BT BF900 User Manual
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BT BF900 User Manual

Multifunctional plain paper fax
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BF900 multifunctional
plain paper fax
User guide

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  • Page 1 BF900 multifunctional plain paper fax User guide...

  • Page 2: At A Glance'

    Place of purchase: Serial number (on base of unit): Purchase price: (Proof of purchase is required for warranty purposes, so please keep your receipt) Please open this page for an ‘at a glance’ guide to your BF900 multifunctional fax machine.

  • Page 3: At A Glance

    Speed Dial. Used for dialling numbers stored in the directory. Hook. Lets you dial numbers from either the BF900’s keypad or an attached telephone. Allows dialling to be heard through loudspeaker. Control panels Resolution. Lets you adjust the Journal.
  • Page 4 At a glance Document receive tray Receives the original document after it has been scanned, faxed or copied. Optional handset socket Not for use in the UK. Cover release button Press to open the cover for clearing document jams and installing the drum and toner cartridge.

  • Page 5: Table Of Contents

    In this guide At a glance Introduction Setting up Using the BF900 Additional features Connecting to a PC for printing, scanning and faxing Connecting to a switchboard Optional extras Maintenance Help Technical specification Technical information Index Hints, tips and important information In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.

  • Page 6: Introduction

    – telephone line cord – mains power cable with plug attached – user guide. Customer Helpline If you have any problems with your BF900, call the BT Helpline number on your BF900. Your BF900 multifunctional, plain Warning As this is a mains powered product it is normal that it will produce a certain amount of heat.

  • Page 7: Setting Up

    With the ‘L’ mark to the left and the ‘R’ mark to the right, line up the drum cartridge with the slots on the inside of your BF900, as indicated by the green labels inside the machine, and slide the whole cartridge down into place.
  • Page 8 BF900. Push the toner cartridge down until it clicks into place. Lay the handle down flat.
  • Page 9 Plug the other end of the telephone line cord into the telephone socket. If you do not have a modern socket, call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service.
  • Page 10 Setting up 8 Plug in a telephone If you wish, you can connect a telephone to the same line as your BF900. Connect the telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not.
  • Page 11 10 Switch the power ON The machine will beep and go into standby mode. The screen displays the date and time. If the incorrect date and time are shown, change them by following the steps shown in , p11. To change the date and time Remove the clear plastic protective film from the display.

  • Page 12: Setting The Date And Time

    Setting up 12 Enter your name You can have your name printed at the very top of each fax you send. The name can be up to 20 characters long. FUNCTION ENTER STOP • Press the FUNCTION FUNCTION MODE 0~9,#,*,<,> •...
  • Page 13 STOP 15 Set the language – if required Your BF900 is set to English for use in the UK. You can select other languages by choosing the appropriate country: UK; FRANCE; SPAIN; ITALY; AUSTRIA; GERMANY; NETHERLANDS.
  • Page 14 PC. buttons) to display Multifunctional capabilities Your BF900 can perform a variety of functions concurrently to save you time. For example, while it is sending or receiving a fax document, you can also scan, copy or print another document.
  • Page 15 Memory Your BF900 has 1Mb of memory to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memory can be purchased to a maximum of 7mb, see Optional Extras, page 45.

  • Page 16: Using The Bf900

    START • Load the document. • Set the TYPE ORG settings if necessary. (See page 27.) • Dial the fax number you want on the BF900 keypad. • Press the START scanned. Display shows SCANNING MXX original document.
  • Page 17 START Please note The telephone must be connected to the line adaptor socket on the BF900 line cord. • Replace the handset. Your document starts to go through. Display flashes and the fax number called. Redialling the last number...
  • Page 18 Using the BF900 Speed dialling You can store up to 100 numbers in the speed dial directory. (See page 23 on how to store speed dial numbers.) SPEED-DIAL FUNCTION • Load the document. • Set the TYPE ORG RESOLUTION settings if necessary.
  • Page 19 This setting can be switched off. (See page38.) TEL=(NO) button. STOP ENTER button. Display shows STOP DELETE SESS=xxx. PRESS ENTER button to delete the ENTER button to exit STOP and then returns to Using the BF900...

  • Page 20: Receiving Faxes

    • Press the button. The number is START dialled. • If the number is busy or your BF900 is already transmitting, it displays the time at which it will attempt to redial. • To cancel sending the document, press the button.

  • Page 21: Making Phone Calls

    (See Reports and Lists, page 34.) Please note If your BF900 runs out of paper or toner, or is stopped by a paper jam, the received document will be stored in the memory. To print out once the problem has been solved, press the START button.

