Page 1 Double-click the what icon (????) on your desktop. kˆ›ˆG™Œ˜œ™Œ‹HH Visit Dell's website, or order Dell printer supplies by phone. www.dell.com/supplies For best service, have your Dell printer Service Tag available. For help locating your Service Tag number, see page 3.
Page 2: Notes, Notices, And Cautions
Reproduction in any manner whatsoever without the written permission of Dell Inc.is strictly forbidden. Trademarks used in this text: Dell and DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products.
Page 3: Finding Information
Finding Information What are You Looking for? Find It Here • Drivers for my machine Driver and Utilities CD • My User’s Guide You can use the CD to install/uninstall/reinstall drivers or access your User’s Guide. For details, see "Software Overview" on page 33. Readme files may be included on your CD to provide last-minute updates about technical changes to your machine or advanced technical reference material for experienced users or technicians.
Page 4 • Downloads - Drivers • Reference - Machine documentation and product specifications You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information. Fonts Screen Fonts are fonts you install in Windows to match your printer scalable resident fonts.
Page 5: Dell Printer Configuration Web Tool
Have you ever sent a print job to the network printer down the hall, only to find it didn't print because of a paper jam or an empty paper tray? One of the features of the Dell Printer Configuration Web Tool is the Email Alert Setup, which sends you, or the key operator, an email when the printer needs supplies or intervention.
Page 6: Copy Printer Settings
NOTE: You must be a network administrator to use this feature. Online Help Click Help to visit the Dell website for machine troubleshooting. NOTE: For more information about the All-In-One Main page, View Saved Images page, or the Maintain/Troubleshoot page, click the Help link located in the upper right corner of the screen.
Page 7: Unpacking Your Machine
Unpacking Your Machine Select a location for your machine. CAUTION: The machine requires at least two people to lift it safely. {ŒGŠ–™™ŒŠ›G‹ˆ›ˆ ™Œ˜œ™Œ‹HH • Leave enough room to open the machine tray, covers, doors, and options. It is also important to allow enough space around the machine for proper ventilation. •...
Page 8 The appearance of the power cord and the telephone line cord may differ according to your country’s specifications. b. The CD-ROM contains a Dell MFP GDI/PCL/PS printer drivers, Scan drivers, Printer Settings Utility, Status Monitor, Paper Port and an HTML User’s Guide.
Page 9 Remove the packing tape from the front, back and sides of the machine. Remove the label completely from the scanner module by gently pulling it. The scan unlock switch automatically moves FORWARD to the unlock position. NOTE: When you are moving the machine or do not intend to use it for a long period of time, move the switch BACKWARD to the lock position, as shown.
Page 10 If your language is not already displayed on the operator panel, remove the attached English operator panel cover from the machine, by gently pulling it upwards, as shown. Place the supplied operator panel cover, according to your country, gently on the operator panel.
Page 11: About Your Machine
About Your Machine These are the main components of your machine. The following illustrations show the standard Dell Laser MFP 1600n and an optional Tray 2 attached: Front View Document Cover Document Automatic Guides Document Feeder Document Input Tray Operator Panel (See page 13.)
Page 12: Rear View
Rear View Rear Cover Control Board Cover Network Port Rear Output Slot (Face Up) USB Connector Power Switch Optional Tray2 Cable Connector AC power Cord FAX Jack Connector Phone Jack If you use this machine in the serial countries, such as Germany and Sweden, this socket may not be blocked.
Page 13: Operator Panel Button Functions
Operator Panel Button Functions ❸ ❹ ❷ ❶ Fax Keys Scan Keys Common Keys Copy Keys Copy ❶ Allows you to use copy layout features, such as Auto Fit, Clone, Collation, 2-sided, 2/4 Up (multiple pages on a sheet), and Poster copying.
Page 14 ❷ Enters Menu mode and scrolls through the menus available. Confirms the selection on the display. Exits the menu and returns to Standby mode. Stops an operation at any time. In Standby Mode, clears/cancels the copy options, such as the contrast, the image quality, the copy size, and the number of copies.
Page 15: Installing The Toner Cartridge
Installing the Toner Cartridge Open the front cover. Remove the 3K Cartridge from its bag. Hold the toner cartridge by the handle and gently shake it from side-to-side to distribute the toner. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. CAUTION: To prevent damage, do not expose the toner cartridge to light for more than a few minutes.
Page 16 Slide the toner cartridge into the machine aligning it with the labeled arrows, until it locks firmly into place. Close the front cover.
Page 17: Loading Paper
Loading Paper You can load approximately 250 sheets of plain paper in the paper tray. For faxing, you can use A4-, Letter-, Legal sized paper only. For copying or PC-printing, you can use many different types and sizes of paper; see "Paper Handling" on page 37. NOTE: After you load the paper, you need to set up your machine for the paper type and size you loaded.
Page 18 If you load longer sizes of paper, such as Legal-sized paper, press and unlatch the guide lock, and then slide the paper length guide out completely to extend the paper tray to its full length. Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print media.
Page 19 Do not exceed the maximum stack height indicated by the paper limit mark on the left side wall of the tray. Paper overloading may cause paper jams. Slide in the length guide until it lightly touches the end of the paper stack. For paper smaller than Letter size, adjust the inner paper length guide so that it lightly touches the paper stack.
