Xerox WorkCentre 7500 Series System Administration Manual
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Xerox WorkCentre 7500 Series System Administration Manual

Multifunction printer
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Xerox WorkCentre 7500 Series
Multifunction Printer
Xerox
WorkCentre
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System Administrator Guide

Guide de l'administrateur système
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Guía del administrador del sistema
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Guia de Administração do Sistema
7500 Series
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Summary of Contents for Xerox WorkCentre 7500 Series

  • Page 1: System Administrator Guide

    Xerox WorkCentre 7500 Series Multifunction Printer Xerox WorkCentre 7500 Series ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema...
  • Page 2 © 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

  • Page 3: Table Of Contents

    Configuring TCP/IP Settings at the Control Panel..................27  Configuring IP Settings in CentreWare Internet Services ............... 28  SLP ......................................32  Configuring SLP ................................. 32  FTP ......................................33  Setting FTP Mode ..............................33  WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 4 Configuring Sleep Mode Settings ........................58  Sleep Mode Network Settings Advanced ....................... 58  Security   Setting Up Access Rights ............................... 60  Local Authentication ............................... 61  User Permissions ............................... 63  Network Authentication ............................67  WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 5 General Print Settings ..............................102  Configuring General Print Settings ......................... 102  Saving and Reprinting Jobs ............................103  Enabling the Reprint Saved Jobs Feature ..................... 103  Creating and Managing Saved Jobs Folders ....................103  WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 6 Chapter Hold All Jobs ..............................110  Configuring the Hold all Jobs Feature ......................110  UNIX, Linux, and AS/400 Printing ........................... 111  Xerox® Services for UNIX Systems ........................ 111  Printing from a Linux Workstation ........................112  Adding the Printer ..............................113 ...
  • Page 7 Scan to USB ..................................136  Enabling Scan to USB ............................136  Scanning to a User Home Folder ..........................137  Configuring Scan to Home ..........................137  Configuring the Printer for the Xerox Scan Utility .................... 138  Faxing   Embedded Fax ................................. 140 ...
  • Page 8 Manually Upgrading Printer Software ......................185  Manually Updating the Software Using a USB Flash Drive ..............185  Configuring Automatic Updates ........................186  Xerox Online Support ..............................187  Enabling Xerox Online Support ......................... 187  Customization and Expansion   Xerox Extensible Interface Platform........................190 ...
  • Page 9 Contents WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 11: Introduction

    Introduction This chapter includes:  Overview ....................................12  More Information ................................13 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 12: Overview

    10. Configure Print, Scan, and Fax features. For details, see Printing on page 101, Scanning on page 119, Faxing on page 139. 11. Configure Accounting. For details, see Accounting on page 159. Note: Not all printer models support these features. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 13: More Information

    A resource for tools and information, such as www.xerox.com/office/businessresourcecenter interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs. Local sales and support center www.xerox.com/office/worldcontacts Printer registration www.xerox.com/office/register ® Xerox Direct online store www.direct.xerox.com/ WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 15: Initial Setup

    This chapter includes:  Physically Connecting the Printer ..........................16  Initial Setup at the Control Panel ..........................17  Initial Setup in CentreWare Internet Services ......................19  Physical Connection Settings ............................22 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 16: Physically Connecting The Printer

    Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 17: Initial Setup At The Control Panel

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Press the Log In/Out button. Type admin and touch Next. Type the Admin Password and touch Enter. The default password is 1111. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 18: Disabling The Configuration Report At Startup

    The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see on page 27. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 19: Initial Setup In Centreware Internet Services

    In CentreWare Internet Services, click Properties > Security. Click Admin Password. Under User Name, type the New Password. Retype the password to verify. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 20: Using The Configuration Overview Page

    At the printer control panel, press the Machine Status button, then touch the Machine Information tab. Touch Installed Options. All installed options registered in CentreWare Internet Services and their status appear. Set options to Locked or Unlocked on the Tools & Services page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 21 Initial Setup WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 22: Physical Connection Settings

    Software Tools: Select this option if you are using Xerox Copier Assistant, or if you want to disable Direct Printing via Driver. Xerox representatives also use this option to connect directly to the printer and use diagnostic software and other software utilities.

