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Olivetti OFX 2100 Instruction Manual

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  • Page 1 CTIONS...
  • Page 2 PUBLICATION ISSUED BY: Ing. C. Olivetti & C., S.p.A. Servizi di Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1994, Olivetti All rights reserved This equipment complies with the provisions laid down by the CEE 87/308 directive for the prevention and elimination of radio interference copy-e.p65...

  • Page 3: Table Of Contents

    CONTENTS BEFORE USE INTRODUCTION PRODUCT OVERVIEW HOW TO PREPARE THE FAX MACHINE FOR USE GETTING TO KNOW THE FACSIMILE MACHINE COMPONENTS CONSOLE PREREQUISITE FOR ACCESS CONSUMABLES PAPER ADJUSTING THE PAPER TRAY PRINT CARTRIDGE PROGRAMMING ACCESS TO PROGRAMMING PROCEDURES PROGRAMMING ONE-TOUCH DIALLING KEYS PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED CLEARING PROGRAMMED DATA PRINTING PROGRAMMED DATA...
  • Page 4 CONTENTS RECEPTION CHANGING FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA MANUAL RECEPTION MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED AUTOMATIC RECEPTION POLLING RECEPTION RECEPTION REPLY STORING ACTIVITY HANDLING ACCESS TO “ACTIVITY HANDLING” CONNECTION ACTIVITIES DOCUMENTS STORED COMPLEMENTARY FUNCTIONS TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED ANSWERING A FACSIMILE OR TELEPHONE CALL WITH AN ANSWERING DEVICE CONNECTED...
  • Page 5 CONTENTS SIGNALS AND SERVICE CODES AUDIBLE SIGNALS MESSAGES ON THE DISPLAY SERVICE CODES CHARACTER SET TABLE OPTIONS PC/FAX MULTIFUNCTIONS GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE indice.p65 13/04/00, 23.12...
  • Page 6 FOR USA USERS FCC Regulation In accordance with FCC regulations, the following information concerns the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and...
  • Page 7 If trouble is experienced with this equipment, please contact Olivetti Office USA 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network until the problem is resolved.
  • Page 8 FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
  • Page 9 Notice for Connection to the Telecommunication Systems BABT Certificate Number/Approval Number for the OFX 2100: NS/1258/3/P/603987. APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them. This apparatus has been approved for the use of the following facilities.
  • Page 10 British Telecom sales office, at the address listed in your telephone book. To: BRITISH TELECOM I require ....sockets for connection of the following equipment Title FACSIMILE MACHINE Model OFX 2100 Approval No. NS/1258/3/P/603987 Name ............................Address ............................

  • Page 11: Before Use

    BEFORE USE BEFORE USE This manual is an essential guide for those wishing to learn how to use this facsimile machine. The “GETTING TO KNOW THE FAX” chapter provides an overview of the product. The drawings which are easy-to-understand and cover all aspects will help you to quickly become familiar with the product and get the most out of your fax in no time.
  • Page 12 BEFORE USE A last part which describes the operating procedure. When the text appears in two columns, this means that the information shown on the display (right-hand column) is essential to be able to take the steps of the procedure (left-hand column). Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints.

  • Page 13: Introduction

    INTRODUCTION PRODUCT OVERVIEW A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features. SIMULTANEOUS OPERATION The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.

  • Page 14: How To Prepare The Fax Machine For Use

    INTRODUCTION HOW TO PREPARE THE FAX MACHINE FOR USE Place the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper piling up and jamming. Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity.

  • Page 15: Getting To Know The Facsimile Machine

    GETTING TO KNOW THE FACSIMILE MACHINE GETTING TO KNOW THE FACSIMILE MACHINE COMPONENTS KEY: 7. Operator console 1. Paper positioning lever 8. Print cartridge 2. Document feed slide 9. Cartridge compartment lid 3. Paper cassette 10. Optical reader 4. Paper guides 11.