Page 20 Pinch the paper width guide, as shown, and move it towards the stack of paper until it lightly touches the side of the stack. NOTE: Do not push the paper width guide far enough to cause the materials to warp. If you do not adjust the paper width guide, it may cause paper jams.
Page 21: Making Connections
Making Connections Connecting the Telephone Line Plug one end of a telephone line cord into the FAX Jack and the other end into an active wall jack. FAX Jack To the wall jack To connect a telephone and/or answering machine to your machine, remove the dummy from the Phone Jack ( ) and plug the telephone or answering machine into the Phone Jack.
Page 22: Connecting The Printer Cable
If you use this machine in the serial countries, such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France or Switzerland, you must remove the dummy from the Phone Jack ( ) and insert the supplied terminator. Connecting the Printer Cable Connecting the Printer Locally A local printer is a printer connected to your computer using a USB cable.
Page 23 Connect a USB cable to the USB connector on your printer. Plug the other end of the cable into a USB port on the back of the computer, not the USB keyboard. Connecting the Printer to the Network Make sure the printer, computer, and any other attached devices are turned off and unplugged.
Page 24: Turning The Machine On
Turning the Machine On CAUTION: The fusing area at the rear part of the inside of your machine becomes hot once the machine is turned on. CAUTION: Be careful not to be burned when you access this area. CAUTION: Do not disassemble the machine when it is turned on. If you do, it may give you an electric shock.
Page 25: Changing The Display Language
Changing the Display Language To change the language that displays the operator panel display, follow these steps: Press until “Printer Setup” appears on the top line of the display. <Menu> Press the scroll button ( or ) until “Language” appears on the bottom line of the display.
Page 26: Ccd Power Save Mode
Power Save Mode The Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on by selecting the length of time for which the machine waits after a job is printed before it switches to a reduced power state. Press <Menu>...
Page 27: Software Overview
• Dell MFP drivers- lets your computer communicate with your printer. To use your machine as a printer in Windows, you must install the MFP driver(s). For information about installing the MFP drivers in Windows, see page 34.
Page 28: Installing Dell Software For Local Printing
A local printer is a printer attached to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go to "Installing Dell Software for Network Printing" on page 35.
Page 29: Installing Dell Software For Network Printing
After you have assigned and verified the TCP/IP settings, you are ready to install the Dell software on each network computer. You can install the Dell software on the network computers locally or remotely. NOTE: You need administrative access to install printer drivers on the network computers.
Page 30 If you want to install the printer on this computer or network server, select Install printer on this computer, and click Next. If you want to install the Dell software in the remote computers on the same network, select Install printer on remote computer. The network administrator’s ID and...
Page 31 The list of printers available in the network appears. Select the printer you want to install from the list and then click Next. If you do not see your printer in the list, click Update to refresh the list or click Add Printer to add your printer to the network.
Page 32: Assigning A Printer Ip Address
DHCP , BOOTP, or RARP server, the server must be installed on your computer. To configure the IP address manually, you can use the supplied Dell CD. Print the Configuration page of the printer to see the current network configuration and MAC address.
Page 33 Insert the supplied Dell software CD. If necessary, select a language by pressing the Language button on the main screen. Select SetIP Address Utility. The list of printers available in the network displays. Select the printer you want to assign an IP . The printer’s default IP address can be found on the Configuration page for the printer.
Page 34 NOTE: Before removing, close all programs. You must restart your computer after removing the drivers. From the Start menu, select Programs→ DELL→ DELL Laser MFP 1600n→ Dell MFP Software Uninstall. Select the software you want to remove. When your computer prompts you to confirm your selection, click Yes. The selected driver and all of its components are removed from your computer.
Page 35 Pa p e r H a n d l i n g Print Media Guidelines Storing Print Media Identifying Print Media Sources and Specifications Selecting an Output Location Loading Print Media in the Paper Tray Using the Bypass Tray Setting the Paper Type Setting the Paper Size...
Page 36: Print Media Guidelines
Print Media Guidelines Print media is paper, card stock, transparencies, labels, and envelopes. Your machine provides high quality printing on a variety of print media. Selecting the appropriate print media for your machine helps you avoid printing problems. This chapter provides information on how to help you make print media selections, how to care for the print media, and how to load it in the standard Tray1, optional Tray2 or Bypass tray.
Page 37 Smoothness The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness needs to be between 100 and 300 Sheffield points;...
Page 38 Unacceptable Paper The following papers are not recommended for use with the machine: • Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper • Preprinted papers with chemicals that may contaminate the machine •...
Page 39 • Make sure the paper is properly loaded in the source. • Flex paper back and forth. Do not fold or crease the paper. Straighten the edges on a level surface. Selecting Preprinted Forms and Letterhead Use the following guidelines when selecting preprinted forms and letterhead paper for the machine: •...
Page 40 Printing on Letterhead Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser machines. Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources. Print Media Source Top of Page Print Side...
Page 41 Transparencies Try a sample of any transparencies you are considering using with the machine before buying large quantities: • Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of 205°C (401°F) without melting, discoloring, offsetting or releasing hazardous emissions.
