Olivetti OFX 3200 Instruction Manual
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Olivetti OFX 3200 Instruction Manual

Olivetti OFX 3200 Instruction Manual

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  • Page 1 NSTRUCTIONS...
  • Page 2 Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1995, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
  • Page 3 FOR U.S.A. USERS FCC Regulation In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of...
  • Page 4 If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.
  • Page 5 FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
  • Page 6 HOW TO USE THIS MANUAL This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented. The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief description of the machine, describes how to install it and how to get started straight away, using its basic features only.

  • Page 7: Table Of Contents

    CONTENTS INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY Introduction ....................Unpacking ..................... The Machine's Main Components .............. Installation Site ....................Connecting to the Telephone Line ............. Preparing the Machine for Use ..............7 Adjusting the Paper Cassette .................. 7 Loading Paper ......................
  • Page 8 Complementary Functions ................ Transmission with Telephone / Handsfree Dialling ..........35 Suspending or Requesting a Telephone Conversation........36 Regulating the Speaker Volume ................36 Using the Facsimile Machine as a Photocopier ..........37 THE PROCEDURES General Aspects ..................The Console ......................39 Standby Mode ......................
  • Page 9 Reception ....................Automatic Reception ..................... 84 Manual Reception ....................84 Reception with Fax/Telephone Switch Enabled ..........85 Polling......................Storing Polling IDs ..................... 87 Printing the Polling IDs....................88 Polling for Transmission .................... 89 Free ............................Secure ..........................Polling for Reception ....................90 Changing a Previously Set Polling Request ..............
  • Page 10 Maintenance ....................Out of Ink Message ....................112 Replacing the Ink Cartridge ................. 112 Replacing the Print Head ..................114 Automatic Nozzle Cleaning and Testing Procedure ........115 Routine Maintenance ................... 116 Cleaning the Optical Reader ..................Manual Nozzle Testing Procedure ................Cleaning the Electrical Contacts on the Print Head ..........

  • Page 11: Installing Your Facsimile Machine And Getting Started Quickly

    INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY...

  • Page 12: Introduction

    INTRODUCTION The facsimile machine that you have purchased will enable you to communicate with a vast number of correspondents all over the world. The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able to send and receive documents quickly and easily using its wide range of facsimile features, you can connect it to a personal computer and use it as a scanner , when you need to capture pictures, a printer , when you have to print documents on the PC and enables you to send and receive documents on a personal computer (for more detailed information, contact your local dealer).

  • Page 13: Unpacking

    UNPACKING First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below: Facsimile machine (with power cable) Document support Print head This manual Telephone line connection cable Quick Reference Guide...

  • Page 14: The Machine's Main Components

    THE MACHINE'S MAIN COMPONENTS The figure illustrates the various parts of the facsimile machine: Paper positioning lever 7. Operator console Document feed slide 8. Print head Paper cassette 9. Printer compartment cover Original guides 10. Optical reader (scanner) Sent/copied document tray 11.

  • Page 15: Installation Site

    INSTALLATION SITE The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.

  • Page 16: Connecting To The Telephone Line

    CONNECTING TO THE TELEPHONE LINE In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below. WARNING: Check that the power cable is unplugged before connecting the machine to the telephone line.
  • Page 17 E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1) to LINE socket TEL2 TEL1 LINE E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2) to TEL1 socket TEL2 TEL1 LINE Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch is in its OFF position (O), and then plug the power cable into the mains socket.

  • Page 18: Preparing The Machine For Use

    PREPARING THE MACHINE FOR USE Lift open the document support and the document tray as shown in the figure below and connect the power cable. ADJUSTING THE PAPER CASSETTE 1. Remove the front cover of the 2. Holding it at the bottom, move 3.

  • Page 19: Loading Paper

    LOADING PAPER 1. Lift the paper positioning lever. 2. Insert the paper (max. 200 3. Lower the paper positioning sheets of 80 g/m paper) so the lever. recto side is facing the operator console. INSERTING THE PRINT HEAD 1. Lift the operator console and lift 2.
  • Page 20 CAUTION! Do not detach the ink cartridge Do not touch the electrical from the print head. contacts and the nozzles. 4. Insert the print head in place 5. Push the print head in the 6. Close print head with the contacts towards the direction indicated by the arrow compartment cover and lower front of the machine.

  • Page 21: Entering The Identification Data

    ENTERING THE IDENTIFICATION DATA The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. To enter the data, see the Operation Summary, The procedures, page 54.

  • Page 22: Sender's Name

    SENDER'S NAME 1. Press USER SW. OPERATING CONFIGURATION SET-UP PARAMETERS ∨ ∨ ∨ ∨ ∨ 2. Press OPERATING CONFIGURATION INSTALLATION PARAMETERS 3. Press START. The display shows the first installation parameter. INSTALLATION PARAMETERS SENDER'S NAME 4. Press START again. SENDER'S NAME On the right-hand side of the display, you can view all the characters in the "Character Set ∧...