  • Page 16: Console

    GETTING TO KNOW THE FACSIMILE MACHINE CONSOLE The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine. A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.
  • Page 17 GETTING TO KNOW THE FACSIMILE MACHINE To present the various features of the machine in a gradual and systematic way, the operator console has been divided into two sections; each of which contains a brief description of the keys and other elements they contain.
  • Page 18 GETTING TO KNOW THE FACSIMILE MACHINE IMAGE Indicates whether the document will be scanned in black and white or the grey tones feature is enabled: - off: black and white - on: automatic text/image separation - blinking: halftones To set the graphic definition (resolution, contrast and image) of the document to be sent or copied, press the FUNCTION key followed by 2.
  • Page 19 GETTING TO KNOW THE FACSIMILE MACHINE The central section consists of a number of keys, which perform a wide variety of functions. The illustration of the section provided below is followed by a description of all the relevant functional units. NUMERIC KEYPAD ÷...
  • Page 20 GETTING TO KNOW THE FACSIMILE MACHINE ∧ ∧ used for moving cyclically through the functions of a menu or the options of each function. (Indicated on the display by the symbol “∧”). SPEED used, in some functions, for running through the character set table. DIAL ∨...
  • Page 21 GETTING TO KNOW THE FACSIMILE MACHINE SECOND DIALLING TONE 2nd DIAL TONE Enables a second tone to be detected during dialling when connecting to special intercontinental stations. TALK TALK books the line for a telephone call during transmission or reception of a CLEAR document.
  • Page 22 GETTING TO KNOW THE FACSIMILE MACHINE (STORING TELEPHONE NUMBERS) - Available without a document in the ADF. Provides access to the “Phone Book” menu which comprises the following functions: One-touch dialling Coded speed dialling (DATA ENTRY) - Available without a document in the ADF. Provides access to the “Data entry”...
  • Page 23 GETTING TO KNOW THE FACSIMILE MACHINE Date format Reception on PC and fax PC communication speed Language (POLLING) With the document inserted in the ADF, sets the fax for polling transmission (free or reserved). With no document, sets the facsimile machine for polling reception (single or broadcast).

  • Page 24: Prerequisite For Access

    GETTING TO KNOW THE FACSIMILE MACHINE PREREQUISITE FOR ACCESS Before any operation can be performed, the facsimile machine must be in stand-by mode. When the machine is in stand-by, the display shows the following indications: • With a document in the ADF: D O C .

  • Page 25: Consumables

    MATERIALI DI CONSUMO CONSUMABLES PAPER Types One of the most important things to do to ensure optimum printing quality is to choose the right paper. The facsimile machine has been designed to operate with most types of paper, though the various differences in the paper’s composition may have a considerable effect on print quality or the ease with which the paper is fed through the machine.

  • Page 26: Adjusting The Paper Tray

    MATERIALI DI CONSUMO ADJUSTING THE PAPER TRAY 2. Hold the lever shown in the 3. Close the cover by pressing on 1. Remove the front cover of the figure from the bottom and both sides until it clicks into paper tray by releasing it and move it in the direction position.

  • Page 27: Programming

    PROGRAMMING PROGRAMMING Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, thus enabling work to be done more efficiently. This chapter describes the programming procedures available on your facsimile machine. This chapter explains how to set the date and time, how to store the sender’s name and number, how some fax functions can be controlled through operating configuration parameters and how to store the fax numbers of your main correspondents so that you can subsequently dial them when required simply by pressing one...
  • Page 28 PROGRAMMING KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS/PARAMETERS CONFIGURATION AUTOMATIC RX FAX/PHONE FAX/TAD SENDER ID POSITN TTI IN SENDER ID ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERR. REPORT BROADCAST REPORT CLOSED NETWRK RX CLOSED NETWRK TX INHIBIT TX RX REPLY STORED REDUCTION PRINT EXTRA A4...

  • Page 29: Programming One-Touch Dialling Keys

    PROGRAMMING PROGRAMMING ONE-TOUCH DIALLING KEYS The facsimile machine offers several methods of dialling prerecorded facsimile and telephone numbers. The easiest and fastest method of dialling a number is by pressing one key. There are 16 of these one-touch ÷ 9, *, # and A ÷ D). Each key may be programmed with the following data: dialling keys (0 Facsimile number Telephone number...
  • Page 30 PROGRAMMING If the key has already been programmed, the display shows the number of the programmed fax user. If this is the case, select a different key (using ∨ ∨ or ∧ ∧ ) or change the value displayed, see the “Clearing programmed data”...
  • Page 31 PROGRAMMING If the facsimile machine is connected to an exchange and the user is an external user, press EXT./PAUSE before entering the number. In this case the display shows the letter “E” before the numeric sequence. Press SET/CONF. to confirm the number set. E N T E R N A M E A At this point, as the remaining parameters are optio-...
  • Page 32 PROGRAMMING To make a correction, move the cursor to the digit to be changed (using the < or > keys) and overwrite it with the new digit. You can insert pauses, leave a blank between one digit and another, request acknowledgement of an answering tone, etc.