  • Page 23: Network Configuration

     LDAP ......................................46  HTTP ......................................52  POP3 ......................................54  Proxy Server .................................... 55  NTP ......................................56  WSD ......................................57  Sleep Mode Network Settings ............................58 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 24: Appletalk

    Under Zone Name, type a new zone name or use the default AppleTalk local zone. The default AppleTalk local zone is *. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 25: Netware

    IPX internetwork. As servers start up and shut down, they can advertise and remove their services using SAP. Under Protocol, select Enabled. Under SAP Frequency, type the time in seconds between 15–300. The default time value is 60 seconds. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 26: Configuring Netware Bindery Settings

    Type a name for the context. The default entry for this field is Xerox_DS_Context. If you are using bindery or bindery emulation, leave this field blank. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 27: Enabling Tcp/Ip

    Configuring Dynamic Address Settings At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings > TCP/IP Settings. Touch Dynamic Addressing. Touch DHCP or BOOTP, then touch Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 28: Configuring Ip Settings In Centreware Internet Services

    BOOTP: This option allows your DHCP server to assign an IP address to the printer. Dynamic DNS Registration is enabled.  DHCP: This option allows your DHCP server to assign an IP address to the printer. Dynamic DNS Registration is enabled. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 29 Click Apply to save the new settings or Undo to retain the previous settings. 10. Click Default All to reset settings to default values. Domain Name System (DNS) and Dynamic Domain Name System (DDNS) are systems that map host names to IP addresses. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 30 Under Domain Name, type the name of the domain to which the printer is connected. If the domain name successfully registers to the DNS server, the domain name appears under Verified Domain Name. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 31 12. Under Append Device Domain, select Enabled to add the domain of the printer to the Domain Name Search List. 13. Under Append Parent Domains, select Enabled to add the parent domains of the printer to the Domain Name Search List. 14. Click Apply. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 32: Slp

    The maximum MTU for IP over Ethernet is 1500 bytes. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 33: Ftp

    In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click FTP. Under Mode, select the FTP operational mode to use when FTP is the selected protocol for network filing. Options are Passive or Active. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 34: Snmp

    User Datagram Protocol (UDP), IP, and Novell Internet Packet Exchange (IPX). SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 35: Configuring Snmpv3

    Authentication to verify that the message is from a valid source  Encryption of packets to prevent unauthorized access Before you begin:  Ensure that Secure HTTP (SSL) is enabled.  Ensure that a certificate is installed on the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 36: Configuring Snmp Advanced Settings

    Under Print Drivers/Remote Clients Account, click Account Enabled. To reset the default password, ® click Reset. This account allows Xerox clients and drivers limited access to objects on the printer. Click Save to apply the new settings or Undo to retain the previous settings.
  • Page 37 Select the type of traps that the SNMP manager receives under Traps to be Received. Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to the previous page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 38: Ssdp

    Under Time to Live, type a number between 1–60 router hops for discovery advertisement. The default number of hops is 4. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 39: Microsoft Networking

    If desired, type an IP Address for a secondary server. Note: If DHCP is configured, WINS IP Addresses are overridden. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 40: Lpr/Lpd

    This setting can cause jobs to print slowly but results in accurate banner page information. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 41: Raw Tcp/Ip Printing

    Type the End of Job Timeout between 0–1800 seconds to specify the amount of time to pass before a job processes with an End of Job character. The default time is 300 seconds. Type 0 to disable end of job detection by timeout. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 42 Job data is not parsed when bidirectional communication and PDL switching are disabled. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 43: Smb Filing

    Click the link under the feature name to navigate to the configuration page for that feature. Disable these features or configure them to use a protocol other than SMB for FIPS 140 compliance. Click Apply. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 44: Smtp Server

    Email Job Splitting Boundary. Select:  Page Boundary to instruct mail client not to reassemble the job on receipt.  Automatic Boundary to instruct the mail client to reassemble the job on receipt. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 45 Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 46: Ldap

    Type the search directory root path in the Search Directory Root field using Base DN format. For more detail on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange Format (LDIF) Technical Specification on the IETF website. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 47: Configuring Ldap Contexts

    Login Name provided by the user. Note: Contexts are only used if you configure LDAP server settings and select NDS as the server type. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 48: Configuring Ldap User Mappings

    User groups can only be configured for the first LDAP server in the list. All other servers use the same Authorization Access settings. Configuring User Roles Access You can assign users to specific roles groups to allow them types of access. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 49 Feature Access are configured to require users to log in before accessing services. Configuring Services Access You can specify access to the services of the printer under Service Access. Type the names of the LDAP groups for any of the services listed. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 50: Configuring Ldap Custom Filters

    The standard filter looks in the field mapped as the Login Name field. If you are using an ADS LDAP server, this WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 51 For example, to find the user with an sAMAccountName of Bob, type (objectClass=user) (sAMAccountName=Bob). Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 52: Http

    If you are using the Default Xerox Device Certificate, you can install the Generic Xerox ® Trusted CA Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer. To download the certificate, click Download the Generic Xerox Trusted CA Certificate.

