Oce cm6520 User Manual
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Oce cm6520 User Manual

Oce cm6520 User Manual

Fax driver operations
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Printing for
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Océ
cm6520
User's Guide
Fax Driver
Operations

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Summary of Contents for Oce cm6520

  • Page 1 Océ cm6520 Printing for Professionals User’s Guide Fax Driver Operations...
  • Page 2 Introduction Introduction Thank you for purchasing this machine. If the optional fax kit is installed on this machine, faxes can be sent directly from Windows-compatible computers. This User’s Guide contains details of the fax driver functions that can be used to send faxes and descriptions of their operations and precautions.

  • Page 3: Introduction

    Introduction OpenSSL statement OpenSSL license Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 4: Netsnmp License

    Introduction THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
  • Page 5 Introduction Part 3: Cambridge Broadband Ltd. copyright notice (BSD) Portions of this code are copyright © 2001-2003, Cambridge Broadband Ltd. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
  • Page 6 Introduction THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...

  • Page 7: Software License Agreement

    Introduction SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Océ Imagistics Inc. ("Océ"): software included as part of the printing system, the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form ("Font Programs"), other software which runs on a computer system for use in conjunction with the Printing Software ("Host Software"), and related explanatory written materials ("Documentation").

  • Page 8: Table Of Contents

    Introduction Contents Introduction OpenSSL statement ..........................x-2 NetSNMP License ........................... x-3 SOFTWARE LICENSE AGREEMENT ........................x-6 Contents ................................. x-7 Notations ..............................x-9 Screen images in this user’s guide ......................x-9 Using this user’s guide ..........................x-9 Overview Printer controller ........................... 1-1 Role of the printer controller ........................
  • Page 9 Introduction Editing a watermark ..........................3-15 Specifying the Configure tab settings ....................3-17 Selecting an option ..........................3-17 Using a phone book ..........................3-18 Adding a recipient to the phone book....................3-18 Editing a phone book ..........................3-20 Saving the driver settings ........................3-22 Saving the driver settings........................

  • Page 10: Notations

    Introduction Notations Product name This machine This machine, copier, or printer Integrated network controller Network controller Printer controller, including this machine, Printing system and printing system Microsoft Windows Windows Screen images in this user’s guide Unless stated otherwise, the fax driver functions are described using the fax driver for Windows XP. Using this user’s guide FAX Driver...
  • Page 11 Introduction x-10 FAX Driver...

  • Page 12: Overview

    Overview Overview Printer controller The printer controller is a device that allows the copier to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX operations, which allow a fax to be sent from a computer.

  • Page 13: Flow Of The Pc-Fax Operation

    Overview Flow of the PC-FAX operation Conventionally, faxes are sent by loading an original into a fax machine and sending it. With computer faxing, you can send a fax directly from your computer without using any paper. Transmission commands sent from the application are received by the fax driver. Data is transferred to this machine through the USB interface (when using a USB connection) or through the Ethernet (TCP/IP or IPX/SPX) (when using a network connection), and then the data is transferred from this machine to the printer controller.

  • Page 14: Operating Environment

    Overview Operating environment The system requirements for using this printing system and the interfaces used for connection are explained below. Compatible computers and operating systems Check that the computer being connected meets the following conditions. Windows Item Operating environment Operating System Windows NT 4.0 (Service Pack 6a or later), Windows 2000 Professional (Service Pack 4 or later), Windows XP Home Edition/Windows XP Profes- sional (Service Pack 2 or later), Windows XP Professional x64 edition, Win-...

  • Page 15: Setting Up The System

    Overview Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting this machine to a computer and installing the fax driver onto the computer being used. To set up the printing system Setup of the printing system as described below.

  • Page 16: Installing The Fax Driver

    Installing the fax driver Installing the fax driver Connection and installation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the processing of data for output. Install the fax driver onto the computer from the provided CD-ROM. The installation procedure for the Windows fax driver differs depending on how this machine is connected to the computer.

  • Page 17: To Install The Fax Driver

    Installing the fax driver To install the fax driver Insert the printer driver CD-ROM into the computer’s CD-ROM drive. – Check that the installer starts up, and then continue with step 2. – If the installer does not start up, open the printer driver folder on the CD-ROM, and then double- click "Setup.exe"...

  • Page 18: Installing The Fax Driver Using The Add Printer Wizard

    Installing the fax driver Check the [Installation Settings] button. Select the components to be installed, and then click the [OK] button. In the Confirm Installation Settings dialog box, click the [Install] button. – If the digital signature warning message appears, click the [Continue] or [Yes] button. Follow the on-screen instructions to complete the installation.

  • Page 19: For Windows 2000/Nt 4.0

    Installing the fax driver Select "Local printer attached to this computer", and then click the [Next] button. – Clear the "Automatically detect and install my Plug and Play printer" check box. The Select a Printer Port dialog box appears. Select "LPT1" here, and then click the [Next] button. Click the [Have Disk] button.
  • Page 20 Installing the fax driver Click the [Start] button, point to "Settings", and then click "Printers". The Printers window appears. Double-click the "Add Printer" icon. The Add Printer Wizard starts up. Follow the on-screen instructions. In the screen for selecting the printer connection, select "Local Printer". Click the [Next] button.

