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Siemens HiPath 4000 Operating Manual

Hipath 4000, version 3.0
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HiPath 4000
optiPoint WL 2 professional
Operating Manual

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Table of Contents
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  Summary of Contents for Siemens HiPath 4000

  • Page 1 HiPath 4000 optiPoint WL 2 professional Operating Manual...
  • Page 2: Before You Begin

    An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract. All trademarks are the property of Siemens AG or their respective owners. Not all of the functions described in this operating manual are available in all coun- tries.
  • Page 3: Care Instructions

    Never open your handset. In the event of problems, consult your service per- sonnel. Use only original Siemens accessories. The use of other accessories is danger- ous and will invalidate the warranty and the CE mark. Care Instructions •...
  • Page 4: Compliance With Fcc Guidelines For Human Exposure To Radiofrequency Electromagnetic Fields

    Before You Begin Compliance with FCC Guidelines for Human Exposure to Ra- diofrequency Electromagnetic Fields For body worn operation, this phone has been tested and meets FCC RF exposure guide- lines when used with an accessory that contains no metal and that positions the handset a minimum of 0 in from the body.
  • Page 5: Table Of Contents

    Contents Contents Before You Begin......2 Safety Precautions......... . 2 Care Instructions .
  • Page 6 Contents Making Calls – Basic Functions ....26 Accepting a Call ......... . . 26 Ending a Call .
  • Page 7 Busy Override - Joining an Ongoing Call ..... 71 HiPath 4000 as an Internal Two-Way Intercom System (Intercom and Two- Way Calling System) .
  • Page 8 Contents Delayed Call Forwarding ........80 Forwarding Calls for Another Station .
  • Page 9 Contents Additional Features/Services ....104 Using Another Telephone Like Your Own ..... . 104 Identifying Yourself at Another Phone.
  • Page 10 Contents Reference Guide......125 Telephone Maintenance ........125 Echo Effect .
  • Page 11: Basic Operating Instructions

    Basic Operating Instructions Basic Operating Instructions Overview of optiPoint WL 2 professional Six-line color display Page 16 Display keys Page 18 Navigation key Page 17 On-hook key Talk key Mailbox key with LED Speakerphone key with LED STAR key POUND key Settings keys Microphone Connection jack for headset and PC...
  • Page 12: How To Use This Operating Manual

    Basic Operating Instructions Step by Step How to Use this Operating Manual Operating steps are depicted in their logical se- quence in the colored column. Below is an explana- tion of the icons used: Å The handset is ringing. Õ You are conducting a call.
  • Page 13: Getting Started

    Basic Operating Instructions Getting Started Inserting the Battery Only use rechargeable batteries recommended by Siemens Page 128. Never use conventional (non-rechargeable) batteries or other battery types as this can cause serious damage to your health and property. For instance, it could damage the battery cladding or cause the battery to explode.
  • Page 14: Placing The Handset In The Charging Unit And Charging The Battery

    Basic Operating Instructions Placing the Handset in the Charging Unit and Charging the Battery 1. Connect the charging unit’s power supply to the power outlet. 2. Place the handset in the charging unit with the display facing towards you. You can perform manual logon for the handset if "No Access" or "No Server" appears on the display Page 119.
  • Page 15: Activating/Deactivating The Handset

    Basic Operating Instructions Activating/Deactivating the Handset Activating Hold down the on-hook key. Enter your PIN (if set Page 114). Your handset will block after three failed attempts to enter the PIN and can only be unlocked by your service personnel. The handset is now idle Page 20.
  • Page 16: Display

    Basic Operating Instructions Display optiPoint WL 2 professional features a six-line illuminated color display. You can choose from four different color settings. A special feature of the de- fault setting Page 109 is that it uses different colors to visualize the dif- ferent handset states Page 20.
  • Page 17: Keyboard

    Basic Operating Instructions Keyboard Navigation Key Navigation key functions The side of the navigation key (up, down, right, left) to be pressed is marked black. Mode Function Idle state Open the main menu Page 20 Lists /menus Scroll up Text entry Move the cursor up Press quickly: Open the directory Page 84...
  • Page 18: Display Keys

    Basic Operating Instructions Display Keys Display key functions change depending on the current operating situation. Function of the left display key (for example, open FCN list Page 94) Function of the right display key (for example, open the System menu Page 20) Display keys More functions are available in the System menu...
  • Page 19: Additional Key Functions

    Basic Operating Instructions Additional Key Functions Mode Function Call state Accept a call Page 26 Lists Start dialing the selected entry Press quickly: Open the redial list Idle state Hold down: Start dialing Handset deacti- Hold down: Activate the handset vated Call state End the call...
  • Page 20: Audio And Visual Signaling