  • Page 53: Http Advanced Settings

    The Advanced Web Services page displays all services currently enabled on the printer and their port numbers. To remove all login restrictions for web services on the printer, under Web Services IP Lockout, click Clear Lockout. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 54: Pop3

    Under POP3 Settings, select Enable receipt of Email via POP3. Type a Polling Interval value between 1–60 minutes. The default value is 15 minutes. 10. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 55: Proxy Server

    Select the Proxy Server address type. Options are IPv4 Address, IPv6 Address, or Host Name. Type the appropriately formatted address and port number. The default port number is 8080. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 56: Ntp

    Address: Port. The default port number is 123. Click Apply to save the new settings or Undo to retain the previous settings. Note: Restart your printer for the new settings to take effect. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 57: Wsd

    It is supported in Windows Vista and Windows Server 2008 operating systems. WSD is one of several supported communication protocols. Enabling WSD In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WSD. Under WSD Services, select Enabled. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 58: Sleep Mode Network Settings

    The printer processes the list and displays the top four packet types if the corresponding protocols have been enabled. Packet types that do not have the corresponding protocol enabled are skipped. Click Return to return to the Sleep Mode Settings page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 59: Security

    Security Certificates ................................88  802.1X ....................................... 92  System Timeout ..................................95  Overwriting Image Data ..............................96  PostScript Passwords ................................98  USB Port Security ................................. 99 See also: www.xerox.com/security WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 60: Setting Up Access Rights

    Secure Access server. To use Xerox Secure Access, purchase ® and install the Xerox Secure Access Unified ID System  When Smart Card authentication is configured, users swipe a pre-programmed identification card at the control panel. Purchase and install a Smart Card reading system before configuring Smart Card authentication.

  • Page 61: Local Authentication

    Under Authentication method on the machine's touch interface, select User Name / Password Validated Locally on the Xerox Machine. Under Authorization information is stored, select Locally on the Xerox Machine (Internal Database). Enable personalization if you want to allow the printer to retrieve user information, such as email address or home directory, from an LDAP server.

  • Page 62: Editing User Information

    New password rules do not affect existing passwords. Specifying Job Override Policies Use Job Override Policies to specify what happens when a user without appropriate print permissions sends a color or 1-sided print job to the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 63: User Permissions

    There are two types of roles:  Non-Authenticated Users Role: The Non-Authenticated Users role applies to any user who accesses the printer, but does not provide authentication credentials. This role also applies to anyone who WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 64 If you selected Custom, under Role State, next to each job type, select Not Allowed to restrict users from using the job type. Click the Lock icon to lock all job types or click the Unlock icon to unlock all job types. Click Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 65 Under Application ID, type an Application ID. Click Save. Click Close to return to the Applications page. Creating Authenticated User Roles To edit permissions for a specific group of users, you must first create a role. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 66 All Authenticated Users: All users are assigned to the role.  Exceptions: At the bottom of the page, select the users that you want to remove from the role. All other users are assigned to the role. Click Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 67: Network Authentication

    LDAP. Note: LDAP settings must be configured to use personalization. Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to the previous page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 68 10. To copy the settings from another server, select a server from the list and click Copy From. 11. Click Edit to update the settings. Configuring Authentication Server Settings for NDS (Novell) Before you begin: WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 69: Network Authorization

    Click Edit to update the settings. Network Authorization When Remotely on the Network is selected as the authorization method, the printer references an authorization server for authorization information for the authenticated user. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 70: Authentication Using A Card Reader System

    ® ® Xerox Secure Access server. To use Xerox Secure Access, purchase and install the Xerox Secure Access ® Unified ID System When Smart Card authentication is configured, users swipe a pre-programmed identification card at the control panel. Purchase and install a Smart Card reading system before configuring Smart Card authentication.
  • Page 71 Type the Feature Enablement Key that is included in the Common Access Card Enablement Kit, and click Next. ® 10. Click Next again. A list of configuration settings appears at the bottom of the Xerox Access Setup page. 11. Click Edit to configure any settings that are marked in red text as Required; Not Configured.
  • Page 72 Click the Up Arrow or Down Arrow to change the search priority of the server. Click Close. To configure NTP settings, under Action, click Edit next to NTP. The domain controller time and the time set on the printer must be synchronized. Xerox recommends that you enable NTP to ensure time synchronization. ®...

  • Page 73: Setting Up Authentication For Xerox Secure Access

    Under Authentication method on the machine's web user interface, specify a method for the printer to authenticate users who access CentreWare Internet Services from their computer.  If you select User Name / Password Validated locally on the Xerox Machine (Internal Database), add user information to the User Information Database. ...
  • Page 74 Security Under Authorization, select Locally on the Xerox Machine (Internal Database), or Remotely on the Network. Click Save. A list of configuration settings appears at the bottom of the page. ® Under Action, click Edit next to Xerox Secure Access Setup.

  • Page 75: Secure Http (Ssl)

    Ensure that the date and time configured on the printer is correct. The time that is set on the printer ® ® is used to set the start time for the Xerox Device Certificate. A Xerox Device Certificate is installed when you enable HTTP (SSL).

