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14.7
ITEM BOOKING
Item Booking is a cost option feature that is created and used within Traka Web. Its functionality is derived from the
Traka Web front end software.
The purpose of Item Booking is to allow items to be reserved for defined periods of time to specific individuals. Typical
examples of its functionality could include reserving a meeting room, a company pool vehicle, or access to restricted
areas and items. Item Booking can also be enhanced with the utilisation of Exception Alerts incorporating Curfews and
Email Notifications. Booking Confirmation Emails are created within Traka Web Admin.
NOTE:
For a comprehensive guide to the functionality of the Item Booking Feature Option, please refer to
UD0018 – Traka Web User Guide.
14.8
FUEL, DISTANCE & LOC ATION LOGGING
Fuel, Distance & Location Logging are individual cost options which can be used to assist fleet managers with day-to-
day management of their vehicles. Each feature can be used independently or in combination. They can be purchased
individually and also be turned on or off as required. Users with access to the system will be granted a key to a
vehicle, then after returning the key to the system, they will be requested to enter information regarding the fuel
usage, the distance travelled, or time duration of journey, and the vehicle's current location. The next user to remove
that key will be shown information as to the current location of the vehicle.
NOTE:
For a comprehensive guide to the functionality of the Item Booking Feature Option, please refer to
UD0018 – Traka Web User Guide.
14.9
ITEM HANDOVER
Item Handover is a cost option that allows a user who has access to the system to 'handover' an item to a user who is
in the database but does not have access to the system. This feature is beneficial for customers who may want certain
higher ranking members of staff to issue keys or assets to others staff members throughout the business, but don't
want the secondary staff member to have access to the system.
NOTE:
For a comprehensive guide to the functionality of the Item Handover Feature Option, please refer to
UD0018 – Traka Web User Guide.
14.10 ACCESS SCHEDULES
Access Schedules is a cost option that is used within Traka Web to impose time restrictions on iFobs/items or Users
over and above the normal access rights needed to access them.
Before it can be used, it will need to be enabled on your Traka Touch system by installing a configuration file. This is
usually carried out by Traka during production but if need be, you can add the configuration file to your own existing
system. Please contact Traka or your distributor for further details.
The functionality of Access Schedules is based on the following requirements:
To grant/restrict access, any users who are included in a schedule will only be allowed access to iFobs/items
when the schedule is active. Outside of this time, they will have access to no iFobs/items at all.
The access restrictions will not prevent a user from returning an item, only taking it.
Locking receptor strips on key cabinets and locker doors will physically restrict access to items however, Non-
Locking receptor strips are unable to enforce this.
If an Item is physically removed outside of the allowed access schedule (e.g. on a non-locking system) then
an 'Item Removed outside Schedule' event will be recorded.
A schedule restriction can be overridden on an Item (not a user) by a special role called 'Item Access
Schedule Override'.
Software permissions will control who can administer the access schedules.
NOTE:
A best practice would be to keep users and item/iFobs in separate Access Schedules to avoid
potential confusion.
NOTE:
For a comprehensive guide to the functionality of the Access Schedules Feature Option, please refer
to UD0018 – Traka Web User Guide.
V4.3 10/09/19
This Document is uncontrolled when printed unless over stamped "CONTROLLED DOCUMENT"
UD0090
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