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Dell Multifunction Color Laser Printer 1235cn User Manual

Dell multi functional printer user's manual
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Dell 1235cn
Multi Functional Printer
User's Guide
www.dell.com | support.dell.com

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  Summary of Contents for Dell Multifunction Color Laser Printer 1235cn

  • Page 1 Dell 1235cn Multi Functional Printer User’s Guide www.dell.com | support.dell.com...
  • Page 2: Features Of Your New Laser Printer

    features of your new laser printer Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can: SPECIAL FEATURES Print with excellent quality and speed • You can print in a full range of colors using cyan, magenta, yellow, and black.
  • Page 3 ABOUT THIS USER’S GUIDE This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer. Some terms in this guide are used interchangeably, as below: •...
  • Page 4: Finding More Information

    Help from the printer properties dialog box. Dell website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website, www.dell.com and support.dell.com. 4 | Features of your new laser printer...
  • Page 5: Safety Information

    safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mean: Hazards or unsafe practices that may result in severe personal injury or death. WARNING Hazards or unsafe practices that may result in minor personal injury or property damage. CAUTION To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP), follow these basic safety precautions:...
  • Page 6 13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions: • When any part of the power cord, plug or connecting cable is damaged or frayed. •...
  • Page 7: Table Of Contents

    contents LOADING ORIGINALS AND PRINT MEDIA 7 | Contents Features of your new laser printer Safety information INTRODUCTION Printer overview Front view Rear view Control panel overview Understanding the Status LED Acknowledging the status of the toner cartridge Menu overview Supplied software Printer driver features Printer driver...
  • Page 8 Gray enhance copying Setting copy timeout SCANNING Scanning basics Scanning from the control panel Setting scan information in Dell Scan Manager. Scanning to application programs Scanning by a network connection Scanning to Email Changing the settings for each scan job...
  • Page 9 In the tray 1 In the fuser unit area In the paper exit area Understanding display messages Solving other problems Paper feeding Printing problems Printing quality problems Copying problems Scanning problems Dell Scan Manager problems Fax problems Common Windows problems Contents | 9...
  • Page 10 contents 10 | Contents Common Macintosh problems ORDERING SUPPLIES Supplies How to purchase SPECIFICATIONS General specifications Printer specifications Scanner specifications Copier specifications Facsimile specifications GLOSSARY INDEX...
  • Page 11: Introduction

    introduction These are the main components of your printer: This chapter includes: • Printer overview • Control panel overview • Understanding the Status LED • Acknowledging the status of the toner cartridge PRINTER OVERVIEW Front view Document output tray Document width guides USB connector Control panel Toner cartridge...
  • Page 12: Control Panel Overview

    CONTROL PANEL OVERVIEW Dell 1235cn You can copy both sides of an ID card (e.g., ID Copy driver's license) to a single side of paper. See "ID card copying" on page 31. Allows you to directly print files stored on a USB...
  • Page 13: Understanding The Status Led

    UNDERSTANDING THE STATUS LED The color of the Status LED indicates the printer's current status. STATUS DESCRIPTION • The printer is powered off-line. • The printer is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.
  • Page 14: Menu Overview

    MENU OVERVIEW The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer. Fax Feature Fax Setup Darkness...
  • Page 15: Supplied Software

    Dell Toner Management System™: Displays the status of the printer and the name of the job when you send a job to print. The Dell Toner Management System™ window also displays the level of toner remaining and allows you to order replacement toner cartridges.
  • Page 16: Getting Started

    getting started This chapter gives you step-by-step instructions for setting up the printer. This chapter includes: • Setting up the hardware • System requirements SETTING UP THE HARDWARE This section shows the steps to set up the hardware which is explained in the Quick Install Guide.
  • Page 17: System Requirements

    SYSTEM REQUIREMENTS Before you begin, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the following Windows operating systems. REQUIREMENT (RECOMMENDED) OPERATING SYSTEM Windows Intel® Pentinum® II 400 MHz (Intel Pentium III 933 2000 MHz) Windows XP Intel Pentium III 933 MHz (Intel Pentium IV 1 GHz) Windows...
  • Page 18: Setting Up The Network

    1. Print the printer’s network configuration report to find your printer’s MAC address. See "Printing reports" on page 49. 2. From the Windows Start menu, select All Programs → Dell → Dell printers → Dell 1235cn Color Laser MFP → SetIP.
  • Page 19 1. Connect the network cable to your printer. 2. Ensure that the network setup for your printer is completed. See "Setting up the network" on page 18. All applications should be closed on your computer before beginning installation. 3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears.
  • Page 20: Printer's Basic Settings

