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8.3.4
DELETING USERS
GDPR Statement:
To retain the audit history, such as a sequence of activity that has affected a specific
operation, procedure or event, it is recommended that the User details are maintained & not fully deleted
from the database. With this in mind the preferred option to remove a User from a Traka system is as
follows:
Define the user as in-active so that the user cannot use the Traka system(s) any more
Replace the User 'Forename' & 'Surname' with non-specific details such as 'Former employee#1'
It is also recommended that a back-up of the database is made after the above changes are completed & all
previous database back-ups destroyed.
This process also maintains compliance with the 'General Data Protection Regulations' (GDPR).
NOTE:
This action can only be performed by an Admin user.
1.
Highlight the desired user.
2.
Select the Delete button.
3.
The following screen will ask you whether you wish to permanently delete the user. Click Yes.
V4.3 10/09/19
This Document is uncontrolled when printed unless over stamped "CONTROLLED DOCUMENT"
UD0090
Page 31 of 143
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