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Using Separation and
Deletion for OCR zones
Separating batches
Separating documents
A-63054 February 2004
When an OCR zone is detected, you can use the Separation and Deletion
features to enable the following options:
• Separate batches
• Separate documents
• Create attachments
You can set the following Separation and Deletion options.
• No separation—if you this option, you must indicate what level the OCR
zone is located on. OCR zones can be found on one of the following levels:
- Batch level—OCR zones that are located on the Batch level or that
separate batches are available for Batch and Document indexing.
NOTE: Batch level OCR zones are only read when they are present on a
Batch Header page. A Batch Header page exists whenever batch
separation is defined using patch codes, bar codes, or OCR zones
(at least one zone in the application is configured for Batch
separation). See the following section, "Separating batches."
- Document level—OCR zones that are located on the Document level or
that separate documents are available for Document indexing. They are
not available for Batch indexing.
- Page level—page level OCR zones to be used for Page level indexing
are not yet supported in Capture Software.
To separate a batch with an OCR zone:
1. Define the OCR zone where you expect to find the OCR text.
The area defined for OCR batch separation should be blank on all other
pages in the batch.
2. Check the Batch separation option.
To separate documents with a OCR zone:
1. Define the OCR zone where you expect to find the OCR text.
The area defined for OCR document separation should be blank on all
other pages in the batch.
2. Check the Document separation option.
3. Check the Delete page option to delete the page containing the OCR zone
that started the new document.
This is important when inserts are used for the purpose of document
separation and do not contain any significant information. The OCR zone,
however, is still available for document level indexing.
When the document separator page is deleted, Capture Software will also
search the next page (the lead page of the document) for OCR zones
defined at the document level. OCR data found in a zone on the lead page
will be used for indexing in lieu of any data found in the same zone on the
separator page.
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