Page 1 Océ cm6520 Printing for Professionals User’s Guide Box Operations...
Page 2: Energy Star
Thank you for choosing this machine. This User’s Guide contains details on the operations required to use the User Box functions of the cm6520, precautions on their use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this User’s Guide before using the machine.
Page 3: Trademarks And Registered Trademarks
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). cm6520...
Page 4: Netsnmp License
RESULTING FROM THE LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. Part 2: Networks Associates Technology, Inc copyright notice (BSD) Copyright © 2001-2003, Networks Associates Technology, Inc All rights reserved. cm6520...
Page 5 Neither the name of the Sun Microsystems, Inc. nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. cm6520...
Page 6 CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. All other product names mentioned are trademarks or registered trademarks of their respective companies cm6520...
Page 7: Table Of Contents
Saving data in the Secure Print User Box ....................2-20 Saving data in the Encrypted PDF User Box ..................2-21 Specifying scan settings........................2-23 Settings that can be specified........................ 2-23 Original Type ............................2-24 Simplex/Duplex ............................2-25 Resolution .............................. 2-26 File Type ..............................2-27 Density..............................2-29 Separate Scan............................2-30 cm6520...
Page 8 Sending a user box document Overview of document transmissions ....................5-2 Available document transmission operations ..................5-2 Transmission methods..........................5-2 Checking documents saved in user boxes....................5-2 Description of Use Document screen ...................... 5-4 Searching for a user box name........................ 5-4 cm6520...
Page 9 Registering user boxes ..........................7-6 Registering user boxes..........................7-6 Registering annotation user boxes......................7-9 Maximum Number of User Boxes.......................7-15 User Box Settings..........................7-17 Displaying the User Box Settings screen ....................7-17 Delete Unused User Box ........................7-18 Delete Secure Print Documents ......................7-19 cm6520...
Page 10 HDD Encryption Setting......................... 7-32 Format HDD ............................7-34 Appendix Error message list ..........................8-2 Entering text ............................8-3 Enlarging the keyboard ..........................8-4 To type text .............................. 8-4 List of Available Characters ........................8-5 Glossary ..............................8-6 Index Index................................ 9-2 cm6520...
Page 11: About This Manual
Introduction About this manual This User’s Guide covers the cm6520 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For the operating procedures of Windows or Macintosh operating system and application programs, refer to the respective manuals.
Page 12: Explanation Of Manual Conventions
Introduction Explanation of manual conventions cm6520 x-11...
Page 13 Introduction x-12 cm6520...
Page 14: User's Guides
This manual contains details of the fax driver functions that can be used to send a fax directly from a computer. Refer to this manual for operating procedures on using the PC-FAX functions. In order to use the fax functions, the optional fax kit must be purchased separately. cm6520 x-13...
Page 15 Introduction x-14 cm6520...
Page 16: Overview Of The User Box Functions
Overview of the User Box functions...
Page 17: User Box Functions
For details, refer to the User’s Guide [Fax Operations]. Encrypted PDF User Box PDF files saved with a password specified in Web Connection or Direct Print are saved in this user box. The password must be entered on this machine in order to print the file. cm6520...
Page 18 For details, refer to the manual pro- vided with the authentication unit. Note With this machine, 1,000 boxes can be created. The boxes can be given any number between 1 and 999,999,999. cm6520...
Page 19: Available User Box Functions
Renaming a saved document "Changing the document name" on page 3-8 Changing the box of a saved document "Moving a document" on page 3-10 Copying a saved document to a different user box "Duplicating a document" on page 3-12 cm6520...
Page 20: Specifying Settings For Using The User Box Functions
Detail For details on registering and specifying settings for destinations, refer to the sections listed below. "Registering user boxes" on page 7-6 For details on using Web Connection, refer to the User’s Guide [Web Connection Operations]. cm6520...
Page 21 Overview of the User Box functions cm6520...
Page 22: Saving Documents
Saving documents...
Page 23: Information On Saving Documents
Type in the user name and password, and then touch [Login] or press the [Access] key. With user authentication (external server authentication) Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. cm6520...
Page 24: Registering User Boxes
This represents the name of the device that scanned the data. The factory default is "50C-1". This name can be changed with the "Input Machine Address" parameter on the Administrator/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified. cm6520...
Page 25 This is the extension for the specified data format. These characters do not appear be- side "Document Name"; however, they are added automatically as part of the name when the file is transmitted. Note "S" appears for documents saved from the Fax/Scan mode screen or the User Box mode screen. cm6520...
Page 26: Authentication And User Boxes That Can Be Accessed
A user box administrator can access all public user boxes and all personal user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes become public user boxes. cm6520...
Page 27: When Only Account Track Settings Are Specified
If the account for the user was not previously registered, the user logs on with the account name and password. The group user box for the account can be accessed by a member of an account different from the one that is logged on. cm6520...
Page 28: When User Authentication And Account Track Settings Are Specified And Synchronized
When user authentication and account track settings are specified and synchronized Account B Account A User 1 User 2 If the account for the user was previously registered, group user boxes for accounts that the user does not belong to cannot be accessed. cm6520...
Page 29 A user box administrator can access all public user boxes, all personal user boxes and all group user boxes. If authentication data is erased by canceling the user authentication settings or changing the authentication method, all personal user boxes and group user boxes become public user boxes. cm6520...
Page 30: Saving Copies In User Boxes
To make copies of the document while saving it, touch [Yes]. Detail The document can be saved in the following types of user boxes. Public user boxes Personal user boxes (when user authentication settings are specified) Group user boxes (when account track settings are specified) Annotation User Box cm6520...
Page 31 To save the document in the Annotation User Box, touch [System User Box], and then touch [Annotation User Box] to select the user box. The button for the selected user box appears selected. Is a password required when saving data? 2-10 cm6520...