Page 42 – Contain windows, holes, perforations, cutouts or embossing – Use metal clasps, string ties, or metal folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position –...
Page 43 Labels Your machine can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size, and legal size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 205°C (401°F) and pressure of 25 pounds per square inch (psi).
Page 44: Card Stock
Card Stock Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality. See Identifying print media sources and specifications for information on the preferred weight for the grain direction of print media.
Page 45: Identifying Print Media Sources And Specifications
Identifying Print Media Sources and Specifications The following tables provide information on standard and optional sources, including the print media sizes you can select from the paper size menu and supported weights. NOTE: If you use a print media size not listed, select the next larger size. Print Media Sizes and Support Legend Dimensions...
Page 46 Legend Dimensions Paper Tray Bypass Tray Y- indicates Support (Standard Tray1 and Optional Tray2) Print Media Size Envelope COM-10 4.12 x 9.5 in. (105 x 241 mm) Envelope DL 4.33 x 8.66 in. (110 x 220 mm) EnvelopeC5 6.38 x 9.01 in. (162 x 229 mm) Custom 3 x 5 in.
Page 47: Print Media
Print Media Types and Weights Print Media Type Print Media Weight Standard Tray1 and Bypass Tray Optional Tray2 Paper Xerographic or 60-135 g/m grain long 60-135 g/m grain long business paper (16-36 lb bond) (16 to 36 lb bond) Card Index Bristol 163 g/m (90 lb)
Page 48: Selecting An Output Location
Selecting an Output Location The machine has two output locations; the front output tray (face down) and the rear output slot (face up). Front Output Tray Rear Output Slot To use the front output tray, make sure that the rear cover is closed. To use the rear output slot, open the cover.
Page 49 If necessary, expand the paper support extension to keep print media from falling off the front output tray. Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the Bypass tray to the rear output slot provides a straight paper path. Using the rear output slot might improve the output quality with the following: •...
Page 50 To use the rear output slot: Open the rear cover by pulling it upward. CAUTION: The fusing area at the rear part of the inside of your machine is hot when powered. Be careful not to get burned when you access this area. If you do not want to stack the printed pages on the rear output slot, close the rear cover.
Page 51: Loading Print Media In The Paper Tray
Loading Print Media in the Paper Tray You can load approximately 250 sheets of plain paper in the standard Tray1 or the optional Tray2. If you purchased the optional Tray2, see page 189 for installing instructions. For faxing, you can use A4-, Letter-, Legal sized paper only. For copying or PC printing, you can use many different types and sizes of paper;...
Page 52: Using The Bypass Tray
NOTE: You can load up to sheets of previously printed paper. The printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.
Page 53 CAUTION: Make sure to open the rear output slot when you print on transparencies. If not, they may tear while exiting the machine. For envelopes, load a sheet with the flap side face down and with the stamp area on the top left side.
Page 54: Setting The Paper Type
Open the rear cover to use the rear output slot. After printing, close the rear cover. Setting the Paper Type After loading paper in the paper tray or the Bypass tray, you need to set the paper type using the operator panel buttons. This setting will apply to Fax and Copy modes. For faxing, you can only set the paper type to the Plain Paper.
Page 55: Setting The Paper Size
Setting the Paper Size After loading paper in the paper tray, you need to set the paper size using the operator panel buttons. This setting will apply to Fax and Copy modes. If you load paper in the Bypass Tray and set the paper size, this setting will apply to Copy mode.
Page 56 Paper Handl ing...
Page 57 P r i n t i n g Printing a Document Printer Settings Printing on Both Sides of the Paper Printing Multiple Pages on One Sheet of the Paper Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Printing Posters Printing Booklets Using Watermarks...
Page 58: Printing A Document
Your printer prints a document using the GDI, PCL or PS printer driver. When you install the Dell software, your printer automatically install the GDI and PCL printer drivers. Installing the PS printer driver is your choice. See page 35.
Page 59 The basic print settings are selected within the Print window. These settings include the number of copies and print range. Make sure that your machine is selected. ▲ Windows XP Select the printer driver you want to use from the Print window. To take advantage of the printer features provided by your printer, click Preferences or Properties, depending on the program or operating system in the application’s print window and go to step 4.
Page 60: Cancelling A Print Job
From the Windows Start button, click Settings. Point to Printers (Windows 98/Me/NT 4.0/2000) or Printers and Faxes (Windows XP) to open the Printers window and double-click the Dell Laser MFP 1600n icon. From the Document menu, click Cancel (Windows NT 4.0/2000/XP) or Cancel Printing (Windows 98/Me).
Page 61: Printer Settings
Click the Windows Start button. For Windows 98/Me/NT 4.0/2000, click Settings and point to Printers. For Windows XP , click Printers and Faxes. Point to the Dell Laser MFP 1600n printer. Right-click on the printer icon and: • For Window 98/Me, click Properties.
Page 62: Layout Tab
Layout Tab The Layout tab provides options for you to adjust how the document appears on the printed page. The Layout Options includes advanced printing options, such as Multiple Pages per Side and Poster. You can also use Duplex(Double-Sided Printing) in this tab. See page 60 for more information on accessing your software application.