  • Page 22: Storing Numbers

    SELECT LOC/COPY characters. TYPE ORG PHOTO If you pause for more than one minute between button presses, your BF900 will automatically revert to standby and any changes you have made will NOT be saved. PRINTING buttons button to change between capital and...
  • Page 23 DIAL, PRESS OT KEY If you want to add another one-touch number, press the required repeat the process. If you do not want to store another one-touch entry, press DATA Using the BF900 MAILBOX NET ADDR=PRESS button. Display shows ENTER STOP ONE TOUCH...
  • Page 24 Using the BF900 To add mailbox number: ENTER STOP • If you want to add a mailbox number, press Display shows MAILBOX NO=PRESS ENTER • Use the keypad to enter the mailbox number. • Press the button. Display shows ENTER...
  • Page 25 If a name has been stored along with the number, both are displayed alternately. • Press the fax number. The LOCATION COUNTER increases after each number is added. Using the BF900 ENTER STOP button. Display shows FUNCTION buttons) to display button.
  • Page 26 Using the BF900 • Press the button again after you have ENTER entered your last number in the Group. Display shows NAME 0=(NO) 1=(YES) • Either press to display . You can select another PRESS 0T 25-32 Group Dial button.
  • Page 27 • Press the button to confirm the ENTER setting. Display returns to BATCH TX . You can now enter another PRESS OT KEY One-Touch button for Batch dialling. • Press the button to return to standby. STOP Using the BF900...

  • Page 28: Additional Features

    You can use a combination of One-Touch, Group Dial and Speed Dial fax numbers as well as numbers entered via the keypad. Your BF900 dials each number and sends the document. If the number is busy, it will dial the next number and redial the busy number at the end.
  • Page 29 Relaying a document You can send a document to another, 0815 compatible fax machine and request it to forward the document on to a number of destinations. You can use any One-Touch button to relay documents automatically by assigning a relay fax number to the button.
  • Page 30 To send to a mailbox or network address ENTER • Load the document. • Set the settings if necessary. • Dial the fax number you want on the BF900 DATA ENTRY OK keypad. • Press the NET ADDRS=PRESS ENTER • Enter the net address if required.
  • Page 31 ENTER and return to standby. Bulletin Board Your BF900 can store up to 30 documents – each on its own bulletin board - to be polled by other machines. You can also include a four digit ID number if required.
  • Page 32 CLEAR/ from another machine, or for another fax TONE machine to retrieve a document from your BF900. You can also set your BF900 to poll documents button. from another machine at a fixed time every day buttons) to display or you can set it to poll continuously until the document is retrieved.
  • Page 33 Set the time Setting time means your BF900 will poll at a set time each day. ENTER • Enter the time you want your machine to begin polling • Press the button. Display shows ENTER REPEAT POLLING 0=NO 1=YES If you choose NO: Your BF900 will poll once at the set time.

  • Page 34: Security Features

    The new password, mailbox or Department ID is set. To save incoming documents into the memory. You can set your BF900 to save received faxes in the memory and protect them with a 4-digit password. To print, you must enter the correct password.

  • Page 35: Reports And Lists

    Reports and lists Your BF900 can print a range of reports and lists automatically. You can also request your machine to print out a number of reports on demand. Automatic reception reports...
  • Page 36 Group Dial button. Lists number and name Speed Dial List stored under each Speed Dial code. Lists the current settings User Data List for your BF900 Lists documents stored File List in the memory. To print a report or list FUNCTION ENTER START •...
  • Page 37 DEPT. (Department number) This is a two digit number which individual users (or groups of users) can have to identify them as the sender. Your BF900 lets you set up to 10 different department numbers. See page 33. c) SESS (Session number) A three digit reference number which is assigned automatically to each document.
  • Page 38 Additional features g) SPEED This is the speed of transmission, either: = 14,400bps = 12,000bps = 9600bps = 7200bps = 4800bps = 2400bps h) PAGES Total number of pages successfully sent or received for each session. RESULT This will be one of the following: Successful.
  • Page 39 Setting user preferences You can change a number of original settings to suit your preferences. These are: Name Original setting Activity Report Error Report TX Confirmation Report RX Confirmation Report Line Monitor Memory Entry Report Broadcast Report RX Time/Date Remote ID Type Alternatives ON/OFF Activity reports are printed automatically after every 40 transactions.
  • Page 40 The BF900 automatically reduces incoming faxes down to 70% of the original if necessary, to fit on the paper. No Reduction Your BF900 does not reduce the size of incoming faxes. If the image length exceeds the paper length it will print onto a second page.

  • Page 41: Printer Preferences

    ENTER setting. Printer preferences Fonts You can choose from a six different fonts for printing which can be selected at your BF900 or, if connected to a PC, via your printer software. Font Courier Courier Bold...
  • Page 42 Hewlett Packard PCL4. To set automatic paper cassette selection If you have the additional paper cassette attached, you can set your BF900 to switch automatically between the two cassettes to suit different paper sizes loaded in each cassette.
  • Page 43 To set the number of copies You can set your BF900 to print out between 1-99 copies of each document as standard. FUNCTION ENTER • Press the button. Display shows FUNCTION FUNCTION MODE 0~9,#,*,<,> • Press (or the buttons) to display SET PRINTER 0~9,#,*,<,>...