  • Page 23: Setting The Installation Parameters

    SETTING THE INSTALLATION PARAMETERS The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden"...
  • Page 24 ∨ ∨ ∨ ∨ ∨ 2. Press OPERATING CONFIGURATION INSTALLATION PARAMETERS 3. Press START. The display shows the "SENDER'S NAME" parameter (already set during the "Entering the Identification Data" procedure). INSTALLATION PARAMETERS SENDER'S NAME ∨ ∨ ∨ ∨ ∨ 4. Press INSTALLATION PARAMETERS SENDER'S NUMBER 5.
  • Page 25 Press START . The facsimile machine shows the first parameter to be set for a private branch exchange connection. PRIVATE BRANCH EXCHANGE OUTSIDE TYPE Press START . OUTSIDE TYPE DIAL NUMBER This parameter has three settings: dial number, earth and flash. If you are not sure of the mode ∧...
  • Page 26 12.Press START. This parameter determines the number of rings (from 1 to 9) to be counted before the facsimile machine answers an incoming call. Set the desired number of rings and confirm by pressing START. INSTALLATION PARAMETERS REDIAL NO. 13.Press START. The redial number represents the number of attempts (from 1 to 9) made by the machine when it finds the correspondent's number busy or receives no answer.
  • Page 27 Installation Parameter Table The table below provides a complete list of the installation parameters that you can set, in the order in which they appear, together with a brief description of each one. The first parameter "Sender's name" is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type for pub.

  • Page 28: Getting Started

    GETTING STARTED This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend &...

  • Page 29: Getting The Best From Your Facsimile Machine

    GETTING THE BEST FROM YOUR FACSIMILE MACHINE...

  • Page 30: Theory Of Operation

    THEORY OF OPERATION A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices: a scanner This is the device that optically scans the page containing data, text and/or images, to be transmitted.

  • Page 31: Methods Of Making A Call (Dialling)

    METHODS OF MAKING A CALL (DIALLING) One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of numbers and associate additional information with them, thus creating an electronic telephone directory which not only saves you time but eliminates the risk of making dialling errors.

  • Page 32: Methods Of Transmission

    These functions are: Changing the type of dialling By pressing the ¬ key, you can switch from pulse to tone dialling, while dialling a number. When the function is activated, the symbol " " appears on the display. Connecting to an external line If you press the EXT./2nd D.TONE key before dialling the number, you connect to an external telephone line using the method set in the "DIAL TYPE"...

  • Page 33: Methods Of Reception

    in confidential mode if the document contains confidential information. The document sent is not printed immediately by the receiving facsimile machine, but stored and only printed when the correspondent has entered the password (4 characters) previously agreed upon with the sender. With this method of transmission, the two facsimile machines must be compatible and the receiving facsimile machine must have a special memory location called a "confidential mailbox"...

  • Page 34: Polling 1

    with call type recognition (fax or telephone) With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants The procedures, page 85. to send a fax in confidential mode When confidential documents are to be received, you can have them stored in a special memory location called a "confidential mailbox"...

  • Page 35: Memory Management

    Polling transmission When the device sends a document by polling, it may use the following methods: free by which the document can be sent to a single correspondent or several correspondents , depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively, enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine automatically clears the document from the memory;...

  • Page 36: The Reports: An Automatic Record

    DOCUMENTS IN MEMORY Enables you to display and print a list of the documents present in the memory procedures, page 99 . In addition, any of the documents in the memory can be printed , unless they are in the process of being sent or received, or cleared , with the exception of received documents that have not yet been printed: these are automatically printed when the conditions that activated substitute reception have been eliminated.
  • Page 37 Reports that may be accessed from the "REPORTS" menu: Last transmission report It contains all the information about the last transmission transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully The procedures, page 93.
  • Page 38 Polling for reception report It contains information about the document received by polling. Example of the report: Polling for transmission report It contains information about the documents sent by polling, indicating the number of transactions carried out and, if in secure mode, the IDs of the receivers. Example of the report...

  • Page 39: Security Functions

    Power failure report It contains information about the documents present in the memory when the power failure occurred. Example of the report: > SECURITY FUNCTIONS Your facsimile machine has security functions which will enable you to prevent unauthorized persons from using the facsimile machine to indiscriminately transmit documents, make copies or change the configuration set.

  • Page 40: Closed Network

    Inhibit transmission password Enables you to prevent unauthorized persons from carrying out any kind of transmission transaction. It is requested when you start to dial the facsimile number or before storing the document if you are trying to carry out a broadcast transmission. Inhibit copying password Enables you to prevent unauthorized copying on the facsimile machine.