Page 32 If "No" was selected beside "Save & Print", the scanned document data is saved in the specified user box. Detail For details on the copy settings, refer to the User’s Guide [Copy Operations]. For details on printing the document saved in a user box, refer to "Printing a user box document" on page 4-2. cm6520 2-11...
Page 33: Saving Scans In User Boxes
Note If a user box destination is used, the document is automatically saved with the default name. Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears. Touch [Address Book]. The registered destinations are displayed. 2-12 cm6520...
Page 34: Entering Destinations Directly
If "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Restrict", [Direct Input] does not appear. Press the [Fax/Scan] key in the control panel. The Fax/Scan mode screen appears. Touch [Direct Input]. cm6520 2-13...
Page 35 Check the name of the document to be saved. Touch [Document Name]. – The default name appears beside "Document Name". To change the name, touch [Delete] until the characters are deleted, and then type in the new name. 2-14 cm6520...
Page 36: Saving In User Box Mode
Press the [User Box] key in the control panel, and then directly type in the user box destination. Documents to be saved can be used in the same way as saved scan data. Press the [User Box] key in the control panel. The User Box Operations screen appears. cm6520 2-15...
Page 37 – The default name appears beside "Document Name". To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. 2-16 cm6520...
Page 38 For details on the scan and document settings, refer to "Specifying scan settings" on page 2-23. Load the document into the ADF or place it on the original glass. Touch [Start], or press the [Start] key in the control panel. Note Only one user box destination can be specified with a single transmission. cm6520 2-17...
Page 39: Saving Printouts In User Boxes
Saving data in a user box In the application, click "Print" on the "File" menu. Click the [Properties] button beside the printer name. From the "Output Method" list, select "Save in User Box" or "Save in User Box/Print". 2-18 cm6520...
Page 40 Detail If user authentication and account track settings have been specified, click the [Authentication/Account Track] button, and then type in the user name for logging on and account information. For details, refer to the User’s Guide [Print Operations]. cm6520 2-19...
Page 41: Saving Data In The Secure Print User Box
Saving documents Saving data in the Secure Print User Box In the application, click "Print" on the "File" menu. Click the [Properties] button beside the printer name. From the "Output Method" list, select "Secure Print". 2-20 cm6520...
Page 42: Saving Data In The Encrypted Pdf User Box
Encrypted PDF User Box. The file can be saved in the Encrypted PDF User Box in either of the following two ways. Saving from Direct Print Saving with direct printing from Web Connection cm6520 2-21...
Page 43 Saving documents Detail For details on Direct Print, refer to the corresponding manual. For details on printing a document saved in the Encrypted PDF User Box, refer to "Encrypted PDF User Box" on page 6-16. 2-22 cm6520...
Page 44: Specifying Scan Settings
Adjust the image quality, such as the background, color and sharpness. p. 2-30 Erase Specify settings for the "Erase" function. p. 2-34 Book Scan Set the "Book Copy" function. p. 2-35 Application Specify settings for the scan size. p. 2-37 cm6520 2-23...
Page 45: Original Type
Select this setting for printed photos, such as in books or magazines. Note The "Compact PDF" File Type setting and the "Text" or "Dot Matrix Original" Original Type settings cannot be selected at the same time. In the Save Document screen, touch [Scan Settings]. Touch [Original Type]. 2-24 cm6520...
Page 46: Simplex/Duplex
Select this setting to scan a single-sided document. 2-Sided Select this setting to scan a double-sided document. Cover + 2-Sided Select this setting to scan the first page of the document as a single-sided cover page, then scan the remaining pages as double-sided. cm6520 2-25...
Page 47: Resolution
In the Save Document screen, touch [Scan Settings]. Touch [Simplex/Duplex]. Select the scanning type. Touch [OK], and then touch [OK] in the next screen that appears. Resolution Select the resolution for scanning. In the Save Document screen, touch [Scan Settings]. Touch [Resolution]. 2-26 cm6520...
Page 48: File Type
Select this setting to create a file in a format where the data for each page can be saved when downloading. Multi Page Select this setting to create a single file from the entire scanned document. This set- ting cannot be selected if the "JPEG" File Type setting is selected. cm6520 2-27...
Page 49 When saving data in a user box, the page must be specified, even if "Single Page" was selected before scanning. Select the file format. – When saving data in a user box, the file format must be specified, even if the file format was selected before scanning. 2-28 cm6520...
Page 50: Density
Specify the encryption settings. Touch [OK]. Select the scan setting. Touch [OK], and then touch [OK] in the next screen that appears. Density Adjust the density for scanning. In the Save Document screen, touch [Scan Settings]. Touch [Density]. cm6520 2-29...
Page 51: Separate Scan
Select this setting for documents with distinct black and white areas, such as in line drawings. Some Color settings may not be available, depending on the selected File Type setting. The possible combinations of the Color and File Type settings are shown below. 2-30 cm6520...
Page 52: Background Adjustment (Quality Adjustment)
The scanning density of the document background can be adjusted. When documents printed on colored paper are scanned in color, the background may become black. In that case, the density of the background can be adjusted. In the Save Document screen, touch [Scan Settings]. cm6520 2-31...
Page 53 Adjust the density of the background. – To adjust the density automatically, touch [Auto]. – To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard]. Touch [OK], and then touch [OK] in the next screen that appears. 2-32 cm6520...
Page 54: Sharpness (Quality Adjustment)
Contours, for example, the edges of text, can be emphasized when scanning. In the Save Document screen, touch [Scan Settings]. Touch [Quality Adjustment]. Touch [Sharpness]. Adjust the sharpness. Touch [OK], and then touch [OK] in the next screen that appears. cm6520 2-33...
Page 55: Quality Adjustment (Erase)
In the Save Document screen, touch [Scan Settings]. Touch [Erase]. Touch [Quality Adjustment]. Select the width of the area to be erased. – To use frame erasing, touch [Yes]. – To erase the same width on all sides, touch [Frame], and then specify a value. 2-34 cm6520...
Page 56: Book Copy (Book Scan)
If a width to be erased around the document is specified with "Frame Erase" with the "Book Copy" function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen). In the Save Document screen, touch [Scan Settings]. cm6520 2-35...
Page 57 Saving documents Touch [Book Scan]. Touch [Book Copy]. Specify the settings for the "Book Copy" function. 2-36 cm6520...
Page 58: Scan Size (Application)
13 × 18, 10 × 15 or 9 × 13 can be selected. Note If the "Book Copy" function was set, specify the size of the page spread. In the Save Document screen, touch [Scan Settings]. Touch [Application]. cm6520 2-37...
