Olivetti OFX 1000 Instruction Manual
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Olivetti OFX 1000 Instruction Manual

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OFX 1000
INSTRUCTIONS

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  • Page 1 Facsimile OFX 1000 INSTRUCTIONS...
  • Page 2 Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1996, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    CONTENTS HINTS FOR RAPID USE BEFORE USE ............................. 3 INTRODUCTION........................... 3 HOW TO USE THIS MANUAL....................... 3 HOW TO CONSULT PROCEDURE CHARTS ..................4 TITLE OF PROCEDURE ........................4 OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS..........5 CONNECTION AND INITIAL SET-UP ..................
  • Page 4 CONFIGURATION PARAMETERS ..................... 49 LIST AND DESCRIPTIONS......................... 49 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS ....51 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET....52 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME ..... 53 PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL....
  • Page 5 REPORTS ............................93 DESCRIPTION AND USE OF THE MENU: PRINT OUT REPORT ............93 AUTOMATIC TRANSMISSION REPORT .................... 94 MANUAL TRANSMISSION REPORT ....................95 JOURNAL ............................96 POWER FAILURE REPORT ....................... 97 MAINTENANCE, ACCESSORIES AND SIGNALS ROUTINE MAINTENANCE ......................101 REMOVING A JAMMED DOCUMENT ....................

  • Page 6: Hints For Rapid Use

    HINTS FOR RAPID USE...

  • Page 7: Before Use

    BEFORE USE Before you start to use your facsimile machine, we recommend that you take a little time to study this manual in order to learn about the features of the machine and how to make the most of the functions it provides.

  • Page 8: How To Consult Procedure Charts

    HOW TO CONSULT PROCEDURE CHARTS The manual is organised in independent charts each dealing with a different procedure or function of the fax machine, complete with examples where necessary. These sections can be consulted in any order. All references to other sections are clearly indicated. An example of a chart is given below.

  • Page 9: Overview Of The Facsimile Machine And Its Components

    OVERVIEW OF THE FACSIMILE MACHINE AND ITS COMPONENTS PRODUCT OVERVIEW Compact and versatile - your new fax incorporates an ink-jet printing system, an easy-to-use console and an operator display. Basic functions: TRANSMISSION RECEPTION COPYING The special features of the new fax guarantee: QUALITY The ink-jet printing...
  • Page 10 Package contents In addition to the fax machine, which is supplied with a power cord, the package includes a box containing the following accessories: 1. Telephone connection cord 2. An adapter plug for the country of destination (some countries only) 3.
  • Page 11 COMPONENTS Key: 1. Automatic document feeder (ADF) for original documents to send and copy 2. Extendible exit support for transmitted/copied documents 3. Exit support for received/copied documents 4. Automatic sheet feeder (ASF) 5. Paper guide 6. Operator console 7. Display 8.
  • Page 12 OPERATOR CONSOLE STD. FINE HALF TONES RX MODE RESOL. CONTR. FUNCTION CLEAR VOLUME S. DIAL LAST TX EXT. HOLD REDIAL PAUSE 2 TONE ERROR HOOK START STOP &... IMPORTANT: If the layout of the console shown above does not correspond to that on your machine, see the console layout illustrated on the page preceding the Index (at the end of this manual).
  • Page 13 KEY FUNCTIONS Used for dialling fax or telephone numbers and for selecting Numeric keys letters. 0 to 9 Scrolls forwards through the sequence of special characters and symbols. When pressed during dialling in pulse mode it allows you to proceed in multi-frequency mode (tone). Scrolls backward through the sequence of special characters and symbols.
  • Page 14 Dual function key access: Dual function keys perform one function or the other in accordance with the relative operating conditions as explained later in the manual during examination of the relative functions. PRINTER This is the device which prints the documents received or copied by the fax machine. It uses a "Bubble Ink Jet”...

  • Page 15: Connection And Initial Set-Up

    CONNECTION AND INITIAL SET-UP This chapter describes the preliminary operations to be carried out before the machine can be used. These operations comprise connection to the telephone line, connection to the power supply, turning on the fax, loading paper into the sheet feeder, installation of the printer cartridge and setting up of the extendible exit support for transmitted documents.