  • Page 76: Fips 140-2

     Validates certificates for features where the printer is the client in the client-server relationship. CA certificates for LDAP, Xerox Extensible Interface Platform (EIP), and SMart eSolutions are examples.  Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or SNMPv3 are examples.
  • Page 77 Security Note: When FIPS 140 Mode is enabled, only FIPS-compliant certificates can be installed on the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 78: Stored Data Encryption

    Click Apply to save the new settings or Undo to retain the previous settings. ® CAUTION: The printer restarts. This interrupts or deletes current jobs. Xerox recommends that you back up jobs and folders before enabling User Data Encryption. WorkCentre 7500 Series Multifunction Printer...

  • Page 79: Ip Filtering

    12. Restart your printer for the new settings to take effect. Editing an IP Filter Rule In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Click Edit and edit the rule. Click Apply. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 80: Arranging The Execution Order Of Ip Filter Rules

    Arranging the Execution Order of IP Filter Rules In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Under Move selected rule to position, select the position and click Move. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 81: Audit Log

    For LAN Fax jobs, one audit log entry is recorded for each LAN Fax job.  For Email jobs, one audit log entry is recorded for each SMTP recipient within the job.  Other Event Details: Columns 6–10 list other information about the event, such as: WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 82 Authentication must be configured to record the user name in the Audit Log.  Completion Status  Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled. See also: Audit Log Event Identification Numbers on page 194 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 83: Ipsec

    Under Keying Method, select Manual Keying or Internet Key Exchange (IKE). Note: Select Manual Keying if client devices are not configured for or do not support IKE. If you selected IKE, under Pre-shared Key Passphrase, type the passphrase, then click Next. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 84 IKE Phase 1 authenticates the IPsec peers and sets up a secure channel between the peers to enable IKE exchanges. IKE Phase 2 negotiates IPsec SAs to set up the IPsec tunnel. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 85: Managing Protocol Groups

    Managing Protocol Groups Protocol Groups are logical groupings of selected protocols based on service type, service name, port number, and device type. Create a Protocol Group to apply specific security policies for selected protocols. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 86: Managing Host Groups

    Click Save to apply the new settings or Undo to retain the previous settings. Editing or Deleting a Host Group To edit or delete a host group, select the host group from the list, and click Edit or Delete. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 87: Managing Security Policies

    To prioritize policies, under Saved Policies, select the policy you want to move, then click the Promote or Demote buttons. Editing or Deleting a Security Policy To delete a policy, under Saved Policies, select the policy and click Delete. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 88: Security Certificates

     Install a device certificate on the printer. ® Note: When you enable HTTPS, a Xerox Device Certificate is automatically created and installed on the printer.  Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.

  • Page 89: Installing A Digital Certificate

    Creating a Xerox Device Certificate is less secure than creating a certificate signed by a ® trusted CA. If you do not have a server functioning as a Certificate Authority, install a Xerox Device ® Certificate on the printer. Then install the Generic Xerox Trusted CA Certificate on the other devices.
  • Page 90 Click Browse or Choose File, navigate to the signed certificate .crt file, then click Open or Choose. Click Next. Type a Friendly Name to help identify the certificate in the future. Click Next. The digital certificate appears in the list of Installed certificates. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 91 Note: You cannot delete the Default Xerox Device Certificate. ® Click Reset to Machine/Device Factory Defaults to delete all certificates except the Default Xerox Device Certificate. Installing the Generic Xerox® Trusted CA Certificate ® If the printer uses the Xerox Device Certificate, and a user attempts to access the printer using CentreWare Internet Services, an error message can appear on their Web browser.

  • Page 92: Enabling And Configuring 802.1X At The Control Panel

    Type the user name required by your authentication switch and server using the touch screen keyboard. Touch Password, and type the password using the touch screen keyboard. 10. Touch Save, then touch Save again. 11. Touch Close. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 93: Enabling And Configuring 802.1X In Centreware Internet Services

    - Authentication Certificate, select the certificate that you want to use. To view or save a certificate, select the certificate from the menu and click View/Save. Certificate details appear on the View/Save Device Certificate page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 94 12. To save the new password, select the check box next to Select to save new password. A password is not required for EAP-TLS authentication. 13. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 95: System Timeout

    Under Warning Screen, select Enabled to require the printer to display a warning message before it logs a user out of the touch screen. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 96: Overwriting Image Data

    Under Standard or Full, click Start. Click OK to delete image data. Note: Depending on how many files are being deleted, the printer can be offline for up to 60 minutes during the deletion process. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 97: Scheduling Routine Deletion Of Image Data