Page 59 Select the orientation and size of the paper to be scanned. – Touching [Custom Size] displays the Custom Size screen. Use the keypad to type in the size, and then touch [OK]. – The values can be specified in 0.1 mm increments. 2-38 cm6520...
Page 60: Original Settings
297 mm. Despeckle Select this setting to reduce the effect that dust on the left partition glass has on im- ages when the document is loaded into the ADF. Note These functions can be used together. cm6520 2-39...
Page 61 Touching [Original Direction] displays the Original Direction screen. Touch the button for the desired orientation, and then touch [OK]. – Touching [Binding Position] displays the Binding Position screen. Touch the button for the binding position, and then touch [OK]. 2-40 cm6520...
Page 62 Touch [OK], and then touch [OK] in the next screen that appears. Detail The scanning speed will be reduced if the "Despeckle" setting is selected. Clean the left partition glass when it becomes extremely dirty. For details, refer to the User’s Guide [Copy Operations]. cm6520 2-41...
Page 63: Checking User Box Logs
Press the [User Box] key in the control panel. Touch [Job Details] in the touch panel. Touch [Save]. The Current Jobs list appears on the Save tab. Detail For details on the function of each key, refer to the User’s Guide [Copy Operations]. 2-42 cm6520...
Page 64: Displaying The Job History List
Deleted Jobs: Displays only jobs that were deleted before they were finished – Finished Jobs: Displays only jobs that were correctly completed – Active Jobs: Displays all jobs. The Job History list appears. Detail For details on the function of each key, refer to the User’s Guide [Copy Operations]. cm6520 2-43...
Page 65: Contents Of Job Lists
Displays the time that the job was queued. Org. Displays the number of pages in the original document. Result (Job History list only) Displays the result of the operation (Job Complete, Deleted Due To Error, Deleted by User). 2-44 cm6520...
Page 66: Organizing User Box Documents
Organizing user box documents...
Page 67: Overview Of Document Organizing
When organizing documents in the Secure Print User Box, the ID and password for the confidential document must be entered. Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. Press the [User Box] key in the control panel. cm6520...
Page 68 The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK]. cm6520...
Page 69: Description Of File Document Screen
A thumbnail of the first page is displayed. document name is displayed. The number of pages is displayed. To check various information, such as the date/time when the document was stored and the document name, touch [Detail View]. cm6520...
Page 70: Searching For A User Box Name
Searching for a user box name The desired user box can be searched for by its name. From the screen containing a list of the user boxes, touch [Search User Box]. The user boxes for each index character appear. cm6520...
Page 71 A user box name can be searched for from the Save Document screen, Use Document screen or File Document screen. The personal user boxes and group user boxes that can be accessed when a user is logged on are also displayed. cm6520...
Page 72: Deleting A Document
To select all documents, touch [Select All]. – To cancel the selection of all documents, touch [Reset]. Touch [Delete]. Check the document information that appeared, touch [Yes], and then touch [OK] to delete the document. The documents are deleted. cm6520...
Page 73: Changing The Document Name
The name of a saved document can be changed. From the File Document screen, select the document to be renamed. – A name cannot be changed if multiple documents are selected. Touch [Edit Name]. The current name appears. Type in the new name. cm6520...
Page 74 The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the conditions of the destination server when transmitting. The document name can also be changed when the document is transmitted. cm6520...
Page 75: Moving A Document
Is a password required for moving data to a different user box? % It is not necessary to enter the password when moving data to a different user box, even if a password has been specified for the box. 3-10 cm6520...
Page 76 Check the information, and then touch [Start]. The data is moved, and a message appears, indicating that the operation was completed. Touch [OK]. Note The date and time that the document was moved is recorded under "Time Stored". cm6520 3-11...
Page 77: Duplicating A Document
Is a password required for copying data to a different user box? % It is not necessary to enter the password when copying data to a different user box, even if a password has been specified for the box. 3-12 cm6520...
Page 78 Check the information, and then touch [Start]. The data is copied, and a message appears, indicating that the operation was completed. Touch [OK]. Note The date and time that the document was copied is recorded under "Time Stored". cm6520 3-13...
Page 79: Checking Document Details
The preview screen can be displayed by touching a button in the sub display area or by touching a button in the Document Details screen. Check the details Note Multiple documents can be selected. From the File Document screen, select the document to be checked. Touch [Document Details]. The Document Details screen appears. 3-14 cm6520...
Page 80: Preview Screen Operations
4 times the normal size is described below. Detail With documents containing multiple pages, only the image of the first page can be checked. The contents of a document saved with encryption cannot be previewed. cm6520 3-15...
Page 81 To select a different area to be enlarged, touch the scroll bar arrows on the right side and at the bottom of the image. – When the selection is moved to the right: – When the selection is moved down: After checking the image, touch [Close]. 3-16 cm6520...
Page 82: Printing A User Box Document
Printing a user box document...
Page 83: Overview Of Document Printing
× Bind TX × × × Document Details Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. Press the [User Box] key in the control panel. cm6520...
Page 84 The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. If a password has been set for the user box, type in the password, and then touch [OK]. cm6520...
Page 85: Description Of Use Document Screen
File Document screen. For details, refer to "Description of File Document screen" on page 3-4. Searching for a user box name For details on searching for a user box name, refer to "Searching for a user box name" on page 3-5. cm6520...
Page 86: Printing
The Punch settings are available only if the punch kit is installed on the optional finisher. For details on combining multiple documents and printing, refer to "Combined printing" on page 4-47. To print a document From the Use Document screen, select the document to be printed. Under "Action", touch [Print]. cm6520...
Page 87: Changing The Number Of Copies
The number of copies can be set between 1 and 9,999. – To reset the number of copies to "1", press the [C] (clear) key. Specifying single-sided/double-sided printing Select whether a single-sided or double-sided copy of the document is to be printed. cm6520...
Page 88: Specifying Finishing Settings