  • Page 16: Connection To The Telephone Line And Electrical Power Supply

    CONNECTION TO THE TELEPHONE LINE AND ELECTRICAL POWER SUPPLY Before connecting the fax to the electrical power supply it is necessary to connect it to the telephone line. NOTE: Since connection to a telephone line of a fax, telephone, answering machine or other device depends on national standards which vary from country to country, the information which follows illustrates a generic connection (case 1) and a specific connection for Germany and Austria (case 2).
  • Page 17 DIAGRAM - CONNECTION TO THE TELEPHONE LINE CONNECTION TO THE TELEPHONE LINE (CASE 2) Of the Fax Connection between the fax and telephone line is made using the cable which is provided. Do not use other cables, otherwise functioning of the fax is not guaranteed. Insert the telephone line connection cable’s “western”...
  • Page 18 Insert the “TAE” connector on the other end of the cable into the telephone wall socket which is identified with an “N” (see the diagram which follows). IF.. • you do not have a TAE6 socket, contact Telekom or the person responsible for your telephone installation.
  • Page 19 CONNECTION TO THE ELECTRICAL POWER SUPPLY The fax machine requires a power source with a supply voltage of 230 V. Make sure that no other devices which could interfere with the reception or transmission signals are connected to the same mains outlet. Plug the power cord into the electrical mains outlet.

  • Page 20: Loading Paper For Printing Received Faxes And Copies

    LOADING PAPER FOR PRINTING RECEIVED FAXES AND COPIES The machine comes equipped with an automatic sheet feeder (ASF). The ASF contains the paper used for printing received faxes or copying documents when the machine is used as a simple copier only. The ASF (not applicable in all countries) will accept the following paper size: A4 (210x297 mm) as well as US Letter (216x272 mm) and US Legal (216x349 mm) following suitable adjustment.
  • Page 21 Holding the sheets by the top edge, drop them into the sheet feeder without folding or forcing them. The sheet feeder can accommodate a maximum of 70 sheets and will not accept excess sheets. IF... • you add more sheets to those already in the feeder, take care to load the fresh sheets under the existing ones.

  • Page 22: Installation Of Document Exit Supports

    INSTALLATION OF DOCUMENT EXIT SUPPORTS There are two document supports: the extendible support for original transmitted or copied documents and the exit support for received or copied documents. Both supports are contained in the accessory box for subsequent installation on the fax machine. Insert the original document exit support in the special side slots provided.

  • Page 23: Installing The Print Head

    INSTALLING THE PRINT HEAD Installing the print head is a quick and simple operation but which nonetheless requires a little care. The fax machine must be connected to the electrical supply. Open the printer cover, inserting your fingers in the recesses on the sides.
  • Page 24 IMPORTANT: Do not detach the cartridge from the print head. IMPORTANT: Avoid touching the electrical contacts and the nozzles. Fit the print head into its housing with the electrical contacts facing the front of the machine. Push the print head in the direction of the arrow and then close the print head compartment.

  • Page 25: Basic Functions

    BASIC FUNCTIONS This chapter explains how to use the basic functions of the fax machine: how to modify the time and date, program the user's name and number, send, receive and copy a document. CHANGING THE DATE AND TIME When the machine is powered up, it automatically performs a quick self-test procedure before assuming its normal operating condition.
  • Page 26 Press START. FORMAT: 24 H Å Æ The display shows the selected time format, in this case the START/STOP/ 24 hour clock format. IF... • you want to select a different time format (12 hour clock), press the < / > keys. Press START.

  • Page 27: Station Name And Number

    STATION NAME AND NUMBER In addition to changing the date and time you can also enter and store your fax number and your station name i.e. your name or any name you choose in order to identify the machine. This information will be stored until the next time you make a modification, and is printed at the head of each document you send.
  • Page 28 AUTOMATIC RX The display shows the operating mode with the date and time. 21-02-95 10:30 Press FUNCTION repeatedly until the Installation menu INSTALLATION appears. FUNC/START/STOP IF... • you make a mistake, press STOP and then repeat the procedure. Press START TEL.
  • Page 29 Press START to confirm. TYPE YOUR NUMBER The display shows the telephone number input parameter. TYPE YOUR NUMBER Input the number complete with international code using the +39 125 534218 numerical keypad (e.g. 0039 125 534218) When entering the international code, note that you must type the * key to generate the zeros.

  • Page 30: Document Transmission

    DOCUMENT TRANSMISSION The fax machine scans the contents of the original document, converts them into a coded signal and then transmits this signal to a remote fax machine which prints a copy. The document is transmitted after the recipient’s fax number is dialled as explained in the section entitled TRANSMISSION . This heading explains the transmission procedure following manual dialling.

  • Page 31: Receiving A Fax In Automatic Mode

    2) Press STOP again. The document will be ejected and the display will alternate between the operating mode message and the message indicating that transmission has been interrupted. If the document to be removed comprises more than one sheet, manually remove all the sheets above the one that is already inserted in the ADF, then press STOP to expel also the first sheet.
  • Page 32 • the paper jams, printing of the document in reception is interrupted and you are prompted to press STOP. Once the problem has been remedied, the machine will resume printing. • you want to interrupt reception at any time: 1) Press STOP. The display will alternate between the operating mode message and a message indicating that reception has been interrupted.

