Scanning Process; Scan To E-Mail Setup; Prerequisites For Scan To E-Mail Setup - Xerox WorkCentre 7132 System Administration Manual

13 Scanning Services

Scanning Process

The machine has five types of scanning functions.

• Scan to E-mail Setup

• Scan to Mailbox Setup
• Network Scanning Setup
• Scan to FTP Setup
• Scan to SMB Setup
The process for scanning a job is as follows.
Scan to E-mail Setup
Hard copies can be scanned at the machine and sent to remote clients as e-mail
attachments in Single TIFF, Multi TIFF, PDF, and JPEG format. SMTP and POP3 mail
servers are used to send and receive e-mail respectively.

Prerequisites for Scan to E-mail Setup

1.
Confirm that an existing operational network using TCP/IP is available.
2.
Confirm that DNS and the Domain Name have been correctly setup for the
multifunction machine.
3.
Confirm that the following ports are enabled:
• Scan to E-mail: [Send E-mail]
• E-mail Print: [Receive E-mail]
• Mail Notice Service/Notify Job End by E-mail: [Mail Notice Service]
Data to Set Up E-mail
SMTP mail server Host Name or IP
address
SMTP login/password
WorkCentre E-mail address
Local e-mail addresses
LDAP server address can be
enabled
* Only if the SMTP server requires login and password for authentication.
126
Install
Requirement
Required
Required*
Required
Optional
LDAP Host Name
Xerox WorkCentre 7132 System Administration Guide
Comments
If using an external mail server, your
Internet Service Provider will provide you
with the mail server name or IP address.
A Local Address Book can be created to
store e-mail addresses.
Displays only e-mail addresses on the
corporate (LDAP) internal address book.