    Basic Operating Instructions Audio and Visual Signaling Handset States Your optiPoint WL 2 professional has a number of different states. Idle state The handset is in the charging unit and ready for use. Ð James Bond 10:24 FR 10 DEC 04 System menu (this content is 2308 dictated by your communica-...
  • Page 21: Illumination

    Basic Operating Instructions Illumination The display and key illumination switches on automatically • when you receive an incoming call • when you press a key The display illumination fades after about 15 seconds. If your handset is not in use, the illumination deactivates after 45 seconds. Keys/entries with LED display Mode Function...
  • Page 22: Fcn Function

    Basic Operating Instructions Step by Step FCN Function An entry in the FCN list is comparable with a function key on an optiPoint phone. In other words, you can save specific functions from the System menu to the FCN list and activate them as required. The function key LED on the optiPoint phone is replaced in optiPoint WL 2 professional by an animated icon Page 21.
  • Page 23: Text Entry

    Basic Operating Instructions Text Entry The following rules apply when entering text: • Characters are inserted to the left of the cursor. In an entry field, use the navigation key to move the cursor up t, • down s, right v or left u. Each key is assigned letters and characters.
  • Page 24: Accessing Functions

    Basic Operating Instructions Step by Step Accessing Functions ... interactively You can select some functions while the telephone is idle, for example: Select with the navigation key r and confirm with the Act. FWD-VAR-ALL-BOTH? display key B. You can select other functions directly when conduc- ting a call, depending on the situation.
  • Page 25: Which Functions Are Available

    Basic Operating Instructions Which Functions Are Available? Functions in the Main Menu optiPoint WL 2 professional has a local main menu where you can make personal settings and update a directory. Basic and Enhanced Functions in the System Menu You can use all basic and enhanced communication platform functions that appear interactively on the screen and in the Program/Service menu.
  • Page 26: Making Calls - Basic Functions

    Making Calls – Basic Functions Step by Step Making Calls – Basic Functions Accepting a Call An incoming call is signaled in four different ways on the handset: • the handset rings and/or vibrates • the handset lights up • a display appears on the screen •...
  • Page 27: Speakerphone Mode

    Making Calls – Basic Functions Step by Step Speakerphone Mode If you choose to let someone else listen in on your call, make sure you inform the other party first. Activating/Deactivating Speakerphone Mode Activation when dialing Enter a station number Press the speakerphone key.
  • Page 28: Saved Number Redial

    Making Calls – Basic Functions Step by Step Saved Number Redial Local Redial List Precondition: Your handset is idle and your service personnel activated the local redial list. Press the talk key quickly. Select the required entry. 089123456 Press the talk key to start dialing. You are not yet able to transfer saved entries to the "Directory"...
  • Page 29: Calling A Second Party (Consultation Hold)

    Making Calls – Basic Functions Step by Step Calling a Second Party (Consultation Hold) You can call a second party while conducting a call. The first party is placed on hold. Confirm. Consultation? Call the second party. Ending the second call – reverting to the first party: Confirm.
  • Page 30: Transferring A Call

    Making Calls – Basic Functions Step by Step Transferring a Call If the person you are speaking to wants to talk to a spe- cific colleague of yours, you can transfer the call this col- league. Transfer with announcement: Confirm. Consultation? Enter the number of the party to whom you want to transfer the call.
  • Page 31: Call Forwarding

    Making Calls – Basic Functions Step by Step Call Forwarding If your telephone belongs to an ONS group (One Number Service Page 108), please note the following features: Call forwarding can be set up on any telephone in the ONS group and then applies for all tele- phones in the ONS group.
  • Page 32 Making Calls – Basic Functions Step by Step The following display may appear when the handset is idle and call forwarding is active: Forwarding type Display Fixed call forwarding Forwarding to e.g. 222 Kevin Miller Variable call forwarding (own station number) Call forwarding for inter- FWD-VAR-ALL -INT/EXT on nal/external...
  • Page 33: Fixed Call Forwarding

    Making Calls – Basic Functions Step by Step Fixed Call Forwarding If you have already programmed a call forwarding desti- nation for fixed call forwarding, you can activate or de- activate call forwarding over the Program/Service menu or via the FCN list (function configured by your service personnel).
  • Page 34 Making Calls – Basic Functions Step by Step Select and confirm. Fixed call forwarding is deactivated. Deactivate? Output in the first line. FWD-FIXED If variable call forwarding was already programmed and activated, it is now deactivated and the call forwarding destination is deleted.
  • Page 35: Variable Call Forwarding