Center Staple & Fold Select this setting to staple copies at two places along the center, then fold the cop- (Fold/Bind): ies in half before feeding them out. Tri-fold (Fold/Bind): Select this setting to fold copies in three before feeding them out. cm6520...
Page 89 The paper length must be between 257 and 458 mm. In order to use a Fold/Bind setting, optional finisher 9834 must be installed. In the Print screen, touch [Finishing]. Touch [Sort] or [Group]. To separate the copies, touch [Yes] under "Offset". cm6520...
Page 90 To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position, and then touch [OK]. – When the "Corner" Staple setting is selected: – When the "2 Positions" Staple setting is selected: cm6520...
Page 91: Adding A Binding Margin
The image can be shifted between 0.1 and 250 mm left, right, up or down, depending on the position of the binding margin. If the document is to be printed double-sided, touch [Change Back Shift] to also specify the shift on the back side of the pages. 4-10 cm6520...
Page 92 The width of the binding margin can be specified in 0.1 mm increments. – To set the binding margin to 0 mm, touch [None]. To move the image according to the binding margin, touch [Image Shift]. The Image Shift screen appears. Touch [OK]. cm6520 4-11...
Page 93: Adding Cover Pages (Cover Sheet)
If a setting for the "Cover Sheet" function is to be specified when printing a copied document, either of the following conditions must be met when saving the document in a user box. A paper tray is specified. A Cover Sheet setting is specified. In the Print screen, touch [Sheet/Cover/Chapter Insert]. 4-12 cm6520...
Page 94 Touch [Cover Sheet]. Select the desired cover page format. – To select the post inserter tray, select "Front (Blank)" or "Back (Blank)". Select the paper trays loaded with the paper for the front and back cover pages. Touch [Paper]. cm6520 4-13...
Page 95: Adding Insertions (Insert Sheet)
The specified paper is inserted for the 4th page of the printed document. If an odd-numbered page is specified, the back side is left blank. REPORT REPORT REPORT Detail The specified paper can be inserted at a maximum of 30 locations within a document of up to 999 pages. 4-14 cm6520...
Page 96 Touch [Yes], and then specify the locations where the paper is to be inserted. – Touch a button, and then use the keypad to type in the page where the paper is to be inserted. – To arrange the entered page numbers in order, touch [Sort]. cm6520 4-15...
Page 97 To select the post inserter tray, select "Blank" under "Insert Type". Select the paper tray loaded with the paper for the insertions, and then touch [OK]. Touch [OK], and then touch [OK] in the next screen that appears. 4-16 cm6520...
Page 98: Inserting Chapter Title Pages (Chapters)
Detail Pages can be specified at a maximum of 30 locations within a document of up to 999 pages. In the Print screen, touch [Sheet/Cover/Chapter Insert]. Touch [Chapters]. cm6520 4-17...
Page 99 Select the paper tray loaded with the paper to be inserted, and then touch [OK]. – The post inserter tray cannot be selected in the Chapter Paper Settings screen. Touch [OK], and then touch [OK] in the next screen that appears. 4-18 cm6520...
Page 100: Printing The Date/Time (Date/Time)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is se- lected, it can be finely adjusted. In the Print screen, touch [Stamp/Composition]. Touch [Date/Time]. cm6520 4-19...
Page 101 [OK]. – Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 4-20 cm6520...
Page 102: Printing Page Numbers
Select the position within the page where the image is printed. After a position is se- lected, it can be finely adjusted. With "Insert Sheet Setting", settings can be selected to specify whether or not page numbers are printed on cover sheets and printed insertions. cm6520 4-21...
Page 103 Select this setting to not print the page number on blank insertions. Skip the Page(s) Select this setting to count blank insertions as pages, but not print the page numbers on them. In the Print screen, touch [Stamp/Composition]. Touch [Page Number]. 4-22 cm6520...
Page 104 Touching [Insert Sheet Setting] displays a screen for specifying settings. Touch the buttons for the desired settings, and then touch [OK]. – Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired color, and then touch [OK]. cm6520 4-23...
Page 105 After specifying the settings, touch [OK]. – To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down direction. Touch [OK]. Touch [Close]. 4-24 cm6520...
Page 106: Adding Preset Text Or Images (Stamp)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is se- lected, it can be finely adjusted. In the Print screen, touch [Stamp/Composition]. Touch [Stamp]. cm6520 4-25...
Page 107 [OK]. – Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 4-26 cm6520...
Page 108: Adding Text And Images To Prevent Copying (Copy Protect)
REPORT REPORT REPORT The following information can be inserted as copy protection. Type Description Registered Stamp Insert stamp images previously registered with the utility. cm6520 4-27...
Page 109 To perform the following operations, touch [Position]. Changing the angle of text within the area (45 degrees, 0 degrees (none) or -45 degrees) Inserting spaces between copy protection Changing the printing order of copy protection Deleting copy protection or spaces 4-28 cm6520...
Page 110 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Copy Protect]. To apply copy protection, touch [Yes], and then specify the copy protection settings. cm6520 4-29...
Page 111 Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK]. – Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. 4-30 cm6520...
Page 112 Printing a user box document To specify detailed copy protection settings, touch [Detailed Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK]. – Text/Background Color – Density cm6520 4-31...
Page 113 Printing a user box document – Copy Protect Pattern – Text Size – Pattern Overwrite 4-32 cm6520...
Page 114 When text is arranged at an angle, up to four areas are needed. If five or more items are specified, delete an item before specifying the angle. To change the arrangement or delete an item, touch [Change Pos./Delete]. cm6520 4-33...
Page 115 To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down]. – To insert a space, move o to the right of the location where the space is to be inserted, and then touch [Insert]. 4-34 cm6520...
Page 116 Printing a user box document – To delete an item, select the item to be deleted. Touch [OK], and then touch [OK] in the next two screens that appear. Touch [Close]. cm6520 4-35...
Page 117: Adding Repeated Preset Text Or Images (Stamp Repeat)
Select "Front (Overwrite)", "Transparent" or "Back" for printing the pattern. To perform the following operations, touch [Position]. Changing the angle of text within the area (45 degrees, 0 degrees (none) or -45 degrees) Inserting spaces between stamps Changing the printing order of stamps Deleting stamps or spaces 4-36 cm6520...
Page 118 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Stamp Repeat]. To insert a repeating stamp, touch [Yes], and then specify the stamp settings. cm6520 4-37...
Page 119 Touching [Date/Time] displays a screen for specifying the date/time settings. Select the information to be inserted, and then touch [OK]. – Touching [Other] displays a screen for specifying other settings. Select the information to be inserted, and then touch [OK]. 4-38 cm6520...