    Before you set the altitude value, find the altitude where you are using the printer. 1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Printer Setting Utility. You can also click Printer Setting Utility on the status bar in Mac OS X.
  • Page 21: Entering Characters Using The Number Keypad

    • Alarm Sound: Turns the alarm sound on or off. With this option set to an alarm tone sounds when an error occurs or fax communication ends. • Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone.
  • Page 22 mismatches the tray paper size. • Off: Waits until you press Black Start or Color Start on the control panel, when the paper size mismatches the tray paper size. 5. Press OK to save your selection. 6. Press Stop/Clear to return to ready mode. 22 | Getting started...
  • Page 23: Loading Originals And Print Media

    loading originals and print media This chapter introduces you to loading originals and print media into your printer. This chapter includes: • Loading originals • Selecting print media • Changing the size of the paper in the paper tray LOADING ORIGINALS You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.
  • Page 24: Selecting Print Media

    Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements. Ensure that you do not use the inkjet photo paper with this printer. It...
  • Page 25: Specifications On Print Media

    Specifications on print media TYPE SIZE Plain paper Letter Legal US Folio Oficio JIS B5 ISO B5 Executive Statement Envelope Envelope Monarch Envelope 6 3/4 Envelope No. 10 Envelope No. 9 Envelope DL Envelope C5 Envelope C6 Thick paper See to the Plain paper section Thin paper See to the Plain...
  • Page 26: Media Sizes Supported In Each Mode

    Media sizes supported in each mode MODE SIZE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, Print mode All sizes supported by the printer Fax mode Letter, A4, Legal Guidelines for special print media MEDIA TYPE GUIDELINES Envelopes •...
  • Page 27: Changing The Size Of The Paper In The Paper Tray

    During the fusing process, wet ink can come off preprinted paper, reducing print quality. Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements. CHANGING THE SIZE OF THE PAPER IN THE...
  • Page 28 Slide the tray 1 back into the printer. 7. After loading paper, set the paper type and size for the tray. See "Setting the paper size and type" on page 29. • Due to insufficient paper in the tray, the paper length guide moves inward, load the tray with enough paper.
  • Page 29: Printing On Special Print Materials

    PRINTING ON SPECIAL PRINT MATERIALS The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper. Feeding the print material manually •...
  • Page 30: Copying

    copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Copying • Changing the settings for each copy • Changing the default copy settings COPYING 1. Press Copy. Ready to Copy appears on the top line of the display. 2.
  • Page 31: Changing The Default Copy Settings

    CHANGING THE DEFAULT COPY SETTINGS The copy options, including darkness, original type, copy size, and number of copies, can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed by using the corresponding buttons on the control panel.
  • Page 32: Clone Copying

    5. Press Stop/Clear to return to ready mode. Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order: Clone copying Your printer can print multiple image copies from the original document on a single page.
  • Page 33: Scanning 33 Scanning Basics

    You can scan the originals with your printer via an USB cable or the network. • Dell Scan Manager: You just walk to the printer with the originals and scan them from the control panel then, the scanned data will be stored in the connected computer’s My Documents folder. When the setup installation is completed, then you have installed the Dell Scan Manager on your computer already.
  • Page 34: Scanning By A Network Connection

    If you selected Network PC, select your registered user ID and enter the PIN. Press OK. • ID is the same ID as the registered ID for Dell Scan Manager. • PIN is the 4 digit number registered for Dell Scan Manager.
  • Page 35: Changing The Settings For Each Scan Job

    10. Press the left/right arrow until the file format you want appears and press OK or Start. The printer begins scanning and then sends the email. 11. If the printer asks if you want to log off your account, press the left/right arrow to select Yes or No and press OK.
  • Page 36: Printing Address Book

    Searching with a particular first letter 1. If necessary, press Scan/Email. 2. Press Address Book until Search & Send appears on the bottom line of the display and press OK. 3. Press the left/right arrow until the number category you want appears and press OK.
  • Page 37: Basic Printing