Page 63: Paper Tab
Paper Tab Use the following options to set the paper handling needs when you access the printer properties. See page 60 for more information about accessing printer properties. Click the Paper tab to access the paper properties. ➊ ➋ ➌ ➍...
Page 64 Property Description ➌ Make sure that Source is set to the corresponding paper tray. Source The Manual Feed source is used when printing to special materials. You need to load one sheet at a time into the Bypass tray. See page 54. If the paper source is set to Auto Select, the machine automatically picks up print materials according to the following order: the Bypass tray and the paper tray.
Page 65: Graphics Tab
Graphics Tab Use the following graphic options to adjust the print quality for your specific printing needs. See page 60 for more information about accessing printer properties. Click the Graphics tab to display the properties shown below. ➊ ➋ ➌ Property Description You can select the printing resolution by choosing from 1200 Image Quality...
Page 66 Property Description You can set advanced settings by clicking the Advanced Options button. ➍ Advanced Options Darkness Use this option to lighten or darken the image appearance in your print. • Normal: This setting is for normal documents. • Lighter: This setting is for bolder line widths or darker gray scale images. •...
Page 67: Extras Tab
Extras Tab See page 60 for more information about accessing your software application. Click the Extras tab to access the following features: ➊ ➋ ➌ Property Description You can create a background image of text to print on each page of your ➊...
Page 68: Using A Favorite Setting
Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item: Change the settings on each tab, as needed. Enter a name for the item in the Favorites input box. Click Save.
Page 69: Printing On Both Sides Of The Paper
Printing on Both Sides of the Paper You can print on both sides of the paper automatically. Before printing, decide how you want your documents oriented. The options are: • Long Edge, which is the conventional layout used in book binding, or portrait. •...
Page 70 From the Duplex(Double-Sided Printing) section, select either None, Long Edge, or Short Edge. Click the Paper tab and select the paper source, size and type. Click OK and print the document. Pri nt in g...
Page 71: Printing Multiple Pages On One Sheet Of The Paper
Printing Multiple Pages on One Sheet of the Paper You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 16 pages on one sheet.
Page 72: Printing A Reduced Or Enlarged Document
Click OK and print the document. Printing a Reduced or Enlarged Document You can scale your print job on a page. When you change the print settings from your software application, access the printer properties. See page 60. From the Layout tab, select Reduce/Enlarge on the Type drop-down list. Enter the scaling rate in the Percentage input box.
Page 73: Fitting Your Document To A Selected Paper Size
Fitting Your Document to a Selected Paper Size You can scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. When you change the print settings from your software application, access the printer properties.
Page 74: Printing Posters
Printing Posters You can print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. When you change the print settings from your software application, access the printer properties.
Page 75: Printing Booklets
Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster. 0.1 inches 0.1 inches Click the Paper tab and select the paper source, size and type. Click OK and print the document. You can complete the poster by reconstructing the results.
Page 76: Using An Existing Watermark
Click the Paper tab, and select the paper source, size and type. Click OK and print the document. After printing, fold and staple the pages. Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT”...
Page 77: Creating A Watermark
Creating a Watermark When you change the print settings from your software application, access the printer properties. See page 60. Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. Enter the text message you want to print in the Watermark Message box. The message displays in the preview image window.
Page 78: Editing A Watermark
Editing a Watermark When you change the print settings from your software application, access the printer properties. See page 60. Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. Select the watermark you want to edit on the Current Watermarks list, and change the watermark message and the options.
Page 79: Using Overlays
Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper.
Page 80 In the Edit Overlays window, click Create Overlay. In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). Click Save. You can see the name on the Overlay List. Click OK or Yes until you complete creating.
Page 81: Using A Page Overlay
Using a Page Overlay After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: NOTE: The resolution of the overlay document must be the same as that of the document you will print with the overlay.
Page 82: Deleting A Page Overlay
If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. Answering Yes to the window means that the selected overlay will be printed with your document.
Page 83: Using The Status Monitor
If your printer is connected to a network, you can use the Network Status Monitor Center. Using the Network Status Monitor Center, you can launch the Dell Printer Configuration Web Tool and manage the printer status all of multiple printers in the network.
Page 84 Pri nt in g...
Page 85 C o p y i n g Loading Paper for Copying Selecting Paper Tray Preparing a Document Making Copies From the Scanner Glass Making Copies From the Automatic Document Feeder (ADF) Setting Copy Options Using Special Copy Features Changing the Default Settings Setting the Time Out Option...
Page 86: Loading Paper For Copying
Loading Paper for Copying The instructions for loading print materials are the same whether you are printing, faxing, or copying. For further details, see page 17 for loading paper in the paper tray and page 54 for loading paper in the Bypass tray. Selecting Paper Tray After loading the print media for copy output, you have to select the paper tray you will use for the copy job.
Page 87 – Wrinkled or creased paper – Curled or rolled paper – Torn paper • Remove all staples and paper clips before loading documents. • Make sure any glue, ink or correction fluid on the paper is completely dry before loading documents. •...
Page 88 Place the document face down on the scanner glass and align it with the registration guide on the top left corner of the glass. Close the document cover. NOTE: Leaving the cover open while copying may affect the copy quality and toner consumption.
