Page 1 OFX 1200 INSTRUCTIONS Part Number 055992P...
Page 2 Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1996, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
Page 3 FOR U.S.A. USERS FOR U.S.A. USERS FOR U.S.A. USERS FOR U.S.A. USERS FOR U.S.A. USERS FCC Regulation In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message.
Page 4 If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.
Page 5 FOR CANADIAN USERS FOR CANADIAN USERS FOR CANADIAN USERS FOR CANADIAN USERS FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A.
Page 6 FOR U.K. USERS FOR U.K. USERS FOR U.K. USERS FOR U.K. USERS FOR U.K. USERS Notice for Connection to the public telecommunications network BABT Certificate Number/Approval Number for the OFX (1000/1200): see label on the rear of the machine. This terminal equipment is intended for connection to the public telecommunications network via the LJU cable shown on pages 13 and 14 of these instructions.
Page 7 British Telecom sales office at the address listed in your telephone book. To: BRITISH TELECOM I require ......sockets for connection of the following equipment Title FACSIMILE MACHINE Model OFX 1200 Approval No. See label on the rear of the machine ............................Name ............................
Page 8 OFX 1200 - QUICK REFERENCE GUIDE KEYS FOR THE MANAGEMENT OF MENUS, SUB-MENUS AND PARAMETERS FUNCTION to select items in menus and sub-menus which can be scrolled forward only, i.e. from the first to the last item and back to the first again.
Page 9 6. Press START to confirm. The display will present the telephone number parameter. 7. Press START. The display will present the parameter for entering the telephone number. 8. Type the number, complete with codes, from the numeric keypad. 9. Confirm with START. TRANSMISSION 1.
Page 10 POCKET GUIDE - Remote Control of the answering machine BUTTONS OPERATIONS Aborts the function in progress and exits from remote control mode. Plays unplayed messages. Plays all messages. While playing a message, repeats the previous one. At the end of the message, repeats the message that has just been played.
Page 11: Table Of Contents
CONTENTS HINTS FOR RAPID USE BEFORE USE ............................3 INTRODUCTION ............................3 HOW TO USE THIS MANUAL........................3 HOW TO CONSULT PROCEDURE CHARTS .................... 4 TITLE OF PROCEDURE ..........................4 OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS ............ 5 CONNECTION AND INITIAL SET-UP .....................
Page 12 CONFIGURATION PARAMETERS ....................53 LIST AND DESCRIPTIONS ........................53 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS ....55 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET....56 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME......57 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL ......58 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL ....59 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP ....60 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: HEAD MAINTENANCE ....60...
Page 13 THE TELEPHONE ANSWERING DEVICE ..................97 MESSAGES............................... 97 LIST AND MEANING OF MENUS AND SUB-MENUS ................98 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PLAY OGM #1 ......100 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: RECORD OGM #1 ....100 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: FORWARD MESSAGES ..
Page 14 SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS ........141 ACOUSTIC SIGNALS ..........................141 ERROR LED ............................141 MESSAGES ON THE DISPLAY ......................142 TRANSMISSION REPORT MESSAGES ....................144 JOURNAL AND DISPLAY MESSAGES....................145 TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS..........147 INDEX ...............................149 CONTENTS...
Page 15: Hints For Rapid Use
HINTS FOR RAPID USE...
Page 16: Before Use
BEFORE USE Before you start to use your facsimile machine, we recommend that you take a little time to study this manual in order to learn about the features of the machine and how to make the most of the functions it provides.
Page 17: How To Consult Procedure Charts
HOW TO CONSULT PROCEDURE CHARTS The manual is organised in independent charts each dealing with a different procedure or function of the fax machine, complete with examples where necessary. These sections can be consulted in any order. All references to other sections are clearly indicated. An example of a chart is given below.
Page 18: Overview Of The Facsimile Machine And Its Components
OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS PRODUCT OVERVIEW Compact and versatile - your new fax incorporates an ink-jet printing system, an easy-to-use console and an operator display. Basic functions: TRANSMISSION RECEPTION COPYING The special features of the new fax guarantee: QUALITY The ink-jet printing system (bubble ink jet) combined with the contrast adjustment feature guarantees high quality...
Page 19 Package contents In addition to the fax machine, which is supplied with a power cord, the package includes a box containing the following accessories: 1. Telephone connection cord 2. A plug for the country of destination (some countries only) 3. Print head with interchangeable ink cartridge 4.
Page 20 COMPONENTS Key: 1. Automatic document feeder (ADF) for original Print head compartment cover documents to send and copy 10. Connection sockets 2. Extendible exit support for original documents 11. Optical scanner 3. Exit support for received/copied documents 12. Handset support 4.
Page 21 OPERATOR CONSOLE STD. FINE HALF TONES RX MODE RESOL. CONTR. FUNCTION CLEAR VOLUME I/MEMO S. DIAL LAST TX EXT. HOLD REDIAL PAUSE 2. TONE CANCEL MESSAGES ERROR HOOK START STOP &... IMPORTANT: If the layout of the console shown above does not correspond to that on your machine, see the console layout illustrated on the page preceding the Index (at the end of this manual).
Page 22 KEY FUNCTIONS Used for dialling fax or telephone numbers and for selecting Numeric keys letters. 0 to 9 Scrolls forwards through the sequence of special characters and symbols. When pressed during dialling in pulse mode it allows you to proceed in multi-frequency mode (tone). Scrolls backward through the sequence of special characters and symbols.
Page 23 Dual function key access: Dual function keys perform one function or the other in accordance with the relative operating conditions as explained later in the manual during examination of the relative functions. PRINTER This is the device which prints the documents received or copied by the fax machine. It uses a "Bubble Ink Jet”...