Page 120 Printing a user box document To specify detailed repeating stamp settings, touch [Detail Settings]. A screen for specifying settings appears. Specify the desired settings, and then touch [OK]. – Text Color – Density cm6520 4-39...
Page 121 Printing a user box document – Text Size – Pattern Overwrite After finishing changing the settings, touch [Close]. To change the arrangement of spaces, touch [Position]. 4-40 cm6520...
Page 122 To change the arrangement or delete an item, touch [Change Pos./Delete]. – The Change screen appears. – To change the arrangement, select the copy protection item to be moved, and then touch either [Up] or [Down]. cm6520 4-41...
Page 123: Inserting A Header/Footer (Header/Footer)
Select the pages where the header/footer is to be printed (either all pages or 1st page only). Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta). Text Size Select the size (minimum or standard) in which text is printed. 4-42 cm6520...
Page 124 Printing a user box document In the Print screen, touch [Stamp/Composition]. Touch [Header/Footer]. To print a header/footer, touch [YES], and then select the type of header/footer to be recalled. cm6520 4-43...
Page 125 Printing a user box document To check or temporarily change the selected settings, touch [Check/Change Temporarily]. The Check/Change Temporarily screen appears. Under "Header Settings" or "Footer Settings", touch [Print], and then specify the header/footer settings. – Text 4-44 cm6520...
Page 126 Printing a user box document – Date/Time – Other Specify the settings for the pages to be printed on, the text color and the text size. – Text Color cm6520 4-45...
Page 127 Printing a user box document – Text Size – To cancel the temporarily changed settings, touch [Reset]. Touch [OK], and then touch [OK] in the next screen that appears. Touch [Close]. 4-46 cm6520...
Page 128: Combined Printing
The Fold/Bind settings are available only if optional finisher 9834 is installed. The Punch settings are available only if the punch kit is installed on the optional finisher. To print a document From the Use Document screen, select the document to be printed. cm6520 4-47...
Page 129 Printing a user box document Under "Action", touch [Combine]. Specify the combination order. – Select the two documents whose order is to be switched. – The documents are combined and printed in the order specified here. Touch [OK]. 4-48 cm6520...
Page 130 Printing a user box document Select the print settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with page 4-6. cm6520 4-49...
Page 131 Printing a user box document 4-50 cm6520...
Page 132: Sending A User Box Document
Sending a user box document...
Page 133: Overview Of Document Transmissions
Up to five destinations can be entered directly each with e-mail transmissions, SMB transmissions and FTP transmissions. Checking documents saved in user boxes The following procedure describes how to check the list of documents saved in a user box. cm6520...
Page 134 The Personal tab displays only user boxes registered to the user that is logged on with user authentication. – The Group tab displays only user boxes for the account that the user belongs to when account track settings are specified. Touch [OK]. cm6520...
Page 135: Description Of Use Document Screen
File Document screen. For details, refer to "Description of File Document screen" on page 3-4. Searching for a user box name For details on searching for a user box name, refer to "Searching for a user box name" on page 3-5. cm6520...
Page 136: To Send A Document
Under "Action", touch [Send]. Specify the destination and transmission settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on specifying the destination and transmission settings, refer to the descriptions starting with page 5-7. cm6520...
Page 137 Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name. cm6520...
Page 138: Specifying The Destination
Additional destinations can be added by directly typing in the address. The button appears selected, and the destination appears under "Broadcast Destinations". Detail The desired destination can be searched for. For details, refer to "Searching for a destination" on page 5-9. cm6520...
Page 139: Selecting From A Group Destination
Touch the button for the group destination. A list of destinations registered in the group appears. Select the destination where the data is to be sent, and then touch [OK]. – To select all destinations, touch [Select All]. – To deselect all destinations, touch [Reset]. cm6520...
Page 140: Searching For A Destination
For details on performing an Address search, refer to "Selecting a destination with an Address search" on page 5-15. From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [Address Book], and then touch [Search]. cm6520...
Page 141 Touch [Detail Search]. Touch [Name] or [Address] to select the search to be performed. Type in the text to be searched for, and then touch [OK]. The Detailed Search screen appears again, and the search results are displayed. 5-10 cm6520...
Page 142: Directly Specifying An E-Mail Destination
Touch [E-Mail] on the Direct Input tab. A screen appears, allowing you to type in the address of the destination. Type in the address of the destination, and then touch [OK]. – To specify additional destinations, repeat steps 2 and 3. cm6520 5-11...
Page 143: Directly Specifying An Smb Destination
A screen appears, allowing you to type in the host name for the destination and the file path. Enter the information for the destination, and then touch [OK]. – To check the contents of the shared folders, touch [Reference]. 5-12 cm6520...
Page 144: Directly Specifying An Ftp Destination
If "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Restrict", [Direct Input] does not appear. From the Use Document screen, select the document to be sent, and then touch [Send]. Touch [FTP] on the Direct Input tab. cm6520 5-13...
Page 145 To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under "Broadcast Destinations". To specify advanced settings, touch [Detailed Settings], and then specify the settings. Touch [OK], and then touch [OK] in the next screen that appears. 5-14 cm6520...
Page 146: Selecting A Destination With An Address Search
"Address Book Default" in the User’s Guide [Network Scanner Operations]. Touch [Address Search]. If multiple LDAP servers are specified, select the server to be searched, and then touch [ON]. Select the desired search type. – When there is only one LDAP server cm6520 5-15...
Page 147 If "Search" was selected, type in the keyword to be searched for, and then touch [Start Search]. – If "Advanced Search" was selected, select the search condition types and type in the text to be searched for, and then touch [Start Search]. Select the desired destination, and then touch [OK]. 5-16 cm6520...
Page 148: Specifying The Transmission Settings
Select this setting to save the data in the JPEG format. If the "PDF" or "Compact PDF" File Type setting is selected, the encryption level and stamp combination method can be specified. Encryption settings Parameter Description Encryption Level Select the encryption level. cm6520 5-17...
Page 149 Select this setting to send the entire document as a single file. This setting cannot be selected if the "JPEG" File Type setting is selected. Touch [File Type] in a screen for selecting a destination. Select the file format. If "PDF" or "Compact PDF" was selected, touch [Encryption], if necessary. 5-18 cm6520...