    Enable Immediate Image Overwrite to direct the printer to overwrite each job after it finishes processing. Enabling Immediate Image Overwrite At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Image Overwrite Security. Touch Immediate Overwrite. Touch Enable. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 98: Postscript Passwords

    Retype the password to verify. Under Job Start Password, type a password. Retype the password to verify. Click Apply to save the new settings or Cancel to return to the previous screen. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 99: Usb Port Security

    If your printer model has a cover for the USB port on the control panel, you can install or remove the cover. Installation instructions and the necessary part are stored in the compartment inside of Tray 1. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 101: Printing

    Managing Banner Page Printing Options ........................ 107  Secure Print Settings ................................. 109  Hold All Jobs ..................................110  UNIX, Linux, and AS/400 Printing ..........................111  Print from USB ..................................114 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 102: General Print Settings

     Under Banner Sheet Identification, select the information that prints on the banner page. Under Defaults, select default printing settings as needed. Click Apply. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 103: Saving And Reprinting Jobs

    If allowed, you can rename the folder and change folder permissions. Click Apply to save the new settings or Cancel to return to the previous screen. The updated folder appears in the Folders list. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 104: Saving And Printing Jobs

    To save your job as a secure job, type in and retype a 4–10 digit passcode in the passcode fields, then click OK. Click OK to save your settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 105: Backing Up Saved Jobs

    11. Click Start to begin restoring Saved Jobs or Undo to retain the previous settings. CAUTION: When you restore backed-up jobs, existing stored jobs are overwritten, and the Default Public Folder is emptied. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 106: Printing Jobs From Centreware Internet Services

    Click Submit Job to print the document. Note: To ensure that the job was sent to the queue, wait for the job submission confirmation message to appear before you close this page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 107: Managing Banner Page Printing Options

    Under Banner Sheet Identification, select the information that prints on the banner page:  Job Owner User ID and Job Name  Xerox Network Accounting User ID and Job Name  Generic User ID and Job Number Touch Save. WorkCentre 7500 Series Multifunction Printer...

  • Page 108: Enabling Banner Page Printing In The Print Driver

    Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Click OK. Note: If banner page printing is disabled in CentreWare Internet Services or at the control panel, setting the print driver to print banner pages is ignored. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 109: Secure Print Settings

    To reveal or hide the characters in job names with asterisks, select an option:  Conceal All Job Names  Show All Job Names  Conceal Secure Print Job Names Only Click Apply. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 110: Chapter Hold All Jobs

    Click Apply. Enable authentication or configure other related settings if necessary. At the bottom of the page, under Related Configuration Settings, click Edit under Action next to the setting you want to configure. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 111: Unix, Linux, And As/400 Printing

    Printer Model Package file which contains PPD files for all printer models. The file name is PrinterPkgXPXX_20xx_xx_xx.tgz.  Print Driver for your operating system. The available files are:  XeroxAIXpowerpcxpxx_x.xx.xx.tgz for the IBM RS6000 family. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 112: Printing From A Linux Workstation

    Support website. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files. Follow the instructions that are included with the PPD.

  • Page 113: Adding The Printer

    The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided option, font size and type, and orientation. ® The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or device. You only download and install the library once.

  • Page 114: Print From Usb

    Enable USB ports. For details, see USB Port Security on page 99. Enabling Print from USB In CentreWare Internet Services, click Properties > Services. Click Print From > Print from USB. Under Print from USB, select Enabled. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 115: Managing Copy Functions

    Managing Copy Functions This chapter includes:  Specifying Default Copy Settings ..........................116  Changing the Reading Order ............................117  Accessing Copy Presets ..............................118 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 116: Specifying Default Copy Settings

    Image Quality: Update Image Options, Image Enhancement, and Color Balance settings.  Layout Adjustment: Update Original Size, Image Shift, and Edge Erase settings.  Output Options: Set Annotations for copy jobs. Touch Save Defaults. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 117: Changing The Reading Order

    Under Print Order, touch either:  Hide Reading Order  Show Reading Order If Show Reading Order is selected, default reading order options appear. Touch either Left to Right or Right to Left. Touch Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 118: Accessing Copy Presets

    To change a preset that uses an independent percentage for the width and length of the image, touch Independent X-Y%. Touch the X and Y for the preset you want to change, then type the scale percentage using the touch-screen keypad. Touch Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 119: Scanning

    Scanning to an Email Address ............................124  Workflow Scanning ................................125  Scan to USB ..................................136  Scanning to a User Home Folder ..........................137  Configuring the Printer for the Xerox Scan Utility ....................138 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 120: Scanning To A Folder On The Printer

    Prompt for password when scanning to private folder: Enable this option to require users to type the password at the control panel every time they scan a job to that private folder. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 121: Managing Folders And Scanned Files