  • Page 33: Using The Fax Machine As A Simple Copier

    USING THE FAX MACHINE AS A SIMPLE COPIER The fax machine may also be used to make copies. The copying function is influenced by the contrast setting, resolution and paper size. Only one copy of the original document may be made at a time. AUTOMATIC RX The display shows the operating mode with the date and time.

  • Page 34: Menus, Sub-Menus And Parameters

    MENUS, SUB-MENUS AND PARAMETERS As already described in the section dealing with the basic functions, the fax machine displays messages which allow you to access and program various functions. The messages displayed are organised in Menus which access Sub-menus which in turn are divided into Parameters.

  • Page 35: List Of Menus And Sub-Menus

    6 menus are available: 2 provide access to the sub-menus while the remaining four directly access the parameters. MENU MENU SUB-MENU PARAMETERS PARAMETERS LIST OF MENUS AND SUB-MENUS The following lists show the main menus and the sub-menus which can be accessed through them. MENUS FAX SET-UP PRINT OUT REPORT...
  • Page 36 Menus a and b access the relative sub-menus, while the other menus access the parameters directly as indicated in the chart below: FAX SET-UP INSTALLATION VARIOUS TEL. LINE SET-UP SETTINGS LANGUAGE PRINTER PARAMET. DATE AND TIME STATION NAME ONE TOUCH DIAL PHONE NUMBER CODED SPEED DIAL DIAGNOSTICS...

  • Page 37: Machine Operation Modes

    POLLING TX POLLING RX PARAMETERS PARAMETERS The START key confirms the menu selection and accesses the parameters directly if there is no corresponding sub-menu. It also serves to confirm the setting of the selected parameter. The various parameters which can be accessed from the menus and sub-menus are not shown in this chart.

  • Page 38: Parameter Programming

    PARAMETER PROGRAMMING...

  • Page 39: What Is Meant By Programming

    WHAT IS MEANT BY PROGRAMMING? To use the fax machine efficiently and in accordance with your personal requirements you will need to program it before proceeding. Programming refers to the possibility of setting up the machine parameters with a series of values that will subsequently define the way in which the various functions are performed.

  • Page 40: Installation Parameters

    INSTALLATION PARAMETERS The installation parameters contain data that determine the type of operation of the fax machine, and once programmed, they rarely need to be changed. These data consist of the programmed settings , such as the language in which the messages are to be displayed or the type of telephone line on which the machine is used.
  • Page 41 Allows you to enable or disable diagnostics or installation parameter DIAGNOSTICS testing by a remote fax machine at the Customer service centre. Ø This is not a programming sub-menu. Allows you to select and PRINT INSTALL. simultaneously print both the preset values and those set by the user. Ø...

  • Page 42: Programming Chart And Description Of The Sub-Menu: Tel. Line Set-Up

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: TEL. LINE SET-UP TEL. LINE SET-UP Ø PRIV. LINE (PBX) PUBL. LINE (PSTN) Ø PBX DIAL: PULSE PBX DIAL: TONE Ø EXT. LINE: PREFIX EXT. LINE: EARTH EXT. LINE: FLASH Ø TYPE PREFIX: (0-9): Ø...

  • Page 43: Programming Example: Tel. Line Set-Up

    PROGRAMMING EXAMPLE: TEL. LINE SET-UP This parameter is to be set in accordance with the type of telephone line on which the fax machine is to be used. The fax machine may be connected to a public line, as is most likely the case, or to a private switchboard.
  • Page 44 Confirm your selection by pressing START. TYPE PREFIX The display will now prompt you to enter the prefix. (0-9): Enter the prefix (max 3 digits) from the numeric keypad and PSTN DIAL: TONE Å Æ press START. START/STOP/ The display now shows the first of the two public line dialling mode parameters (tone or pulse).

  • Page 45: Programming Chart And Description Of The Sub-Menu: Language

    Confirm your selection by pressing START. SILENCE LAPSE: 6 Å Å Æ Æ The display now proposes the of the silence lapse parameters START/STOP/ (the available options are: 4, 6, 8, 10 seconds). This parameter applies when the fax machine is to be used in conjunction with an answering machine.

  • Page 46: Programming Chart And Description Of The Sub-Menu: Phone Number

    START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. < / > : To select the value of a parameter by scrolling forward and backward through the values available.

  • Page 47: Programming Chart And Description Of The Sub-Menu: Print Install

    START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. < / > : To select the value of a parameter by scrolling forward and backward through the values available.

  • Page 48: Programming Chart And Description Of The Sub-Menu: Service Param

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: SERVICE PARAM. SERVICE PARAM. Ø TYPE PASSWORD START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter. <...

