Scanning To A Folder On The Printer; Enabling Or Disabling Scan To Mailbox; Setting Scan Policies - Xerox ColorQube 9301 System Administrator Manual

Scanning

Scanning to a Folder on the Printer

The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer hard drive. These files can then be retrieved through CentreWare Internet Services. This feature
provides network scanning capability without the need to configure a separate server and is supported in
Workflow Scanning.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/CQ9301_CQ9302_CQ9303docs

Enabling or Disabling Scan to Mailbox

1. In CentreWare Internet Services, click Properties > Services.
Click Scan to Mailbox > Enablement.
2.
3. Select Enable Scan to Mailbox.
Note: Once you enable Scan to Mailbox, any mailboxes created display in Workflow Scanning.
To enable mailboxes to display on the Scan tab in CentreWare Internet Services, select On Scan tab,
4.
view Mailboxes by default.
Click Apply to save the new settings or Undo to retain the previous settings.
5.

Setting Scan Policies

Scan policies allow you to manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
In CentreWare Internet Services, click Properties > Services.
1.
2. Click Scan to Mailbox > Scan Policies.
3. Under Scan Policies, select or clear:

Allow scanning to Default Public Folder: Enable this option to allow users to scan files to the
Default Public Folder without requiring a password.

Require per job password for public folders: Enable this option to require users to type a
password for every job they scan to the public folder.

Allow additional folders to be created: Enable this option to allow users to create additional
public or private folders on the printer. If Require password when creating additional folders is
disabled, assigning a password to the folder is optional and creates a public folder. If Allow
additional folders to be created is disabled, the Create Folder button does not display on the
Scan tab.

Require password when creating additional folders: Enable this option to require users to type
a new password every time they create a new folder. This feature only allows users to create
private folders.

Prompt for password when scanning to private folder: Enable this option to require users to
type the password at the control panel every time they scan a job to that private folder.
118 ColorQube 9301/9302/9303 Multifunction Printer
System Administrator Guide
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