  • Page 44: Connecting To A Pc For Printing Scanning And Faxing

    Connecting to a PC for printing, scanning and faxing Software and cables are required. See page 46 for details. Printing Your BF900 can act as a 300dpi laser printer for your PC. To connect for printing Plug your connection cable into the RS232 socket...

  • Page 45: Connecting To A Switchboard

    Connecting to a switchboard If you want to connect your BF900 to a switchboard, (also known as a PBX), you can take advantage of its PBX mode. You can also follow these steps to switch back to PSTN for connection to the normal public network.

  • Page 46: Optional Extras

    Optional extras Optional extras Printer memory You can add 2Mb, 4Mb and 6Mb to the standard 1Mb of memory your BF900 printer has. If you want 600dpi print quality, we recommend you add 6Mb of extra memory. Memory Machine Memory STD 1M Add.
  • Page 47 PC. Additional memory is also required, please see p45 for more details. Modem upgrade to 33.6kps To order this upgrade, please contact the Helpline number. To order any optional extras, please call the number shown on your BF900.

  • Page 48: Maintenance

    Switch off the mains power and wait for at least 10 minutes before attempting to clean the inside. Check that the fusing unit has cooled down before cleaning. • Press the cover release button and open the front cover of your BF900 Cover release button...
  • Page 49 • Remove the toner cartridge and the drum cartridge. • Turn the Transport Roller cog and wipe the Transport Roller clean of dirt and dust. • Replace the drum cartridge then the toner cartridge. • Close the cover. Maintenance...

  • Page 50: Help

    Help Help If you have any problems using your BF900, this section gives you the most common solutions. To replace the toner cartridge You can buy replacement toner cartridges from all BT Shops, main electrical retailers and good stationers. You can also obtain replacement cartridges by phoning the number shown on your BF900.
  • Page 51 To clear a paper jam Display shows PAPER JAM Warning Parts inside the fax machine can get very hot. Be careful not to touch the fusing section inside the top cover. Paper jammed inside the machine: • Press the cover release button and open the front cover.
  • Page 52 Help Paper jammed in the middle of the paper path • Open the front cover. You will be able to see the leading edge of the page. Hold the edge of the page and pull it gently towards the back of the machine as shown Paper jammed in Fusing unit •...
  • Page 53 Print quality gets gradually worse and worse The drum may need replacing. Order a new drum from any BT Shop, your electrical retailer or by calling the number on your BF900. Display shows CHANGE NEW DRUM Replace drum and reset the drum counter.
  • Page 54 Help Pages come out wrinkled, frequent jams or the machine picks up two pages at once Check that you are using the correct size of paper. Check that your paper is not already creased. The alarm light stays ON and the display shows CHECK PAPER and PRESS START Load more paper and press the If this does not work, check that the cassette...

  • Page 55: Technical Specification

    Password – 4 digits. 1M Byte. 2, 4, 6 M Byte for fax and printer (call the number shown your your BF900 to purchase your memory upgrades). 64 locations (maximum 30 digits plus up to an 8 digit network address number).
  • Page 56 Technical specification Document input Scanning method: Resolution: ADF pages: Document thickness: Scanning speed: Error diffusion: Document output Printing method: Print resolution: Print speed: Reduction Printing: (vertical) Smoothing Print: Max. print width: Printing Paper Size: Paper weight: Paper cassette capacity: Optional second paper cassette capacity: 250 sheets (80 gsm). Optional extra paper output capacity: Operation environment Ambient temperature:...

  • Page 57: Technical Information

    Technical information Choosing a location Your BF900 should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air conditioning outlets or in excessively warm, humid or dusty places.
  • Page 58 REN’s add up to no more than 4. BF900 has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.
  • Page 59 Technical information Connecting to switchboards Your BF900 is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication. If you do have a compatible switchboard, it cannot be guaranteed that the BF900 will operate correctly under all possible conditions of connection.

  • Page 60: Index

    Index Index #001 pprovals atch dialling Broadcasting Bulletin Board leaning Clear/Tone Copying Cover release Delayed send Department ID DEPT. Dialling batch dialling from a phone group dialling normal on-hook one-touch redialling speed dialling Display messages Drum cartridge DURATION Enter Error reports axing from PC Fonts Function...
  • Page 61 Number, supplier your fax your telephone n-Line indicator On/Off One-touch buttons Opening cover Optional extras Page, lines per PAGES Paper jams Paper cassette additional select Parallel port Passwords Pause Pause/Redial button PC connection faxing from PC PC fonts Photo. Polling Power Print extra memory...
  • Page 62 Index Storing numbers one-touch Storms Supplier number Switchboard el/Dir button Telephone attached phone calls Telephone line Telephone line cord Time Tone/Pulse Toner cartridge Trays feeder manual feed paper cassette printed document receive Type org. ser preferences eight 44,58 11,36 5,6,48 3,5,7 3,9,41,45 3,5,7...
  • Page 63 Offices in Europe, North America, Japan and Asia Pacific. The Telecommunications products and services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

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