  • Page 49: Configuration Parameters

    CONFIGURATION PARAMETERS Configuration means adapting the fax machine to your particular needs. It entails programming parameters and functions which, once stored in the memory, may be used to automate certain operations. The settings of the configuration parameters, in combination with the installation parameters, determine how your machine operates in various conditions.
  • Page 50 Allows you to store frequently used fax and telephone numbers under an CODED SPEED DIAL abbreviated two-digit code. These numbers can then be dialled simply by Ø pressing the corresponding two digits. This is not a programming sub-menu. Allows you to print a complete PRINT OUT SET-UP list of all the configuration parameter settings.

  • Page 51: Programming Chart And Description Of The Sub-Menu: Various Settings

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: VARIOUS SETTINGS VARIOUS SETTINGS Ø ECM: ON ECM: OFF Ø TX REPORT: OFF TX REPORT: ALWAYS FAILED TX REPORT Ø TX SPEED 9600 TX SPEED 4800 Ø HEADER INSIDE HEADER OUTSIDE Ø COPY/TX RES. STD COPY/TX RES.

  • Page 52: Programming Chart And Description Of The Sub-Menu: Printer Paramet

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINTER PARAMET. PRINTER PARAMET. Ø SIZE: A4 SIZE: LETTER SIZE: LEGAL Ø REDUCTION: OFF REDUCTION 94% REDUCTION 80% REDUCTION 76% REDUCTION 70% Ø SURPLUS: ON SURPLUS: OFF SURPLUS: AUTO START: Confirms selection of the sub-menu and moves down to the associated parameters. Confirms a parameter and the relative value and moves on to the next parameter.

  • Page 53: Programming Chart And Description Of The Sub-Menu: Date And Time

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: DATE AND TIME DATE AND TIME Ø FORMAT: DD/ MM/ YY FORMAT: MM/DD/YY FORMAT: YY/ MM /DD Ø FORMAT: 24 H FORMAT: 12 H Ø DD/MM/YY HH:MM 14-06-95 10:30 START: Confirms selection of the sub-menu DATE AND TIME and moves down to the associated parameters.

  • Page 54: Programming Chart And Description Of The Sub-Menu: One Touch Dial

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: ONE TOUCH DIAL ONE TOUCH DIAL Ø TYPE ONE TOUCH Ø KEY: 01-10 FAX NO. TEL NO. Ø Ø 01: FAX NO. 01: TEL NO. Ø SPEED 9600 SPEED 4800 Ø OVERSEAS OFF OVERSEAS ON Ø...

  • Page 55: Programming Chart And Description Of The Sub-Menu: Coded Speed Dial

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: CODED SPEED DIAL CODED SPEED DIAL Ø TYPE SPEED NO. Ø (01-32): FAX NO. TEL NO. Ø Ø 01: FAX NO. 01: TEL NO. Ø SPEED 9600 SPEED 4800 Ø OVERSEAS: OFF OVERSEAS: ON Ø...

  • Page 56: Programming Chart And Description Of The Sub-Menu: Print Out Set-Up

    PROGRAMMING CHART AND DESCRIPTION OF THE SUB-MENU: PRINT OUT SET-UP PRINT OUT SET-UP Ø PRINT OUT: EXIT PRINT SETTINGS PRINT: ONE TOUCH PRINT: SPEED DIAL Ø PRINTING STOP START: Confirms selection of the sub-menu PRINT OUT SET-UP and moves down to the associated parameters.

  • Page 57: Using The Other Functions

    USING THE OTHER FUNCTIONS...

  • Page 58: Dialling

    DIALLING What is meant by dialling Dialling refers to the input of the recipient’s telephone number or fax number. Uses of dialling Dialling a phone number provides a normal telephone connection either using the telephone connected to the machine or from the numeric keypad on the fax machine itself. Dialling a fax number serves to transmit a document.

  • Page 59: How To Program The One Touch Keys

    HOW TO PROGRAM THE ONE TOUCH KEYS One touch keys provide automatic high speed dialling of fax and telephone numbers. To use this function you must first program the ten one touch keys (01 - 10) with the phone or fax numbers you use most frequently.
  • Page 60 Press START. 01: FAX NO. The display shows the cursor at the point in which the fax number is to be entered. IF... • a number is already stored under this key, it will appear on the display. Enter 780249 and press START. SPEED 9600 Å...
  • Page 61 Press START to confirm that you wish to memorise also the TYPE ONE TOUCH telephone number. The display will show the original message. KEY: 01-10 IF... • you do not want to memorise the telephone number, press STOP. Repeat step 4 pressing the key 01 again. At step 5, after AUTOMATIC RX pressing START, this time select the TEL NO.

  • Page 62: How To Program Speed Dial Codes

    HOW TO PROGRAM SPEED DIAL CODES In addition to the one touch keys, your fax machine also provides the facility to store a further 32 fax or phone numbers under the speed dial codes (01-32). The 32 codes are programmed by selecting a phone number and fax number for each one.
  • Page 63 Press START. 01: FAX NO. The display shows the cursor at the point at which you must enter the fax number. IF... • a fax number is already stored under this code, it will appear on the display. Enter 780300 and press START. SPEED 9600 Å...
  • Page 64 Confirm the EDIT ANOTHER option by pressing START so that TYPE SPEED NO. you may also enter a phone number for the same code. The (01-32): display will show the original message. IF... • you do not wish to memorise a telephone number, press STOP.