  • Page 41: Customizing The Machine

    CUSTOMIZING THE MACHINE The facsimile machine offers a series of parameters which enable you to radically change the machine's set-up, so that you can adapt it to various situations and the requirements of your The procedures, page 56. workplace A description of the set-up parameters is given below, arranged according to their function. •...
  • Page 42 • • • • • Reception RECEPTION MODE Enables you to select the type of reception adopted by the facsimile machine. The available settings are: AUTOMATIC RX With this method, after the programmed number of rings, the facsimile machine connects to the line and answers automatically.
  • Page 43 BROADCAST REPORT Used for enabling or disabling automatic printing of a global report after each broadcast transmission and polling reception operation. If enabled, the individual transaction reports will not be printed. • • • • • Security functions INHIBIT TRANSMISSION Used for enabling or disabling the request for a password for transmission (set in the "STORING DATA"...
  • Page 44 REDUCTION Enables you to automatically reduce the documents received to 70% of their original size. The available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size of the document, as indicated below: - A4 / 94% - LETTER / 89% - LEGAL / disabled (NO)

  • Page 45: Advanced Features

    REMOTE DIAGNOSTICS Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only available in certain countries. DATE FORMAT Enables you to set the desired format for the date and time. The available formats are: - DD/MM 'YY - 'YY MM/DD - MM/DD/YY 24h...

  • Page 46: Diagnostic Test Of Facsimile Machine

    When used in conjunction with a personal computer, the facsimile machine enables you to activate one of the functions mentioned above and send/receive documents in the memory at the same time. For more detailed information on the features of the connection and how it is used, consult the documentation of the software to be installed on the PC.

  • Page 47: Suspending Or Requesting A Telephone Conversation

    Handsfree In this case, you do not have to have a conversation with the called user. Insert the document in the ADF, press HOOK/TALK and dial the correspondent's facsimile number on the numeric keypad. When you hear the signal emitted by the remote machine, press START. SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION A telephone conversation can be suspended momentarily by pressing the HOLD key.

  • Page 48: Using The Facsimile Machine As A Photocopier

    USING THE FACSIMILE MACHINE AS A PHOTOCOPIER The facsimile machine can also be used as a photocopier. The copying function is controlled by the value of the set-up parameters set on the relevant menu, namely the set-up parameter "QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced. The result obtained also depends on the Contrast, Resolution and Image settings, which must be made before activating the copying function.

  • Page 49: The Procedures

    THE PROCEDURES...

  • Page 50: General Aspects

    GENERAL ASPECTS THE CONSOLE The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators that will enable you to recognize the machine's operating status at a glance and guide you through the most complex procedures. A brief description of the operator console is provided below.
  • Page 51 KEYS Starts a single or multiple copying operation. COPY Multifunctional key: - Stops a copying or printing operation. STOP - When pressed together with the LINE STATUS key, it clears a line error ("ERROR" LED on). These two keys must not be pressed when the "TX/RX"...
  • Page 52 (RESOLUTION) RESOLUT. Enables you to increase the definition of the image on the documents to be sent or copied. FINE LED on: - for documents containing small characters and drawings. SUPER LED on: - for documents containing very small characters and detailed drawings. SUPER LED blinking: - the most suitable for transmission to facsimile machines of the same type.
  • Page 53 Dual-function key: PAUSE/ REDIAL PAUSE used for inserting a pause between the digits forming a fax or telephone number. REDIAL used for redialling the last number dialled using the numeric keypad. Dual-function key: HOOK / TALK HOOK used for hearing the dialling tone - through a built-in speaker - while dialling the correspondent's fax or telephone number ("handsfree"...
  • Page 54 The right-hand section consists of one-touch dialling keys, cursor control keys, text scroll and function keys. Access to this part of the keypad is controlled by moving the mask which is used for two keyboard configurations: one for the one-touch dialling keys and the other for the cursor control, text scroll and function keys.
  • Page 55 Specific Function Keys Used for entering a message to be included on the document sent. MESSAGES (CONFIDENTIAL) CONFID. Prepares the facsimile machine for confidential transmission. Used for starting broadcast transmissions. BROADCAST Prepares the facsimile machine for transmission/reception using the POLLING various polling functions (free or secure polling).
  • Page 56 While recording one-touch or speed dialling numbers or while setting CONFIRM passwords or messages, it confirms the character set - while scrolling through the alphanumeric characters. Clears an incorrect setting from the display, for example, a fax number, CLEAR a telephone number or a password etc. Clears all the settings associated with the program keys, one-touch dialling keys and speed dialling codes.
  • Page 57 - Last transmission report - Last reception report - Last error report - Broadcast transmission and polling for reception report - Print format - Reduction - Print overflow - Quality printing ? - Inhibit transmission - Inhibit copy - Closed network in reception - Closed network in transmission - Sender ID line - Quality copies ?