Page 150 The contents of a document saved with encryption cannot be previewed. Specify the encryption settings. To specify the stamp combination method, touch [Stamp Composition]. Select the desired stamp combination method. Touch [OK]. Select the scan setting. Touch [OK]. cm6520 5-19...
Page 151: E-Mail Settings (Communication Settings)
[Restrict User Access], then [Restrict Access to Job Settings]) is set to "Restrict", the From address cannot be entered directly. Touch [Communication Settings] in a screen for selecting a destination. Touch [E-Mail Settings]. Specify the e-mail transmission settings. Touch [Close], and then touch [Close] in the next screen that appears. 5-20 cm6520...
Page 152: Url Notification Setting (Communication Settings)
A setting can be specified for this parameter when "S/MIME Communication Settings" is set to "ON". Select whether or not to encrypt e-mail messages that are sent. Detail For details on the S/MIME communication settings, refer to the User’s Guide [Network Scanner Operations]. cm6520 5-21...
Page 153: Digital Signature
Touch [Communication Settings] in a screen for selecting a destination. To add a digital signature, touch [Digital Signature], and then select the digital signature. Touch [Close], and then touch [Close] in the next screen that appears. 5-22 cm6520...
Page 154: Date/Time (Application)
Select the size (minimum or standard) in which text is printed. Print Position Select the position within the page where the image is printed. After a position is se- lected, it can be finely adjusted. Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition]. Touch [Date/Time]. cm6520 5-23...
Page 155 [OK]. – Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 5-24 cm6520...
Page 156 To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down direction. Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. cm6520 5-25...
Page 157: Page Number (Application)
Print Position Select the position within the page where the image is printed. After a position is se- lected, it can be finely adjusted. Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition]. Touch [Page Number]. 5-26 cm6520...
Page 158 [OK]. – Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. cm6520 5-27...
Page 159 To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down direction. Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. 5-28 cm6520...
Page 160: Stamp (Application)
Note If "File Type" is set to "PDF" or "Compact PDF", the stamps are added as images. They cannot be added as text. Touch [Application] in a screen for selecting a destination. Touch [Stamp/Composition]. Touch [Stamp]. cm6520 5-29...
Page 161 [OK]. – Touching [Print Position] displays a screen for specifying the printing position. Touch the button for the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK]. 5-30 cm6520...
Page 162 To make fine adjustments, touch [Adjust Position]. The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down direction. Touch [OK]. Touch [Close], and then touch [Close] in the next screen that appears. cm6520 5-31...
Page 163: Inserting A Header/Footer (Header/Footer)
Select the pages where the header/footer is to be printed (either all pages or 1st page only). Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta). Text Size Select the size (minimum or standard) in which text is printed. In the Application screen, touch [Stamp/Composition]. Touch [Header/Footer]. 5-32 cm6520...
Page 164 To print a header/footer, touch [YES], and then select the type of header/footer to be recalled. To check or temporarily change the selected settings, touch [Check/Change Temporarily]. – The Check/Change Temporarily screen appears. Under "Header Settings" or "Footer Settings", touch [Print], and then specify the header/footer settings. cm6520 5-33...
Page 165 Sending a user box document – Text – Date/Time – Others 5-34 cm6520...
Page 166: Send & Print (Application)
Select whether a single-sided or double-sided copy is to be printed. Staple Select whether or not the prints will be stapled. If they will be stapled, select the number of staples and the position. Touch [Application] in a screen for selecting a destination. cm6520 5-35...
Page 167 Sending a user box document Touch [Send & Print]. To print a document while sending it, touch [Yes], and then specify the desired settings. To select the staple position, touch [Corner] or [2 Position], and then touch [Position Setting]. 5-36 cm6520...
Page 168 Sending a user box document Touch the button for the desired position, and then touch [OK]. Touch [OK]. Touch [Close]. cm6520 5-37...
Page 169: Bind Tx
Print the document with the date/time, page number or a stamp p. 5-23, p. 5-26, added. p. 5-29 To perform a combined transmission From the Use Document screen, select the document to be sent. Under "Action", touch [Bind TX]. 5-38 cm6520...
Page 170 The documents are combined and printed in the order specified here. Touch [OK]. Specify the destination and transmission settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on specifying the destination and transmission settings, refer to the descriptions starting with page 5-17. cm6520 5-39...
Page 171 Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the document name becomes the file name during transmission, consult your network administrator when specifying the document name. 5-40 cm6520...
Page 172: Checking Settings Before Sending
Check E-Mail Settings The e-mail settings can be checked. Touch [Check Job] in the sub display area. The Broadcast Destinations list appears. Select the desired destination from the list of registered destinations. Touch [Check Job Settings]. cm6520 5-41...
Page 173: Deleting Unnecessary Destinations
After checking the settings, touch [Close]. Deleting unnecessary destinations The selected destination can be deleted. Touch [Check Job] in the sub display area. The Broadcast Destinations list appears. Select the destination to be deleted from the list of registered destinations. 5-42 cm6520...
Page 174 Sending a user box document Touch [Delete]. The destination is deleted. cm6520 5-43...
Page 175 Sending a user box document 5-44 cm6520...
Page 176: Printing/Sending A System User Box Document
Printing/sending a system user box document...
Page 177: Overview Of System User Boxes
For details on the Touch & Print User Box, refer to the manual provided with the authentication unit. Detail Documents saved in system user boxes can be deleted or the document names can be changed. For details, refer to chapter 3, "Organizing user box documents" on page 3-2. cm6520...
Page 178: Secure Print User Box
To print a document (Mode 1) Follow the procedure described below when "Prohibited Functions When Authentication Failed" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Mode 1". Touch [Use Document]. Touch [System User Box]. cm6520...
Page 179 Type in the ID for the confidential document, and then touch [OK]. Type in the password for the confidential document, and then touch [OK]. A list of the documents that can be printed is displayed. Select the document to be printed. cm6520...
Page 180: To Print A Document (Mode 2)
For details on changing the settings, refer to the descriptions starting with page 4-6. To print a document (Mode 2) Follow the procedure described below when "Prohibited Functions When Authentication Error" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Mode 2". Touch [Use Document]. cm6520...