  • Page 33: Programming Speed Dialling Codes - Normal And Extended

    PROGRAMMING PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED In coded speed dialling, a previously stored facsimile number can be dialled simply by pressing three keys: the SPEED DIAL key and the two keys on the numeric pad that constitute the number code. In “normal”...
  • Page 34 PROGRAMMING Press START . S P E E D D I A L F A X The facsimile is automatically set for entry of the data to be associated with the selected speed dialling 0 6 : code. If you want to skip a parameter, simply press the ∨ ∨ or ∧...
  • Page 35 PROGRAMMING Press SET/CONF . to confirm the number set. E N T E R N A M E A At this point, as the remaining parameters are optio- nal, you can quit the menu by pressing STOP twice. The facsimile returns to stand-by mode. 10.
  • Page 36 PROGRAMMING 12. Press SET/CONF. to confirm the number stored. E N T E R S P E E D The facsimile machine is automatically set to receive 9 6 0 0 the transmission speed setting (9600/4800). To confirm the value displayed, skip to the next step press ∨...

  • Page 37: Clearing Programmed Data

    PROGRAMMING CLEARING PROGRAMMED DATA If you like, you can clear the data programmed under one-touch dialling keys or speed dialling codes. This section describes the data clearing procedure in relation to the storing procedures described in the previous two sections. The facsimile machine is on.
  • Page 38 PROGRAMMING The one-touch dialling key and speed dialling code data is printed: in ascending numeric order, if a name has not been associated with the facsimile machine. in alphabetical order, if the corresponding key has been associated with the correspondent’s name as well as the facsimile number.

  • Page 39: Changing The Date And Time

    PROGRAMMING CHANGING THE DATE AND TIME When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile number and the progressive page number at the top of the receiver’s copy. The date/time format can be changed by setting the operating configuration parameter "DATE FORMAT"...

  • Page 40: Changing The Sender's Facsimile Number

    PROGRAMMING To confirm the change, press SET/CONF. The display shows the next function on the menu. D A T A E N T R Y S E N D E R ’ S N A M E Having set the date and time, the facsimile machine is automatically set for programming the next function.

  • Page 41: Storing The Sender's Name

    PROGRAMMING Change the CSI by entering the new number (max. 20 digits) on the numeric keypad. On entry of each C H A N G E C S I character, the cursor automatically moves on to the + 3 4 2 2 2 5 7 8 8 1 next digit.
  • Page 42 PROGRAMMING Press START to access the menu. D A T A E N T R Y D A T E / T I M E Press the ∨ ∨ key once to select the “Sender’s name” function. D A T A E N T R Y S E N D E R ’...

  • Page 43: Setting Passwords

    PROGRAMMING SETTING PASSWORDS You may want to prevent others from using the facsimile. If this is the case, you can set passwords so that some of the functions can only be performed by authorized persons and the documents can be sent selectively with maximum privacy.
  • Page 44 PROGRAMMING Press START to start setting the password ( max. 4 N E W : alphanumeric characters). Each character is entered by pressing the ∨ ∨ or ∧ ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the >...

  • Page 45: Changing Or Deleting Passwords

    PROGRAMMING CHANGING OR DELETING PASSWORDS You can change or delete a password that has been set. This section explains how to change or delete the transmission password. To change or delete the configuration password: follow steps 1 and 2 of the procedure described below, enter the current password, press the ∨...

  • Page 46: Setting Reserved Polling Identifiers

    PROGRAMMING delete the current password, simply by pressing CLEAR. D A T A E N T R Y The display shows the next function on the menu. C O N F I G . P A S S W O R D Press STOP twice to quit the menu.
  • Page 47 PROGRAMMING Press START to activate the function selected. P O L L I N G I D 0 1 By pressing the ∨ ∨ or ∧ ∧ key, select the reference number to which the polling identifier is to be P O L L I N G I D 0 3 associated, e.g.

  • Page 48: Printing The Reserved Polling Identifiers

    PROGRAMMING PRINTING THE RESERVED POLLING IDENTIFIERS For an overall view of the stored polling identifiers, you can print them. This section explains how to print them and provides some practical examples. The facsimile machine is on. Reserved polling identifiers have been set. There is no document in the ADF. Follow the procedure described in steps 1 to 3 of the “STORING POLLING IDENTIFIERS”...

  • Page 49: Selecting The Dialling Mode

    PROGRAMMING SELECTING THE DIALLING MODE This section explains how to select the dialling mode (pulse or tone). The selection must be made according to the type of connection made by the telecommunications company. This function has no effect when the fax is connected to an exchange. The facsimile machine is on.