    Making Calls – Basic Functions Step by Step Variable Call Forwarding You can choose between six forwarding types for vari- able call forwarding: • Variable call forwarding (unconditional call forward- ing) - "FWD-VAR-ALL-BOTH" • Internal call forwarding - "FWD-VAR-ALL -INT" •...
  • Page 36 Making Calls – Basic Functions Step by Step Output in the first line. FWD-VAR-ALL-INT Output in the second line. Next forwarding type? > Edit or confirm the call forwarding type to select the next call forwarding type. Output in the first line. FWD-VAR-ALL-EXT Output in the second line.
  • Page 37 Making Calls – Basic Functions Step by Step Activating variable call forwarding Variable call forwarding is automatically activated by programming the call forwarding destination. You can also activate unconditional variable call forward- ing in the idle menu. Select when the handset is idle and confirm. Act.
  • Page 38 Making Calls – Basic Functions Step by Step Deactivating variable call forwarding in idle state The following variable call forwarding types can also be deactivated when the handset is idle: • Variable call forwarding - FWD-VAR-ALL-BOTH • Internal and external call forwarding - FWD-VAR- ALL -INT/EXT Select when the handset is idle and confirm.
  • Page 39: Using Callback

    Making Calls – Basic Functions Step by Step Using Callback If an internal station is busy or if nobody answers, you can save an automatic callback. This also applies to ex- ternal calls over ISDN attendants. This feature saves you from having to make repeated attempts to reach the us- You receive a callback •...
  • Page 40: Canceling Callback

    Making Calls – Basic Functions Step by Step Canceling Callback The handset is ringing. "Cancel callback" appears display indicating that the call signaled is a callback. Confirm. Cancel callback? or Let the phone ring four times, do not accept the call. Checking/Deleting Stored Callbacks Precondition: You have stored callbacks.
  • Page 41: Storing Station Numbers And Sequences As Fcn Entries

    Making Calls – Basic Functions Step by Step Storing Station Numbers and Se- quences as FCN Entries A user can save a sequence of access codes, PINs, codes, and station numbers together as an entry in the FCN list and then activate the entry by selecting and confirming it.
  • Page 42 Use Destination Name? e.g. If the number entered is assigned a name in R Miller HiPath 4000, you can use this as the label. Select and confirm. Create Personal Label? e.g. You can enter a name of your choice. For more informa-...
  • Page 43 Making Calls – Basic Functions Step by Step Blocking the handset with simultaneous forwar- ding to another destination (example) Enter the code to block the handset, for example, *20. Code for activating call forwarding, for example, *47 . Enter the destination station number. In networked systems, the sequence must end with...
  • Page 44: Saving A Station Number For "Redial

    Making Calls – Basic Functions Step by Step Saving a Station Number for "Redial" Precondition: "Saved number redial" is configured, not "Last number redial". Saving a Caller’s Station Number You have called a party and are still taking to him/her. Or you are talking to another party who called you and whose station number was transferred.
  • Page 45: Settings In The System Menu

    Making Calls – Basic Functions Step by Step Settings in the System Menu Adjusting the Ring Volume S or C Press one of these keys while the handset is idle. Confirm. Ringer volume? S or C Raise or lower the volume (1 - 8). Keep pressing the keys until you are happy with the volume.
  • Page 46: Changing The Contrast For Fcn Labeling

    Making Calls – Basic Functions Step by Step Changing the Contrast for FCN Labeling S or C Press one of these keys while the handset is idle. Select and confirm. Label contrast? S or C Change the contrast (1 - 4). Keep pressing the keys until the desired contrast is set.
  • Page 47: Selecting The Language For The System Menu

    This operating manual is also available in other languages Page 124. Switching from the System Menu to Idle State You are in a HiPath 4000 menu and would like to quickly revert to idle state. Press the display key. Confirm. Service...
  • Page 48: Making Calls - Enhanced Functions

    Making Calls – Enhanced Functions Step by Step Making Calls – Enhanced Func- tions Accepting Calls Accepting Calls for Another Member of Your Team If the team member called does not reply within 15 sec- onds (depending on the system), the other members hear an alert tone.
  • Page 49: Answering Calls In The Hunt Group

    Making Calls – Enhanced Functions Step by Step Displaying the extension called If the number of the extension where you want to pick up a call is not displayed in a call pickup group, you can lift the handset and enter the code for "Display on re- quest".
  • Page 50: Dialing/Making Calls

    Making Calls – Enhanced Functions Step by Step Dialing/Making Calls Dialing from the Local Directory Precondition: An entry is saved in the directory list Page 87. Open the directory. Select and confirm the entry you want. 089123456789 Select the required entry and Bond, James press the talk key The connection is set up.
  • Page 51: Using The Call Log

    Making Calls – Enhanced Functions Step by Step Using the Call Log If your telephone belongs to an ONS group (One Number Service Page 108), please note the following features: A Call Log is kept for all telephones in an ONS group.
  • Page 52 Making Calls – Enhanced Functions Step by Step The first call in the call log is displayed: Station 32456 Miller V. Reason, date, and time of the entry. busy 25.10. 15.30 > The most recent unanswered call request is displayed first.
  • Page 53: Missed Calls" In The Fcn List

