BT DECTfax Plus Fax Machine and digital telephone system User Manual
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BT DECTfax Plus Fax Machine and digital telephone system User Manual

Fax machine and digital telephone system
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BT DECTfax Plus
Fax machine and digital telephone system
User guide

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  • Page 1 BT DECTfax Plus Fax machine and digital telephone system User guide...

  • Page 2: At A Glance'

    This equipment is not designed for making telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. Open this page for an ‘At a glance’ guide to your DECTfax Plus...

  • Page 4: At A Glance

    At a glance Clr button Enables you to exit the current function and edit numbers. buttons Used to access the memory, scroll through the directory and change phone settings. Cover release button Press to open the keypad cover. Redial button Stores multiple numbers up to a maximum of 200 digits.
  • Page 5 Resolution button Adjusts the resolution at which your DECTfax Plus sends documents. Erase button Used to delete messages. Enables you to exit the current function. Tel Fax Tad button Sets the machine to receive phone calls, phone calls and faxes or phone calls, faxes and voice messages. buttons Moves the cursor left and right and allows you to go through the on-screen menus.

  • Page 8: Table Of Contents

    In this guide At a glance Introduction Setting up Using your fax machine Using your handset Using the answering machine Using mailboxes Using additional handsets Additional features Help Technical information Index Hints and tips boxes In this user guide, we’ve included helpful tips and...

  • Page 9: Introduction

    • DECT handset • Handset charger • Paper * The print ribbon supplied with your BT DECTfax Plus is only a ‘starter ribbon’ and has a print life of about 50 pages. Standard ribbons have a print life of up to 230 pages.

  • Page 10: Setting Up

    Print ribbons To obtain new print ribbons call 0800 590009. Follow these steps to get your BT DECTfax Pull the front cover towards you until it clicks and holds itself open. Press on the two green catches to release the rear cover and tilt it backwards.
  • Page 11 MISSING GAUGE. The smartcard monitors how much print ribbon is being used, and is always supplied with new print ribbons. The fax machine will not work unless the smartcard is installed. Setting up...
  • Page 12 Setting up 3 Connecting the radio module The radio module acts as a transmitter and receiver for radio signals to and from the handset(s). It goes at the back of the machine on the right-hand side as you face it. IMPORTANT Before installing the radio module, make sure the machine is not plugged into the mains.
  • Page 13 5 Inserting the output paper Open the sheet feeder flap by lifting it up at the side. Lift the paper support bar. Insert up to 30 sheets of paper between the paper guides and adjust the left paper guide (a) to the width of the paper. Press the clip (b) and allow the paper to fall down into position.
  • Page 14 If, during a call, the battery charge is running low, the handset beeps every 4 seconds. 7 Customising your DECTfax Plus Your BT DECTfax Plus can be customised to suit your personal requirements. You can customise your Dect/fax /plus in two ways;...
  • Page 15 Date and time It is important that your DECTfax Plus is always set to the correct date and time. This information is shown on the fax received by the addressee and is required for faxes programmed to be sent at a later date. Setting the date and time Press then...
  • Page 16 OK/Menu Network and dial settings Your BT DECTfax Plus has been preset to work on a direct exchange line, or PSTN. There is no need to alter this setting unless you will be using the machine on an internal network, or PABX.

  • Page 17: Setting The Receive Mode

    Press the buttons to scroll through the options. You can also select WITHOUT RING to have no ringer tone at all. Use the + and buttons to select the volume. There are 4 levels. Press your OK/Menu to confirm choices.When WITHOUT RING is selected the icon will flash constantly in the display.

  • Page 18: Using Your Fax Machine

    Using your fax machine Sending a fax WARNING Do not put paper into the machine if: - it has paper clips, staples or any metal attachment - it is wet with ink, paste or correcting fluid - it is too thick or too thin and flimsy...
  • Page 19 Place the document in the document feeder. Press Fine Photo the display positioned above the word Press Fine Photo the settings Using your fax machine Use with Documents which do not contain fine detail eg a page of text Documents which include small characters or drawings Documents which include pictures.
  • Page 20 Using your fax machine Delayed send and broadcasting This allows you to send a fax automatically at a preset time, within the next 24 hours. It also allows you to send a fax to up to 6 different numbers. To use delayed send and broadcasting Place the document in the document feeder.