  • Page 50: Setting Operating Configuration Parameters

    PROGRAMMING SETTING OPERATING CONFIGURATION PARAMETERS You can control some of the facsimile machine’s functions by setting operating configuration parameters which concern, for example, automatic printing of the activity report, transmission report and reception report, transmission inhibition, etc. To have an overall view of the operating configuration parameters initially set on the facsimile machine, consult the table at the end of this section or see the description of key 6 in the “GETTING TO KNOW THE FACSIMILE MACHINE”...
  • Page 51 PROGRAMMING Repeat the procedure from step 3 if you want to continue programming the other parameters, or: press STOP twice to quit the menu. The table below shows all the operating configuration parameters. The initial value of each parameter is underlined.
  • Page 52 PROGRAMMING PARAMETER OPERATING MEANING VALUES TTI IN SENDER ID YES: TTI included. Includes/excludes the TTI (sender’s NO: TTI excluded. facsimile number and name) in the ID line. ACTIVITY REPORT YES: function enabled Enables/disables the facsimile machine NO: function disabled to print the activity report every 30 transactions.
  • Page 53 PROGRAMMING PARAMETER OPERATING MEANING VALUES YES: Storage enabled SUBSTITUTE RX Enables/disables storage of incoming NO: Storage disabled. documents in memory when there is no paper or ink left. REDUCTION YES: Reduction enabled. Automatically reduces received and NO: Reduction disabled. copied documents to a minimum of 70% of the size of the original document.
  • Page 54 PROGRAMMING PARAMETER OPERATING MEANING VALUES YES: Function enabled Automatically selects the FINE FINE IMAGE RESLT Function disabled resolution during image adjustment. If the function is not enabled, the resolu- tion value will be the one set by the user. FINE AFTER TX/CY YES: Function enabled Restores the FINE resolution after a Function disabled...

  • Page 55: Printing The Operating Configuration Parameters

    PROGRAMMING PARAMETER OPERATING MEANING VALUES RX ON PC & FAX YES: Function enabled Enables/disables the facsimile NO: Function disabled machine for the reception and printing of a document from the PC. PC COMMUNICATION SPEED 9600 Enables you to select the serial port 19200 (RS232) communication speed.
  • Page 56 PROGRAMMING Example of an “Operating Configuration Parameters” printout. cap07.p65 13/04/00, 22.23...

  • Page 57: Closed Network Feature

    PROGRAMMING CLOSED NETWORK FEATURE The closed network feature enables you to restrict the number of correspondents to whom the facsimile machine can communicate. It is designed for transmission applications in a multiuser environment to prevent an indiscriminate and wasteful use of the facsimile machine. In reception, it prevents the paper and ink from being wasted on undesired reception of advertisements, etc.

  • Page 58: Before Transmitting/Copying

    BEFORE TRANSMITTING/COPYING BEFORE TRANSMITTING/COPYING DOCUMENTS THAT CAN BE TRANSMITTED/COPIED The facsimile machine can read all documents on plain paper with a format between the minimum and maximum limits indicated below: By means of the automatic document feeder (ADF), the facsimile machine can handle A4, A5, A6, LETTER and LEGAL format documents with a thickness of between 0.07 mm and 0.14 mm (unit weight 50 - 104 g/m2.
  • Page 59 BEFORE TRANSMITTING/COPYING SELECTING THE GRAPHIC DEFINITION Selects the graphic definition according to the document's features. CHOOSING THE RESOLUTION, CONTRAST AND IMAGE VALUES For pages containing text and drawings: PARAMETERS VALUES LEDS FINE For documents consisting of small characters and drawings PROPRIETARY RESOLUTION RESOLUT.
  • Page 60 BEFORE TRANSMITTING/COPYING To perform this operation: Press FUNCTION followed by 2. F U N C T I O N 2 : P R E P A R A T I O N Press START to access the menu. P R E P A R A T I O N R E S O L U T I O N Press ∨...
  • Page 61 BEFORE TRANSMITTING/COPYING Example of print resolutions ORIGINAL Transmission cap08.p65 13/04/00, 22.27...
  • Page 62 BEFORE TRANSMITTING/COPYING SETTING PAGE NUMBERING (TRANSMISSION ONLY) If you wish, set the number of pages in the document. If you do this, the document received will be numbered at the top in the following way: 01/nn, 02/nn, 03/nn,... nn/nn, where “nn” represents the total number of pages in the document (max.

  • Page 63: Transmission

    TRANSMISSION TRANSMISSION This chapter describes the various methods of transmission available for you to choose according to your needs. The two main methods are transmission from the ADF and transmission from memory. The facsimile machine also enables you to send a document at a preset time, send a document - by using the memory - to several different users immediately or at a preset time and to send reserved documents.
  • Page 64 TRANSMISSION Call the correspondent in one of the four ways listed below. 0 1 2 4 p 5 6 8 8 8 Press the DIAL key. Type the correspondent’s facsimile number (max. 32 digits), e.g. 0124 56888, on the numeric keypad and press START to confirm.
  • Page 65 TRANSMISSION Press SPEED DIAL. ∗ ∗ Enter the speed dialling code under which the ∨ ∨ ∧ ∧ P R E S S o r N O . correspondent’s facsimile number has been ∨ ∨ or ∧ ∧ until the stored.