  • Page 21: Installing The Fax Driver Using Plug And Play

    Installing the fax driver When installation is complete, make sure that the icon of the installed printer appears in the Printers window. Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. Installing the fax driver using Plug and Play For Windows 2000 After using a USB cable to connect this machine to a computer, turn on the computer.

  • Page 22: Uninstalling The Fax Driver

    Installing the fax driver Click the [Finish] button. When installation is complete, make sure that the icon of the installed printer appears in the Printers and Faxes window. Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the driver.
  • Page 23 Installing the fax driver Select the fax driver to be deleted from the Installed printer drivers list, and then click the [Remove] button. In the Deletion Confirmation dialog box, click the [Yes] button. Close the Print Server Properties dialog box and Printers window (for Windows XP/Server 2003, Printers and Faxes window).

  • Page 24: Setting Up The Fax Driver (Windows)

    Setting up the fax driver (Windows) Setting up the fax driver (Windows) Sending a fax Fax operations Reminder To use the fax function, you must install the optional fax kit onto this machine. In addition, you must enable the fax kit on the Configure tab after installation. For details, refer to "Specifying the Configure tab settings"...

  • Page 25: Selecting A Recipient From The Phone Book

    Setting up the fax driver (Windows) Click the [OK] button. The fax data is sent via this machine. Note Up to 80 characters can be entered in the "Name" text box. Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and T) can be entered in the "FAX Number"...
  • Page 26 Setting up the fax driver (Windows) Select "Personal List" or "Group" from the list on the left side of the dialog box to display the desired recipient in "Personal Information". – Click the [Find] button to specify the conditions to search for a recipient. Select the name of the recipient you want to send a fax to, and then click the [Add Recipients] button.

  • Page 27: Specifying The Transmission Settings

    Setting up the fax driver (Windows) Specifying the transmission settings When sending a fax, you can specify the transmission settings in the Fax Mode Details dialog box that appears when the [Fax Mode Setting Details] button is clicked in the FAX Transmission Popup dialog box. Print Recipient File: Prints the document after a fax was sent.
  • Page 28 Setting up the fax driver (Windows) Select the "FAX Cover Sheet" check box in the FAX Transmission Popup dialog box. Click the [Settings] button. The FAX Cover Sheet Settings dialog box appears. Select the size of the cover sheet from the "Cover Size" drop-down list. On the Basic tab, specify the format of the cover sheet and subject of the fax.
  • Page 29 Setting up the fax driver (Windows) – Load Set Information: Lists the information that was entered in the "Company", "Department", "Name", and "FAX Number" text boxes. – Read: Reads the information of the first recipient to the information box. – Up to 40 separate cover sheets can be created if "Change Each Recipient"...

  • Page 30: Settings

    Setting up the fax driver (Windows) Settings Common settings The following describes the common settings and buttons that are displayed on all tabs. Button Function Click this button to close the dialog box and apply any settings that have been changed.

  • Page 31: Fax Tab

    Setting up the fax driver (Windows) FAX tab Item Function Resolution Specifies the fax resolution. Print Recipient File Prints the document after the fax was sent. Timer Send Sets the transmission time. By clicking the [Reflect Current Time] button, the current time set on the computer is displayed in the "Send Time"...

  • Page 32: Settings Tab

    Setting up the fax driver (Windows) Settings tab Item Function Display Constraint Message Displays a message when functions that cannot be specified at the same time were enabled from the printer driver. Display paper set in Print Uses the paper that was added in [Server Properties] of the printer folder. Server Properties Verify Authentication set- Verifies the authentication settings for this machine before printing and displays a mes-...

  • Page 33: Specifying The Fax Tab Settings

    Setting up the fax driver (Windows) Specifying the FAX tab settings Resolution: Specifies the fax resolution. If the resolution is increased, the transmission time may take longer. Print Recipient File: Prints the document after a fax was sent. When sending a fax, this function can be specified when specifying the transmission settings.

  • Page 34: Specifying The Basic Tab Settings

    Setting up the fax driver (Windows) Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original document. Original Size: Specifies the paper size of the original document. Paper Size: Specifies the output paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is changed.

  • Page 35: Specifying The User Authentication Settings

    Setting up the fax driver (Windows) Specifying the user authentication settings If the user authentication settings have been specified on this machine, you must enter a user name and password. Reminder If a fax is sent using a user name or password that is not a registered account on this machine, or if a fax is sent without selecting a user under "User Authentication", the operation is not authenticated by this machine and the job is canceled.

  • Page 36: Specifying The Account Track Settings

    Setting up the fax driver (Windows) Specifying the account track settings If the account track settings have been specified on this machine, you must enter a department name and password. Reminder If a fax is sent using a department name or password that is not a registered account on this machine, or if a fax is sent without "Account Track"...

  • Page 37: Specifying The Layout Tab Settings

    Setting up the fax driver (Windows) Specifying the Layout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original document divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages: Does not print blank pages in the data.