Page 24: Connection And Initial Set-Up
CONNECTION AND INITIAL SET-UP This chapter describes the preliminary operations to be carried out before the machine can be used. These operations comprise connection to the telephone line, connection to the power supply, turning on the fax, loading paper into the sheet feeder, installation of the printer cartridge and setting up of the extendible exit support for transmitted documents.
Page 25: Connection To The Telephone Line And Electrical Power Supply
CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY Before connecting the fax machine to the electrical power supply, it must be connected to the telephone line. Since the connection of a telephone, fax or answering machine or other device to the telephone line is regulated by laws that vary from one country to another, the information which follows illustrates a generic connection (case 1) and a specific connection for Germany and Austria (case 2).
Page 26 CONNECTION TO THE TELEPHONE LINE (CASE 2) Fax Machine The connection between the fax machine and telephone line is made using the cable provided. Do not use other cables, otherwise the fax machine may not work properly. Insert the "western" connector (which is small and transparent) of the telephone line connection cable into the "LINE"...
Page 27 Additional telephone Insert the "TAE" connector of the telephone cable into the telephone line wall socket marked "F" (see the diagram below). Other devices Insert the "TAE" connector of the additional device into the telephone line wall socket marked "N" (see the diagram below).
Page 28: Handset Features And Installation Of Its Support
CONNECTION TO THE ELECTRICAL POWER SUPPLY The fax machine is powered with a voltage of 230V. It may therefore be installed anywhere providing other devices that could cause interference to the reception and transmission of documents are not connected to the same power outlet.
Page 29 Location of controls and buttons: 1. Tone/pulse 2. Redial 3. Pause 4. Call forwarding 5. 6 and # buttons 6. Hook key Connection The procedure for connecting the handset to the fax was described in the previous section. Setting the modulation method •...
Page 30 OPERATION The handset is used for making and answering calls, in the same way as a conventional telephone. The telephone also provides the following additional functions: Call forwarding function This function is useful if you want to forward an incoming call to another extension number or if you want to put the call on hold while you speak to a person at some other extension number.
Page 31: Loading Paper For Printing Received Faxes And Copies
LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES The machine comes equipped with an automatic sheet feeder (ASF). The ASF contains the paper used for printing received faxes or copying documents when the machine is used as a simple copier only. The ASF (not applicable in all countries) will accept the following paper size: A4 (210x297 mm) as well as US Letter (216x272 mm) and US Legal (216x349 mm) following suitable adjustment.
Page 32 Holding the sheets by the top edge, drop them into the sheet feeder without folding or forcing them. The sheet feeder can accommodate a maximum of 70 sheets and will not accept excess sheets. IF... • you add more sheets to those already in the feeder, take care to load the fresh sheets under the existing ones.
Page 33: Installation Of Document Exit Supports
INSTALLATION OF DOCUMENT EXIT SUPPORTS There are two document supports: the extendible support for original transmitted or copied documents and the exit support for received or copied documents. Both supports are contained in the accessory box for subsequent installation on the fax machine. Insert the original document exit support in the special side slots provided.
Page 34: Installing The Print Head
INSTALLING THE PRINT HEAD Installing the print head is a quick and simple operation but which nonetheless requires a little care. The fax machine must be connected to the electrical supply. Open the printer cover, inserting your fingers in the recesses on the sides.
Page 35 IMPORTANT: Do not detach the cartridge from the print head. IMPORTANT: Avoid touching the electrical contacts and the nozzles. Fit the print head into its housing with the electrical contacts facing the front of the machine. Push the print head in the direction of the arrow and then close the print head compartment.
Page 36: Basic Functions
BASIC FUNCTIONS This chapter explains how to use the basic functions of the fax machine: how to modify the time and date, program the user's name and number, send, receive and copy a document. CHANGING THE DATE AND TIME When the machine is powered up, it automatically performs a quick self-test procedure before assuming its normal operating condition.
Page 37 Press START. FORMAT: 24 H The display shows the selected time format, in this case the START/STOP/ß/à 24 hour clock format. IF... • you want to select a different time format (12 hour clock), press the < / > keys. Press START.
Page 38: Station Name And Number
STATION NAME AND NUMBER In addition to changing the date and time you can also enter and store your fax number and your station name i.e. your name or any name you choose in order to identify the machine. This information will be stored until the next time you make a modification, and is printed at the head of each document you send.
Page 39 AUTOMATIC RX The display shows the operating mode with the date and time. 21-02-95 10:30 Press FUNCTION repeatedly until the Installation menu appears. INSTALLATION IF... FUNC/START/STOP • you make a mistake, press STOP and then repeat the procedure. Press START TEL.
Page 40 Press START to confirm. TYPE YOUR NUMBER The display shows the telephone number input parameter. TYPE YOUR NUMBER Input the number complete with international code using the +39 125 534218 numerical keypad (e.g. 0039 125 534218) When entering the international code, note that you must type the * key to generate the zeros.
Page 41: Document Transmission
DOCUMENT TRANSMISSION The fax machine scans the contents of the original document, converts them into a coded signal and then transmits this signal to a remote fax machine which prints a copy. The document is transmitted after the recipient’s fax number is dialled as explained in the section entitled TRANSMISSION. This heading explains the transmission procedure following manual dialling.
Page 42: Receiving A Fax In Automatic Mode
• you want to interrupt transmission at any point: 1) Press STOP. The display will alternate between the operating mode message and the message prompting you to press STOP to remove the document (REMOVE DOCUMENT, PRESS STOP). 2) Press STOP again. The document will be ejected and the display will alternate between the operating mode message and the message indicating that transmission has been interrupted.