  • Page 21: Receiving A Fax

    Use the OK/Menu to confirm the change. * Slerexe is the name for the standard fax page. Using your fax machine then then . The display . The display shows two buttons to select NO.
  • Page 22 Using your fax machine If you answer a call on a telephone that is on the same line as the DECTfax Plus, and the call is a fax, you activate the DECTfax Plus by pressing # then 7 on the telephone keypad then hanging up the telephone when you hear the tones from the DECTfax Plus.
  • Page 23 To send a fax, press automatically be sent to the required number. To make a hands free call, press the entry, or press Hands Free Using your fax machine button to insert a pause Recall and the fax will Start button.
  • Page 24 Using your fax machine To print out a list of names and numbers stored in the directory Press then • OK/Menu To edit entries in the directory To edit an entry press . The display shows 13 MODIFY. then . The display shows MODIFY...

  • Page 25: Activity Reports

    . The display If you choose MEMORY the display will show SINGLE POLLING. Press the Using your fax machine The document is deleted after it has been polled The document can be polled indefinitely until deleted from the memory (see ‘To cancel a timed...
  • Page 26 Using your fax machine display the available options: SINGLE POLLING and MULTI POLLING. Choose SINGLE POLLING to delete the document from memory after it has been polled; choose MULTI POLLING for the document to be held in the memory and polled by several fax machines.
  • Page 27 OK/Menu shows 62 MODIFY. Press OK/Menu jobs. Use the the jobs. Press be modified. Using your fax machine then then . The display to bring up the list of timed buttons to scroll through to perform the selected job. then then .
  • Page 28 Using your fax machine Make the changes as necessary and press button to confirm the changes. OK/Menu To print out a timed job It can be helpful to print out a document in order to check it. Place paper in the printer sheet feeder.

  • Page 29: Using Your Handset

    Using your handset IMPORTANT In order to use your DECTfax Plus handset the radio module must be connected to the base unit and the base unit must be connected to both the telephone line and power socket (see steps 4 & 5 of ‘Setting up ’...

  • Page 30: Answering Mode

    If you hear fax tones when you answer the handset pressing then will automatically transfer the signal to the fax machine. button. Answering mode Talk When the handset is on the charger you can set it to answer and finish calls in two ways. In mode 0 you must always press the button to receive and finish the call;...

  • Page 31: Last Number Redial

    Secrecy While making a call you can stop the other person hearing you talk to someone in the same room as you. During a call, press on the handset. You can now talk without the other caller hearing you. Press again to switch secrecy off.
  • Page 32 Using your handset To switch off the ring tone Press then By pressing the or the switch the ring tone off or on. When it is off the display shows the Press to confirm your choice. Using the handset directory Each handset has a directory that can store up to 20 numbers.
  • Page 33 Press when you have the number displayed then use to delete the number. Enter the new phone number. Press again to confirm the change. To dial a number from the directory There are two ways to do this: you can display either the two-digit reference number, or the telephone number itself.

  • Page 34: Call Timer

    Using your handset Keypad tones The handset is preset to have no keypad tones. You can set it to loud or soft tones. Press then Use the button to increase the volume. The display will show 2 dashes or one or two blocks.

  • Page 36: Using The Answering Machine

    Using the answering machine Answer mode Your DECTfax Plus also operates as an answering machine. The answering machine has two basic modes: Answer and The answering machine record plays your outgoing message and then callers can leave a message Answer only The answering machine plays your outgoing message then switches to...

  • Page 37: Recording Your Outgoing Message

    Recording your outgoing message Before you can use the answering machine you need to record an outgoing message. To record an outgoing message for Answer and record mode This message can be up to 20 seconds long. At the base station - Press OK/Menu .

  • Page 38: Listening To Your Messages

    Using the answering machine Listening to your messages If you have received any messages the light will light up and the display will show the total number of messages received. If you have received new messages the flash. You can listen to your messages either at the base station or through your handset.
  • Page 39 If you have not received any messages the machine beeps. Protecting stored messages You can prevent unauthorised access to you messages at the base station. To protect stored messages Create a remote access code, if you have not already done so (see ‘Remote Access’, page 46). Press then then...
  • Page 40 Using the answering machine Operating the answering machine from the handset You are able to fully control your DECTfax Plus answering machine through your handset by pressing the keypad numbers. Press then on the handset to access the • answering machine. While listening to your messages Press Pause or restart listening...