  • Page 38: Specifying The Stamp/Composition Tab Settings

    Setting up the fax driver (Windows) Specifying the Stamp/Composition tab settings Printing a watermark You can print specific text in the background as a watermark. Click the Stamp/Composition tab. Select the "Watermark" check box. From the list, select the watermark that you want to print. Editing a watermark You can change the fonts and position of the watermark and you can register a new one.
  • Page 39 Setting up the fax driver (Windows) – [Add]: Click to create a new watermark. – [Delete]: Click to delete the selected watermark. – Position: Specifies the vertical and horizontal positions. The watermark position can also be specified by using the horizontal and vertical sliders in the dialog box. –...

  • Page 40: Specifying The Configure Tab Settings

    Setting up the fax driver (Windows) Specifying the Configure tab settings Selecting an option You can specify whether an option is enabled so that the functions of this machine are available from the fax driver. Reminder If the installed options are not set using the Configure tab, the option function cannot be used with the fax driver.

  • Page 41: Using A Phone Book

    Setting up the fax driver (Windows) Using a phone book Adding a recipient to the phone book When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box. From the FAX tab in the FAX Printing Preferences dialog box, click the [Phone Book Entry] button.
  • Page 42 Setting up the fax driver (Windows) – Change the transmission mode as necessary. ECM: Specifies the ECM (Error Correction Mode). If the "V.34 Mode" check box is selected, the "ECM" check box cannot be cleared. International Transmission Mode: Slows the speed when sending faxes overseas. Select this check box if errors occur when sending faxes overseas.

  • Page 43: Editing A Phone Book

    Setting up the fax driver (Windows) Note The Save As dialog box appears when a phone book is registered for the first time. The Save As dialog box does not appear from the second time the phone book is changed and thereafter since the phone book file is automatically overwritten.
  • Page 44 Setting up the fax driver (Windows) To change a registered recipient to a group: From "Personal List" on the left side of the dialog box, select the name you want to change, and then select or clear the check box of the group under the "Select Group" drop- down list.

  • Page 45: Saving The Driver Settings

    Setting up the fax driver (Windows) Saving the driver settings You can save the setting values of the changed driver and recall them as necessary. Saving the driver settings Change the driver settings from the Basic tab and the Layout tab. Click the [Add] button next to the "Favorite Setting"...

  • Page 46: Recalling The Settings

    Setting up the fax driver (Windows) Recalling the settings Select the settings to recall from the "Favorite Setting" drop-down list on the FAX Printing Preferences dialog box. The setting values are recalled, and the settings for the fax driver are changed. Editing the settings You can edit the recalled function items such as the specified names and comments.
  • Page 47 Setting up the fax driver (Windows) Click the [Save] button. The specified file is created. The file extension is ".KSF". Note To read the specified file that was saved in the "Favorite Setting" drop-down list, click the [Import] button and specify the file. 3-24 FAX Driver...

  • Page 48: Troubleshooting

    Troubleshooting Troubleshooting Unable to Fax This chapter explains the troubleshooting procedures for possible malfunctions. Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command is applied. Symptom Probable cause Action The message "No printers The fax driver specified for faxing may not Check the printer name selected.

  • Page 49: Unable To Specify Desired Settings Or Unable To Print As Specified

    Troubleshooting Unable to specify desired settings or unable to print as specified Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. Note Some of the fax driver functions cannot be combined with other functions. Symptom Probable cause Action...

  • Page 50: Error Message

    Troubleshooting Error message Message Cause and remedy Cannot connect to the net- A connection to the network could not be established. work. Check if the network cable is correctly connected. In addition, check that the Net- work Setting parameters on the Administrator Setting screen have been correctly specified.
  • Page 51 Troubleshooting FAX Driver...

  • Page 52: Appendix

    Appendix Appendix Glossary Term Definition 10Base-T/100Base- An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The TX/1000Base-T transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. Abbreviation for Binary Digit. The smallest unit of information (data quantity) on a computer or printer.
  • Page 53 Appendix Term Definition IPX/SPX Abbreviation for Internetwork Packet Exchange/Sequenced Packet Exchange. A protocol developed by Novel, Inc. that is commonly used under a NetWare environ- ment. IP address A code (address) that is used to identify individual network devices over the Internet. A maximum of three digits for four numbers are displayed such as 192.168.1.10.
  • Page 54 Appendix Term Definition Property Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. Protocol The rules that allow computers to communicate with other computers or peripheral devices Proxy server A server that is installed to act as an intermediary connection between each client...
  • Page 55 Appendix FAX Driver...

  • Page 56: Index

    Index Index Index Setting up the system ........... 1-4 Stamp/Composition tab ........3-15 Account track ............3-13 Add printer wizard ..........2-3 Transmission settings ........... 3-4 Troubleshooting ............ 4-1 Basic tab ............. 3-11 Unable to print ............4-1 Combination ............3-14 Unable to specify desired settings ......
  • Page 57 Index FAX Driver...
  • Page 58 Beyond the Ordinary Printing for Professionals Océ 100 Oakview Drive Trumbull, CT 06611 ©Océ 2007 www.oceusa.com All Rights Reserved...

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