Page 43 When a call arrives the machine prepares to receive a fax. CONNECTING The display shows the message “CONNECTING” followed by the number of the remote fax machine or, if previously programmed, the name of the remote sender. After the fax has been received the display will show “RX AUTOMATIC RX COMPLETED”...
Page 44: Using The Fax Machine As A Simple Copier
USING THE FAX MACHINE AS A SIMPLE COPIER The fax machine may also be used to make copies. The copying function is influenced by the contrast setting, resolution and paper size. Only one copy of the original document may be made at a time. AUTOMATIC RX The display shows the operating mode with the date and time.
Page 45: Menus, Sub-Menus And Parameters
MENUS, SUB-MENUS AND PARAMETERS As already described in the section dealing with the basic functions, the fax machine displays messages which allow you to access and program various functions. The messages displayed are organised in Menus which access Sub-menus which in turn are divided into Parameters.
Page 46: List Of Menus And Sub-Menus
7 menus are available: 3 provide access to the sub-menus while the remaining four directly access the parameters. MENU MENU ò ò SUB-MENU PARAMETERS ò PARAMETERS LIST OF MENUS AND SUB-MENUS The following lists show the main menus and the sub-menus which can be accessed through them. MENUS ï...
Page 47 FAX SET-UP TAD SET-UP ò ò ï ï VARIOUS SETTINGS PLAY OGM #1 ò ò PRINTER PARAMET. RECORD OGM #1 ò ò DATE AND TIME PLAY OGM #2 ò ò ONE-TOUCH DIAL RECORD OGM #2 ò ò CODED SPEED DIAL FORWARD MESSAGES ò...
Page 48 INSTALLATION ò ï TEL. LINE SET-UP ò LANGUAGE ò STATION NAME ò PHONE NUMBER ò DIAGNOSTIC ò PRINT INSTALL. ò ð SERVICE PARAM. The START key confirms selection of the menu and enters the relevant sub-menu. The FUNCTION key allows you to scroll the sub-menus in cyclic sequence. After selecting the last sub- menu, the next depression of the FUNCTION key returns you to the first one again.
Page 49: Machine Operation Modes
POLLING TX POLLING RX ò ò PARAMETERS PARAMETERS ò ò The START key confirms the menu selection and accesses the parameters directly if there is no corresponding sub-menu. It also serves to confirm the setting of the selected parameter. The various parameters which can be accessed from the menus and sub-menus are not shown in this chart.
Page 50: Parameter Programming
PARAMETER PROGRAMMING...
Page 51: What Is Meant By Programming
WHAT IS MEANT BY PROGRAMMING? To use the fax machine efficiently and in accordance with your personal requirements you will need to program it before proceeding. Programming refers to the possibility of setting up the machine parameters with a series of values that will subsequently define the way in which the various functions are performed.
Page 52: Installation Parameters
INSTALLATION PARAMETERS The installation parameters contain data that determine the type of operation of the fax machine, and once programmed, they rarely need to be changed. These data consist of the programmed settings, such as the language in which the messages are to be displayed or the type of telephone line on which the machine is used.
Page 53 Allows you to enable or disable diagnostics or installation parameter testing DIAGNOSTICS by a remote fax machine at the Customer service centre. ò This is not a programming sub-menu. Allows you to select and PRINT INSTALL. simultaneously print both the preset values and those set by the user. ò...
Page 54: Programming Chart And Description Of The Sub-Menu: Tel. Line Set-Up
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET- TEL. LINE SET-UP ò PRIV. LINE (PBX) PUBL. LINE (PSTN) ò PBX DIAL: PULSE PBX DIAL: TONE ò EXT. LINE: PREFIX EXT. LINE: EARTH EXT. LINE: FLASH ò TYPE PREFIX: (0-9): ò...
Page 55: Programming Example: Tel. Line Set-Up
PROGRAMMING EXAMPLE: TEL. LINE SET-UP This parameter is to be set in accordance with the type of telephone line on which the fax machine is to be used. The fax machine may be connected to a public line, as is most likely the case, or to a private switchboard.
Page 56 Confirm your selection by pressing START. TYPE PREFIX The display will now prompt you to enter the prefix. (0-9): Enter the prefix (max 3 digits) from the numeric keypad and press PSTN DIAL: TONE START. START/STOP/ß/à The display now shows the first of the two public line dialling mode parameters (tone or pulse).
Page 57: Programming Chart And Description Of The Sub-Menu: Language
Confirm your selection by pressing START. SILENCE LAPSE: 6 The display now proposes the of the silence lapse parameters START/STOP/ß ß /à à (the available options are: 4, 6, 8, 10 seconds). This parameter applies when the fax machine is to be used in conjunction with an answering machine.
Page 58: Programming Chart And Description Of The Sub-Menu: Phone Number
START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. < / > : To select the value of a parameter by scrolling forward and backward through the values available. Alternatively used to position the cursor on the characters that make up the value of a particular parameter;...
Page 59: Programming Chart And Description Of The Sub-Menu: Print Install
START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. < / > : To select the value of a parameter by scrolling forward and backward through the values available. Alternatively used to position the cursor on the characters that make up the value of a particular parameter;...
Page 60: Programming Chart And Description Of The Sub-Menu: Service Param
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM. SERVICE PARAM. ò TYPE PASSWORD START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. <...
