Installing The Vidyoroom Equipment - Vidyo vidyoroom Administrator's Manual

1. Room Design Considerations
Lighting
The room in which your VidyoRoom is located should have evenly dispersed, ambient lighting. For
the best lighting, use LED lights. Although the upfront cost for these is higher, the long-term cost is
lower. The direct fluorescent lighting that is common in offices is not recommended because it
causes harsh shadows on the faces of the participants. In addition, its brightness can vary
considerably at different parts of the room. If you cannot change the fluorescent fixtures, get full
spectrum bulbs designed for video.
The ideal color temperature should be between 3,000° and 3,500° Kelvin, and about 70 foot
candles of intensity at the subject.
Lighting for video can involve as many as four lighting positions (which are explained below), with
the Key Light being the most important. For most multi-purpose conference rooms, a strong color-
balanced Key Light supported by additional full spectrum lighting in the room will work well. Just
remember: you don't want meeting participants feeling like they're in a television studio.
Here is some additional information about the lighting positions:

Key Light: Light shining on the participant from the front. These lights are generally placed high
and at the center, or to each side of the seating area if two are required. Aim them downward
at a 45° angle to light the participants' faces without causing their eyebrows to cast a shadow
over their eye-sockets.
 Fill Light: Lights shining on the participant from the front, but placed at a low angle to soften
shadows under the eyes and chin.
 Hair Light: Lights at the rear of the room, above the participants and aimed downward to help
separate the participants from the background.
 Backdrop Lighting: Lights above and (if space allows) between the participants and the
background. Two lights are usually required, each aimed toward the opposite half of the
background to evenly light it.
In addition, always ensure that no lights are pointing in the camera lens, and avoid pointing any
lights directly at the displays. If possible, you may want to hire a lighting designer and have the
lighting professionally installed.
Vibration
Room or wall vibration can be caused by HVAC equipment, heavy machinery being used nearby,
trains passing by, and other factors. If the wall on which the camera and displays are located
vibrates excessively, the camera may also vibrate. This vibration may be noticeable by the far-end
participants. Therefore, if you have known vibration issues, consult the building manager or an
architect to determine the optimal placement for the camera.

Installing the VidyoRoom Equipment

Once you have selected and prepared your room, you can begin installing the VidyoRoom system.
For information about how to unpack and install the VidyoRoom, refer to the
5
VidyoRoom Getting