  • Page 58: Standby Mode

    STANDBY MODE Standby mode does not determine whether the facsimile functions can be accessed or not. When the functions are accessed from standby, the display will show the following data: . Without a document: Percentage of free memory Current date and time 20/09 '94 10:35 AUTOMATIC RX Reception mode:...

  • Page 59: The Function Menus

    THE FUNCTION MENUS The tables that follow provide an overall view of the menus and associated functions. You can consult them as a reminder while operating the machine. The "Telephone Directory" menu comprises the functions that enable you to programme the various methods of fast dialling.
  • Page 60 CHOICE OF FUNCTION DISPLAY Ø USER SW OPERATING CONFIGURATION Ø SET-UP PARAMETERS START Ø ∨ SET-UP PARAMETERS ∧ RECEPTION MODE Ø ∨ ∧ Ø AUTOMATIC STORING Ø ACTIVITY REPORT Ø LAST TX REPORT Ø LAST RX REPORT Ø LAST ERROR REPORT Ø...
  • Page 61 CHOICE OF FUNCTION DISPLAY Ø DOCUMENT RETRANSMISSION Ø TRANSMISSION SPEED Ø RESEND FAILED TX Ø DEL FAILED POLL TX DOC. Ø RX ON PC & FAX Ø MONITOR LINE REMOTE DIAGNOSTICS Ø Ø DATE FORMAT Ø LANGUAGE SELECTION Ø OPERATING CONFIGURATION INSTALLATION PARAMETERS Ø...
  • Page 62 CHOICE OF FUNCTION DISPLAY MEM.STAT.. Ø MEMORY STATUS Ø DOCUMENTS IN MEMORY ∨ ∧ Ø BROADCAST TRANSMISSIONS Ø MEMORY TRANSMISSIONS REPORT Ø REPORTS Ø LAST TX REPORT ∨ ∧ Ø LAST RX REPORT Ø ACTIVITY REPORT The indications in the "DISPLAY" column are given in abbreviated form exactly as they appear on the display, while the full wording for each function is given in the "Menu access keys"...

  • Page 63: Displaying Other Functions

    DISPLAYING OTHER FUNCTIONS KEYS CHOICE OF FUNCTION DISPLAY MESSAGES Ø MESSAGES ENTER NO.: Ø CONFID. CONFID. TX PASSWORD: POLLING Ø POLLING POLLING FOR TRANSMISSION Ø ∨ ∧ Ø POLLING FOR RECEPTION Ø PAGE N. PAGINATING/MULTICOPY PAGINATING Ø ∨ ∧ Ø MULTICOPY...
  • Page 64 KEYS CHOICE OF FUNCTION DISPLAY BROADCAST Ø BROADCAST TRANSMISSION Ø ENTER TIME: hh:mm SPEAKER + Ø SPEAKER VOLUME SPEAKER - Ø LEVEL PRINT Ø PRINT HEAD ADJUSTMENT Ø PURGE PRINT HEAD ∨ ∧ Ø NOZZLES TEST DELAYED Ø DELAYED TRANSMISSION Ø...

  • Page 65: Operation Summary

    OPERATION SUMMARY The table below provides a summary of all the basic operations to be performed while carrying out the various procedures. You can use it to quickly remind yourself of the procedures required by the facsimile machine to perform a function. DATA ENTRY To confirm data Press START...
  • Page 66 OPERATING PROCEDURES To confirm a setting Press START To skip a parameter Press START To return to the menu functions on the display Press STOP To interrupt a procedure Press STOP once or twice To interrupt a printing operation Press STOP ∧...

  • Page 67: Customizing The Machine

    CUSTOMIZING THE MACHINE Set-Up Parameter Table P a r a m e t e r option option option RECEPTION MODE AUTOMATIC MANUAL F A X / T E L E P H O N E AUTOMATIC STORING Y E S ACTIVITY REPORT Y E S...

  • Page 68: Printing The Set-Up Parameters

    PRINTING THE SET-UP PARAMETERS You can print a complete list of the operating configuration parameters at any time. This section describes how to print the list. 1. Press USER SW. OPERATING CONFIGURATION SET-UP PARAMETERS 2. Press PRINT. The facsimile machine prints all the set-up parameters. SET-UP PARAMETERS PRINTING...

  • Page 69: Dialling

    5. Press START again to accept the value indicated for the parameter displayed, or display an ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ alternative by pressing and press START. The display shows the next parameter. SET-UP PARAMETERS RESOLUTION AFTER TX/COPY 6.
  • Page 70 2. Press START to activate one-touch dialling. ONE-TOUCH DIALLING ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 3. By pressing select the one-touch dialling key you want to program, for example 06. Alternatively, you can press the number of the key on the numeric keypad. If the key has already been programmed, the display shows the facsimile number of the user associated with it.
  • Page 71 9. If desired, enter the user name (max. 20 characters), for example, Elba (the name is an optional parameter). 1-TOUCH DL. NAME 06:Elba_ 10. Press START to confirm the name entered. The facsimile machine prepares for programming of the transmission speed (14400/9600/4800). To confirm the value displayed, skip to the next ∧...