Page 61: Configuration Parameters
CONFIGURATION PARAMETERS Configuration means adapting the fax machine to your particular needs. It entails programming parameters and functions which, once stored in the memory, may be used to automate certain operations. The settings of the configuration parameters, in combination with the installation parameters, determine how your machine operates in various conditions.
Page 62 Allows you to store frequently used fax and telephone numbers under an CODED SPEED DIAL abbreviated two-digit code. These numbers can then be dialled simply by pressing the corresponding two digits. ò This is not a programming sub-menu. Allows you to print a complete list PRINT OUT SET-UP of all the configuration parameter settings.
Page 63: Programming Chart And Description Of The Sub-Menu: Various Settings
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS VARIOUS SETTINGS ò ECM: ON ECM: OFF ò TX REPORT: OFF TX REPORT: ALWAYS FAILED TX REPORT ò TX SPEED 9600 TX SPEED 4800 ò HEADER INSIDE HEADER OUTSIDE ò COPY/TX RES. STD COPY/TX RES.
Page 64: Programming Chart And Description Of The Sub-Menu: Printer Paramet
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. PRINTER PARAMET. ò SIZE: A4 SIZE: LETTER SIZE: LEGAL ò REDUCTION: OFF REDUCTION 94% REDUCTION 80% REDUCTION 76% REDUCTION 70% ò SURPLUS: ON SURPLUS: OFF SURPLUS: AUTO START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter.
Page 65: Programming Chart And Description Of The Sub-Menu: Date And Time
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME DATE AND TIME ò FORMAT: DD/ MM/ YY FORMAT: MM/DD/YY FORMAT: YY/ MM /DD ò FORMAT: 24 H FORMAT: 12 H ò DD/MM/YY HH:MM 14-06-95 10:30 START: Confirms selection of the sub-menu DATE AND TIME and moves down to the associated parameters.
Page 66: Programming Chart And Description Of The Sub-Menu: One Touch Dial
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL ONE TOUCH DIAL ò TYPE ONE TOUCH KEY: 01-10 ò FAX NO. TEL NO. ò ò 01: FAX NO. 01: TEL NO. ò SPEED 9600 SPEED 4800 ò OVERSEAS OFF OVERSEAS ON ò...
Page 67: Programming Chart And Description Of The Sub-Menu: Coded Speed Dial
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL CODED SPEED DIAL ò TYPE SPEED NO. (01-32): ò FAX NO. TEL NO. ò ò 01: FAX NO. 01: TEL NO. ò SPEED 9600 SPEED 4800 ò OVERSEAS: OFF OVERSEAS: ON ò...
Page 68: Programming Chart And Description Of The Sub-Menu: Print Out Set-Up
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP PRINT OUT SET-UP ò PRINT OUT: EXIT PRINT SETTINGS PRINT: ONE TOUCH PRINT: SPEED DIAL ò PRINTING STOP START: Confirms selection of the sub-menu PRINT OUT SET-UP and moves down to the associated parameters.
Page 69: Using The Other Functions
USING THE OTHER FUNCTIONS...
Page 70: Dialling
DIALLING What is meant by dialling Dialling refers to the input of the recipient’s telephone number or fax number. Uses of dialling Dialling a phone number provides a normal telephone connection either using the telephone connected to the machine or from the numeric keypad on the fax machine itself. Dialling a fax number serves to transmit a document.
Page 71: How To Program The One Touch Keys
HOW TO PROGRAM THE ONE TOUCH KEYS One touch keys provide automatic high speed dialling of fax and telephone numbers. To use this function you must first program the ten one touch keys (01 - 10) with the phone or fax numbers you use most frequently.
Page 72 Press START. 01: FAX NO. The display shows the cursor at the point in which the fax number is to be entered. IF... • a number is already stored under this key, it will appear on the display. Enter 780249 and press START. SPEED 9600 START/STOP/ß/à...
Page 73 Press START to confirm that you wish to memorise also the TYPE ONE TOUCH telephone number. The display will show the original message. KEY: 01-10 IF... • you do not want to memorise the telephone number, press STOP. Repeat step 4 pressing the key 01 again. At step 5, after AUTOMATIC RX pressing START, this time select the TEL NO.
Page 74: How To Program Speed Dial Codes
HOW TO PROGRAM SPEED DIAL CODES In addition to the one touch keys, your fax machine also provides the facility to store a further 32 fax or phone numbers under the speed dial codes (01-32). The 32 codes are programmed by selecting a phone number and fax number for each one.
Page 75 Press START. 01: FAX NO. The display shows the cursor at the point at which you must enter the fax number. IF... • a fax number is already stored under this code, it will appear on the display. Enter 780300 and press START. SPEED 9600 IF...
Page 76 Confirm the EDIT ANOTHER option by pressing START so that TYPE SPEED NO. you may also enter a phone number for the same code. The (01-32): display will show the original message. IF... • you do not wish to memorise a telephone number, press STOP.
Page 77: How To Print The Programmed One Touch Dial And Speed Dial Data
HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA You can print out a list of all the information stored under the 10 one touch keys and the 32 speed dial codes in order to check which keys and codes have been programmed with which numbers, and the corresponding names, transmission speeds, etc..
Page 78: Dialling Methods For Making A Telephone Call (Document Not Inserted)
DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED) Dialling of a phone or fax number depends on whether or not there is a document in the document feeder. If there is a document inserted then the machine will assume that the number dialled is a fax number. If no document is inserted, the machine will assume that the number is a phone number.
Page 79: Special Dialling Functions
SPECIAL DIALLING FUNCTIONS In the manual dialling phase, it is possible to use the following functions directly: Change of the Frequency Mode • By pressing the * key, it is possible to dial a number in “multi-frequency” mode (i.e. tone) instead of decadic mode (i.e.