    For Windows XP/2003, select Printers and Faxes. For Windows Vista, select Control Panel → Hardware and Sound → Printers. 3. Double-click the Dell 1235cn Color Laser MFP icon. 4. From the Document menu, select Cancel. You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.
  • Page 38: Faxing

    faxing This chapter gives you information about using your printer as a fax machine. This chapter includes: • Sending a fax • Receiving a fax It is recommended that you to use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax.
  • Page 39: Sending A Fax Automatically

    Darkness You can select the default contrast mode to fax your originals lighter or darker. 1. Press Fax. 2. Press Menu, and then OK when Fax Feature appears on the bottom line of the display. 3. Press OK when Darkness appears. 4.
  • Page 40: Sending A Delayed Fax

    9. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK. The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.
  • Page 41: Receiving A Fax

    RECEIVING A FAX Changing receiving modes 1. Press Fax. 2. Press Menu until Fax Setup appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Receiving appears and press OK. 4. Press OK when Receive Mode appears. 5.
  • Page 42: Receiving In Secure Receiving Mode

    6. When your printer begins to ring, do not answer the call. The printer requires several rings to learn the pattern. When the printer completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears. Press OK when DRPD Mode appears and start over from step 4.
  • Page 43: Fax Setup

    Forwarding received faxes to email address You can set your printer to forward incoming faxes to the email address you entered. 1. Press Fax. 2. Press Menu until Fax Feature appears on the bottom line of the display and press OK. 3.
  • Page 44: Changing The Default Document Settings

    OPTION DESCRIPTION Discard Size When receiving a fax containing pages as long as or longer than the paper in your printer, you can set the printer to discard a specific length from the end of the received fax. The printer will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment.
  • Page 45 6. Enter a speed dial number and press OK. 7. Press OK when speed dial information appears correctly. 8. Press OK when Yes appears. 9. Repeat steps 5 and 6 to include other speed dial numbers into the group. 10. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK.
  • Page 46: Using Usb Memory Device

    using USB memory device This chapter explains how to use a USB memory device with your printer. This chapter includes: • About USB memory • Plugging in a USB memory device • Scanning to a USB memory device • Printing from a USB memory device ABOUT USB MEMORY USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded...
  • Page 47: Customizing Scan To Usb

    6. Press OK when Yes appears to scan more pages. Load an original and press Color Start or Black Start. Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 47. Otherwise, press the left/right arrow to select No and press OK.
  • Page 48: Managing Usb Memory

    MANAGING USB MEMORY You can delete image files stored on a USB memory device one by one or all at once by reformatting the device. After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.
  • Page 49: Maintenance

    maintenance This chapter provides information for maintaining your printer and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your printer • Maintaining the cartridge • Replacing the toner cartridge PRINTING REPORTS Your printer can provide various reports with useful information you will need.
  • Page 50: Clearing Memory

    CLEARING MEMORY You can selectively clear information stored in your printer’s memory. Before clearing the memory, ensure that all fax jobs have been completed, or you will lose those jobs. 1. Press Menu until System Setup appears on the bottom line of the display and press OK.
  • Page 51 4. Pull the waste toner container out of the printer using its handle. 5. Pull the imaging unit out of the printer using the groove on the front of the imaging unit. • Do not touch the green surface, the imaging unit with your hands or any other material.
  • Page 52: Cleaning The Scan Unit

    Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. It is recommended that you clean the scan unit at the start of each day and during the day, as needed. 1. Slightly dampen a soft lint-free cloth or paper towel with water. 2.
  • Page 53: Maintaining The Cartridge

    • Incoming faxes are saved in memory. Also, the Dell Toner Management System™ program window appears on the computer indicating you to replace the cartridge. At this stage, the toner cartridge needs to be replaced. Check the type of toner cartridge for your printer.
  • Page 54 3. Grasp the handles on the toner cartridge and pull to remove the cartridge from the printer. 4. Take a new toner cartridge out of its package. • Do not use sharp objects, such as a knife or scissors, to open the toner cartridge package.
  • Page 55: Replacing The Imaging Unit

    REPLACING THE IMAGING UNIT When the life span of the imaging unit has expired, the Dell Toner Management System™ program window appears on the computer, indicating the imaging unit needs to be replaced. If the imaging unit is not replaced, your printer fails to print.
  • Page 56: Replacing The Waste Toner Container

    56 | Maintenance REPLACING THE WASTE TONER CONTAINER When the life span of the waste toner container has expired, the Dell Toner Management System™ program window appears on the computer, indicating the waste toner container needs to be replaced. If the waste toner container is not replaced, your printer fails to print.
  • Page 57: Maintenance Parts