  • Page 41: Using Mailboxes

    Using mailboxes This facility allows up to five people to have their own individual addresses at which they can receive fax or voice messages. To create a mailbox Press then then OK/Menu shows 71 CREATE. Press . Enter a mailbox number OK/Menu between 1 and 5.
  • Page 42 Using mailboxes At the handset - Press the and start speaking to record your outgoing message. Press the button on the handset to stop Talk recording. The base station replays the recorded message. After replay, the display shows HANDSET NUM. you can now dedicate a handset to this mailbox to enable you to access voice messages from a handset.
  • Page 43 To send protected messages to a remote fax mailbox You will only be able to send protected documents to a fax that has similar security functions, for example, another BT DECTfax. Press then then . The display Menu shows 73 TX MAILBOX.

  • Page 44: Using Additional Handsets

    Using additional handsets Multiple registration You can use up to 4 handsets with your DECTfax Plus base station. A handset can be registered with up to 4 DECT base stations. For each handset to interact with the base station, they must be registered with it. Your handset is pre-registered with the base station as handset number Once you have more than one handset...
  • Page 45 The customised method Use this method if you: Have set the base station handset security code to a number other than 0000. Want to register a handset to more than one base station. Want to allocate a handset with a handset number other than the next sequential one.

  • Page 46: Transferring Calls

    Using additional handsets To prioritise a base station You can set a handset to give priority to a particular base station, so that it will always link up to that base station first if it is in range. Press then 7 on the handset, then use buttons to select the base station number you want to prioritise.
  • Page 47 At the other handset - press the to connect the internal call. The two handsets can now talk to each other while the external caller is on hold. At the first handset - press the end the internal call. Your external caller is then transferred to the other handset.

  • Page 48: Additional Features

    OK/Menu to confirm Remote access of your fax machine You can retrieve faxes from your DECTfax Plus from another fax machine. From another fax machine dial your phone number. Press the Enter your four-digit security code. Any voice messages you have will be played, followed by a series of beeps.
  • Page 49 Remote access of your answering machine You can access your voice messages stored in your DECTfax Plus from another telephone. From another telephone dial your number. Press the button during the announcement. Enter your four-digit security code. Your voice messages are played back to you, followed by a series of beeps.

  • Page 50: Printing Out Settings

    Additional features Printing the fax directory This allows you to print out the names and numbers stored in the fax directory. Press then OK/Menu shows 12 PRINT. Press . The fax directory will print OK/Menu out in alphabetical order. Printing out settings This shows you the configuration of the machine’s operating mode at any given point Press...

  • Page 51: Caller Display

    To cancel the alarm Press then then OK/Menu shows 81 ALARM. Press . Press the OK/Menu down to STOP. Press to deactivate the alarm. OK/Menu Ink gauge To see how much print ribbon there is left Press then then OK/Menu shows 89 RIBBON GAUGE.
  • Page 52 Additional features call is from the same number as an earlier call only the later call details will be stored. Number Withheld, Number Unavailable, Operator and International calls will not be stored. The list of stored call details can be reviewed from the base station and from the handset.

  • Page 53: Help

    Help If you have any problems using your DECTfax, this section will give you the most common, easy-to-follow solutions. Fax Problem Blank unit display. The unit does not answer incoming calls after several rings. Blank photocopies. The telephone exchange does not recognise the number dialled.
  • Page 54 • Match the handset on a base station Chapter: ‘To register a handset’. Customer Helpline If you have any problems with your DECTfax, call the BT Helpline on 0845 603 1066. Print ribbons To obtain new print ribbons call 0800 590009.

  • Page 55: Transmission Report Codes

    Memory full: fax could not be received. Print out faxes stored in the memory BT sponsors two schemes which can join if you are bothered by unwanted faxes and phone calls. Fax preference scheme BT is a sponsor of Fax Preference Service (FPS) - a scheme to enable customers to reduce unwanted faxes.

  • Page 56: Technical Information

    REN’s add up to no more than 4. DECTfax Plus has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base.
  • Page 57 DECTfax Plus will operate correctly under all possible conditions of connection. If you have any difficulties, contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers (9am to 5pm Monday to Friday).

  • Page 58: Index

    Index Activity reports Additional handsets Alarm setting cancelling Answering machine answer mode answer delay from handset on/off remote access Answer only mode Base station priority Battery low Broadcasting Call back Call timer Call transfer Caller Display Charging the handset Copying documents Customising Date and time Delayed send...
  • Page 59 messages in polling from remote access sending protected messages Mains power Memo messages Memory storing numbers dialling from edit delete Messages deleting playing protecting skip through Monitoring a call Name, entering Network settings Paging a handset Paper inserting thickness Pause Photocopier Polling setting up to be polled...
  • Page 60 Offices in Europe, North America, Japan and Asia Pacific. The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

This manual is also suitable for:

Dectfax plus

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