Page 80: Transmission
TRANSMISSION This chapter describes all the methods that you can use to transmit a document. Transmission operations are closely linked with the dialling procedures. TRANSMISSION METHODS Transmission following manual dialling: • With this method you insert a document and, using the phone or fax machine numeric keypad, dial the destination fax number.
Page 81: Adjusting The Contrast And Resolution Of Transmitted Documents
ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS Before sending a fax you can make certain adjustments to optimise reading of the document by the optical scanner and hence the print quality at the receiving station. You can adjust the contrast to obtain lighter or darker tones by means of the CONTR. key and adjust the resolution of the image or text by means of the RESOL.
Page 82: Transmission Following Manual Dialling
TRANSMISSION FOLLOWING MANUAL DIALLING When a document is inserted in the document feeder, the machine waits for you to dial the destination fax number. The procedure for transmission by manual dialling is as follows: • By dialling the destination fax number on the telephone and pressing START. •...
Page 83: Transmission Using The One Touch Keys
Press START. CONNECTING The machine will start to send the document. On completion of ê NORMAL the transmission the display will show "TX COMPLETED” for a few seconds before returning to the initial operating mode display. IF... • the destination number was dialled from a telephone, on completion of transmission, the fax machine emits a continuous acoustic signal.
Page 84: How To Transmit A Document Using The Speed Dial Codes
Press the relevant one touch key, e.g. key 07. FAX CALL The display will show the number memorised for the 07 key. 345678907861 IF... • a name has also been stored, this will appear on the display. • a number has not been entered for this key, a message will be displayed to this effect.
Page 85 Insert the document face down in the document feeder slot DOCUMENT READY without forcing it. Adjust the guides to the width of the paper. ê NORMAL The arrow on the display points to STD to indicate that standard resolution is selected. IF...
Page 86: How To Program Delayed Transmission
HOW TO PROGRAM DELAYED TRANSMISSION The option to send a document at a preset time helps avoid problems associated with the different time zones should you have to send a document thousands of miles and also helps contain costs since you can opt to send documents at cheap rate times.
Page 87: How Delayed Transmission Takes Place
Press START. TYPE TIME The display now prompts you to enter the time at which the fax is HH:MM to be transmitted. The machine now prints a special delayed transmission report containing the programmed parameters.The report is printed PRINT DELAY. TX automatically, independently of the installation or configuration STOP parameters, and helps remind the user that the document in the...
Page 88: Autoredial
IF... • after having programmed the delayed transmission the paper or ink runs out so that there is a document, or part of a document, stored in the memory, it will be impossible to start delayed transmission until normal conditions are restored. •...
Page 89 With the document inserted in the ADF, the display shows AUTOREDIAL AUTOREDIAL and a seconds counter which will progressively 123456 count down until it reaches zero. When the seconds counter is reset to zero, the machine redials DIALLING the destination number (e.g. 123456) to make a further attempt 123456 at connection.
Page 90: Using The Redial Key
USING THE REDIAL KEY You can use the REDIAL key in the following situations: • An autoredial has already been attempted without success. In this case you can use the REDIAL key to make a further attempt. • You want to send a second document to the same destination number. In this case the first document was transmitted successfully.
Page 91: Reception
RECEPTION This section describes the various methods of reception that can be adopted on the fax machine. The fax machine is initially set for automatic reception. AUTOMATIC RX Automatic reception mode is indicated by the display illustrated on the right. You can change the reception method at any time by pressing RX 09-03-95 13:41 MODE.
Page 92: Received Document Printing Set-Up Procedures
RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES Received document printing is controlled by the relative sub-menu shown PRINTER PARAMET. opposite. See section: CONFIGURATION PARAMETERS. Format: The paper size set for the fax machine corresponds to the value set for the sheet feeder. The preset values may nonetheless vary in accordance with the destination country of the fax machine.
Page 93: Manual Reception Mode
MANUAL RECEPTION MODE This reception mode requires your presence to receive the calls. In manual reception, you answer the call and decide whether it is a telephone or fax call. In the latter case, you press START to receive the document. AUTOMATIC RX The display shows the initial operating state with the date and time.
Page 94: Automatic Fax/Phone Recognition Mode
AUTOMATIC FAX/PHONE RECOGNITION MODE When set to this mode, after a certain number of rings the fax machine will connect to the line and is then able to distinguish between telephone and fax calls. This operating mode is recommended when the fax machine and telephone both use the same line.
Page 95: Remote Control Reception
REMOTE CONTROL RECEPTION When the fax machine is connected to a telephone installation with several socket in series, you can start fax reception using a telephone connected to a socket at a distance from the fax machine. This type of remote control of the fax is called remote start.
Page 96: Polling
POLLING The polling facility enables one fax machine to request the transmission of a document at a preset time from a remote fax machine. The party who makes the polling request must: • Make arrangements with the remote party regarding the time that the document is to be polled, so that he/she may insert the document in the remote machine at the right time.
Page 97: Programming The Fax Machine To Poll A Document (Polling In Reception)
PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION) Before you can poll a document from a remote machine, you must first set your machine to receive the document. This entails programming the dialling method to be used to call the remote machine and the time at which the document is to be transmitted.
Page 98: How A Polled Document Is Received
Press START. TYPE TIME The display prompts you to enter the time at which the document HH:MM is to be polled (e.g. 17:30). After entering the time, the display will show the operating mode AUTOMATIC RX with the time programmed for polling. POLL RX 17:30 The fax machine is now programmed to receive a document at...