  • Page 72: Programming Speed Dialling Codes

    Having finished programming the parameters for one-touch dialling key 06, the facsimile machine automatically moves on to the parameters to be programmed for the next one-touch dialling key. Repeat the procedure from step 5 if you want to continue to program the remaining keys or press STOP twice to exit from the menu.
  • Page 73 CODED SPEED DIALLING 5. Press START to start entering the parameters for the selected speed dialling code. CD. SPEED DL 06:_ 6. Enter the desired facsimile number (max. 32 digits) on the numeric keypad, for example, 011 601234 CD. SPEED DL 06:011 601234_ If the display shows a previously set number, you can confirm it or overwrite it with a new number by typing on the numeric keypad.

  • Page 74: Printing Programmed Data

    11. Press START to confirm the option displayed The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO). ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 12. To confirm the option displayed, move straight on to the next step or press to select the alternative option.

  • Page 75: Clearing Programmed Data

    3. Press PRINT. All the data programmed for the speed dialling codes is printed. CODED SPEED DIALLING PRINTING... 4. At the end of the operation, press STOP to exit from the menu. Example of a printout of the data programmed for the speed dialling codes. CLEARING PROGRAMMED DATA This section describes the procedure for clearing the data programmed for the one-touch dialling keys and speed dialling codes.

  • Page 76: Programming The Program Keys

    ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 2. Press to choose the one-touch dialling key or speed dialling code that you want to select (or type the one-touch dialling number or speed dialling code on the numeric keypad) for example, one-touch dialling key 06.
  • Page 77 ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 4. By pressing select the program key (1-3) that you want to program, e.g. 2 (alternatively, press the corresponding program key). PROGRAM KEYS PROG. KEY 2 If the key has already been programmed, the total number of one-touch dialling keys or speed dialling codes already associated with the key is displayed in the bottom right-hand corner of the display.
  • Page 78 8. Repeat steps 6 and 7 for all the other speed dialling codes or one-touch dialling numbers to be added to program key 2 or move straight on to the next step. 9. Press START to continue to program the remaining parameters. PROG.

  • Page 79: Printing Programmed Data

    Printing the Programmed Data You can print the data programmed on the three program keys. In this way, you can check the keys or codes associated to each of the program keys. This section explains how to print this data. 1.
  • Page 80 ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 2. Press to select the program key, e.g. program key 2 (alternatively, press the corresponding key). PROGRAM KEYS PROG. KEY 2 3. Press CLEAR to clear all the one-touch dialling keys and speed dialling codes associated with the selected program key.

  • Page 81: Messages

    ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 6. Press to display the key or code to be cleared and press CLEAR. The key or code is marked with a question mark (?) and the display shows the next key or code. 0125 538326 ArtStudio S.r.l.

  • Page 82: Printing

    3. Press START. MESSAGES MESSAGE 1 The facsimile machine prepares for recording of the first message. ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 4. Press START to start (or change) the recording or press to select another message to be recorded (alternatively, enter the number on the numeric keypad).

  • Page 83: Passwords

    Example of a recorded message printout. PASSWORDS SETTING PASSWORDS Once it has been set, a password can no longer be displayed. In addition, to change it you must access functions controlled by the existing password. Therefore, we recommend you TAKE NOTE OF THE PASSWORDS SET! To introduce the characters, refer to the Operation Summary.

  • Page 84: Changing Or Deleting A Password

    5. Confirm the entered password by pressing START. The display shows the next function. STORING DATA PASSWORD FOR TRANSMISSION 6. Press STOP to exit from the menu. CHANGING OR DELETING A PASSWORD The passwords set can be changed or deleted. This section describes how to change or delete the password for transmission.

  • Page 85: Transmission

    TRANSMISSION DOCUMENTS THAT MAY BE SENT Size The facsimile machine can send any kind of document providing its size is within the minimum and maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged photocopy of it to adapt it to the accepted size.

  • Page 86: Types Of Documents Not To Be Used

    Types of Documents Not To Be Used Before sending a fax, check the type of document; if it is one of the following types, you must photocopy it or insert it in a transparent folder available on the market. The copy must then be used in place of the original document.
  • Page 87 SELECTING THE GRAPHIC DEFINITION For pages containing text and images: KEYS VALUES LED INDICATORS FINE "FINE" LED For pages containing small characters and drawings PROPRIETARY "SUPER" LED Blinking The most suitable for sending faxes to the machines of the same type RESOLUT.
  • Page 88 SETTING THE NUMBER OF PAGES If you want, you can set the number of pages that form the document. In this way, the document received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ..nn/nn where "nn"...