    Your printer’s embedded website opens. CHECKING THE PRINTER’S SERIAL NUMBER YIELD (AVERAGE) When you call for service or register as a user on the Dell website, the printer’s serial number may be required. You can identify the serial number by taking the following steps: 1.
  • Page 58: Troubleshooting

    troubleshooting This chapter gives helpful information about what to do if you encounter an error. This chapter includes: • Tips for avoiding paper jams • Clearing document jams • Clearing paper jams TIPS FOR AVOIDING PAPER JAMS By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page 58.
  • Page 59: Roller Misfeed

    Roller misfeed 1. Open the scanner lid. 2. Seize the misfeed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands. 3. Close the scanner lid. Then load the removed pages back into the ADF. CLEARING PAPER JAMS When a paper jam occurs, the warning message appears on the display screen.
  • Page 60: In The Paper Exit Area

    2. Open the inner cover. 3. Carefully take the jammed paper out of the printer. Do not touch the fuser inside the inner cover. It is hot and could cause burns! The fuser's operating temperature is 180°C (356°F). Take care when removing paper from the printer. 4.
  • Page 61 6. Open the scan unit. 7. Carefully take the jammed paper out of the printer. 8. Lower down the scan unit gently and slowly until it is completely closed. Ensure that it is securely latched. Be careful not to pinch your fingers! 9.
  • Page 62: Understanding Display Messages

    The toner cartridge is Install the toner not installed. cartridge. The toner cartridge Install the a Dell-genuine you have installed is toner cartridge designed not for your printer. for your printer. The printer has The received fax data received a fax from a will be deleted.
  • Page 63 NonDELL Toner The toner cartridge which the arrow indicates is not a Dell- genuine cartridge. Press OK to toggle the message to Stop or Continue. Stop Not Assigned The speed button or...
  • Page 64 This message appears when the toner is completely empty, and your printer stops printing. Replace the corresponding toner cartridge with a Dell- genuine cartridge. See "Replacing the toner cartridge" on page 53. Take out the toner cartridge and thoroughly shake it. By doing this,...
  • Page 65: Solving Other Problems

    Check the not print power switch and the power source. The printer is not Select Dell 1235cn Color selected as the Laser MFP as your default default printer. printer in Windows. Check the printer for the following: •...
  • Page 66: Printing Quality Problems

    POSSIBLE CONDITION SUGGESTED SOLUTIONS CAUSE The printer The paper source For many software selection in the applications, the paper selects print printer properties source selection is found materials from may be incorrect. under the Thin Paper tab the wrong paper within the printer properties.
  • Page 67 CONDITION SUGGESTED SOLUTIONS Dropouts If faded areas, generally rounded, occur randomly on the page: • A single sheet of paper may be defective. AaBbCc Try reprinting the job. AaBbCc • The moisture content of the paper is AaBbCc uneven or the paper has moist spots on its surface.
  • Page 68: Copying Problems

    CONDITION SUGGESTED SOLUTIONS Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and humidity can cause paper curl. See "Selecting print media" on page 24. • Turn over the stack of paper in the tray. Also try rotating the paper 180°...
  • Page 69: Scanning Problems

    • “Invalid handle.” • “Scanning has failed.” Dell Scan Manager problems CONDITION SUGGESTED SOLUTIONS I cannot use the Dell Check your operating system. Supporting operating systems are Windows 2000/XP/ Scan Manager Vista. Troubleshooting | 69...
  • Page 70: Fax Problems

    Fax problems CONDITION SUGGESTED SOLUTIONS The printer is not • Unplug the power cord and plug it in again. working, there is no • Ensure that there is power to the electrical display and the outlet. buttons are not working No dial tone sounds •...
  • Page 71: Ordering Supplies 71

    • How to purchase HOW TO PURCHASE To order Dell-authorized supplies or accessories, contact your local Dell dealer or the retailer where you purchased your printer, or visit www.dell.com obtain information on calling for technical support.
  • Page 72: Specifications

    specifications This chapter guides you about this printer’s specifications such as various features. This chapter include: • General specifications • Printer specifications • Scanner specifications GENERAL SPECIFICATIONS The symbol * optional feature depending on printers. ITEM DESCRIPTION ADF Capacity Up to 15 sheets 75 g/m (20 lb bond) •...
  • Page 73: Printer Specifications