  • Page 66: Transmission Dialling On The Telephone

    TRANSMISSION TRANSMISSION DIALLING ON THE TELEPHONE/HANDSFREE UNIT Insert the document, call the correspondent, wait for transmission to end and then pick up the document and continue to work on it, if necessary. The facsimile machine is on. The document has been inserted and prepared for transmission (see the “BEFORE TRASMITTING/COPYING”...

  • Page 67: Delayed Transmission

    TRANSMISSION DELAYED TRANSMISSION The facsimile machine can automatically transmit at a preset time. This overcomes problems created by time zones when the correspondent is based, for example, on a different continent, and enables you to transmit at cheaper times and when the lines are less busy. To transmit a document in this way, you must leave the document (having prepared it and set the time at which it is to be sent) in the automatic document feeder (ADF), until it is sent, or store it using the automatic storage feature.
  • Page 68 TRANSMISSION If you want to delete the entire setting press CLEAR . If you want to change one of the digits set, move the cursor to the digit to be changed (using the < or > key) and overwrite it with the new digit. Press SET/CONF.

  • Page 69: Reserved Transmission

    TRANSMISSION RESERVED TRANSMISSION When documents are reserved you can adopt a special procedure which assigns a password consisting of four alphanumeric characters to each document to be sent. Instead of being printed immediately by the receiving machine, the document will be stored in a specific location in the memory (private mailbox). It can be printed once the password has been entered.
  • Page 70 TRANSMISSION Press SET/CONF. to confirm the password set. Press SET/CONF. T X S E T U P D I A L / K E Y / S P . D I A L The message “TX SETUP” appears for a few seconds on the display and then the facsimile machine is set for entry of the correspondent’s facsimile number.

  • Page 71: Broadcast Transmission From The Memory - Immediate Or Delayed

    TRANSMISSION BROADCAST TRANSMISSION FROM THE MEMORY - IMMEDIATE OR DELAYED With the aid of the memory, the facsimile machine can send a document to several correspondents (maximum 16). The document is stored (about 10 pages of A4 format with normal resolution) and then sent, immediately or at a preset time, to each destination in the order programmed.
  • Page 72 TRANSMISSION Call the correspondent in one of the following three ways: B R O A D C A S T T X D I A L / K E Y / S P . D I A L by pressing the DIAL key, typing the facsimile number on the numeric keypad and pressing pressing START to confirm, or: by pressing the one-touch dialling key under which...

  • Page 73: Polling Transmission

    TRANSMISSION If the “BROADCAST REPORT” parameter was enabled in the operating configuration, the facsimile machine with print the report at the end of transmission. For information on how to interpret the parameters indicated on this report, see the “Connection activities” section of the “ACTIVITY HANDLING”...
  • Page 74 TRANSMISSION Press the ∨ ∨ or ∧ ∧ key to select the alternative option. P O L L I N G T X If you try to set a reserved polling transmission R E S E R V E D operation without first storing the polling identifiers, the message “POLLING ID”...

  • Page 75: Reception

    RECEPTION RECEPTION This chapter describes the various methods of reception that can be adopted on the facsimile machine: Manual reception, which requires you to be present when a facsimile or telphone call is received. In this case, the telephone takes priority over the facsimile machine. Manual reception with the fax/phone switch enabled, which distinguishes between the two types of call (facsimile or telephone).

  • Page 76: Manual Reception

    RECEPTION Press START . A U T O M A T I C R X The current value for the selected parameter will Y E S appear on the display. Press SET/CONF . to confirm the value selected or: press ∨ ∨ or ∧ ∧ to select the alternative condition and then press SET/CONF .

  • Page 77: Manual Reception With The Fax/Phone Switch Enabled

    RECEPTION MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED With the fax/phone parameter enabled, the facsimile machine recognizes whether an incoming call is a facsimile or a telephone call. When this parameter is enabled, the facsimile machine is automatically set for manual reception.

  • Page 78: Automatic Reception

    RECEPTION AUTOMATIC RECEPTION Automatic reception enables you to automatically receive documents even when you are out. The facsimile machine is on. The message “AUTOMATIC RX” appears on the second line of the display. When you receive a call, the telephone rings, then the facsimile machine activates automatic document reception.
  • Page 79 RECEPTION Press START to access the menu. R X P O L L I N G D I A L / K E Y / S P . D I A L Dial the correspondent’s number in one of the following three ways: pressing DIAL , typing the facsimile number directly on the numeric keypad and then pressing...

  • Page 80: Reception Reply Storing

    RECEPTION If the machine beeps and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission and then press STOP to switch off the LED and repeat the polling request to the correspondents who have not transmitted the document.