  • Page 89: Sending A Fax To A Single Correspondent

    SETTING A MESSAGE If you want, you can set a short message (max. 20 characters, including spaces) to be printed on the document that reaches the receiver. Proceed as follows: 1. Press MESSAGES MESSAGES ENTER NO.:_ 2. Enter the reference number of the desired message, e.g. 2: MESSAGES ENTER NO.:2 3.

  • Page 90: Delayed

    Delayed The facsimile machine can send a document at a preset time. This enables you to get around time zone difficulties when the correspondent is thousands of kilometres away, or to choose times when the lines are less busy and cheaper rates apply. Remember that, having set a transmission transaction, you can receive, copy or send other documents as the document is stored automatically.

  • Page 91: Repeating A Transmission Transaction From The Memory

    Repeating a transmission transaction from the memory To repeat an unsuccessful transmission attempt, proceed as follows: A transmission from the memory has been set and concluded unsuccessfully, and the "RESEND FAILED TX" parameter is enabled. 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY ∧...

  • Page 92: Sending A Fax To Several Correspondents ("Broadcast")

    SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST") 1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED". 2. Press BROADCAST. BROADCAST TRANSMISSION ENTER TIME: hh:mm 3. Press START to accept the time displayed (immediate transmission) or enter the time at which the document is to be sent (delayed transmission - within the next 24 hours) and press START.
  • Page 93 ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 4. Select the desired transaction by pressing , or by typing the reference number on the numeric keypad. You can now change the date/time of transmission (a) and/or the correspondent's facsimile number (b): <...
  • Page 94 TRANSMISSION IN PROGRESS PLEASE WAIT The facsimile machine is sending a document from the memory. At the end of the operation, it sends the document inserted in the ADF. *REDIAL* number The facsimile machine is automatically redialling the number dialled. In this situation, the console is disabled.

  • Page 95: Reception

    RECEPTION AUTOMATIC RECEPTION This reception method enables you to leave the fax unattended and receive any documents sent. The facsimile machine is in standby. The display shows the message "AUTOMATIC RX". 1. When a call arrives, the facsimile machine prepares to receive a document (the machine beeps and the TX/RX LED lights up).

  • Page 96: Reception With Fax/Telephone Switch Enabled

    RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available in all countries). The facsimile machine is in standby.
  • Page 97 RECEPTION COMPLETED The document was received successfully. RECEPTION FAILED An error occurred during reception. Check the result of the operation on the "Activity Report".

  • Page 98: Polling

    POLLING STORING POLLING IDS This section describes how to store the IDs to be used in secure polling transmission mode. The IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who is authorized to make a polling request for one of your documents.

  • Page 99: Printing The Polling Ids

    PRINTING THE POLLING IDS For a comprehensive view of the secure polling IDs stored, print them as described below. The secure polling IDs have been stored. 1. Press DATA. STORING DATA DATE/TIME ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 2.

  • Page 100: Polling For Transmission

    POLLING FOR TRANSMISSION Free If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be cleared from the memory as soon as one transmission operation has taken place ! 1. Press POLLING. POLLING POLLING FOR TRANSMISSION 2.

  • Page 101: Polling For Reception

    Display Messages POLLING FOR TRANSMISSION POLLING ALREADY BOOKED A polling operation has already been booked. DOCUMENT NOT PRESENT The document has not been inserted in the ADF. STORING COMPLETED PAGES:nn DOC.R:xxxx The document has been stored. The display shows the number of pages and the reference assigned to the document.

  • Page 102: Changing A Previously Set Polling Request

    6. Repeat step 5 for each number you want to select (max. 100) or move straight on to the next step. 7. Press START to confirm the numbers set and end the procedure. The facsimile machine sends the request for transmission or, if a time different from the current one has been set, moves into standby.
  • Page 103 < < < < < > > > > > Transaction Number: it may be selected by pressing the key (or typed directly on the numeric keypad) or cancelled by pressing the CLEAR key (see point a ). Fax number: sender's fax number. To change this number, press START, enter the new number and confirm by pressing START.

  • Page 104: Reports

    REPORTS LAST TRANSMISSION REPORT Printing the report To print the report, proceed as follows: 1. Press REPORT. REPORTS LAST TX REPORT 2. Press PRINT. LAST TX REPORT PRINTING... 3. To exit from the menu, press STOP. Example of the report...

  • Page 105: Displaying The Report

    How to interpret the last transmission report TRANSACTION NO. Reference number of the transaction TYPE Type of transaction associated with the document DOC. R. Specifies the document's characteristics Document sent from the ADF POLL Document received by polling 0001-9999 Document reference number Document sent while connected to a PC NUMBER Dialled fax number...

  • Page 106: Last Reception Report

    LAST RECEPTION REPORT Printing the report To print the report, proceed as follows: 1. Press REPORT. REPORTS LAST TX REPORT ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ , display the "LAST RX REPORT" function. 2. By pressing REPORTS LAST RX REPORT 3.