Page 99: How A Polled Document Is Transmitted
IF.. • the paper is out or the print head runs out of ink, the fax will not proceed with the connection until the problem has been rectified. • the paper is out or gets jammed, the print head runs out of ink or the cover is opened during reception, the display shows a message and the document is temporarily stored in the memory.
Page 100 The other fax machine makes the call at 17:30. At the end of the CONNECTING ê transmission the message “TX COMPLETED” will appear on the NORMAL display for a few seconds followed by the initial operating mode. IF... • the transmission report function is selected (see the section REPORTS), the machine will print out a report after the relative display message.
Page 101: The Telephone Answering Device
THE TELEPHONE ANSWERING DEVICE The fax machine's built-in telephone answering device works like any other answering machine, enabling callers to leave messages when you are out. As well as recording incoming messages, the TAD automatically combines forces with the fax machine to make sure that no voice or fax message is lost.
Page 102: List And Meaning Of Menus And Sub-Menus
MEMO This is a message that you can record simply by pressing the >I/MEMO key and using the TAD as an ordinary recorder. This type of message is a “vocal reminder” that you can record for another user of the fax or to remind yourself of something.
Page 103 REC.FORW.ANNOUNC. Used for recording the annoucement that will precede the forwarding of messages from the TAD to a remote telephone. ò Used for programming OGM# 1 as an answering message without ANNOUNCE ONLY letting the caller leave a message. ò SYNTH.ANNOUNCE Used for enabling some “standard”...
Page 104: Programming Chart And Description Of The Sub-Menu: Play Ogm #1
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PLAY OGM #1 PLAY OGM #1 ò PLAYING OGM NOT RECORDED FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters. STOP: Aborts the procedure and returns to the original operating mode display.
Page 105: Programming Chart And Description Of The Sub-Menu: Forward Messages
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: FORWARD MESSAGES FORWARD MESSAGES ò FORWARDING OFF FORWARD. ONE TIME FORWARD. DAILY ò TYPE TIME ò TYPE TEL. NUMBER ò PLAYING NOT RECORDED FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters.
Page 106: Programming Chart And Meaning Of The Sub-Menu: Announce Only
PROGRAMMING CHART DESCRIPTION SUB-MENU: REC.FORW.ANNOUNC REC.FORW.ANNOUNC ò START TO RECORD ò RECORDING 05 ò PLAYING FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters. STOP: Aborts the procedure and returns to the original operating mode display.
Page 107: Programming Chart And Description Of The Sub-Menu: Synth.announce
FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters. < / >: Scrolls forwards and backwards through the values available for a parameter or moves to the left or right along the characters forming the value of a parameter.
Page 108: Programming Chart And Description Of The Sub-Menu: Day Of The Week
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DAY OF THE WEEK DAY OF THE WEEK ò MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters. <...
Page 109: Programming Chart And Description Of The Sub-Menu: Access Code
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ACCESS CODE ACCESS CODE ò TYPE CODE (0-9): ò PLAY UNLOCK PLAY LOCK ò SET-UP UNLOCK SET-UP LOCK FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu.. START: Confirms selection of the sub-menu and moves down to the associated parameters. <...
Page 110: Programming Chart And Description Of The Sub-Menu: Toll Saver
PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TOLL SAVER TOLL SAVER ò FUNCTION: Confirms the sub-menu setting and moves on to the next sub-menu. START: Confirms selection of the sub-menu and moves down to the associated parameters. < / >: Scrolls forwards and backwards through the values available for a parameter or moves to the left or right along the characters forming the value of a parameter.
Page 111: How To Play, Record And Replace Outgoing Messages
HOW TO PLAY, RECORD AND REPLACE OUTGOING MESSAGES Outgoing messages # 1 and #2 are played, recorded and replaced as explained in this section. Each outgoing message #1 may last up to 20 seconds while outgoing message #2 may last 5 seconds only. Outgoing messages are edited by replacing the old one with a new one.
Page 112 Press START. PLAYING The TAD plays the prerecorded OGM #1. START/STOP At the end of the message, the machine beeps and the display shows the message that enables the new OGM #1 to be RECORD OGM #1 recorded. FUNC/START/STOP IF... •...
Page 113: How To Program The Tad To Forward Messages To A Remote Location
HOW TO PROGRAM THE TAD TO FORWARD MESSAGES TO A REMOTE LOCATION The telephone answering device can be programmed to forward messages to a telephone at a remote location at a preset time. This programming function enables you tset the time, telephone number and method by which new messages are to be forwarded (once only or on a daily basis).
Page 114 Press START . START TO RECORD The display shows the message which prompts you to start START/STOP recording. Press START and record the message. RECORDING The time available for the recording is 5 seconds and is indicated START/STOP on the display. IF...
Page 115: How To Program The Tad Only To Answer
HOW TO PROGRAM THE TAD ONLY TO ANSWER The sub-menu for the announce only function is used for changing OGM#1 so that callers cannot leave messages. Basically, the TAD acts as an answering machine only and the OGM #1 is handled as though it were OGM #2.
Page 116: How To Record Memos
IF... • no message is recorded while the recording time passes, any previously recorded message will be erased. At the end of the recording, the TAD plays the message so that PLAYING you can check it immediately and the corresponding message START/STOP appears on the display.
Page 117: How To Erase All Incoming Messages And Memos
HOW TO ERASE ALL INCOMING MESSAGES AND MEMOS Once the messages have been played back, you can erase all incoming messages and memos at the same time. The TAD has received messages. All messages have been played buck. AUTOMATIC RX 20-02-95 09:22 The display shows the initial operating mode: automatic reception...