Page 89: Making Copies From The Automatic Document Feeder (Adf)
Making Copies From the Automatic Document Feeder (ADF) Load up to 50 pages of the documents face up with top edge in first into the ADF and adjust the document guides to the document size. Make sure that the bottom of the document stack matches the paper size marked on the document input tray.
Page 90: Setting Copy Options
Setting Copy Options The buttons on the operator panel let you customize all the basic copy options; contrast, image quality, copy size and number of copies. Set the following options for the current copy job before pressing <Start Copy> to make copies. NOTE: If you press <Cancel>...
Page 91: Reduced/Enlarged Copy
Reduced/Enlarged Copy Using the <Reduce/Enlarge> ( ▼ or ▲ )button, you can reduce or enlarge the size of a copied image, from 25 percent to 400 percent when you copy original documents from the scanner glass or from 25 percent to 100 percent from the ADF. Note that the zoom rate available is different depending on the document loading method.
Page 92: Using Special Copy Features
Using Special Copy Features NOTE: Some features may not be available depending on where you loaded the document, on the scanner glass or in the Automatic Document Feeder. You can use the following copy features using the <Layout> button on the operator panel: •...
Page 93: Clone Copying
Clone Copying This special copy mode can be applied when you load a document using only the scanner glass. If a document is detected on the ADF, the Clone copying feature does not work. NOTE: You cannot adjust the copy size using the <Reduce/Enlarge> (▼or ▲) button while making a clone copy.
Page 94: Side Copying
2-side Copying You can copy a 2-sided document on one page of A4, Letter, or Legal-sized paper. When you copy using this feature, the machine prints one side on the upper half of the paper and the other side on the lower half without reducing the original. This feature is helpful for copying a small-sized document, such as a name card.
Page 95: Poster Copying
2-up or 4-up Copying The 2 or 4-up copying feature is available only when you load documents in the ADF. NOTE: You cannot adjust the copy size using the <Reduce/Enlarge> (▼or ▲) button for making a 2 or 4-up copy. NOTE: 2-up copy reduces your original document by 50 percent.
Page 96: Changing The Default Settings
Press <Start Copy> to begin copying. Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order: Changing the Default Settings The copy options, including contrast, image quality, copy size, and the number of copies, can be set to the most frequently used modes.
Page 97: Setting The Time Out Option
Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the operator panel. Press <Menu> on the operator panel until “Copy Setup” appears on the top line of the display.
Page 98 Copy ing...
Page 99 S c a n n i n g Scanning Overview Scanning from Operator Panel Scanning using WIA driver...
Page 100: Scanning Overview
PaperPort which came with your machine. Your machine provides TWAIN and WIA drivers for scanning an image. After you install Dell software, you can start scanning an image using the operator panel buttons TWAIN-compatible applications such as PaperPort and Adobe Photoshop.
Page 101 Scanning using WIA driver Your machine also supports Windows Image Acquisition (WIA) driver for scanning an image. WIA is one of the standard components provided by the Windows Me and XP and works for a digital camera and scanner. Using the WIA driver, you can scan an image .???...
Page 102 10 0 Scanning...
Page 103 Fa x i n g Setting the Machine ID Entering Characters Using the Number Keypad Setting the Time and Date Changing the Clock Mode Setting Sounds Toll Save Mode Setting up the Fax System Sending a Fax Receiving a Fax Automatic Dialing Other Ways to Fax Additional Features...
Page 104: Setting The Machine Id
Setting the Machine ID In most countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine. Press <Menu>...
Page 105: Entering Characters Using The Number Keypad
Entering Characters Using the Number Keypad As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name and telephone number. When you store one, two or three digit speed dial or group dial numbers, you may also need to enter the corresponding names.
Page 106: Setting The Time And Date
Changing Numbers or Names If you make a mistake while entering a number or name, press the left ( ) button to delete the last digit or character. Then enter the correct number or character. Inserting a Pause With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone.
Page 107: Changing The Clock Mode
To select “AM” or “PM” for 12-hour format, press the asterisk ( ) or the sharp ( button. When the cursor is not under the AM or PM indicator, pressing the asterisk ( ) or the sharp ( ) button immediately moves the cursor to the indicator. You can change the clock mode to 24-hour format (e.g.
Page 108: Setting Sounds
Setting Sounds You can control the following sounds: • Speaker: You can turn on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. When this option set to Com, the speaker is on until the remote machine answers.
Page 109: Toll Save Mode
Toll Save Mode Using the Toll Save mode, you can set your machine so all the document prescanned throughout the day are sent during a preset time slot, when the call charge is lowered. This Toll Save mode helps you to take advantage of lower long distance rates at night, for example.
Page 110: Setting Up The Fax System
Setting up the Fax System From the Fax Setup menu, you can configure many settings for the fax system. Changing the Fax Setup Options Press <Menu> until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode” displays on the bottom line. Press the scroll button ( or ) until you see the desired menu item on the bottom line and press <Select>.
Page 111 Option Description Ring To Answer You can specify the number of times the machine rings, 1-7, before answering an incoming call. Contrast You can select the default contrast mode to fax your documents lighter or darker. • Lighter works well with dark print. •...