  • Page 107: Displaying The Report

    How to interpret the last reception report TRANSACTION NO. Reference number of the transaction TYPE Type of transaction associated with the document DOC. R. 0001-9999 Document reference number POLL Document sent by polling Document received during connection with PC Information sent to a remote machine during a diagnostic session Information received by a remote machine during a diagnostic session NUMBER Not used...
  • Page 108 REPORTS ACTIVITY REPORT 3. Press PRINT. The facsimile machine prints the report. ACTIVITY REPORT PRINTING... 4. Press STOP to exit from the menu. Example of the report How to interpret the activity report TR. NO. Reference number of the transaction TYPE Type of transaction associated with the document DOC.

  • Page 109: Displaying The Report

    DATE/TIME Date and time of transmission DURAT. Duration of transmission/reception. If the values appear in brackets, this means that the document was sent in DOCUMENT RETRANSMISSION mode. PAGE Number of pages that form the transmission/reception document RESULT Result of transmission/reception Displaying the report To display the single information items, proceed as follows: 1.

  • Page 110: Memory Management

    MEMORY MANAGEMENT DOCUMENTS IN THE MEMORY This section explains how to select the documents, print their data or clear them from the memory. Printing the List of Documents You can print a list of the documents in the memory: 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2.

  • Page 111: Selecting A Document

    Selecting a document 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2. Press START. DOCUMENTS IN MEMORY DOC.R: nnnn + type ∧ ∧ ∧ ∧ ∧ ∨ ∨ ∨ ∨ ∨ 3. Press until the desired document reference number appears on the display (or enter <...

  • Page 112: Broadcast Transmissions

    BROADCAST TRANSMISSIONS This menu enables you to display and print the information associated with the documents in the memory to be used for broadcast transmission. Printing a list of the correspondents associated with broadcast transmssions You can print a list of all the documents associated with broadcast transmissions by following the procedure described below.

  • Page 113: Displaying The Data Associated With A Broadcast Transmission

    How to interpret the example BROADCAST DOC.R. Reference number of document associated with the broadcast TX TR. NO. Number of transaction associated with the document PAGE NO. Number of pages sent/number of pages forming the document NUMBER Number of correspondent's facsimile machine DATE/TIME Date and time of storage STATE...

  • Page 114: Transmissions From The Memory

    NUMBER: indicates the correspondent's facsimile number. DATE/TIME: indicates the date and time of transmission. STATUS: indicates the current status of the transaction. 3. To exit from the menu, press STOP twice. TRANSMISSIONS FROM THE MEMORY The facsimile machine enables you to display and print the information about the documents in the memory associated with memory transmissions.

  • Page 115: Displaying The Data Associated With A Memory Transmission

    How to interpret the example TR.NO. Number of the transaction associated with the document DOC.R. Reference number of document associated with broadcast TX PAGE NO. Number of pages sent/number of pages forming the document NUMBER Correspondent's facsimile number DATE/TIME Date and time of storage STATE Status of transaction Transmission concluded successfully...

  • Page 116: Signals

    SIGNALS AUDIBLE AND VISUAL SIGNALS The facsimile machine emits the following types of audible and visual signals: brief (1 second) indicates that the transaction has been concluded successfully long (3 seconds)/the ERROR LED lights up indicates that the transaction was concluded unsuccessfully. Press LINE STATUS and STOP at the same time, and check the type of error on the corresponding report (last transmission/reception) blinking (continually)
  • Page 117 MESSAGE MEANING ACTION There is no space left in the memory. Clear the memory of unwanted MEMORY FULL Transmission and reception operations documents. are inhibited. There is no space left in the area of Clear the memory of unwanted TX MEMORY FULL memory dedicated transmission.

  • Page 118: Report Indications

    MESSAGE MEANING ACTION *REDIAL* The facsimile machine is trying to None. retransmit the document. You interrupted the operation. None. TRANSMISSION INTERRUPTED DOCUMENT IN USE An attempt was made to perform an None. operation on a document in use. DOCUMENT NOT PRESENT The document selected does not exist None.
  • Page 119 MESSAGE MEANING ACTION 08:CHECK THE DOCUMENT The scanner cannot read the Remove the document from the document. reinsert before retransmitting. 09:DOCUMENT NOT PRESENT The document is already being Make sure that no activities are DOCUMENT ALREADY IN USE used for another operation or has being carried out on the document been deleted.

  • Page 120: Removing Jammed Paper

    REMOVING JAMMED PAPER REMOVING JAMMED DOCUMENTS If a document gets jammed or is incorrectly fed out, the display shows the message CHECK THE DOCUMENT (XX) Proceed as follows: 3. Lower the operator console, 1. Lift the operator console and 2. Remove the jammed document. reposition the documents in remove remaining...