    Making Calls – Enhanced Functions Step by Step "Missed Calls" in the FCN List Precondition: Your service personnel have a caller list and a "missed calls" (unanswered calls) entry is config- ured for your handset in the FCN list. Press the display key. Select.
  • Page 54: Speed Dialing

    Making Calls – Enhanced Functions Step by Step Speed Dialing Dialing with station speed-dial numbers Speed-dial numbers may contain command or access code sequences and be linked with other speed-dial numbers (for more information, see Page 92). Precondition: You have saved station speed-dial num- bers Page 92.
  • Page 55: Using Mailboxes

    Making Calls – Enhanced Functions Step by Step Using Mailboxes Callers that try to reach you in your absence can leave a callback request in your mailbox. The mailbox can also contain voice or fax messages from the mail server (if configured). If your telephone belongs to an ONS group (One Number Service Page 108), please note the...
  • Page 56: Addressing Colleagues Over The Speaker

    "Call forwarding" Page 31. Addressing Colleagues over the Speaker You can address an internal user at the HiPath 4000 di- rectly over the speaker on his or her phone. You can also use the functions under "HiPath 4000 as internal two- way intercom system"...
  • Page 57: During A Call

    Making Calls – Enhanced Functions Step by Step During a Call Using Second Call You should activate second call if you are expecting an important call. A second call is then signaled while you are conducting a call. You can either accept or ignore the second call.
  • Page 58: Using Menu Prompts To Accept A Second Call

    Making Calls – Enhanced Functions Step by Step Ending the second call and resuming the first one Press the on-hook key. Press the talk key. Using Menu Prompts to Accept a Second Call Precondition: You are conducting a call. Second call is active.
  • Page 59: Fcn Entry "Changeover

    Making Calls – Enhanced Functions Step by Step FCN Entry "Changeover" You can use the FCN entry "Changeover" for the follow- ing functions (must be configured by System Support): • Consultation (return to the held call or the held con- ference) •...
  • Page 60: Fcn Entry "Re-Display

    Making Calls – Enhanced Functions Step by Step FCN Entry "Re-Display“ You can briefly display information about the initial call - station number or caller name - on the screen during an internal or external second call or consultation call. The re-display function must be saved in the FCN list by your service personnel.
  • Page 61: Fcn Entry "Time-Date

    Press the display key. Select and confirm. Time-Date If the date-and-time display is replaced in idle state by a system message, you can also use this entry to show the current time. The time information is only provided by HiPath 4000.
  • Page 62: System-Supported Conference

    Making Calls – Enhanced Functions Step by Step System-Supported Conference You can unite up to eight internal and external parties in the system-supported conference. Parties with system telephones can run or use all of the functions listed be- low. ISDN phones and external parties are passive par- ties –...
  • Page 63: Setting Up A Conference

    Making Calls – Enhanced Functions Step by Step Setting up a Conference You can set up a conference from the following types of connection: • individual call • consultation call • second call Initiating a conference from an individual call You want to set up a conference.
  • Page 64: Adding A Party To A Conference

    Making Calls – Enhanced Functions Step by Step Adding a Party to a Conference Each member of a system conference can expand the conference by • calling another party directly and adding them to the conference • by adding a party from a consultation call to the con- ference •...
  • Page 65: Transferring A Conference

    Making Calls – Enhanced Functions Step by Step Accepting a second call and adding it to the confer- ence If you receive a second call during a conference, you can add this party to the conference. Ö A second call is shown on the display and signaled with a camp-on tone.
  • Page 66: During The Conference

    Making Calls – Enhanced Functions Step by Step During the Conference You are involved in a conference with three to eight par- ties and want to display the parties, disconnect a spe- cific party or disconnect the last party added. Displaying and disconnecting specific parties Select and confirm.
  • Page 67: Using Tone Dialing To Enter Commands (Dtmf Suffix Dialing)

    Making Calls – Enhanced Functions Step by Step Using Tone Dialing to Enter Commands (DTMF Suffix Dialing) You can set tone dialing after entering a station num- ber to use commands to operate equipment, such as, answering machines and automatic information or at- tendant systems in dual-tone multifrequency (DTMF) mode.
  • Page 68: System-Wide Parking

    Making Calls – Enhanced Functions Step by Step System-Wide Parking You can park up to 10 internal and/or external calls in HiPath 4000 and then retrieve them at another phone. There are two ways to park a call: • automatic parking •...
  • Page 69: Manual Call Parking

    Making Calls – Enhanced Functions Step by Step Manual Call Parking You can manually park a call in a free park slot on your phone and then retrieve it later at your own or another phone. You can also perform this function on phones without display.
  • Page 70: Parking Not Possible

    Making Calls – Enhanced Functions Step by Step Parking Not Possible An audio message and a visual message are output if all park slots or the ones you want are busy or if parking is not possible for another reason. Automatic parking If all park slots are busy, a display message to this effect appears and a continuous tone is output.
  • Page 71: If You Cannot Reach A Destination