Page 112: Sending A Fax
Sending a Fax Loading an Original Document You can use the Automatic Document Feeder (ADF) or the scanner glass to load an original document for faxing. Your ADF can load up to 50 sheets at a time. Using the scanner glass, you can load one sheet at a time.
Page 113 To fax a document from the scanner glass: NOTE: Make sure that no document is in the ADF. If any document is detected in the ADF, it has priority over the document on the scanner glass. NOTE: To get the best scan quality, especially for colored or gray scaled images, use the scanner glass instead of the ADF.
Page 114: Adjusting The Document Resolution
Adjusting the Document Resolution The default document settings produce good results when setting typical text based documents. However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. Press <Resolution>.
Page 115: Sending A Fax Manually
Adjust the document resolution to suit your fax needs (see page 120). If you need to change the contrast, see page 116. Enter the remote fax phone number using the number keypad. You can use one, two or three-digit speed or group dial numbers. For details, see "Automatic Dialing"...
Page 116: Confirming Transmissions
Confirming Transmissions When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. If something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see page 169. If you receive an error message, press <Cancel>...
Page 117: Receiving A Fax
Receiving a Fax About Receiving Modes NOTE: To use the Ans/Fax mode, attach an answering machine to the Phone Jack ( ) on the back of your printer. NOTE: If you do not want other people to view your received documents, you can use the secure receiving mode.
Page 118: Receiving Manually In The Tel Mode
Receiving Automatically in the Fax Mode Your machine is preset to the fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see "Available Fax Setup Options" on page 116. If you want to adjust the ringer volume, see "Setting Sounds"...
Page 119: Receiving Manually Using An Extension Telephone
Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the Phone Jack ( ) on back of your machine. You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys “*9*”...
Page 120: Receiving Faxes In The Memory
Press the scroll button ( or ) until you see “DRPD Mode” on the bottom line and press <Select>. When “Set” displays on the bottom line, press <Select>. The LCD displays “Waiting Ring” Call your fax number from another telephone. It is not necessary to place the call from a fax machine.
Page 121: Automatic Dialing
Automatic Dialing Speed Dialing You can store up to 200 frequently dialed numbers in one, two or three-digit speed dial locations (0-199). Storing a Number for Speed Dialing Press <Phone Book> on the operator panel. Press <Phone Book> or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display.
Page 122: Group Dialing
Sending a Fax using a Speed Number Load the document(s) face up with top edge in first into the ADF. Place a single document face down on the scanner glass. For details about loading a document, see page 118. Adjust the document resolution to suit your fax needs (see page 120). If you need to change the contrast, see page 116.
Page 123 Press <Select> when “New” displays on the bottom line. Enter a group number between 0 and 199 and press <Select>. Or select the location you want by pressing the scroll button ( or )) and then press <Select>. If a number is already stored in the location you chose, the display shows the number to allow you to change it.
Page 124: Searching For A Number In The Memory
Enter the group number you want to edit or select the group number by pressing the scroll button ( or ). Press <Select>. The display prompts you to enter a speed dial number. Enter a speed dial number to be added or deleted. When you enter the specific number from the group, the display shows “Delete?”...
Page 125: Printing A Phonebook List
Searching Sequentially through the Memory Press <Phone Book>. Press <Select> when “Search&Dial” appears on the display. Press the scroll button ( or ) to scroll through the memory until the name and number you want to dial displays. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z.
Page 126: Other Ways To Fax
Other Ways to Fax Redialing To redial the number you last called: Press <Redial/Pause>. When a document is loaded in the ADF (Automatic Document Feeder; see page 118), the machine automatically begins to send. For the document loaded on the scanner glass, the display asks if you want to load another page.
Page 127 When you finish entering fax numbers, press <Send Fax>. The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory. For documents loaded on the scanner glass, the display asks if you want to load another page.
Page 128: Sending A Priority Fax
If you set a time earlier than the current time, the document will be sent at that time the following day. Press <Select> when the start time displays correctly. The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in memory.
Page 129: Adding Documents To A Scheduled Fax
Press <Select>. The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory. For the document loaded on the scanner glass, the display asks if you want to load another page.
Page 130: Additional Features
Press the scroll button ( or ) until you see the fax job you want to cancel, and press <Select>. When the confirming message displays, select “1:Yes” to cancel the job. The selected job is canceled and the machine returns to Standby mode. Additional Features Using the Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people.
Page 131: Printing Reports
Enter the four-digit passcode and press <Select>. The faxes stored in memory are printed all together. To turn the secure receiving mode off: Access the Secure Receive menu by following steps 1 and 2 in "To turn the secure receiving mode on:" on page 136. Press the scroll button ( or ) to display “Off”...
Page 132 Message Confirmation This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job. See page 116. Junk Fax Number List This list shows up to 10 fax numbers specified as junk fax numbers by using the Junk Fax Setup menu;...
Page 133: Using Advanced Fax Settings
Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see "Printing Reports"...