Page 118: Synthesized Messages
SYNTHESIZED MESSAGES Synthesized messages are standard messages that are always present in the memory. These messages are available in English only and can be enabled or disabled. If enabled, they present the messages that have been received on the TAD during your absence. The table below describes the 5 messages available.
Page 119: How A Fax Is Received In Tad/Fax Rx Mode
HOW A FAX IS RECEIVED IN TAD/FAX RX MODE TAD/FAX RX mode, the facsimile machine recognizes whether an incoming call is a fax or telephone call. If it is a telephone call, it will enable the TAD to record the incoming message. If it is a fax call, it will prepare to receive a fax.
Page 120 Incoming fax call: Once the call has been recognized, the fax machine deactivates the TAD and prepares to receive a fax. RECEIVING FAX The display shows the connecting message followed by the remote fax number or, if programmed, the name of the sender. Once the fax has been received, the display shows the message “RX COMPLETED”...
Page 121: How To Control The Tad From A Remote Location
HOW TO CONTROL THE TAD FROM A REMOTE LOCATION The TAD can be controlled from a telephone at a remote location so that you can listen to the messages received, record outgoing messages and make new settings. Control from a remote location should be protected by programming an access code on the TAD.
Page 122: How To Record Outgoing Messages From A Remote Location
The telephone from which you are calling must be operating in tone dialling mode. The TAD access code must have been programmed. To be able to play messages and set up the TAD, these functions must be enabled using the access code sub-menu. See Programming chart and description of the sub- menu: access code Dial the fax number on the remote telephone.
Page 123: Reports
REPORTS Reports enable you to check on the outcome of all the transmission and reception operations, the quantity of documents received/sent and other useful information. The report printouts, and the printouts of the various programming parameters (one touch dial, coded speed dial, configuration parameters and installation parameters) provide updated summaries of all the transactions and the programmed settings respectively.
Page 124: Automatic Transmission Report
AUTOMATIC TRANSMISSION REPORT Automatic printing of the transmission report is controlled by the configuration parameter settings, as described in the section: “CONFIGURATION PARAMETERS", heading: “Programming chart and description of the sub-menu: various settings”. For convenience, the options which can be selected in the configuration parameters are summarised below: TX REPORT: OFF: Do not print automatic transmission report.
Page 125: Manual Transmission Report
MANUAL TRANSMISSION REPORT The "PRINT OUT REPORT" menu enables you to print a report at any time, not just at the moment determined by the configuration parameters. This function has priority over the configuration parameter settings. This section presents an example of printing a transmission report from the "PRINT OUT REPORT" menu. PRINT OUT REPORT The display shows the "PRINT OUT REPORT"...
Page 126: Journal
JOURNAL The activity report, or journal, contains all the information relative to the transmission and reception operations performed. The journal cannot be selected from the configuration parameters. It may, however, be printed in two ways: • Automatically: after every 32 operations of transmission/reception. •...
Page 127: Power Failure Report
POWER FAILURE REPORT The power failure report is generated automatically when power is restored after a power failure. Example: POWER FAILURE REPORT REPORT ITEMS EXAMPLE Att. Nr.. 0445 Type Number called 534417 Smith Destination I.D. 33 125 543182 MKTG FAX Date and time 14/06/94 12:08...
Page 128: Maintenance, Accessories And Signals
MAINTENANCE, ACCESSORIES AND SIGNALS...
Page 129: Routine Maintenance
ROUTINE MAINTENANCE From time to time your fax machine will require simple routine maintenance, such as removal of jammed paper, replacement of accessories, cleaning of the optical scanner, cleaning of the print head, etc. You can carry out all these operations yourself which are very simple. REMOVING A JAMMED DOCUMENT If a document you want to send gets jammed, first try to eject it by pressing STOP.
Page 130: Removing Jammed Printing Paper
REMOVING JAMMED PRINTING PAPER If the printing paper gets jammed, first try to eject the jammed sheet by pressing STOP. If this fails, proceed as follows. PAPER ERROR A printing paper jam is indicated by the message shown on the right. PRESS STOP Paper jammed in the received/copied documents outfeed area: Remove the exit support.
Page 131 Remove the jammed sheet. IF... • you cannot remove the jammed sheet in the manner described, repeat the same procedure after having first withdrawn the feeder. Close the cover. ROUTINE MAINTENANCE...
Page 132: Replacing The Print Cartridge
REPLACING THE PRINT CARTRIDGE When the print cartridge needs replacing the message “Out of ink” is displayed. The operator must: • replace the print cartridge if the head is fitted with an interchangeable cartridge • replace the print head if a disposable head is used. If the fax machine is fitted with a print head with interchangeable print cartridge, the latter may be replaced 6 times, after which, it is necessary to replace the entire head to avoid any deterioration in print quality.
Page 133 Remove the new print cartridge from its packing and peel off the protective film. IMPORTANT: DO NOT TOUCH THE INKED AREA. Fit the print cartridge immediately in its housing and press as indicated until it clicks into place. Close the printer cover.
Page 134: Replacing The Print Head
REPLACING THE PRINT HEAD This section deals with replacement of the print head both when it is fitted with an interchangeable print cartridge or if a disposable head is used. When the cartridge needs replacing the following message is displayed: OUT OF INK Open the print head cover.
Page 135 IMPORTANT If the print head is fitted with an interchangeable cartridge, do not remove the print cartridge from the head. IMPORTANT: Do not touch the electrical contacts or the print nozzles (this zone is protected by a clear film). Fit the print head in its housing. Push the print head in the direction of the arrow until it clicks into place.