    Making Calls – Enhanced Functions Step by Step If You Cannot Reach a Destination ... Call Waiting (Camp-On) Precondition: The internal party called is busy. You ur- gently need to contact this party. Select, confirm and wait a moment. Camp-on? Your colleague hears the camp-on tone during his/her ongoing call.
  • Page 72: Hipath 4000 As An Internal Two-Way Intercom System

    Way Calling System) You can set up a call by addressing an internal user at the HiPath 4000 directly over the speaker on his or her phone. You can also initiate a two-way speaker call from a consultation call. The following functions are possible: •...
  • Page 73: System-Wide Two-Way Speaker Call

    Making Calls – Enhanced Functions Step by Step System-Wide Two-Way Speaker Call You can use your handset to set up a two-way speaker call to any internal party who has a phone that supports speak- erphone mode or has a speaker. A connection is immediately set up if •...
  • Page 74: Two-Way Speaker Call In A Group

    Making Calls – Enhanced Functions Step by Step Two-Way Speaker Call in a Group You can also set up a normal call within a group or team (with team call = speed-dial number for team members 0-9 or 00-99) with the two-way speaker call function. The two-way speaker call is initiated from a group tele- phone.
  • Page 75: Two-Way Calling In A Group

    Making Calls – Enhanced Functions Step by Step Two-Way Calling in a Group In the case of two-way calling in a group, the destination telephone’s speaker and microphone are automatically activated. Two-way calling to a variable destination Press the talk key or the speakerphone key. System code for "Two-way calling in a group"...
  • Page 76: Broadcast (Announcement) To All Members Of A Line Trunk Group

    Making Calls – Enhanced Functions Step by Step Broadcast (Announcement) to all Members of a Line Trunk Group You can use this function to broadcast a call simulta- neously to all members (10 to 40) of a line trunk group. Ö...
  • Page 77: Using Call Forwarding

    Making Calls – Enhanced Functions Step by Step Using Call Forwarding Using Control Relays to Activate/Deactivate Call Forwarding If a call forwarding destination was programmed for fixed call forwarding, you can activate or deactivate this forwarding instruction with the control relay function. You can only deactivate variable call forwarding with this function.
  • Page 78: Call Forwarding With Codes

    Making Calls – Enhanced Functions Step by Step Call Forwarding with Codes The following call forwarding types can be programmed with codes: Forwarding type Code (example) Programming and activating fixed call for- warding Activating fixed call forwarding Deleting (and deactivating) fixed call for- warding Deactivating fixed call forwarding Programming and activating unconditional...
  • Page 79 Making Calls – Enhanced Functions Step by Step Programming and activating call forwarding Press the talk key or the speakerphone key. Enter a code, for example, *51 (consult your service personnel). You hear the dial tone. Enter the code! Enter the destination number. Enter the terminator character.
  • Page 80: Delayed Call Forwarding

    Making Calls – Enhanced Functions Step by Step Delayed Call Forwarding This is configured by the service personnel responsible for the system. Precondition: "Second call" must be activated Page 57. If you activated "Call forwarding on busy/no reply" or "Call forwarding no reply"...
  • Page 81: Storing A Destination For Fax, Pc Or On Busy/Activating Call Forwarding

    Making Calls – Enhanced Functions Step by Step Storing a Destination for Fax, PC or on Busy/Activating Call Forwarding Select and confirm. Program/Service? Confirm. Destinations? Select and confirm. Forwarding station No.? Select and confirm. Forward other? Enter the code for the forwarding type required. Codes are assigned by your service personnel.
  • Page 82: Displaying/Deactivating Call Forwarding For Another Phone

    Making Calls – Enhanced Functions Step by Step Displaying/Deactivating Call Forwarding for Another Phone Select and confirm. Program/Service? Select and confirm. Feature Settings? Select and confirm. Forwarding station No.? Confirm. Variable call forw.? Enter the other telephone’s station number. Confirm. Completed? Enter the PIN (only if your own station does not have the authorization...
  • Page 83: Changing Call Forwarding For Another Station

    Making Calls – Enhanced Functions Step by Step "Display call forwarding for fax": "Display call forwarding for PC": "Display call forwarding on busy": "Deactivate call forwarding for fax": "Deactivate call forwarding for PC": "Deactivate call forwarding on busy": Enter the other station’s number. Confirm.
  • Page 84: Station Number Directories And Lists

    Station Number Directories and Lists Step by Step Station Number Directories and Lists Directory You can use the directory to save station numbers and additional information on contacts (up to 200 entries). You can create a new entry: • via the main menu Page 85 •...
  • Page 85: Creating A New Entry