  • Page 81: Activity Handling

    ACTIVITY HANDLING ACTIVITY HANDLING The facsimile machine has a working memory structured so that you can keep track of all the activities carried out (the only operations that are not recorded in the memory are: immediate transmission from the ADF and reception not into the memory).

  • Page 82: Connection Activities

    ACTIVITY HANDLING CONNECTION ACTIVITIES This section explains how to select, print or delete one or all the connection activities set. The facsimile is on. There is no document in the ADF. The same conditions apply to the deletion and printing operations. TO SELECT Press FUNCTION followed by 0.
  • Page 83 ACTIVITY HANDLING TO PRINT All connections carried out: Follow steps 1 and 2 of the selection procedure. A C T I V I T Y H A N D L N G C O N C T . A C T V Y . : X X X Press 3.
  • Page 84 ACTIVITY HANDLING Example of an all connection activities printout Example of an all connection activities printout Example of a single connection activity printout Example of a single connection activity printout cap11.p65 13/04/00, 22.36...
  • Page 85 ACTIVITY HANDLING How to interpret the printout. Con. No. Indicates the progressive number of the connection activities carriedout or to be carried out. Doc. R. Indicates the specific nature of the document. Document sent in delayed transmission or waiting to be sent. In either case the document was sent from the ADF.
  • Page 86 ACTIVITY HANDLING TO DELETE C O N N E C T I O N S C O N N . N O . : 0 0 1 5 Press CLEAR to delete the connection selected. The reference data and connection number are deleted. C O N N E C T I O N S The facsimile machine immediately presents the con- nection after the deleted one, in the example, no.

  • Page 87: Documents Stored

    ACTIVITY HANDLING DOCUMENTS STORED This function provides you with an overall view of all the documents stored in the memory. The section explains how to print or delete these documents and how to select, print or delete their reference parameters. The only exception concerns documents waiting to be printed which cannot be deleted or printed.
  • Page 88 ACTIVITY HANDLING TO PRINT The reference parameters Follow steps 1 to 3 of the selection procedure. A C T I V I T Y H A N D L N G D O C S . S T O R E D : X X X Press 3.
  • Page 89 ACTIVITY HANDLING How to interpret the printout. Doc. Reference Indicates the document reference number. No. Pg. Indicates the number of pages in the document. Doc. Indicates the type of activity associated with the document. Document stored waiting for connection or retransmission Document stored for polling transmission Documents waiting to be printed Date/time...

  • Page 90: Complementary Functions

    COMPLEMENTARY FUNCTIONS COMPLEMENTARY FUNCTIONS In addition to the functions described, the facsimile machine can perform specific communications and document copying operations, which are listed and described below - grouped together as complementary functions: Telephone conversation on the facsimile machine. Answering a facsimile or telephone call with the fax/phone switch enabled. Answering a facsimile or telephone call with the answering device connected.

  • Page 91: Answering A Facsimile Or Telephone Call With The Fax/Phone Switch Enabled

    COMPLEMENTARY FUNCTIONS ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED This section explains what to do when an incoming call (facsimile or telephone) is received with the "FAX/ PHONE" parameter enabled. When this parameter is enabled, the facsimile machine is set for manual reception.

  • Page 92: Answering A Telephone Call While Sending Or Receiving A Document

    COMPLEMENTARY FUNCTIONS If the fax machine hears nothing for six seconds (the caller leaves no message or at the end of the recorded message), it is set for automatic reception. This period of silence can be changed by setting the SILENCE TIMEOUT parameter, set to six seconds by default.

  • Page 93: Telephone Conversation After Sending Or Receiving A Document

    COMPLEMENTARY FUNCTIONS TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT This function enables you to book a telephone conversation while you are sending or receiving a document. The facsimile machine is on. You are sending or receiving a document. Press TALK. The message “TALK”...

  • Page 94: Copying Function (Single Or Multicopy)

    COMPLEMENTARY FUNCTIONS Press START again to access the function. S P E A K E R V O L U M E L E V E L ∨ ∨ or ∧ ∧ key to select the volume level P r ess t he required (e.g.
  • Page 95 COMPLEMENTARY FUNCTIONS Press SET/CONF . M U L T I C O P Y The document is first stored and then copied. At the S T O R I N G end of the procedure, the facsimile machine returns to stand-by mode. If a message appears on the display, refer to the "SIGNALS AND SERVICE CODES"...

  • Page 96: Reports

    REPORTS REPORTS By printing reports, the facsimile machine enables you to check on most of the transmission and reception operations carried out. These reports represent a record that enables you to check the date and time of a transaction, the number and size of documents handled and other useful information.
  • Page 97 REPORTS The report can also be printed, on request, by following the procedure described below: The facsimile machine is on. At least one transmission operation has been performed. Press FUNCTION followed by 8. F U N C T I O N 8 : R E P O R T S Press START to access the menu.