Page 181 Printing/sending a system user box document Touch [System User Box]. Touch [Secure Print User Box], and then touch [OK]. Type in the ID for the secured document, and then touch [OK]. A list of the documents that can be printed is displayed. cm6520...
Page 182 Type in the password for the secured document, and then touch [OK]. Under "Action", touch [Print]. Select the print settings. – For a details on changing the settings, refer to "To print a document" on page 4-5. Touch [Start], or press the [Start] key in the control panel. cm6520...
Page 183: Annotation User Box
The Fold/Bind settings are available only if optional finisher 9834 is installed. The Punch settings are available only if the punch kit is installed on the optional finisher. To print a document Touch [Use Document]. Touch [System User Box]. cm6520...
Page 184 Printing/sending a system user box document Touch [Annotation User Box], and then touch [OK]. Select the desired box, and then touch [OK]. A list of documents appears. Select the document to be printed. cm6520...
Page 185: Available Transmission Parameters
Document data is uploaded to the specified FTP server. Note Documents saved from Copy mode cannot be sent. Specify the destination using any of the following four methods depending on the desired transmission purpose and use. Destinations can be specified using any combination of these methods. 6-10 cm6520...
Page 186 Settings can be specified to print a document when it is sent. p. 5-35 In addition, various settings can be specified when printing. Stamp Element The format of previously added text or distribution numbers p. 6-13 can be changed. cm6520 6-11...
Page 187: To Send A Document
Under "Action", touch [Send]. Specify the destination and transmission settings. Touch [Start], or press the [Start] key in the control panel. Detail For details on specifying the destination and transmission settings, refer to the descriptions starting with page 6-8. 6-12 cm6520...
Page 188: Changing The Text
Select the density for the annotation numbers that are printed. Number Type Select the output format (number of digits) for the annotation numbers that are printed. Print Position Select the printing position. Touch [Application] in a screen for selecting a destination. Touch [Stamp Element]. cm6520 6-13...
Page 189 Touch the button for the setting to be changed, and then change the setting. – Touch [Secondary Field], type in the text to be added, and then touch [OK]. – Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK]. 6-14 cm6520...
Page 190 Touch [Density], touch the button for the desired text density, and then touch [OK]. – Touch [Number Type], select the format for the numbering, and then touch [OK]. – Touch [Print Position], select the printing position, and then touch [OK]. cm6520 6-15...
Page 191: Encrypted Pdf User Box
Documents are saved in the Encrypted PDF User Box by using Web Connection or Direct Print. For details on saving documents, refer to the manual for the corresponding software. Printing Touch [Use Document]. Touch [System User Box]. Touch [Encrypted PDF User Box], and then touch [OK]. 6-16 cm6520...
Page 192 Printing/sending a system user box document A list of documents appears. Select the document to be printed. Under "Action", touch [Print]. Type in the password, and then touch [OK]. cm6520 6-17...
Page 193: Deleting
Printing/sending a system user box document Deleting Touch [Use Document]. Touch [System User Box]. Touch [Encrypted PDF User Box], and then touch [OK]. 6-18 cm6520...
Page 194 Printing/sending a system user box document Select the document to be deleted. Under "Action", touch [Delete]. Check the message, touch [Yes] to delete the document, and then touch [OK]. cm6520 6-19...
Page 195 Printing/sending a system user box document 6-20 cm6520...
Page 196: Specifying Utility Mode Parameters
Specifying Utility mode parameters...
Page 197: Settings That Can Be Specified From Utility Mode
Specifying settings with the utility is convenient since text can easily be typed in from your computer instead of with the machine’s control panel. Since some settings can only be specified with Web Connection, refer to the Web Connection User’s Guide for details. cm6520...
Page 198: User Box Permissions
*1 The operations can be performed only on user boxes created by the registered user. *2 User box administrators and administrators can perform operations without entering the password, even if a password has been set for the user box. cm6520...
Page 199: Displaying Settings Screens
Press the [Utility/Counter] key. Touch [3 Administrator Settings]. – An item can also be selected by pressing the key in the keypad for the number beside the desired button. For [3 Administrator Settings], press the [3] key in the keypad. cm6520...
Page 200 If "Prohibited Functions When Authentication Error" is set to "Mode 2" an incorrect administrator password is entered the specified number of times, it is no longer possible to enter Administrator mode. For details on the "Prohibited Functions When Authentication Error" parameter, refer to the User’s Guide [Copy Operations]. cm6520...
Page 201: Registering User Boxes
Confidential RX This parameter appears when optional fax kit CM3500210 is installed. Select whether or not the confidential reception function is added to the user box. If the confidential reception function is added, type in the confidential reception password. cm6520...
Page 202 8 characters before setting "Password Rules" to "Enable". For details on the password rules, refer to the User’s Guide [Copy Operations]. Press the [Utility/Counter] key. Touch [1 One-Touch/User Box Registration]. Touch [2 Create User Box]. The Create User Box screen appears. cm6520...
Page 203 Specifying Utility mode parameters Touch [1 Public/Personal User Box]. Touch [New]. New screen 1/2 appears. Specify the desired settings. Touch [Forward→]. New screen 2/2 appears. cm6520...
Page 204: Registering Annotation User Boxes
Select the density for the annotation numbers that are printed. Number Type Select the output format (number of digits) for the annotation numbers that are printed. Print Position Select the printing position. Primary Field Text can be added. A maximum of 40 characters can be entered. cm6520...
Page 205 Touch [3 One-Touch/User Box Registration] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to "Displaying the Administrator Settings screen" on page 7-4. Touch [2 Create User Box] in the One-Touch/User Box Registration screen. Touch [4 Annotation User Box]. 7-10 cm6520...
Page 206 Specifying Utility mode parameters Touch [New]. New screen 1/3 appears. Specify the desired settings. Touch [Forward→]. New screen 2/3 appears. Specify the desired settings. The text can be specified in the corresponding screen. cm6520 7-11...
Page 207 Specifying Utility mode parameters – Secondary Field – Date/Time – Density 7-12 cm6520...
Page 208 Specifying Utility mode parameters – Number Type – Print Position – Primary Field Touch [Forward→]. New screen 3/3 appears. cm6520 7-13...
Page 209 In the screen showing the list of user boxes, registered user boxes can be edited or deleted. To change the settings, select the user box, and then touch [Edit]. To delete a user box, select the user box, and then touch [Delete]. 7-14 cm6520...
Page 210: Maximum Number Of User Boxes
Touch [4 Maximum Number of User Boxes] in the One-Touch/User Box Registration screen. The Maximum Number of User Boxes screen appears. Select a user type, and then select a user name. The maximum number of user boxes can be specified for the selected user. cm6520 7-15...
