correctly, have the recipient verify their fax machine is operating correctly. If the problem persists, go to www.xerox.com/office/WC75xxsupport for online support information. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 239: Getting Help
Touch the Help button to view additional information about error or status messages on the control panel. The Help button is labeled with a question mark symbol (?). Most of the control panel menu items also have associated help text that describes the menu item. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 240: Scan And Fax Alerts
. Maintenance Assistant is a remote diagnostic tool that offers a fast way to resolve potential issues, receive assistance, and automate the troubleshooting or repair process. ® Use Maintenance Assistant only when requested to do so by a Xerox representative. WorkCentre 7500 Series Multifunction Printer...
Page 241: Online Support Assistant
You can find solutions for print-quality problems, paper jams, software installation problems, and more. Online assistance offers the latest technical solutions and illustrated step-by-step operational tips. To access the Online Support Assistant, go to www.xerox.com/office/WC75xxsupport. More Information You can obtain more information about your printer from these sources:...
Page 243: Specifications
Physical Specifications ..............................246 • Environmental Specifications ............................ 249 • Electrical Specifications ............................... 250 • Performance Specifications ............................251 • Controller Specifications ............................. 252 • Environmental, Health, and Safety Contact Information ................253 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 244: Printer Configurations And Options
Specifications Printer Configurations and Options Standard Features The WorkCentre 7500 Series Multifunction Printer provides the following features: • Copy, print, scan, and fax • Maximum copy speed of up to 50 pages per minute (ppm) for color and up to 55 ppm black and white copying on letter size plain paper (speed dependent on configuration) •...
Page 245 FreeFlow SMARTsend • Convenience Stapler ® • Xerox Common Access Card Enablement Kit ® • Xerox Copier Assistant (XCA) • Foreign Device Interface • Scan to PC Desktop • EFI workflow • Unicode Print WorkCentre 7500 Series Multifunction Printer User Guide...
Page 246: Physical Specifications
Configuration With Professional Finisher and High-Capacity Feeder • Width: 1922 mm (75.7 in.) • Depth: 685 mm (27 in.) • Height: 1127.3 mm (44.4 in.) • Weight: 256.4 Kg (564 lb.) with 3-Tray Module WorkCentre 7500 Series Multifunction Printer User Guide...
Page 247: Clearance Requirements
Specifications Clearance Requirements Printer Clearance Requirements for Base Configuration Printer Clearance Requirements With Office Finisher LX and Booklet Maker WorkCentre 7500 Series Multifunction Printer User Guide...
Page 248 Specifications Printer Clearance Requirements With Professional Finisher Printer Clearance Requirements With Professional Finisher and High-Capacity Feeder WorkCentre 7500 Series Multifunction Printer User Guide...
Page 249: Environmental Specifications
Specifications Environmental Specifications Temperature • 10°–28°C • 50°–82°F Relative Humidity Operating: 15% to 85% (non-condensing) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 250: Electrical Specifications
1760 VA @ 220 V (Max) ENERGY STAR Qualified Product ® As an ENERGY STAR partner, Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR mark are registered United States trademarks.
Page 251: Performance Specifications
(18–28 lb.) paper from any tray except tray 5 (bypass tray). Printer Model Color Black and White WorkCentre 7545 Multifunction Printer 45 ppm 45 ppm WorkCentre 7556 Multifunction Printer 50 ppm 55 ppm WorkCentre 7500 Series Multifunction Printer User Guide...
Page 252: Controller Specifications
32 MB Daughter card. Derived from the Gawain FLASH/NVM. SRAM 512 KB JPEG Buffer SRAM 1 MB (256 Kb*32) 200 MHz Soldered to PWBA. Interfaces • Ethernet 10/100/1000Base-TX • Universal Serial Bus (USB 2.0) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 253: Environmental, Health, And Safety Contact Information
Specifications Environmental, Health, and Safety Contact Information ® For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines: United States: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 For product safety information in the United States, go to www.xerox.com/environment.
Page 255: Regulatory Information
Regulatory Information This appendix includes: • Basic Regulations ................................256 • Copy Regulations ................................258 • Fax Regulations ................................261 • Product Safety Certification ............................265 • Material Safety Data Sheets ............................. 266 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 256: Basic Regulations
The external radiation from ISM equipment could have to be limited or special mitigation measures taken. ® The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the dates indicated: •...
Page 257: Turkey Rohs Regulation
Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room. For more information in the United States and Canada, go to www.xerox.com/environment. In other ®...
Page 258: Copy Regulations
Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States. • Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. • Adjusted Compensation Certificates for Veterans of the World Wars. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 259: Canada
Proclamations, orders, regulations, or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province) WorkCentre 7500 Series Multifunction Printer User Guide...
Page 260: Other Countries
Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 261: Fax Regulations
To order the correct service from the local telephone company, you could also have to quote the codes in the following list: • Facility Interface Code (FIC) = 02LS2 • Service Order Code (SOC) = 9.0Y WorkCentre 7500 Series Multifunction Printer User Guide...
Page 262: Canada
® If you experience trouble with this Xerox equipment, please contact the appropriate service center for repair or warranty information. Contact information is contained in the Machine Status menu on the printer and in the back of the Troubleshooting section of the User Guide.
Page 263: European Union
DTMF signaling for more reliable and faster call setup. Modification of this product, connection to external control software, or connection to an external ® control apparatus not authorized by Xerox will invalidate its certification. New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network.
Page 264 For correct operation, total of the RNs of all devices connected to a single line at any time should not exceed five. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 265: Product Safety Certification
Regulatory Information Product Safety Certification The following Agency certified this product using the Safety standards listed: Agency Standard UL60950-1, 2 Edition IEC/EN60950-1, 2 Edition WorkCentre 7500 Series Multifunction Printer User Guide...
Page 266: Material Safety Data Sheets
Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 267: Recycling And Disposal
Recycling and Disposal This appendix includes: • All Countries ..................................268 • North America ................................. 269 • European Union ................................270 • Other Countries ................................272 WorkCentre 7500 Series Multifunction Printer User Guide...
Page 268: All Countries
Recycling and Disposal All Countries ® If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.
Page 269: North America
Recycling and Disposal North America ® ® Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox sales ® representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For ® more information about Xerox environmental programs, visit www.xerox.com/environment, or for recycling and disposal information, contact your local authorities.
Page 270: European Union
In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. ® Prior to disposal, please contact your local reseller or Xerox representative for end of life take-back information. WorkCentre 7500 Series Multifunction Printer...
Page 271: Collection And Disposal Of Equipment And Batteries
This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive. Battery Removal Batteries should only be replaced by a MANUFACTURER-approved service facility. WorkCentre 7500 Series Multifunction Printer User Guide...
Page 272: Other Countries
Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance. WorkCentre 7500 Series Multifunction Printer User Guide...

Xerox WorkCentre 7500 Series User Manual

Table of Contents

2 Features

Installing the Software

4 Paper and Media

5 Printing

Printing Features

Selecting Copy Settings

7 Scanning

8 Faxing

Routine Maintenance

General Troubleshooting

Clearing Paper Jams

Clearing Staple Jams

Getting Help

Specifications

Regulatory Information

Recycling and Disposal

Quick Links

User Guide

Chapters

Troubleshooting

Related Manuals for Xerox WorkCentre 7500 Series

Summary of Contents for Xerox WorkCentre 7500 Series