  • Page 98: Last Reception Report

    REPORTS How to interpret the last transmission report. Act. No. Indicates the activity reference number. Type Indicates the type of activity associated with the document. Doc. R. Indicates the specific nature of the document. Document sent from the ADF. POLL Document received by polling.
  • Page 99 REPORTS Press START. R E P O R T The display shows the first function on the menu. L A S T T X Press the v key once to move to the “Last RX” R E P O R T function.

  • Page 100: Activity Report

    REPORTS How to interpret the last reception report. Act. No. Indicates the activity reference number. Type Indicates the type of transaction associated with the document. Doc. R. Indicates the specific nature of the document. POLL. Document sent by polling. Document received and printed. 0001 ÷...
  • Page 101 REPORTS The activity report can also be printed, on request, by following the procedure described below: The facsimile machine is on. At least one transmission or reception operation has been performed. Press FUNCTION followed by 8. F U N C T I O N 8 : R E P O R T S Press START.
  • Page 102 REPORTS How to interpret the activity report. Act. No. Indicates the activity reference number. Type Indicates the type of transaction associated with the document. Transmission Reception Doc. R. Indicates the specific nature of the document. Document sent from the ADF. Document received and printed.

  • Page 103: Power Failure Report

    REPORTS POWER FAILURE REPORT In the event of a power failure or if the facsimile machine’s power switch remains off for more than a day, all the operations set (for example, a delayed transmission operation) and all the documents stored in the memory will be lost.

  • Page 104: Filling Up/Eliminating Paper Jams

    FILLING UP/ELIMINATING PAPER JAMS FILLING UP/ELIMINATING PAPER JAMS This chapter explains how to add paper, shows the areas of the facsimile machine where paper may get jammed and explains how to eliminate the jams. ADDING PAPER 1. Lift the paper positioning lever. 2. Add the sheets (Xerox paper 3.

  • Page 105: Removing Jammed Paper

    FILLING UP/ELIMINATING PAPER JAMS REMOVING JAMMED PAPER When printing paper gets jammed and the “CHECK PAPER (XX)” message appears on the first line of the display and “PRESS CLEAR” message appears on the second line, proceed as follows: When the sheet gets jammed in the received/copied document delivery area. 1.
  • Page 106 FILLING UP/ELIMINATING PAPER JAMS 4. Insert the cover in its housing. 6. Reinsert the paper and lower 5. Close the cover by pressing the paper positioning lever. down on both sides until you hear a click. Note: If you cannot reach the jammed paper, wait for any transmission or reception operation in progress to be completed and then switch the fax machine off and on.

  • Page 107: Maintenance

    MAINTENANCE MAINTENANCE The facsimile machine only requires a minimum of maintenance by the user; the attention paid to preventive maintenance is important, however, and has a positive effect on the printing quality of the documents received and copied. There are routine operations, for example: cleaning the optical reader, cleaning and purging the print head, cleaning electrical contacts, checking the nozzles etc.
  • Page 108 MAINTENANCE 6. Close the lid of the print cartridge 5. Insert the cartridge in its compartment and lower the compart-ment immediately and operator console. The fax press as indicated until it clicks machine will unload the paper into position from under the print carriage. If the new cartridge does not give excellent printing quality, consult the “CHECKING THE PRINT HEAD NOZZLES”...

  • Page 109: Replacing The Print Head

    MAINTENANCE REPLACING THE PRINT HEAD The print head (whether disposable or with an interchangeable ink cartridge) must be replacedwhen the printing quality is no longer satisfactory. The facsimile machine is on and the message “NO INK” appears on the display.. 1.

  • Page 110: Cleaning The Optical Reader

    MAINTENANCE 6. Insert the print head into its 7. Push the print head in the 8. Close the lid of the print cartridge compartment. direction indicated until it clicks compartment and lower the into position. operator console. The fax machine will unload the paper from under the print carriage.

  • Page 111: Checking The Print Head Nozzles

    MAINTENANCE After cleaning the optical reader, lower the operator console. You should make a test copy to ensure that the optical reader is perfectly clean. For this, use a clean, completely blank original and check that the copy produced is similarly blank and clean. If there are any vertical lines and the glass of the optical reader, after a further check, appears perfectly clean, call the customer engineering service.
  • Page 112 MAINTENANCE CORRECT DIAGNOSTIC RESULT FAULT: Smudged characters and/or figures or smudges all over the page. CAUSE SOLUTION The paper used has a particularly porous surface. Try printing on the other side of the paper or changing the type of paper. There is a foreign body on the printing nib which Remove the print cartridge and check whether the print head pad cannot remove.