  • Page 65: How To Print The Programmed One Touch Dial And Speed Dial Data

    HOW TO PRINT THE PROGRAMMED ONE TOUCH DIAL AND SPEED DIAL DATA You can print out a list of all the information stored under the 10 one touch keys and the 32 speed dial codes in order to check which keys and codes have been programmed with which numbers, and the corresponding names, transmission speeds, etc..

  • Page 66: Dialling Methods For Making A Telephone Call (Document Not Inserted)

    DIALLING METHODS FOR MAKING A TELEPHONE CALL (DOCUMENT NOT INSERTED) Dialling of a phone or fax number depends on whether or not there is a document in the document feeder. If there is a document inserted then the machine will assume that the number dialled is a fax number. If no document is inserted, the machine will assume that the number is a phone number.

  • Page 67: Redialling

    Connection to an External Line • By pressing the EXT. key before dialling a number, connection can be made to an external telephone line according to the mode in which it was programmed (prefix, earth, flash). This function is used when a fax is connected to a private switchboard (PABX).

  • Page 68: Transmission

    TRANSMISSION This chapter describes all the methods that you can use to transmit a document. Transmission operations are closely linked with the dialling procedures. TRANSMISSION METHODS Transmission following manual dialling: • With this method you insert a document and, using the phone or fax machine numeric keypad, dial the destination fax number.

  • Page 69: Adjusting The Contrast And Resolution Of Transmitted Documents

    ADJUSTING THE CONTRAST AND RESOLUTION OF TRANSMITTED DOCUMENTS Before sending a fax you can make certain adjustments to optimise reading of the document by the optical scanner and hence the print quality at the receiving station. You can adjust the contrast to obtain lighter or darker tones by means of the CONTR. key and adjust the resolution of the image or text by means of the RESOL.

  • Page 70: Transmission Following Manual Dialling

    TRANSMISSION FOLLOWING MANUAL DIALLING When a document is inserted in the document feeder, the machine waits for you to dial the destination fax number. The procedure for transmission by manual dialling is as follows: • By dialling the destination fax number on the telephone and pressing START. •...

  • Page 71: Transmission Using The One Touch Keys

    Press START. CONNECTING Ð The machine will start to send the document. On completion of NORMAL the transmission the display will show "TX COMPLETED” for a few seconds before returning to the initial operating mode display. IF... • the destination number was dialled from a telephone, on completion of transmission, the fax machine emits a continuous acoustic signal.

  • Page 72: How To Transmit A Document Using The Speed Dial Codes

    Press the relevant one touch key, e.g. key 07. FAX CALL The display will show the number memorised for the 07 key. 345678907861 IF... • a name has also been stored, this will appear on the display. • a number has not been entered for this key, a message will be displayed to this effect.

  • Page 73: How To Program Delayed Transmission

    Press the SPEED DIAL key. FAX CALL Å Æ The display indicates the relative code message. (01-32) / IF... • there is no document in the automatic document feeder, a telephone call message is displayed. Enter the programmed code (e.g.: 01). The fax machine will start transmission.
  • Page 74 Insert the document. DOCUMENT READY Ð NORMAL Press FUNCTION repeatedly until DELAYED TX is displayed. DELAYED TX FUNC/START/STOP Press START. The display prompts you to program the dialling method which is TYPE FAX NUMBER to be used to send the fax. You can choose to dial the number NUM/TOUCH/SPEED manually from the keypad or automatically using a one touch key or speed dial code.

  • Page 75: How Delayed Transmission Takes Place

    HOW DELAYED TRANSMISSION TAKES PLACE Once a delayed transmission operation has been programmed at the time and using the dial mode required, the fax machine will automatically send the document at the preset time. Remember that the document must be inserted in the document feeder from the beginning of the programming procedure and must not be removed before the preset transmission time.

  • Page 76: Autoredial

    AUTOREDIAL Autoredial occurs when a document fails to be sent either because the destination number is engaged or because of some error condition. Redialling may occur in two ways: • Automatically by the fax machine • Manually by pressing REDIAL Autoredial may occur in the following conditions: •...
  • Page 77 IF... • The connection is not made, the fax will make a number of further attempts as envisaged by legislation in force. If there is still no connection, an error message will be displayed and, if this function is enabled, a failed transmission report will be printed.

  • Page 78: Using The Redial Key

    USING THE REDIAL KEY You can use the REDIAL key in the following situations: • An autoredial has already been attempted without success. In this case you can use the REDIAL key to make a further attempt. • You want to send a second document to the same destination number. In this case the first document was transmitted successfully.