    Station Number Directories and Lists Step by Step Creating a New Entry Open the directory. Confirm. <New Entry> The cursor jumps to the "Surname:" entry field. Enter the name here. Bond Select the "First Name:" entry field and enter the first James name.
  • Page 86 Station Number Directories and Lists Step by Step Ö Wait for a positive alerting tone. Ø Repeat the recording. ¯ If recording is successful, the entry is marked with this icon in the directory list. If recording failed, an error message is displayed and you hear a negative alerting tone.
  • Page 87: Directory List

    Station Number Directories and Lists Step by Step Directory List All entries are listed in alphabetical order in the directory list. Other sort rules: 1. Complete entries (name/first name) – Numbers before letters – Lowercase before uppercase 2. Entries that only contain station numbers Representation in the directory list Precondition: There are entries saved in the directory list...
  • Page 88 Station Number Directories and Lists Step by Step Viewing an entry Precondition: The entry in the directory list is selected Page 87. View Press the display key. Scroll through the entry fields. Edit Confirm to edit the entry Page 88. Confirm.
  • Page 89: Ldap Database

    Station Number Directories and Lists Step by Step Clearing the directory list Precondition: The entry in the directory list is selected Page 87. © Press the display key. Select and confirm. Delete List Press the display key to permanently delete all directory entries.
  • Page 90: Importing An Ldap Entry Into The Directory

    Station Number Directories and Lists Step by Step Select the required entry. ¯ Bond, James ¾ 0455 3625 You can now • call the LDAP contact Page 50 • view the LDAP entry Page 90 • import an LDAP entry to the directory Viewing an LDAP entry Precondition: You have searched for and selected an entry in the LDAP database...
  • Page 91: Redial List

    Station Number Directories and Lists Step by Step Redial List The redial list contains the last ten numbers dialed by the handset. If any of the numbers are in the directory, the matching names are displayed. Importing an Entry into the Directory Precondition: You dialed station numbers that are not yet saved in the directory.
  • Page 92: Saving Functions, Wake-Up Calls, And Reminders92

    Saving Functions, Wake-Up Calls, and Reminders Step by Step Saving Functions, Wake-Up Calls, and Reminders Saving Station Speed-Dial Numbers You can program a station number on digit keys 0 to 9 and dial it at the push of a button Page 54.
  • Page 93: Programming Speed Dialing

    Saving Functions, Wake-Up Calls, and Reminders Step by Step speed-dial number that is then programmed with an LCR access code and the destination station number, for example. Program the following sequence on speed-dial number 1: *3 (PIN access code) + 12345678901 (PIN) + *55 (speed-dial code) + 5 (number of the next speed-dial number you want to use).
  • Page 94: Storing A Function In The Fcn List

    Saving Functions, Wake-Up Calls, and Reminders Step by Step Storing a Function in the FCN List In addition to station numbers and sequences Page 41), you can also save functions as entries (up to 12 entries) in the FCN list. Precondition: Your handset is idle.
  • Page 95: Reminder Function

    Saving Functions, Wake-Up Calls, and Reminders Step by Step Reminder Function You can program your telephone to give you a call when you want to be reminded of an appointment Page 95. To do this you must save the required time of the call.
  • Page 96: Programming The Alarm Clock

    Saving Functions, Wake-Up Calls, and Reminders Step by Step Programming the Alarm Clock If the alarm function is activated, you receive a call sig- naled by the melody you selected everyday at the wake- up time set (see also the reminder function Page 95).
  • Page 97: Deactivating A Wake-Up Call

    Saving Functions, Wake-Up Calls, and Reminders Step by Step Deactivating a Wake-Up Call If your optiPoint WL 2 professional is in use at the set wake-up time, the wake-up call is sig- naled as soon as the handset returns to idle sta- tus.
  • Page 98: Dialing With Call Charge Assignment

    Dialing with Call Charge Assignment Step by Step Dialing with Call Charge Assign- ment You can assign external calls to certain projects. Precondition: Project numbers (from 1 to 5) are config- ured for specific projects and you have an account code (project code) for the project.
  • Page 99: Call Duration Display

    Dialing with Call Charge Assignment Step by Step Call Duration Display The call duration display is configured by your service personnel. The display either shows the call duration or the call charges. The display can also be deactivated. The call duration is displayed in 24-hour format (HH:MM:SS) on the right of the top line.
  • Page 100: Privacy/Security

    Do Not Disturb can be switched on or off on all telephones in the ONS group; this then applies for all telephones in the ONS group. Precondition: Your service personnel activated DND for all HiPath 4000 stations in your system. Select and confirm. Program/Service? Enter the service code.
  • Page 101: Activating/Deactivating Speaker Call Protect

    Privacy/Security Step by Step Activating/Deactivating Speaker Call Protect You can prevent other parties from setting up speaker calls to your phone. Attempted speaker calls are then set up as normal calls. Select and confirm. Program/Service? Enter the service code. Select and confirm. Feature Settings? Select and confirm.
  • Page 102: Identifying Anonymous Callers (Call Tracing)