    Ethernet 10/100 Base TX (embedded type) a. It will be affected by operating system used, computing performance, application software, connecting method, media type, media size and job complexity. b. Visit www.dell.com support.dell.com to download the latest software version. SCANNER SPECIFICATIONS...
  • Page 74: Facsimile Specifications

    FACSIMILE SPECIFICATIONS The fax feature may not be supported depending on printers. ITEM DESCRIPTION Compatibility ITU-T G3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmission Up to 3 seconds/page speed Maximum 356 mm (14 inches) document length...
  • Page 75: Glossary

    glossary The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user's guide. An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the printer can scan some amount of the paper at once.
  • Page 76 An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.
  • Page 77 A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a printer. MAC address Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c- 34-11-4e).
  • Page 78 Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address. TCP/IP The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run.
  • Page 79 index Address Book group dial numbers 44 speed dial numbers 44 Address Book, use ADF, load adjustment altitude 20 alarm sound Ans/Fax mode, receiving mode background image, adjust characters, enter cleaning inside 50 outside 50 scan unit 52 clock mode control panel copying 2-up, 4-up 31...
  • Page 80 receiving modes redialing automatically 39 manually 39 replacing components toner cartridge 53 reports, print ringer scanner glass cleaning 52 loading documents 23 scanning default setting, change 35 to email 34 USB flash memory 46 secure receiving mode sending a fax automatically 39 sounds, set speaker sound...
  • Page 81 Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Micro- soft, Windows, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries;...
  • Page 82 Software section...
  • Page 83 OFTWARE SECTION ONTENTS NSTALLING Chapter 1: Installing Printer Software ... 4 Installing Software for Local Printing ... 4 Installing Software for Network Printing ... 7 Reinstalling Printer Software ... 9 Removing Printer Software ... 10 ASIC Chapter 2: Printing a Document ... 11 Printing to a file (PRN) ...
  • Page 84 Windows XP ... 24 Windows Vista ... 24 SING OTHER SOFTWARE Chapter 6: Printer Status Monitor ... 25 Printer Settings Utility ... 25 Dell Toner Re-order application ... 26 Firmware Update Utility ... 26 SING RINTER WITH A Chapter 7: OCALLY...
  • Page 85 Installing Software ... 27 Uninstalling software ... 27 Setting Up the Printer ... 28 For a Network-connected ... 28 For a USB-connected ... 28 Printing ... 29 Printing a Document ... 29 Changing Printer Settings ... 29 Printing Multiple Pages on One Sheet of Paper ... 30 Scanning ...
  • Page 86: Installing Printer Software In Windows

    Installing Printer Software in Windows This chapter includes: • Installing Printer Software • Reinstalling Printer Software • Removing Printer Software : The following procedure is based on Microsoft ® Windows XP, for other operating systems, refer to the corresponding Windows user's guide or online help. Installing Printer Software You can install the printer software for local printing or network printing.
  • Page 87: Custom Installation

    : If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.
  • Page 88 Select your printer and click Next. : If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen.
  • Page 89: Installing Software For Network Printing

    Installing Software for Network Printing When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network. You can install the printer software using the typical or custom method.
  • Page 90 After the installation is finished, a window appears asking you to print a test page appears. If you wish to do so, select the corresponding checkbox(es) and click Finish. : After setup is complete, if your printer driver does not work properly, reinstall the printer driver.
  • Page 91: Reinstalling Printer Software

    You can reinstall the software if installation fails. Start Windows. From the Start menu select Programs or All Programs → Dell → Dell Printers → your printer driver name → Maintenance. Select Repair and click Next The list of printers available on the local or network appears.
  • Page 92: Removing Printer Software

    Removing Printer Software Start Windows. From the Start menu select Programs or All Programs → Dell → Dell Printers → your printer driver name → Maintenance. Select Remove and click Next. You will see a component list so that you can remove any item individually.
  • Page 93: Basic Printing

    Basic Printing this chapter explains the printing options and common printing tasks in windows. This chapter includes: • Printing a Document • Printing to a file (PRN) • Printer Settings - Layout Tab - Paper Tab - Graphic Tab - Other Options Tab - About Tab - Using a Favorite Setting - Using Help...
  • Page 94: Printing To A File (Prn)

    Printing to a file (PRN) You will sometimes need to save the print data as a file for your purpose. To create a file: Check the Print to file box in the Print window. Click Print. Enter the folder name and assign a name of the file and then click OK.
  • Page 95: Layout Tab