  • Page 79: Reception

    RECEPTION This section describes the various methods of reception that can be adopted on the fax machine. The fax machine is initially set for automatic reception. AUTOMATIC RX Automatic reception mode is indicated by the display illustrated on the 09-03-95 13:41 right.

  • Page 80: Received Document Printing Set-Up Procedures

    RECEIVED DOCUMENT PRINTING SET-UP PROCEDURES Received document printing is controlled by the relative sub-menu shown PRINTER PARAMET. opposite. See section: CONFIGURATION PARAMETERS . Format: The paper size set for the fax machine corresponds to the value set for the sheet feeder. The preset values may nonetheless vary in accordance with the destination country of the fax machine.

  • Page 81: Manual Reception Mode

    MANUAL RECEPTION MODE This reception mode requires your presence to receive the calls. In manual reception, you answer the call and decide whether it is a telephone or fax call. In the latter case, you press START to receive the document. AUTOMATIC RX The display shows the initial operating state with the date and time.

  • Page 82: Automatic Fax/Phone Recognition Mode

    AUTOMATIC FAX/PHONE RECOGNITION MODE When set to this mode, after a certain number of rings the fax machine will connect to the line and is then able to distinguish between telephone and fax calls. This operating mode is recommended when the fax machine and telephone both use the same line.

  • Page 83: Reception With External Answering Machine

    RECEPTION WITH EXTERNAL ANSWERING MACHINE If you connect an external answering machine (TAD) to the fax machine you can automatically record an incoming message and within the same call receive a document. AUTOMATIC RX The display shows the initial operating mode, i.e. automatic reception 09-03-95 10:29 mode.
  • Page 84 If the call is a fax call: On detecting a fax call, the fax machine disables the answering FAX CALL machine and prepares to receive the document. The display shows a connect message (“Fax call” in this case) followed by the remote fax number and the name of the sender, if programmed.

  • Page 85: Reception With Remote Start

    RECEPTION WITH REMOTE START When the fax machine is connected to a telephone installation with several socket in series, you can start fax reception using a telephone connected to a socket at a distance from the fax machine. This type of remote control of the fax is called remote start.

  • Page 86: Polling

    POLLING The polling facility enables one fax machine to request the transmission of a document at a preset time from a remote fax machine. The party who makes the polling request must: • Make arrangements with the remote party regarding the time that the document is to be polled, so that he/she may insert the document in the remote machine at the right time.

  • Page 87: Programming The Fax Machine To Poll A Document (Polling In Reception)

    PROGRAMMING THE FAX MACHINE TO POLL A DOCUMENT (POLLING IN RECEPTION) Before you can poll a document from a remote machine, you must first set your machine to receive the document. This entails programming the dialling method to be used to call the remote machine and the time at which the document is to be transmitted.

  • Page 88: How A Polled Document Is Received

    After entering the time, the display will show the operating mode AUTOMATIC RX with the time programmed for polling. POLL RX 17:30 The fax machine is now programmed to receive a document at 17:30 from the remote fax with the number 780249. For a description of what happens at the moment of transmission, see the following chart.

  • Page 89: How A Polled Document Is Transmitted

    HOW A POLLED DOCUMENT IS TRANSMITTED The remote party (i.e. the party to whom the polling request is made), must insert the document in his/her fax machine ready for automatic transmission at the preset time (e.g. 17:30). This section explains the polling operation from the point of view of the remote party. AUTOMATIC RX The display shows the initial operating mode.

  • Page 90: Reports

    REPORTS Reports enable you to check on the outcome of all the transmission and reception operations, the quantity of documents received/sent and other useful information. The report printouts, and the printouts of the various programming parameters (one touch dial, coded speed dial, configuration parameters and installation parameters) provide updated summaries of all the transactions and the programmed settings respectively.

  • Page 91: Automatic Transmission Report

    AUTOMATIC TRANSMISSION REPORT Automatic printing of the transmission report is controlled by the configuration parameter settings, as described in the section: “ CONFIGURATION PARAMETERS ", heading: “ Programming chart and description of the sub-menu: various settings ”. For convenience, the options which can be selected in the configuration parameters are summarised below: TX REPORT: OFF: Do not print automatic transmission report.

  • Page 92: Manual Transmission Report

    MANUAL TRANSMISSION REPORT The "PRINT OUT REPORT" menu enables you to print a report at any time, not just at the moment determined by the configuration parameters. This function has priority over the configuration parameter settings. This section presents an example of printing a transmission report from the "PRINT OUT REPORT" menu. PRINT OUT REPORT The display shows the "PRINT OUT REPORT"...