Page 211 – To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. 7-16 cm6520...
Page 212: User Box Settings
Touch [1 System Settings] in the Administrator Settings screen. – For details on displaying the Administrator Settings screen, refer to "Displaying the Administrator Settings screen" on page 7-4. Touch [0 User Box Settings] in the System Settings screen. The User Box Settings screen appears. cm6520 7-17...
Page 213: Delete Unused User Box
To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. To delete the user boxes, touch [Yes]. 7-18 cm6520...
Page 214: Delete Secure Print Documents
To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. To delete the documents, touch [Yes]. cm6520 7-19...
Page 215: Auto Delete Secure Document
To specify the time setting, touch [Yes], and then select the time period. – The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. – To not delete the documents, touch [No]. 7-20 cm6520...
Page 216: Encrypted Pdf Delete Time
To specify the time setting, touch [Yes], and then select the time period. – The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days. – To not delete the documents, touch [No]. cm6520 7-21...
Page 217: Document Hold Setting
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. Specify the desired settings. – To not delete the document when it is printed or transmitted, touch [ON]. – To delete the document when it is printed or transmitted, touch [OFF]. 7-22 cm6520...
Page 218: User Box Administrator Setting
7-3. Touch [2 User Box Administrator Setting] in the Security Setting screen. The User Box Administrator Setting screen appears. Select whether a user box administrator will be specified. – To prohibit it, touch [Restrict], and then touch [OK]. cm6520 7-23...
Page 219 Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. The password for the user box administrator is specified and use by the user box administrator is permitted. 7-24 cm6520...
Page 220 If a user box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting "Password Rules" to "Enable". For details on the password rules, refer to the User’s Guide [Copy Operations]. cm6520 7-25...
Page 221: Hdd Setting
The amount of space on the hard disk can be checked. Touch [Security Settings] in the Administrator Settings screen. Touch [6 HDD Setting] in the Security Setting screen. Touch [1 Check HDD Capacity] in the HDD Setting screen. The Check HDD Capacity screen appears. 7-26 cm6520...
Page 222 If "Overwrite Priority" is selected, data overwriting with encryption of the hard disk is performed depending on whether "Mode 1" or "Mode 2" is selected. Select this setting when the format of the data written to the hard disk is considered important. – When the security kit is not installed: cm6520 7-27...
Page 223 The mode for overwriting temporary data is specified. If a message appears, asking whether to reformat the hard disk, touch [Yes]. – To cancel changes to the settings, touch [No]. Follow the instructions in the screen to restart the machine. 7-28 cm6520...
Page 224 The operation for Mode 1 takes approximately 40 minutes. Touch [Security Settings] in the Administrator Settings screen. Touch [6 HDD Setting] in the Security Setting screen. Touch [3 Overwrite All Data] in the HDD Setting screen. The Overwrite All Data screen appears. cm6520 7-29...
Page 225 To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. All data on the hard disk is overwritten. 7-30 cm6520...
Page 226 Type in the password (20 characters long), and then touch [OK]. – Do not specify a password that is the same character repeated 20 times. – For details on typing in text, refer to "Entering text" on page 8-3. A screen for retyping the password appears. cm6520 7-31...
Page 227 If the encryption key is specified or changed, data saved on the hard disk may no longer be available. Touch [Security Settings] in the Administrator Settings screen. Touch [6 HDD Setting] in the Security Setting screen. Touch [HDD Encryption Setting] in the HDD Setting screen. A message appears, requesting confirmation to specify the setting. 7-32 cm6520...
Page 228 – To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode appears. cm6520 7-33...
Page 229: Format Hdd
A confirmation message appears, asking whether or not to format the hard disk. To format the hard disk, touch [Yes], and then touch [OK]. – To return to the HDD Settings screen without formatting the hard disk, touch [No]. The hard disk is formatted. 7-34 cm6520...
Page 230 Reminder When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn on the machine after turning it off; otherwise, the machine may not function correctly. cm6520 7-35...
Page 231 Specifying Utility mode parameters 7-36 cm6520...
Page 232: Appendix
Appendix...
Page 233: Error Message List
Wait until a job has been completed, or delete a current job. lowance. Wait until a programmed job is completed. Note For details on the network settings, refer to the User’s Guide [Network Scanner Operations]. cm6520...
Page 234: Entering Text
The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen: Screen for entering the name of a custom paper size: Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). cm6520...
Page 235: Enlarging The Keyboard
The keyboard is used in the same way, even when it is displayed enlarged. To type text Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. cm6520...
Page 236: List Of Available Characters
To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters Alphanumeric characters/ space symbols cm6520...
Page 237: Glossary
The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, ".bmp" or ".jpg". Abbreviation for File Transfer Protocol. A protocol for transferring files over the Inter- net or an intranet on the TCP/IP network. cm6520...
Page 238 Print request transmitted from a computer to a printing device Property Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. cm6520...
Page 239 To delete software installed on a computer Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web Browser Software such as Internet Explorer and Netscape Navigator for viewing Web pages cm6520...
Page 240 Index...
Page 241 E-Mail Settings ............ 5-20 Reminder explanation ......... x-11 Encrypted PDF Delete Time ........ 7-21 Resolution ............2-26 Encrypted PDF User Box ......2-21 6-16 Entering text ............8-3 Erase ..............2-34 Saving copy documents ........2-9 Error message list ..........8-2 cm6520...
Page 242 User authentication ..........2-2 User Box Administrator Setting ......7-23 User box destinations ......... 2-12 User box permissions ........... 7-3 User Box Settings ..........7-17 User’s guide conventions ........x-11 User’s guides ............x-13 Utility mode ............7-2 Warning explanation ..........x-11 cm6520...
Page 243 Index cm6520...

Oce cm6520 User Manual

Energy Star

Trademarks and Registered Trademarks

About this Manual

Explanation of Manual Conventions

User's Guides

1 Overview of the User Box Functions

2 Saving Documents

3 Organizing User Box Documents

4 Printing a User Box Document

5 Sending a User Box Document

6 Printing/Sending a System User Box Document

7 Specifying Utility Mode Parameters

8 Appendix

Quick Links

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Summary of Contents for Oce cm6520

Table of Contents