Feature Highlights - Ricoh GlobalScan Administrator's Manual

Feature Highlights

Supports up to 250 GlobalScan-enabled MFDs per
GlobalScan Server; runs as Windows Service
Intuitive operation through the MFD's touch-screen
display; features tab-style navigation
Newly-developed graphic project screen (offered on
select MFD models)
New Image Preview feature allows users to view and
modify scanned images prior to processing
Create individual projects; user presses project button
on MFD to quickly access functions; supports One-
touch Scan
Offers Administrator a highly-configurable user
interface
Supports a fully-pluggable design for nearly all
GlobalScan features (Authentication, Email, Scan-to-
Folder, Notification, etc.)
Add/remove services on a project level, enabling
customization based on user needs
User Authentication
-
NT, Novell and LDAP/LDAPS Authentication
-
Login synchronization enables a single set of
credentials to provide access to shared services
-
Each project can be represented by a different
Authentication method
-
Uses HTTPS (or HTTP) protocol for secure (or non-
secure) communication between MFD and
GlobalScan Server
Scan-to-Email
-
Send documents as email using your existing
SMTP/SMTP-AUTH, MS Exchange or Lotus Notes
server
-
Browse and select email addresses in Global
Address Book (via LDAP)
-
Search Address Book by keyword and wild card
-
No size limitation on Global Address Book
-
Send-to-Me function automatically adds the logon
user's email address to Recipient List
-
Customize email by enabling/disabling:
•
Ad hoc (manual) email address entry
•
Cc, Bcc, Reply To
•
Default email message and subject text; sent with
each outgoing message
•
Default email domain for easy address entry
Scan-to-Folder
- Scan directly to one or multiple local or network
folders/ subfolders
-
Perform a folder search based on search string, with
all results displayed on the MFD touch screen
1
-
Scan-to-Home , i.e., logon user's Home directory
GlobalScan Workflow Suite (Standard Edition) - This
bundled solution enables customized document
capture, processing and distribution
1
When MFD Authentication is set to NT or LDAP with Active Directory.
Scan-to-Fax
®
-
Optional Captaris RightFax Plug-in provides an easy-
to-use, reliable fax and email delivery solution
Scan-to-EDMS (Enterprise Document Mngmt System)
-
User interface components are available to Application
Developers through the GlobalScan SDK Toolkit,
enabling customized scan functionality that addresses
specific workflow requirements
Mixed Broadcast allows entry of email addresses, folder
destinations and fax numbers for simultaneous delivery
Flexible Scan Settings
-
Mixed-size scanning; letter, legal and ledger-size
originals combined in a single scan
-
Select scan settings (resolution, file format, simplex/
duplex scan, batch scan, orientation, color, etc.)
-
Set scan settings as read-only, for instance, to control
color scanning
-
Support for batch scanning, i.e., scan a lengthy
document in batches and transmit as one file
-
Scan documents from either the automatic document
feeder (ADF) or platen glass
-
Supports multi-page scanning from platen glass;
manual paper size selection is available
-
Scanned document can be converted to searchable
Adobe® PDF, password-protected PDF, PDF Text,
ImageText, RTF (Microsoft® Word), XLS (Microsoft®
Excel) via standard OCR service
-
Supports password-protected PDF conversion
-
Supports high-compression PDF format using JBIG2
(B&W) and JPEG 2000 (color)
-
Save color documents as PDF, JPEG or B&W Single-
/Multi-Page TIFF format
-
Save black & white documents as PDF Image version
1.4 (default) or Single-/Multi-Page TIFF
Backup and Restore feature can be command-line
driven for automated scheduled backups using any third-
party scheduler, including Microsoft's "AT" scheduler and
®
Microsoft SQL Server
GlobalScan Failover provides automatic MFD Failover to
secondary GlobalScan Server without restart; automatic
fallback when primary server is restored
Extensive log and error tracking
-
Captures originating MFD serial number, IP address,
user information, destination, scan parameters; export
log in XML format
-
Error reporting integrates with NT Event Log for easy
monitoring by the Administrator
WebAdmin Module displays on-screen Tooltips (help)
that provides assistance with configuration and
management tasks performed by the Administrator
New Notification service alerts the logon user (or default
user) of job status
TM
GlobalScan v3.1
Administrator's Guide
9