  • Page 93: Journal

    JOURNAL The activity report, or journal, contains all the information relative to the transmission and reception operations performed. The journal cannot be selected from the configuration parameters. It may, however, be printed in two ways: • Automatically: after every 32 operations of transmission/reception. •...

  • Page 94: Power Failure Report

    POWER FAILURE REPORT The power failure report is generated automatically when power is restored after a power failure. Example: POWER FAILURE REPORT REPORT ITEMS EXAMPLE Att. Nr.. 0445 Type Number called 534417 Smith Destination I.D. 33 125 543182 MKTG FAX Date and time 14/06/94 12:08...

  • Page 95: Maintenance, Accessories And Signals

    MAINTENANCE, ACCESSORIES AND SIGNALS...

  • Page 96: Routine Maintenance

    ROUTINE MAINTENANCE From time to time your fax machine will require simple routine maintenance, such as removal of jammed paper, replacement of accessories, cleaning of the optical scanner, cleaning of the print head, etc. You can carry out all these operations yourself which are very simple. REMOVING A JAMMED DOCUMENT If a document you want to send gets jammed, first try to eject it by pressing STOP .

  • Page 97: Removing Jammed Printing Paper

    REMOVING JAMMED PRINTING PAPER If the printing paper gets jammed, first try to eject the jammed sheet by pressing STOP. If this fails, proceed as follows. PAPER ERROR A printing paper jam is indicated by the message shown on the right. PRESS STOP Paper jammed in the received/copied documents outfeed area: Remove the exit support.
  • Page 98 Remove the jammed sheet. IF... • you cannot remove the jammed sheet in the manner described, repeat the same procedure after having first withdrawn the feeder. Close the cover. ROUTINE MAINTENANCE...

  • Page 99: Replacing The Print Cartridge

    REPLACING THE PRINT CARTRIDGE When the print cartridge needs replacing the message “Out of ink” is displayed. The operator must: • replace the print cartridge if the head is fitted with an interchangeable cartridge • replace the print head if a disposable head is used. If the fax machine is fitted with a print head with interchangeable print cartridge, the latter may be replaced 6 times, after which, it is necessary to replace the entire head to avoid any deterioration in print quality.
  • Page 100 Remove the new cartridge from its packing and peel off the protective film. IMPORTANT: DO NOT TOUCH THE INKED AREA. Fit the cartridge immediately in its housing and press as indicated until it clicks into place. Close the printer cover. ROUTINE MAINTENANCE...

  • Page 101: Replacing The Print Head

    REPLACING THE PRINT HEAD This section deals with replacement of the print head both when it is fitted with an interchangeable print cartridge or if a disposable head is used. When the cartridge needs replacing the following message is displayed: OUT OF INK Open the print head cover.
  • Page 102 IMPORTANT If the print head is fitted with an interchangeable cartridge, do not remove the print cartridge from the head. IMPORTANT: Do not touch the electrical contacts or the print nozzles (this zone is protected by a clear film). Fit the print head in its housing. Push the print head in the direction of the arrow until it clicks into place.

  • Page 103: Automatic Checking And Cleaning Of The Print Nozzles

    AUTOMATIC CHECKING AND CLEANING OF THE PRINT NOZZLES Immediately after the print head has been replaced and the printer cover closed, the machine automatically tests and cleans the print nozzles. The result of this test is printed on a sheet which the machine feeds the moment the lack of ink is detected.

  • Page 104: Cleaning The Optical Scanner

    CLEANING THE OPTICAL SCANNER An accumulation of dust on the glass of the optical scanner can prevent the documents from being scanned correctly. To avoid this problem, it is advisable to clean the glass periodically as follows. The fax machine must be disconnected from the power supply. Raise the operator console.

  • Page 105: Cleaning The Print Head And Manual Checking Of The Nozzles

    CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES If you notice a deterioration in the print quality during normal use, you can use a brief procedure which cleans the print head and checks the nozzles giving a diagnostic result of their condition. The display shows the initial operating mode.
  • Page 106 CAUSE ACTION The paper used has a very porous surface. Try printing on the other side of the sheet or else use a different type of paper. There is a particle on the printing nib that the print Remove the print head. Remove the particle with head pad cannot remove.

  • Page 107: Cleaning The Electrical Contacts On The Print Head

    CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD For the print head to continue functioning correctly, the electrical contacts must be cleaned. The fax machine must be turned off. Open the printer cover. Release the head using the green levers and remove it. Clean the electrical contacts on the print head using a dry cotton wool bud.

  • Page 108: Cleaning The Print Head Cleaning Ribbon

    CLEANING THE PRINT HEAD CLEANING RIBBON The cleaning ribbon along which the print head runs when it is cleaned, can itself be cleaned using a cotton wool bud. The fax machine must be disconnected from the power supply. Open the printer cover. Move the print head as shown in the figure.