  • Page 121: Removing Jammed Printing Paper

    REMOVING JAMMED PRINTING PAPER When a paper jam occurs and the display shows PAPER ERROR (nn) CHECK AND PRESS STOP proceed as follows: when the jam is in the received/copied document output area 2. Remove the jammed paper. 3. Open the document tray 1.
  • Page 122 4. Insert the cover in place. 5. Close the cover by pressing 6. Reinsert the paper and lower down on either side until it clicks the paper positioning lever. into position NOTE: If you cannot reach the jammed sheet, wait for the end of transmission/reception and then switch the machine off and then on again.

  • Page 123: Maintenance

    MAINTENANCE The facsimile requires very little maintenance: routine maintenance, to be carried out periodically (cleaning the optical reader, cleaning and purging the print head, etc.), and an operation to be carried out when the out of ink message is displayed. Care dedicated to the maintenance of the facsimile machine has a positive effect on the quality of received and copied documents.
  • Page 124 CAUTION! DO NOT TOUCH THE INKED AREA. 5. Close print head 4. Insert the cartridge in its housing compartment cover and lower immediately and press it in as the operator console. shown by the arrow until the lever clicks into place to indicate that it is correctly inserted.

  • Page 125: Replacing The Print Head

    REPLACING THE PRINT HEAD The procedure below describes how to replace the print head (for both the disposable type and the interchangeable ink cartridge type). 1. Lift the operator console and 2. Release the print head (including 3. Remove the new print head open the printer compartment the cartridge, if the print head from its packing and peel off...

  • Page 126: Automatic Nozzle Cleaning And Testing Procedure

    4. Insert the print head in its 5. Push the print head in the 6. Close print head compartment with the contacts direction indicated by the arrow compartment cover and lower towards the front of the machine. until it clicks into place. the operator console.

  • Page 127: Routine Maintenance

    ROUTINE MAINTENANCE Cleaning the Optical Reader Dust may accumulate on the optical reader glass and cause document scanning problems; to avoid this happening, clean the glass every now and again as described below: 1. Switch off the facsimile machine. 2. Lift the operator console. 3.
  • Page 128 DIAGNOSTIC RESULT The print test carried out by the facsimile machine contains a numbered scale and a message concerning the operating status of the nozzles. Correct If the numbered scale appears as in the figure below: and the message concerning the print head nozzles is ALL NOZZLES OK!, this means that the print head is correctly inserted and all the electrical circuits are working.

  • Page 129: Cleaning The Electrical Contacts On The Print Head

    and the message displayed is NOZZLES DAMAGED, this means that there is an electrical problem. If this happens, consult the table below: If instead the numbered scale appears as in the figure below: CAUSE ACTION The print head has been replaced or Remove and reinsert the print head and then reinserted incorrectly.

  • Page 130: Cleaning The Print Head Pad

    Cleaning the Print Head Pad 1. Turn off the facsimile. 2. Lift the operator console and 4. Clean the print head pad with 3. Move the print head as shown open the lid of the print head a dry cotton wool swab. in the figure.

  • Page 131: Solving Problems By Yourself

    SOLVING PROBLEMS BY YOURSELF Problems that have nothing to do with the way the machine is working may arise; the table below is designed to help you solve these problems by yourself without wasting time and money on unnecessary service calls. If the solutions given do not prove successful or if your problem is not included in the list, contact the customer engineering service.

  • Page 132: Additional Information

    ADDITIONAL INFORMATION CHARACTER SET TABLE The table below indicates all the alphanumeric characters that can be printed and shown on the display. National characters can only be displayed after the language has been selected by means of the set-up parameter "LANGUAGE SELECTION". The characters with a shaded background can only be printed, not displayed.

  • Page 133: Technical Data

    TECHNICAL DATA General Features Model Desktop transceiver Display LCD 24+24 char Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning: standard 3.85 lines/mm fine 7.7 lines/mm proprietary 11.81 lines/mm superfine 15.4 lines/mm Transmission time 7 sec. (14400 bps in MMR) Modem speed 14400/9600/7200/4800/2400 bps Data compression mode...

  • Page 134: Index

    INDEX ADF 60 UNCTION MENU DJUSTMENTS UNCTION REMINDER speaker volume 36 UDIBLE IGNALS NDICATORS NSTALLATION ASIC OPERATIONS connecting to telephone line 5 data entry 46 site 4 dialling parameter setting 46 NSTALLATION PARAMETERS operating procedures 47 transmission/reception 47 HARACTER TABLE ONSOLE ANGUAGE display 39...
  • Page 135 RINTING adding paper 8 paper cassette 7 ELEPHONE CONVERSATION quality 33 suspending/booking a call 36 17, 21 RANSMISSION autoretransmission 30 broadcast 22, 90 17, 22 ECEPTION dial tones 33 automatic 22, 71 document type 60 call type recognition 22, 72 from memory 91, 92 in memory 31 from telephone 35...

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