Page 136: Automatic Checking And Cleaning Of The Print Nozzles
AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES Immediately after the print head has been replaced and the printer cover closed, the machine automatically tests and cleans the print nozzles. The result of this test is printed on a sheet which the machine feeds the moment the lack of ink is detected.
Page 137: Cleaning The Optical Scanner
CLEANING THE OPTICAL SCANNER An accumulation of dust on the glass of the optical scanner can prevent the documents from being scanned correctly. To avoid this problem, it is advisable to clean the glass periodically as follows. The fax machine must be disconnected from the power supply. Raise the operator console.
Page 138: Cleaning The Print Head And Manual Checking Of The Nozzles
CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES If you notice a deterioration in the print quality during normal use, you can use a brief procedure which cleans the print head and checks the nozzles giving a diagnostic result of their condition. The display shows the initial operating mode.
Page 139 Defective: If the numbered scale appears as in the figure below: and the message displayed is “ALL NOZZLES OK!”, this means that there is a mechanical problem (caused by air bubbles or dirt). If this is the case, consult the table below: CAUSE ACTION The paper used has a very porous surface.
Page 140: Cleaning The Electrical Contacts On The Print Head
CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD For the print head to continue functioning correctly, the electrical contacts must be cleaned. The fax machine must be turned off. Open the printer cover. Release the head using the green levers and remove it. Clean the electrical contacts on the print head using a dry cotton wool bud.
Page 141: Cleaning The Print Head Cleaning Ribbon
CLEANING THE PRINT HEAD CLEANING RIBBON The cleaning ribbon along which the print head runs when it is cleaned, can itself be cleaned using a cotton wool bud. The fax machine must be disconnected from the power supply. Open the printer cover. Move the print head as shown in the figure.
Page 142: Automatic Sheet Feeder Adjustment
AUTOMATIC SHEET FEEDER ADJUSTMENT The automatic sheet feeder (ASF) may be adjusted in accordance with the paper size to be used. The feeder is supplied preset to use A4 paper (210 mm x 297 mm) but may be modified to use US Letter (216 x 272 mm) and US Legal (216 x 349 mm) sizes.
Page 143: Signals, Error Messages, Technical Specifications
SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS This section contains a summary of the technical characteristics of the product, alarm and error signals (acoustic and visual), error messages and instructions on the actions to take to rectify problems. ACOUSTIC SIGNALS The fax machine emits the following acoustic signals: TONE DURATION MEANING...
Page 144: Messages On The Display
MESSAGES ON THE DISPLAY MESSAGE INTERPRETATION ACTION DOC. IN MEM. The incoming documents have Check nature of problem (no been stored in the memory paper or ink) and remedy. because there was a problem during reception which preventing immediate printing. REC.
Page 145 MESSAGE INTERPRETATION ACTION NEW PRINT HEAD? Print head has been refitted. Select 1 or 2 as appropriate. If you enter 1 and the print head is not new, the fax machine will not 1=YES 2=NO generate a message when the ink runs out.
Page 146: Transmission Report Messages
TRANSMISSION REPORT MESSAGES MESSAGE INTERPRETATION ACTION 02:IMPOSSIBLE The line tone is not detected or Make sure the fax is connected CONNECTION machine receiving correctly to the telephone line and incorrect tones. that the telephone handset has not been lifted. Contact the receiving party and retry.
Page 147: Journal And Display Messages
JOURNAL AND DISPLAY MESSAGES MESSAGE IN “RESULT” INTERPRETATION ACTION FIELD Fax machine does not detect line Check that the machine is conne- tone or receives incorrect signals. cted correctly to the line and that the handset is on the hook. Contact other party and retry connection.
Page 148 MESSAGE IN “RESULT” INTERPRETATION ACTION FIELD Successful transmission. (OK) Errors detected during reception. Check quality of received document printing. Engaged tone detected before or Repeat transmission. after dialling. MESSAGE IN “TYPE” FIELD INTERPRETATION Transaction is a transmission. TX ECM Transaction is a transmission with ECM error correction.
Page 149: Technical Specifications And General Characteristics
TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS Model Desktop transceiving unit Display LCD (16+16 characters) Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning: Standard 3.85 lines/mm Fine 7.7 lines/mm Transmission time 15 s (9600 bps) Modem speed 9600/7200/4800/2400 bps Data compression MH, MR, Proprietary Scanning method 10 sheets of A4, A5, Letter, Legal paper...
Page 150 OPERATOR CONSOLE...
Page 151: Index
INDEX dialling ..............63 digits and characters setting ............25 display ..............8 acoustic signals..........141 anomaly messages........142 ADF ..............7 illustration in the manual.........4 anomalies top line/bottom line ........33 display messages........142 display messages ...........142 journal messages ........145 corrective action .........142 messages on transmission report ....
Page 152 keypad package contents..........6 protective film ..........6 paper loading into the sheet feeder ......18 paper jam removing document ........127 removing paper ...........128 machine operation modes ........ 37 paper jams ............30 making copies ..........31 parameters............33 manual phone number consultation guide .......... 3 how to dial.............71 manual dialling ..........
Page 153 reception ............85 technical characteristics .........147 how to interrupt ..........30 TEL LINE SET-UP reception methods..........85 programming example........46 reception with remote start....... 89 TEL. LINE SET-UP redialling............. 81; 83 chart..............45 reports transmission .............73 printing ............119 autoredial............81 autoredial example ........81 how to interrupt........29;...

Olivetti OFX 1200 Instruction Manual

Quick Links

Related Manuals for Olivetti OFX 1200

Summary of Contents for Olivetti OFX 1200

Table of Contents