    PIN / COS? Select and confirm. Change COS? Enter the PIN (code number). When the handset is locked, a special dial tone sounds when you press the talk key. You can con- tinue to dial internal HiPath 4000 numbers as usual.
  • Page 103 Privacy/Security Step by Step Unlocking the phone: Select and confirm. Program/Service? Enter the service code. Select and confirm. PIN / COS? Select and confirm. Change COS? Enter the PIN (code number). After a successful entry, "performed" appears.
  • Page 104: Additional Features/Services

    You can use your personal identification number (PIN) to identify yourself at another phone in the HiPath 4000 system (as well as at phones in networked HiPath 4000 systems, for example, in other corporate locations). At the other phone, you can then •...
  • Page 105: Deactivating Identification At Another Phone

    Enter the internal PIN. The following applies within your own and another HiPath 4000-system in the network: Enter the two-digit node code for your own HiPath 4000 system (consult your service personnel). Enter the code! Enter your own station number and press the POUND key.
  • Page 106: Relocating To Another Phone

    Additional Features/Services Step by Step Relocating to Another Phone You can relocate your optiPoint WL 2 professional with all functions and properties to another optiPoint WL 2 professional. The "home phone" is deac- tivated and the "guest phone" becomes "your" phone. The original "guest phone"...
  • Page 107: Logging Off Via The "Home Phone

    Additional Features/Services Step by Step Logging Off Via the "Home Phone" If you forgot to log off the "guest phone", you can do so via the "home phone". Confirm. Cancel mobility? Enter the cancel mobility password if prompted. The "home station" is once again active and you can re- sume making calls.
  • Page 108: Special Functions For One Number Service

    Special functions for One Number Service Step by Step Special functions for One Number Service If your telephone is integrated in an ONS group (ONS = "One Number Service"), you may be reached on all other telephones in this group, just as on your own tele- phone.
  • Page 109: Programming The Handset

    Programming the Handset Step by Step Programming the Handset You can configure visual and audio settings directly at your optiPoint WL 2 professional via the main menu or over the Web interface Page 120. You can also view or check various settings. Handset Configuration Setting the Display Color You can choose from four color settings.
  • Page 110: Adjust Contrast

    Programming the Handset Step by Step Adjust Contrast You can adjust the display contrast to suit your require- ments and surroundings. These entries can also be changed via the Web inter- face Page 122. Open the main menu. Enter the code. Select and confirm.
  • Page 111: Setting Night Mode

    Programming the Handset Step by Step Setting night mode The display is dimmed when the handset is idle. In night mode, the display illumination switches off completely when the handset is idle and inserted into the charging unit. These entries can also be changed via the Web inter- face Page 122.
  • Page 112: Wlan Access

    Programming the Handset Step by Step Shortcut to the Language menu t215 Use this key combination if you mistakenly set a lan- guage you don’t understand, for example. Select the correct language. English WLAN access You can program up to 16 profiles for WLAN access on your optiPoint WL 2 professional.
  • Page 113: Easyanswer

    Programming the Handset Step by Step EasyAnswer If this function is active, you can answer a call by simply removing the optiPoint WL 2 professional from the charging unit, that is, without pressing the talk key These entries can also be changed via the Web inter- face Page 123.
  • Page 114: Pin

    Programming the Handset Step by Step You can protect your optiPoint WL 2 professional against unauthorized access by setting a PIN. You are then prompted to enter the PIN when you activate the handset Page 15. These entries can also be changed via the Web inter- face Page 122.
  • Page 115: Advisory Tones

    Programming the Handset Step by Step Advisory Tones Your optiPoint WL 2 professional notifies you acousti- cally of different activities and statuses. You can activate or deactivate the following advisory tones independent- ly of each other: • Key click: every keystroke is confirmed •...
  • Page 116: Handset Name

    Programming the Handset Step by Step Activating/deactivating the reception strength tone Scroll to the "Out of range:" entry field and confirm. <On> Select and confirm. <Off> Save Press the display key to save the changes. ” Quit the menu. Handset Name A name is automatically assigned when you log on.
  • Page 117: Restoring The Factory Defaults

    Programming the Handset Step by Step Restoring the Factory Defaults You can restore the factory defaults for optiPoint WL 2 professional ( Page 128). This action deletes any individual settings and changes made but leaves directory entries intact Page 87. Open the main menu.
  • Page 118: Status Display

    Programming the Handset Step by Step Status Display You can display various settings and information on your optiPoint WL 2 professional. You cannot edit these settings. If you have any questions, contact your service personnel. Open the main menu. Enter the code Select and confirm.
  • Page 119: Connection Wizard