Page 134 Option Description Junk Fax Setup Using the Junk Fax Barrier feature, the system will not accept faxes sent from remote stations. Their numbers are stored in memory as junk fax numbers. This feature is useful for blocking any unwanted faxes. Select Off to turn the feature off.
Page 135 Tr o u b l e s h o o t i n g Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Problems...
Page 136: Clearing Document Jams
Clearing Document Jams When a document jams while it passes through the Automatic Document Feeder (ADF), “Document Jam” appears on the display. NOTE: To prevent document jams, use the scanner glass for thick, thin or mixed documents. Input Misfeed Remove the remaining documents from the ADF. Open the ADF cover.
Page 137: Exit Misfeed
Exit Misfeed Remove the remaining documents from the ADF. Open the document cover and turn the release knob to remove the misfed documents from the ADF output tray. Close the document cover. Then load the documents back into the ADF. Roller Misfeed Remove the remaining documents from the ADF.
Page 138: Clearing Paper Jams
Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. Message Location of Jam Go to In the paper feed area below. [Paper Jam 0] Open/Close Door In the optional Tray2 page 167.
Page 139 Remove the jammed paper by gently pulling it straight out. If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area, skip to the fuser area around the toner cartridge. See page 165.
Page 140: In The Paper Exit Area
In the Paper Exit Area Open and close the front cover. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. Gently pull the paper out of the front output tray. Skip to step 6. If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray, open the rear cover.
Page 141: In The Fuser Area Or Around The Toner Cartridge
Remove the jammed paper by gently pulling it straight out. Close the rear cover. Open and close the front cover to resume printing. In the Fuser Area or Around the Toner Cartridge NOTICE: The fuser area is hot. Take care when removing paper from the machine. Open the front cover and lightly pull the toner cartridge straight out.
Page 142 Remove the jammed paper by gently pulling it straight out. Replace the toner cartridge and close the front cover. Printing automatically resumes. 16 6 Trou b les h oot ing...
Page 143: In The Bypass Tray
In the Bypass Tray “Bypass Jam” appears on the display when you try to print using the Bypass tray and the machine does not detect paper, due to no paper or improper paper loading. The error message may also occur when the paper is not properly fed into the machine through the Bypass tray.
Page 144: Tips For Avoiding Paper Jams
Pull the standard Tray1 open. Pull the jammed paper straight up and out. Insert Tray1 into the machine until it snaps into place. Open and close the front cover to resume printing. Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in "Clearing Paper Jams"...
Page 145: Clearing Lcd Error Messages
Clearing LCD Error Messages Display Meaning Suggested solutions A paper jam has occurred in the Bypass tray or Clear the paper jam. See page 162. [Bypass Jam] the machine detects non-feeding from the Load paper in the Bypass tray. Bypass tray. Your machine’s memory is full and cannot To cancel the fax job, press the 1 button to Cancel ?
Page 146 Display Meaning Suggested solutions Unplug the power cord and plug it back in. If A problem has occurred in the Laser Scanning [Hsync Error] the problem persists, please call for service. Unit (LSU). [LSU Error] The toner cartridge is not installed. Install the toner cartridge.
Page 147 Display Meaning Suggested solutions The power has been turned off and then on You need to start the job again which you Power Failure and the machine’s memory has not been were trying to do before the power failure. saved. The group dial location is already registered Select another group dial location.
Page 148: Solving Problems
Solving Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed during Clear the paper jam.
Page 149: Printing Problems
The printer is not selected Select Dell Laser MFP 1600n as your default printer in your as the default printer. Windows. Check the printer for the • The front or rear cover is not closed.
Page 150 Condition Possible cause Suggested solutions Half the page is blank. The page orientation Change the page orientation in your application. See page 64. setting may be incorrect. The paper size and the Ensure that the paper size in the printer driver settings matches the paper size settings do not paper in the tray.
Page 151: Printing Quality Problems
Printing Quality Problems The inside of the machine may be dirty or improper paper loading may reduce the print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page: •...
Page 152 Condition Suggested solutions Vertical lines If black vertical streaks appear on the page, the drum inside the toner cartridge has probably been scratched. Install a new toner cartridge. See "Installing the Toner AaBbCc Cartridge" on page 15. AaBbCc AaBbCc AaBbCc AaBbCc Gray background If the amount of background shading becomes unacceptable:...
Page 153 Condition Suggested solutions Background scatter Background scatter results from bits of toner distributed on the printed page. • The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture. •...
Page 154 Condition Suggested solutions Wrinkles or creases • Ensure that the paper is loaded properly. • Check the paper type and quality. See "Paper Specifications" on page 206. • Turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the paper tray.
Page 155 Condition Suggested solutions Character Voids Character voids have white areas where they should be solid black: • If you are using transparencies, try another type of transparency. Because of the composition of the transparency, some character voids are normal. • You may be printing on the wrong surface of the paper. Turn over the stack of paper in the paper tray.
Page 156: Fax Problems
Fax Problems Condition Suggested solutions The machine is not working, • Unplug the power cord and plug it in again. there is no display and the • Ensure that there is power to the electrical receptacle. buttons are not working. No dial tone sounds.