    Daily and specify the time of day for the delete process to run. Click Apply. Deleting Scan Folders You can modify or delete scan folders from two locations in CentreWare Internet Services. Deleting folders from either location deletes them from the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 122 In CentreWare Internet Services, click Properties > Services. Click Scan to Mailbox > Capacity.  Capacity: The total amount of space available on the printer for scanned images.  Used: The space currently used to hold scanned images. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 123 Scanning  Available: The space left for scanned images.  Percentage Used: The amount of space used by scanned images as a percentage of the total space. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 124: Scanning To An Email Address

    You can change default email message options, scan options, file format options, and others. For details, click the Help link in CentreWare Internet Services. Managing the Email Address Book To manage the email address book, see Internet Fax and Email Address Book on page 179. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 125: Workflow Scanning

    To specify how and where scanned images are stored, create a template. You can create, manage, and ® store multiple templates in a template pool repository on a network server. Xerox software, such as SMARTsend and ScanFlowStore, is designed to help you create and manage Workflow Scanning templates.
  • Page 126 25.  On the NetWare server, create a folder. This folder is your file repository. Note the server name, server volume, directory path, the NDS Context and Tree, if applicable. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 127 Test the connection by logging in to the file repository from a computer with the user name and password. Create a new folder in the directory, then delete it. If you cannot do this test, check the user account access rights. To configure file repository settings for SMB: WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 128 Test the connection by logging in to the home directory of the printer on the Web server. Send a POST request and file to the Web server. Check to see if the file is in the repository. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 129 Prompt at User Interface: Users type the login name and password at the control panel. Select this option if you do not have an authentication server. Select this option if your document repository requires different login credentials than the ones required to access the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 130: Configuring The Default Template

    Under Delivery, select Delayed Send and type a time if you want to send the fax at a specific time. Click Apply to save the new settings or Cancel to return to the previous screen. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 131 When a user selects the scan template at the control panel, the printer prompts the user to create a password, or accept a default password. The password is required to open the PDF file. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 132: Configuring Workflow Scanning General Settings

    Prompt at User Interface: Users type the login name and password at the control panel. Select this option if you do not have an authentication server. Select this option if your document repository requires different login credentials than the ones required to access the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 133: Setting Scanned Image File Naming Conventions

    Scanning templates contain details about scan jobs that can be saved and reused for other scan jobs. If you use a scanning management application, such as SMARTsend or ScanFlowStore, provide information about the server that hosts the templates on this page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 134: Updating The List Of Templates At The Control Panel

    Note: If you are not using a template pool repository, select Update Now to return a partial list of templates. This option does not update workstation-based templates created using the Xerox Scan Utility (XSU). Press the Services Home button on the control panel, then touch the Workflow Scanning icon.

  • Page 135: Configuring A Validation Server

    The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory. Type a Response Timeout between 5–100 seconds. Click Apply to save the new settings or Cancel to return to the previous screen. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 136: Scan To Usb

    In CentreWare Internet Services, click Properties > Services. Click Scan to USB > General. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 137: Scanning To A User Home Folder

    10. If you want to create individual folders for each user, select Automatically Create User Name directory if one does not exist. Example: \\servername\foldername\username. 11. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 138: Configuring The Printer For The Xerox Scan Utility

    Configuring the Printer for the Xerox Scan Utility The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, create a template in the utility. The template is saved on the printer.

  • Page 139: Faxing

    Faxing This chapter includes:  Embedded Fax ..................................140  Server Fax ....................................149  Internet Fax ..................................155  LAN Fax ....................................158 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 140: Embedded Fax

    Touch Fax Number, then type the fax number using the touch screen keypad. Note: Customers in the Czech Republic are advised to contact their Xerox representative to perform this function. Touch Line Name, then type a Line Name for the printer using the touch screen keyboard, and touch Save.

  • Page 141: Setting Fax Defaults

    Enabling or Disabling the Secure Fax Feature To secure fax transmissions, enable the Secure Fax feature. When Secure Fax is enabled, a password is required before a fax can be printed or deleted. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 142: Fax Mailboxes

    You can store faxes locally in the printer or on a remote fax machine. You can use Remote Polling to print or access a stored fax. There are 200 available fax mailboxes. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 143: Setting Transmission Defaults

    Redial Time Interval: The time interval before the fax system redials after a failed transmission. Select between 1–25 minutes.  Automatic Redial Attempts: The number of attempts the fax system makes before rejecting the job. Select between 0–14 attempts. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 144: Fax Reports

    Next to Select Line Monitor Duration, touch the Up and Down arrows to select a value between 1–25 seconds that the printer monitors the line. Touch Save. Fax Reports You can configure three different reports:  Activity Report  Confirmation Report  Broadcast and Multipoll Report WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 145: Setting Up Fax Reports