  • Page 113: Cleaning The Electrical Contacts Of The Print Cartridge

    MAINTENANCE CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE ELECTRICAL CONTACTS 1. Lift the operator console and 2. Remove the print cartridge and 3. Clean the electrical contacts of open the lid of the cartridge clean the electrical contacts the print cartridge holder with a compartment.

  • Page 114: Purging The Print Head

    MAINTENANCE PURGING THE PRINT HEAD The print head purging procedure consists in sucking ink through the nozzles so as to free blocked nozzles of air bubbles. The facsimile machine is on and in stand-by. Press FUNCTION followed by 9. F U N C T I O N 9 : H E A D / V O L U M E Press START to access the menu.
  • Page 115 MAINTENANCE PROBLEM CHECK IF: You cannot feed in the document. • the operator console is properly closed; • the thickness of the document lies within the specified limits; • the document is folded or crumpled; • the document is correctly inserted in the slot; •...
  • Page 116 MAINTENANCE PROBLEM CHECK IF: There are smudged characters and/or figures • the correct type of printing paper is being used; on the document received or smudges all over • the printing nib is clean (see paragraph B1 of the the page. “Checking the print head nozzles”...

  • Page 117: Signals And Service Codes

    SIGNALS AND SERVICE CODES SIGNALS AND SERVICE CODES This chapter lists all the types of signals (visual and audible) that the facsimile machine uses to inform you of operating errors and the operating statuses in progress. In the tables below, you will also find all the information you need to immediately restore the operations interrupted.
  • Page 118 SIGNALS AND ERROR CODES During reception SIGNAL DURATION MEANING SOLUTION Continuous tone 1 sec. Reception successfully None required completed Audible (continuous tone) 3 sec. Reception unsuccessful Press STOP to switch off the and visual (error LED on) LED and check the type of error on the last reception report.

  • Page 119: Messages On The Display

    SIGNALS AND SERVICE CODES MESSAGES ON THE DISPLAY MESSAGE SOLUTION TOP OPEN Close the lid of the operator console. REM. DOCUMENT Remove the document and replace it correctly in the feed slot. NO INK With a disposable print head, replace the head. With a print head with an interchangeable ink cartridge, replace the cartridge.
  • Page 120 SIGNALS AND ERROR CODES MESSAGE SOLUTION OVERHEATING After a long period of continual operation, the facsimile WAIT PLEASE facsimile machine could overheat. In this case, avoid performing operations that require use of the optical rea- der for about 30 minutes. After a short time, the facsimile will be able to continue printing and conclude any sus- pended activities.

  • Page 121: Service Codes

    SIGNALS AND SERVICE CODES SERVICE CODES The table below indicates the service codes that may appear on the reports. MEANING SOLUTION CODE OPERATION The facsimile machine Check that the facsimile machine is does not detect the connected to the line and retry dialling tone.
  • Page 122 SIGNALS AND ERROR CODES CODE MEANING SOLUTION OPERATION The optical reader Remove the document from the ADF cannot read and reinsert it before retrying document. transmission. The optical reader Check that the document is present does not detect the and correctly positioned inside the ADF. Transmission document.
  • Page 123 SIGNALS AND SERVICE CODES SOLUTION CODE OPERATION MEANING Contact the correspondent and check Transmission or The correspondent’s the facsimile numbers match. reception number is not on the (with CLOSED list of those enabled NETWORK enabled) for the network. Split the document into parts. The document is too long.

  • Page 124: Character Set Table

    CHARACTER SET TABLE CHARACTER SET TABLE The table that follows lists the alphanumeric characters that can be selected and shown on the display while storing the sender’s name and passwords. To display/select national characters, you must first make the language selection in the operating configuration (see the “Setting the operating configuration parameters”...

  • Page 125: Options

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE OPTIONS PC/FAX MULTIFUNCTIONS The facsimile machine has a serial port which enables it to be connected to an IBM-compatible PC. The optional kit, available at authorized dealers, requires the use of Microsoft Windows 3.1. The configuration offered with this option enables the facsimile machine to be used as: •...

  • Page 126: General Characteristics Of The Facsimile Machine

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE TECHNICAL CHARACTERISTICS Model Desktop transceiving unit Display LCD (16 + 16 characters) Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning: Standard: 3.85 lines/mm Fine: 7.7 lines/mm Proprietary: 11.81 lines/mm Superfine: 15.4 lines/mm Transmission time...
  • Page 127 Code 2629351V-01 Part Number 053192K Printed in Italy cod-eng.p65 17/04/00, 23.06...

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