Feature Highlights; Globalscan Feature Highlights - Ricoh GlobalScan Administrator's Manual

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Supports up to 250 enabled MFDs per
GlobalScan Server; runs as NT Service
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Intuitive operation through MFD's large
touch-screen display; features tab-style
navigation
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Improved usability allows execution of
GlobalScan functions in fewer steps
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Offers administrator a highly-configurable
user interface
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Create individual projects; user presses
Project button on MFD to quickly access
GlobalScan functions
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Add/remove Services on a project level,
enabling customization based on user needs
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GlobalScan Failover provides automatic MFD
Failover to secondary GlobalScan Server
without restart; automatic fallback when
primary server is restored
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Device Authentication
- NT, Novell, LDAP or LDAPS authentication is
supported
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Login synchronization enables a single set of
credentials to provide access to shared
Services
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Each project can be represented by a
different authentication method, e.g., legal
requires FileNET login, marketing requires
LDAP login
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Uses HTTPS (or HTTP) protocol for secure
(or non-secure) communication between
MFD and GlobalScan Server
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Software utility enables Backup and Restore
feature on GlobalScan Ver. 2.0 Servers (or
data migration from a GlobalScan Ver. 1.5
Server to a Ver. 2.0 Server)
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Backup and Restore feature can be
command-line driven for automated
scheduled backups using any third-party
scheduler, including Microsoft's "AT" scheduler
and Microsoft SQL Server
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Scan to Email
Send documents as e-mail using your
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existing SMTP/SMTP-AUTH, MS Exchange
or Lotus Notes 5/6.5 server
Browse and select e-mail addresses from
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company's Global Address Book (via LDAP)
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When MFD authentication is set to NT or LDAP with Active Directory.
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Default scan settings are set on the project level, allowing multiple workflow configurations based on
application needs.
GlobalScan Ver. 2.0

Feature Highlights

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Scan to E-mail Cont'd
Search Global Address Book by keyword and
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wild card
No size limitation on Global Address Book
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- Manually enter (ad hoc) e-mail address(es)
- Automatically adds the logon user's e-mail
address to mail recipient list through "Scan To
Me" function
Customize e-mail by enabling/disabling:
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Manual e-mail address entry
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Cc, Bcc, Reply To
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Default e-mail body text; sent with each
outgoing message
•
Default e-mail domain for simplified manual
address entry
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Scan to Folder
- Scan directly to one or multiple local/network
folders/sub-folders
- Perform a folder search based on search string,
with all results displayed on MFD
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Scan To Home
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Flexible Scan Settings
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Mixed-size scanning, letter, legal and ledger-
size originals combined in a single scan
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Select scan settings (resolution, single-/double-
sided original, orientation and scan size)
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Support for batch scanning, i.e., scan a lengthy
document in batches and transmit as one file
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Scan documents from either the document
feeder or platen glass
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Supports multi-page scanning from platen glass;
manual paper size selection is available
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Extensive log and error tracking
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Captures originating MFD serial number, IP
address, user information, destination, scan
parameters; export log in XML format
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Error reporting integrates with NT Event Log for
easy monitoring by the administrator
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File Format Support
- Save black-and-white documents as PDF image
version 1.4 (default) or single-/multi-page TIFF
Save color documents as PDF (default), JPEG or
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black-and-white single-/multi-pageTIFF format
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Scanned document can be converted to
searchable PDF Image/Text, XLS (MS Excel) or
RTF (MS Word) via optional OCR Plug-in
TM
GlobalScan
Administrator's Guide
1
, i.e., logon user's home directory
2
Ver. 2.0
5