  • Page 109: Automatic Sheet Feeder Adjustment

    AUTOMATIC SHEET FEEDER ADJUSTMENT The automatic sheet feeder (ASF) may be adjusted in accordance with the paper size to be used. The feeder is supplied preset to use A4 paper (210 mm x 297 mm) but may be modified to use US Letter (216 x 272 mm) and US Legal (216 x 349 mm) sizes.

  • Page 110: Signals, Error Messages, Technical Specifications

    SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS This section contains a summary of the technical characteristics of the product, alarm and error signals (acoustic and visual), error messages and instructions on the actions to take to rectify problems. ACOUSTIC SIGNALS The fax machine emits the following acoustic signals: TONE DURATION MEANING...

  • Page 111: Messages On The Display

    MESSAGES ON THE DISPLAY MESSAGE INTERPRETATION ACTION DOC. IN MEM. The incoming documents have Check nature of problem (no been stored in the memory paper or ink) and remedy. because there was a problem during reception which preventing immediate printing. REC.
  • Page 112 MESSAGE INTERPRETATION ACTION NEW PRINT HEAD? Print head has been refitted. Select 1 or 2 as appropriate. If you enter 1 and the print head is not new, the fax machine will not 1=YES 2=NO generate a message when the ink runs out.

  • Page 113: Transmission Report Messages

    TRANSMISSION REPORT MESSAGES MESSAGE INTERPRETATION ACTION 02:IMPOSSIBLE The line tone is not detected or Make sure the fax is connected CONNECTION machine receiving correctly to the telephone line and incorrect tones. that the telephone handset has been lifted. Contact receiving party and retry. 03:RECEIVER DOES Remote...

  • Page 114: Journal And Display Messages

    JOURNAL AND DISPLAY MESSAGES MESSAGE IN “RESULT” INTERPRETATION ACTION FIELD Fax machine does not detect line Check that the machine is conne- tone or receives incorrect signals. cted correctly to the line and that the handset is on the hook. Contact other party and retry connection.
  • Page 115 MESSAGE IN “RESULT” INTERPRETATION ACTION FIELD Successful transmission. (OK) Errors detected during reception. Check quality of received document printing. Engaged tone detected before or Repeat transmission. after dialling. SIGNALS, ERROR MESSAGES, TECHNICAL SPECIFICATIONS...
  • Page 116 MESSAGE IN “TYPE” FIELD INTERPRETATION Transaction is a transmission. TX ECM Transaction is a transmission with ECM error correction. Transaction is document reception. RX ECM Transaction is document reception with ECM error correction. TX POLL Transaction is to polling transmission. TX POLL ECM Transaction is polling transmission with ECM error correction.

  • Page 117: Technical Specifications And General Characteristics

    TECHNICAL SPECIFICATIONS AND GENERAL CHARACTERISTICS Model Desktop transceiving unit Display LCD (16+16 characters) Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning: Standard 3.85 lines/mm Fine 7.7 lines/mm Transmission time 10 s (9600 bps) Modem speed 9600/7200/4800/2400 bps Data compression MH, MR, Proprietary Scanning method 10 sheets of A4, A5, Letter, Legal...

  • Page 118: Compact Telephone - Installation

    COMPACT TELEPHONE - INSTALLATION Option which has been homologated in some countries. COMPACT TELEPHONE - INSTALLATION...
  • Page 119 OPERATOR CONSOLE...

  • Page 120: Index

    INDEX diagnostics........... 116; 118 dialling ............59 digits and characters setting ............23 acoustic signals ..........115 display ............7; 8 ADF..............7 anomaly messages ........116 anomalies illustration in the manual....... 4 display messages ........116 top line/bottom line ........31 journal messages........119 display messages.........
  • Page 121 keypad package contents..........6 protective film ..........6 paper loading into the sheet feeder....... 16 paper jam removing document........101 removing paper ........102 machine operation modes ......34 paper jams............. 28 making copies ..........29 parameters ............ 31 manual phone number consultation guide.........3 how to dial ..........
  • Page 122 REMOTE START ........87 reception ............81 SERVICE SETTING ........47 how to interrupt...........28 SPEED DIAL ..........55 reception methods ..........81 STATION NAME......... 45 reception with answering machine ....85 TEL. LINE SET-UP........41 reception with remote start......87 VARIOUS PARAMETERS ......51 redialling...........77;...
  • Page 123 OFX 1000 - QUICK REFERENCE GUIDE KEYS FOR THE MANAGEMENT OF MENUS, SUB-MENUS AND PARAMETERS FUNCTION to select items in menus and sub-menus which can be scrolled forward only, i.e. from the first to the last item and back to the first again.
  • Page 124 • you want to enter special symbols press * and/or # • you want to enter a space, simply move the cursor with the > key without entering the letter. 6. Press START to confirm. The display will present the telephone number parameter. 7.
  • Page 125 Part Number 055985Q...

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