    You can print the following fax reports from the printer control panel:  Activity Report  Protocol Report  Dial Directory Report  Group Directory Report  Options Report  Pending Jobs Report To print a fax report: WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 146: Fax Forwarding

    Adding an Email Address to a Fax Forward Rule Type the email addresses of the recipients in the Address fields. Type the following information:  From Address  From Name  Subject WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 147: Fax Polling

    Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll. You can also retrieve faxes stored on other fax machines. Note: Both printers must have the Fax Polling feature. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 148 The Keep Forever option is memory intensive and requires you to manually delete files to maintain printer performance. If you are unsure, select Keep 1-72 hours, then select 24 hours. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 149: Server Fax

     Create a directory within the FTP or SFTP root to be used as a fax repository. Note the directory path. To configure fax repository settings using FTP or SFTP: WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 150 Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the Computer Name or Server Name.  Create a user account and password for the printer with full access rights to the fax repository. Note the user account and password. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 151  Create a directory on the HTTP/HTTPS server to be used as a scan filing location (repository). Note the directory path.  Note any script that is required to be run. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 152 Click Apply to save the new settings or Undo to retain the previous settings. Configuring a Fax Repository Using Netware Before you begin: Enable and configure Netware settings. For details, see NetWare on page 25. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 153: Configuring Server Fax General Settings

    In CentreWare Internet Services, click Properties > Services. Click Server Fax > Defaults. Under Server Fax, click Edit. Set the desired parameters. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 154: Configuring Server Fax Image Quality Settings

    Click Server Fax > Defaults. Under Filing Options, click Edit. Under Delay Start, click Specific Time to adjust the delay start setting. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 155: Internet Fax

    10. Next to Confirmation Sheet, select when you want a confirmation page to print. Select On, Off, or Errors Only from the menu. 11. Click Save to apply the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 156 Specify the language or select Use Language Displayed on the Device User Interface. Select Enabled (Flate Compression) to enable text compression. Click Apply to save the new settings or Undo to retain the previous settings. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 157: Configuring Internet Fax Receive Settings

    Click Apply to save the new settings or Undo to retain the previous settings. Internet Fax Addresses You can store Internet Fax email addresses in the internal address book of the printer. You can also configure the printer to reference a network LDAP directory. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 158: Lan Fax

    Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line. For details about using or configuring LAN Fax, see the driver help. Note: Not all printer models support this feature. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 159: Accounting

    This chapter includes:  Xerox Standard Accounting ............................160  Network Accounting ................................. 164  Enabling Accounting in Print Drivers ......................... 166  Displaying Your Company Logo on the Blocking Screen .................. 167 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 160: Xerox Standard Accounting

    Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.

  • Page 161: Adding A New User And Setting Usage Limits

    Creating an Account In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting. Click Accounts. Click the Group Accounts tab or the General Accounts tab.

  • Page 162: Assigning Users To An Account

    Click Apply. Assigning Users to an Account In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting. Click Users & Limits. Select the check box next to the User ID of the user that you want to add to an account.

  • Page 163: Printing A Report

    You can print a report that lists the number of impressions recorded for each user and each account. To print a report: In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting. Click Report and Reset. Click Generate Report.

  • Page 164: Network Accounting

    IP Address of the printer in the address bar, then press Enter. The printer CentreWare Internet Services home page appears.  Install print drivers on all user computers if you want to track print and LAN Fax jobs. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 165: Enabling And Configuring Network Accounting

    On your network accounting server, open the network accounting application. Configure the application to define the destination for retrieval of data as the IP address or the fully qualified domain name of the printer. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 166: Enabling Accounting In Print Drivers

    From the Start menu, select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt to prompt users to type their User ID and Account ID each time they print. If you do not want users to log in, select Do Not Prompt and type the user information in the Default User ID and Default Account ID fields.Select Mask User ID and Mask Account ID to show...

  • Page 167: Displaying Your Company Logo On The Blocking Screen

    In CentreWare Internet Services, click Properties > Accounting > Auxiliary Access Device > Import Customer Logo. Click Browse or Choose File. Select a .png file that is not larger than 300 x 200 pixels, and click Open. Click Import. Click Reboot Machine. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 169: Administrator Tools

    Address Books ..................................179  Font Management Utility ............................... 182  Network Logs ..................................183  Customizing Printer Contact Information ....................... 184  Updating the Printer Software ............................. 185  Xerox Online Support ............................... 187 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 170: Monitoring Alerts And Status

    You can specify when you want the printer to display a warning on the control panel if the printer scan disk memory is low. Low memory can cause the printer to slow down or lose jobs. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 171 Click Apply to save the new settings or Undo to retain the previous settings. Notes:  You can view the status on the Description & Alerts page under Status.  To view current supplies status, click Status > Supplies. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 172: Energy Saving Settings

    If you selected Time, touch Warm Up Time, and select the time that the printer wakes on that day. Touch Energy Saver Time, and select the time that the printer sleeps on that day. Touch Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 173: Setting The Date And Time

    To set the date, touch Date, select a format and set the date. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format. Touch Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 174: Taking The Printer Offline

    At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Troubleshooting. Touch Resets. Touch Software Reset. Under Reset Options, select the type of reset you want:  All Software  Network Software  Copy Software Touch Reset. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 175: Smart Esolutions And Billing Information

    SMart eSolutions is not available in all countries. See your Xerox representative for details. Before you begin:  Create an account on Xerox.com to receive your meter read information. To create an account, go to www.xerox.com/meterreads.  Ensure that SNMP and TCP/IP are enabled.

