Xerox ColorQube 9301 System Administrator Manual page 129

Adding Document Management Fields
1. Under Document Management Fields, click Add.
2. Type a name for Field Name using up to 128 characters. The Field Name text is not shown at the
control panel. Third-party software uses the name to access the Document Management
information. This field is required.
3. To allow users to modify the Field Label field, select Editable next to User Editable. The Field Label
identifies the purpose of this field to the user. Select Not Editable to prevent users from changing
the value. The field does not appear on the control panel, and the text typed for the Default Value
field is used.
4. If you selected Not Editable, type a Default Value. The Default Value is optional if you selected
Editable.
5. Select Require User Input to prompt the user to type data for this document management field
before scanning.
6. Select Mask User Input to prevent typed input from appearing at the control panel. Select Record
User Input in Job Log to write any masked data to the Job Log file. Consider data security issues
before selecting this option.
7. Validate Data Before Scanning options can be available if validation servers are configured for the
printer.
Click Apply to save the new settings or Cancel to return to the previous screen.
8.
Configuring Other Default Template Scanning Options
1. Click Edit to edit the following settings. For details, see the CentreWare Internet Services Help.

Workflow Scanning

Advanced Settings

Layout Adjustment

Filing Options

Filename Extension

Report Options

Workflow Scanning Image Settings

Compression Capability
To restore the Default Template to its original settings, click Apply Factory Default Settings. This
2.
action deletes any custom settings applied to the Default Template.
Configuring a Template to Create a Password-Protected PDF
You can edit a template to create an encrypted PDF file, and require users to protect the scanned PDF file
with a password. When a user selects the scan template at the control panel, the printer prompts the user
to create a password, or accept a default password. The password is required to open the PDF file.
ColorQube 9301/9302/9303 Multifunction Printer
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