    Programming the Handset Step by Step Connection Wizard You can define multiple WLAN access points to guaran- tee the reception quality within your telephone system. You can program appropriate connection profiles (up to 16 profiles Page 112). These are accessed and activated via the connection wizard.
  • Page 120: Configuration Over The Web Interface

    Programming the Handset Step by Step Configuration over the Web Interface The optiPoint WL 2 professional features a HTTP Web server that permits handset content to be displayed via a Web browser installed on a PC integrated in the WLAN ("Web interface"). The IP data associated with the optiPoint WL 2 professional and the PC must be cor- rectly configured (consult your service personnel).
  • Page 121: Start Preparations

    Programming the Handset Start Preparations Precondition: The handset is idle. 1. Open the browser. 2. Enter the IP address of optiPoint WL 2 professional. Example: http://IP of optiPoint WL 2 professional The IP address of your handset is shown in the status display Page 118.
  • Page 122: Login

    Programming the Handset Login Select. User If applicable Enter the handset PIN (at the handset, see Page 15). Confirm. You can access additional configuration menus via the Web main menu: Select profile Select a preconfigured WLAN profile here (corresponds to the main menu Page 112).
  • Page 123 Programming the Handset Call Settings You can activate/deactivate "Easy Answer" here (corresponds to the main menu Page 113). Import/export: Ringer Settings Twelve ring tone melodies are saved for your optiPoint WL 2 professional. You can import four additional individual melodies from your PC and save them in slots 13-16.
  • Page 124: Documentation

    Documentation Documentation A PDF version of this operating manual is available on the Internet at http://www.siemens.com/hipath A CD-ROM containing HTML and PDF versions is also available (ask your service personnel). To display and print the PDF manual, you need a computer running Adobe’s free Acrobat Reader software.
  • Page 125: Reference Guide

    Reference Guide Reference Guide Telephone Maintenance • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. • If the handset is heavily soiled, clean it with a diluted surfactant-based neutral cleaner, such as, Pril dishwashing detergent. Afterwards re- move all traces of the cleaner with a damp cloth (using water only).
  • Page 126: Responding To Error Messages On The Screen

    Reference Guide Step by Step Responding to Error Messages on the Screen Possible cause: Time exceeded Maximum input time exceeded. Handset not on hook. Possible response: Make your entries quicker, avoid excessive pauses be- tween keystrokes. Possible cause: Please try later The system is overloaded, there is no trunk free, the queue is full.
  • Page 127: Contacts In The Event Of Problems

    Reference Guide Step by Step Not authorized Possible cause: Not allowed a) You tried to activate a disabled function. b) Incorrect PIN entered. Possible response: a) Ask the service personnel to authorize you to use the blocked function. b) Correct PIN entered. Possible cause: Not available Incomplete station number entered, the STAR or...
  • Page 128: Technical Data

    Technical Data Technical Data General Data WLAN standard 802.11g (fall-back to 802.11b) Frequency range 2.4 - 2.497 GHz Dialable channels 13 (ETSI) or 11 (North America) up to 100 m outdoors, Range up to 30 m indoors Power supply 3.7-V Li-ion battery Ambient operating condi- +5°C to +45°C;...
  • Page 129: Index

    Index Character set ..........23 Index Conference ..........62 initiating ............ 66 Connection wizard explanation ..........119 Accept call Consultation hold ........29 (team) ............48 Consultation, automatic ......42 Advisory tones ..........21 Contact ............127 Alarm clock activating/deactivating ......
  • Page 130 Index Making calls .......... 26, 27 saved number redial ......28 Handset Malfunctions ..........125 IP address ........118, 121 programming ........109 Handset operating time ......128 Headset ............49 One Number Service HTML format ..........124 Call Forwarding ........
  • Page 131 Index Saved number redial ......... 28 Second call display keys ..........57 ..........18 Setting navigation key ......... 17 advisory tones ........115 brightness ..........110 Contrast ..........110 Variable call forwarding ......31 display color .......... 109 Voice dialing ..........
  • Page 132: Maximum Service Menu Functions Available

    Maximum Service Menu functions available Maximum Service Menu functions available Select the "program/service" FCN-entry. Use in order to select functions. Or use the service codes, e.g. 2 1 for "Second call on/off". Destinations 1 Call forwarding 1 Station variable forwarding 2 Saving speed dialing number 2 Station fixed forwarding 3 Saving redial...
  • Page 133: Main Menu Overview

    Main Menu Overview Main Menu Overview Although you can always select a function by scrolling to it, it is quicker to open the main menu and enter an appropriate digit combination (or shortcut). t 1 1 Example: to create a new entry in the directory ( Page 85).
  • Page 134 An obligation to provide the respective characteristics shall only exist if Reference no.: A31003-H8400-W200-6-7619 expressly agreed in the terms of contract. All trademarks are the property of Siemens AG or their respective own- Subject to availability. Right of modification reserved. ers.

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