  • Page 176: Supplies Assistant

    The printer supply list appears with the current % Life Remaining of each supply. ® Note: If the % Life Remaining is zero, no data has been transmitted to Xerox Maintenance Assistant Maintenance Assistant provides options for troubleshooting your printer. You can send detailed ®...

  • Page 177: View Usage And Billing Information

    The impression counts shown are used for billing. In CentreWare Internet Services, click Status > Billing Information. The list of pages printed or created by the printer appears. Click Refresh to update the page. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 178: Cloning

    If View Feature Details is selected, the Install Clone File field does not appear. Click Hide Feature Details to see the Install Clone File field. Click Install. Note: This procedure causes the printer to restart and be unavailable over the network for several minutes. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 179: Address Books

    Click Save & New to save the new file and prompt for the next entry. Click Save & Close to save the record and exit the window. Click Close to discard the changes. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 180 To back up your current address book or make modifications from your computer, you can export the file. In CentreWare Internet Services, click Address Book. Under Management, click Download Sample. In the File Download dialog box, click Save. Select the location to save the file, then click Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 181: Fax Address Book

    Fax Address Book You can save fax machine phone numbers as speed dial entries at the control panel. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs. LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details about using or configuring the LAN Fax address book, see the driver help.

  • Page 182: Font Management Utility

    The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your ® ® network. You can download the Xerox CentreWare Font Management Utility on the Xerox website at www.xerox.com/office/WC75xxdrivers. Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode fonts to support multiple languages.

  • Page 183: Network Logs

    Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files.

  • Page 184: Customizing Printer Contact Information

    You can customize this information to display your company contact information for printer users. To add your own custom information: In CentreWare Internet Services, click Support. Click Edit Settings. Update the fields with your information and click Save. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 185: Updating The Printer Software

     Determine the current software version of your printer.  ® Download the latest software update file in .dlm format from the Xerox support website at www.xerox.com/office/WC75xxsupport. To determine the software version: In CentreWare Internet Services, click Properties > General Setup.

  • Page 186: Configuring Automatic Updates

    Software installation begins several minutes after the software is submitted to the printer. Once installation begins, CentreWare Internet Services is disabled. You can monitor the installation progress from the printer control panel. WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 187: Xerox Online Support

    Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet.

  • Page 189: Customization And Expansion

    Customization and Expansion This chapter includes:  Xerox Extensible Interface Platform .......................... 190  Auxiliary Interface Kit ..............................191  Driver Download Link ............................... 192 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 190: Xerox Extensible Interface Platform

    These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop, Equitrac Office, and others. For more information on EIP applications for your printer, contact your Xerox ®...

  • Page 191: Auxiliary Interface Kit

    Touch Accounting Settings. Touch Accounting Mode > Auxiliary Access. Touch Auxiliary Device Type and select your printer type. Touch Save twice. See also: Accounting on page 159 Local Authentication on page 61 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 192: Driver Download Link

    The driver installation link appears on the CentreWare Internet Services Welcome, Print, and Support pages. This link goes to the default driver and downloads page for your printer on the Xerox Support website. You can hide or customize this link to go to a location on your network where you post driver installation files for users.

  • Page 193: Audit Log Event Identification Numbers

    Audit Log Event Identification Numbers This appendix includes:  Audit Log Event Identification Numbers ......................... 194 WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

  • Page 194: Audit Log Event Identification Numbers

    USB Flash Drive Scan to Home Scan to Home job ® PagePack login PostScript Passwords Network User Login SA login User Login Service Login Diagnostics Audit log download IIO feature status SA pin changed WorkCentre 7500 Series Multifunction Printer System Administrator Guide...
  • Page 195 Smartcard (CAC/PIV) (Enable/disable/configure) IPv6 (Enable/disable/configure) 802.1X (Enable/disable/configure) Abnormal system termination Local authentication (Enable/disable) Web User Interface authentication (Enable network or local) FIPS 140 (Enable/disable/configure) ® Xerox Secure Access login SA PIN reset WorkCentre 7500 Series Multifunction Printer System Administrator Guide...

Table of Contents