    Layout Tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side, Poster Printing, and Booklet Printing. See “Printing a Document” on page 11 for more information on accessing printer properties. Paper Orientation Paper Orientation allows you to select the direction in which information is printed on a page.
  • Page 96: Advanced Options

    Color Paper: 20 lb to 24 lb (75~90 g/m ) color-backgrounded paper. Archive Paper: If you need to keep print-out for a long period time such as archives, select this option. Scaling Printing Scaling Printing allows you to automatically or manually scale your print job on a page.
  • Page 97: Other Options Tab

    Other Options Tab You can select output options for your document. See “Printing a Document” on page 11 for more information about accessing the printer properties. Click the Other Options tab to access the following feature: Watermark You can create a background text image to be printed on each page of your document.
  • Page 98: Advanced Printing

    Advanced Printing This chapter explains printing options and advanced printing tasks. • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.
  • Page 99: Printing Posters

    Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. To change the print settings from your software application, access printer properties.
  • Page 100: Printing On Both Sides Of Paper

    Printing on Both Sides of Paper You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented. The options are: • None • , which is the conventional layout used in Long Edge book binding.
  • Page 101: Using Watermarks

    Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.
  • Page 102: Using Overlays

    Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer’s hard disk drive (HDD) as a special file format that can be printed on Dear ABC any document. Overlays are often used to take the place of preprinted forms and letterhead paper.
  • Page 103: Sharing The Printer Locally

    Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Microsoft other Windows operating systems, see the corresponding Windows User's Guide or online help. OTES •...
  • Page 104: Scanning

    This menu displays direct buttons for some features. The direct buttons include: Categories, Binder, Life Cycle, Scan and OCR, Fix and Enhance, and Dell Website. You can disable this menu by checking “Do not show this diaglog again”. Using SmarThru Office Scanning Click scan icon.
  • Page 105 Scan Setting window opens. Select Allows you to select between the Local or Scanner Network scanner. Allows you to save settings frequently used Select for future use. Click New Profile to save the Profile setting. Scan Allows you to customize settings for Scan Settings Size and Paper Source.
  • Page 106: Scanning Process With Twain-Enabled Software

    Scanning Process with TWAIN- enabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe ® Photoshop . The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process involves a number of steps: Ensure that your printer and computer are turned on and properly connected to each other.
  • Page 107: Using Other Software

    If you are a Windows user, from the Start menu, select Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Printer Status Monitor. The Printer Status Monitor program displays the current status of the printer, the level of toner remaining in the toner cartridge(s) and various other information.
  • Page 108: Dell Toner Re-Order Application

    To order replacement toner cartridges or supplies from Dell: Double-click the Dell Toner Reorder Program icon on your desktop. Click Start → Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Dell 1235cn MFP Toner Reoder.
  • Page 109: Using Your Printer With A Macintosh

    Double-click the MAC_Installer folder. Double-click the Installer OS X icon. Enter the password and click OK. The Dell Installer window opens. Click Continue Select Easy Install and click Install. Easy Install is recommended for most users. All components necessary for printer operations will be installed.
  • Page 110: Setting Up The Printer

    For MAC OS 10.3, if Auto Select does not work properly, select Dell in Printer Model and your printer name in Model Name. • For MAC OS 10.4, if Auto Select does not work properly, select Dell in Print Using and your printer name in Model.
  • Page 111: Printing

    Printing OTES • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied Drivers and Utilities CD.
  • Page 112: Printing Multiple Pages On One Sheet Of Paper

    Graphics The Graphics tab provides options for selecting Quality and Color Mode. Select Graphics form the Presets' drop-down list to access the graphic features. ▲ Mac OS 10.5 •Quality: You can select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics.
  • Page 113: Scanning

    Scanning You can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB Ensure that your machine and computer are turned on and properly connected to each other. Place a single document face down on the document glass. OR load the document(s) face up into the ADF (or DADF).
  • Page 114 OFTWARE SECTION NDEX advanced printing, use 16 booklet printing 17 canceling scan 24 document, print Macintosh 29 Windows 11 double-sided printing 18 favorites settings, use 15 Graphics properties, set 14 help, use 15 install printer driver Macintosh 27 Windows 4 Layout properties, set Windows 13 Macintosh...
  • Page 115 TWAIN, scan 24 uninstall, software Macintosh 27 Windows 10 watermark create 19 delete 19 edit 19 print 19 WIA, scan 24...
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