Page 157: Copying Problems
Copying Problems Condition Suggested solutions Copies are too light or Use the <Contrast> button to darken or lighten the background of the copies. too dark. • If defects are on the original, press the <Contrast> button to lighten the background of Smears, lines, marks or spots appear on copies.
Page 158: Scanning Problems
Scanning Problems Condition Suggested solutions The scanner does not work. • Make sure that you place the document to be scanned face down from the scanner glass, or face up in the Automatic Document Feeder. • There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.
Page 159: Troubleshooting
Troubleshooting PS Errors The following situations are PS language specific and may occur when several printer languages are being used. NOTE: To receive a printed or screen displayed message when PS errors occur, open the Print Options window and click the desired selection next to the PostScript errors section. Problem Possible Cause Solution...
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Page 161 N e t w o r k i n g About Sharing the Printer on a Network Setting Up the Locally Shared Printer Setting Up a Network-connected Printer...
Page 162: About Sharing The Printer On A Network
Your printer has a built-in network interface. For details, see page 23. Printing Across a Network Whether the printer is locally connected or network-connected, you need to install the Dell Laser MFP 1600n software on each computer that prints documents using the printer.
Page 163 Setting Up the Client Computer Right-click the Start button and click Explore. Open your network folder in the left column. Right-click the shared name and click Capture Printer Port. Select the port you want, check the Reconnect at log on box and then click OK. Click the Start button and point to Settings and then Printers.
Page 164: Setting Up A Network-Connected Printer
Double-click your printer icon. Click the Printer menu and point to Properties. Click the Ports tab and point to Add Port. Click Local Port and point to New Port. Fill in the Enter a port name field and enter the shared name. Click OK and point to Close.
Page 165 Printing a Network Configuration Page The Network Configuration page shows how the network interface card on your printer is configured. The default settings which are suitable for most applications are enabled. Press <Menu> until you see “Network Setup” on the bottom line of the display. Press the scroll button ( or ) until you see “Print Sys.
Page 166 Static Addressing To enter the TCP/IP address from your printer’s operator panel, take the following steps: Press <Menu> until you see “Network Setup” on the bottom line of the display. Press the scroll button ( or ) until you see “Configuration” displays on the bottom line.
Page 167 Restoring the Network Configuration You can return the network configuration to its default settings. Press <Menu> until you see “Network Setup” on the bottom line of the display. Press the scroll button ( or ) until you see “Clear Setting” displays on the bottom line.
Page 168 14 6 Ne t wo r ki ng...
Page 169 M a i n t e n a n c e Clearing the Memory Cleaning Your Machine Maintaining the Toner Cartridge Consumables and Replacement Parts Ordering Supplies Printer Settings Utility...
Page 170: Clearing The Memory
Clearing the Memory You can selectively clear information stored in your machine’s memory. Press <Menu> on the operator panel until “Maintenance” appears on the top line of the display. Press the scroll button ( or ) until you see “Clear Setting” on the bottom line and press <Select>.
Page 171: Cleaning Your Machine
Cleaning Your Machine To maintain the print quality, follow the cleaning procedures below, each time the toner cartridge is replaced or if print quality problems occur . NOTE: While cleaning the inside of the machine, be careful not to touch the transfer roller (located underneath the toner cartridge).
Page 172 With a dry and lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. Do not touch the transfer roller inside the machine.
Page 173: Maintaining The Toner Cartridge
Wipe the surface of the scanner glass and ADF glass until it is clean and dry. White Sheet Document Cover ADF Glass Scanner Glass Wipe the underside of the white document cover and white sheet until it is clean and dry.
Page 174: Expected Cartridge Life
Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at IDC 5 percent coverage, a new toner cartridge lasts an average of 5,000 pages. (The original toner cartridge supplied with the machine lasts an average of 3,000 pages.) The actual number may be different depending on the print density of the page you print.
Page 175: Replacing The Toner Cartridge
Order an extra toner cartridge so you will have it on hand when the current cartridge no longer prints satisfactorily. See page 157 to order toner cartridges. CAUTION: Dell does not recommend that you use toner cartridges from a third-party refiller. Print quality and machine reliability cannot be guaranteed if you do.
Page 176 Unpack the new toner cartridge and hold the toner cartridge by the handle and gently shake it from side-to-side to distribute the toner. Save the box and the cover for shipping. Slide the new toner cartridge in aligning it with the labeled arrows, until it locks firmly into place.
Page 177: Setting The Notify Toner Option
Setting the Notify Toner Option If you have set the Notify Toner menu option to On, your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number was preset by your dealer when you bought your machine.
Page 178: Consumables And Replacement Parts
Printing in the Toner Low Status When the toner cartridge is nearly empty, the machine saves the incoming faxes in the memory without printing them. If you want to print the fax in the toner low status, you can set the machine to continue printing even though the print quality is not so good. Press <Menu>...
Page 179: Ordering Supplies
You can order the replacement toner cartridges in the Dell Toner Reorder Program window on your desktop. You can also open the Dell Toner Reorder Program window in the Status Monitor window. For details about the Status Monitor, see page 85.
Page 180: Printer Settings Utility
<Select Software> button on the operator panel, and update the firmware of the machine. When you install the Dell software, the Printer Settings Utility is automatically installed. For information about installing the software, see page 33.

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