Kodak 1516756 User Manual
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Kodak 1516756 User Manual

Kodak 1516756 User Manual

Client software
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t6000 Client Software
User's
Guide
A-61543
Part No. 9E4408
CAT No. 894 0132

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Summary of Contents for Kodak 1516756

  • Page 1 t6000 Client Software User’s Guide A-61543 Part No. 9E4408 CAT No. 894 0132...

  • Page 2: Table Of Contents

    2 Using the Software ..........3 The Kodak t6000 Client Software window ......3 Capturing transactions .

  • Page 3: Introduction

    1 Introduction The Kodak t6000 Software is a set of client/server software products that enable companies to transmit images of checks as soon as they are scanned to the appropriate financial institution for digital processing and settlement. This enables money to be moved the same day, which generally speeds cash flow.

  • Page 4: Exiting The Software

    User’s Guide will describe all features of the Kodak t6000 Client Software. Exiting the software To exit the Kodak t6000 Client Software: • Click the Close box in the upper right-hand corner of the Kodak t6000 Client Software window. A-61543 December 2005...

  • Page 5: Using The Software

    • View images of transactions • Close the processing date • End of the day processing The Kodak t6000 When you log into the client software, the Kodak t6000 Client Software window is displayed. Client Software window NOTE: Whether you are scanning and processing deposits or scanning and processing payments, the dialog boxes that are displayed and the workflow process, are basically the same.

  • Page 6: Capturing Transactions

    Close Processing Date — allows you to close a selected processing date after all transactions have been completed. Exit — when selected, closes the capture function of the Kodak t6000 Client Software. A-61543 December 2005...

  • Page 7: Opening The Processing Date

    Opening the processing Before scanning and processing transactions, you must open a date processing date. 1. From the Capture window, click Open Processing Date. The Select Processing Date dialog box will be displayed. The current date will be highlighted on the calendar. 2.

  • Page 8: Scanning Deposits Or Payments

    Scanning deposits or After your have opened your processing date, use the Scan Deposits/ payments Scan Payments function to start scanning your checks. 1. Click Scan Deposits/Scan Payments. The Scan Deposits/Scan Payments dialog box will be displayed: 2. Select the Account Number from the drop-down list and press Tab. 3.
  • Page 9 5. Click Begin Capture. The scanner will begin scanning the checks. As the checks are being scanned, the scanned checks will be listed in the top portion of the main viewing window. If you select Keying, the check image will be displayed in the bottom portion of the main viewing window and the Amount field will be open for editing.

  • Page 10: The Main Viewing Window

    The main viewing Whether you are capturing deposits or payments the windows that you access are the same with the exception of the title of the window. window For the purpose of this manual, this section describes the “capture deposit” functionality of the software. If you are processing payments, the functionality is the same, but the title of the displayed window is different.
  • Page 11 Top tool bar Rescan — click Rescan when you need to rescan the check. AutoClean — click AutoClean and rescan the item to obtain a sharper image. Darker (-) and Lighter (+) — if the image is difficult to read, click the Darker or Lighter buttons to adjust the resolution.

  • Page 12: Correcting Amounts And Balancing Transactions

    Release Unbalanced — provides several options of what you can to do with the transaction. See the section entitled, “Releasing unbalanced transactions” later in this section. Add Info Item — if this option is enabled at installation, you will be able to scan paper deposit tickets. At the beginning of a transaction, after scanning the paper deposit ticket, you can click this button to scan an additional deposit slip or other document that is informational and does not affect balancing.

  • Page 13: Releasing Unbalanced Transactions

    Releasing unbalanced Depending upon the setup of your system, you may have the ability to transactions release transactions that are not balanced to the central site. 1. From the main viewing window, select the transaction you want to release. 2. Click the Released Unbalanced button. The Reason for Unbalanced Transaction dialog box will be displayed.

  • Page 14: Correcting Unbalanced Transactions

    Correcting unbalanced Situations may occur during processing that could cause the transactions transaction to be out of balance. Some reasons for this are: • a check amount was read or keyed incorrectly • checks were double-fed during the scanning process •...

  • Page 15: The Zoom Function

    The Zoom function Occasionally you may encounter a check that does not scan well. You can: • use the AutoClean button and rescan the item to see if you can obtain a clearer image or, • use the Darker or Lighter buttons to change the resolution and then rescan the item to obtain a clearer image.

  • Page 16: Image Quality Issues For Transactions

    Software can assist you in maintaining the image quality of your payment or deposit checks. The Kodak t6000 Client Software can be configured to check for a variety of image quality conditions such as items that are too dark or too light, clipped corners and torn items, etc.

  • Page 17: Duplicate Item Checking For Transactions

    Duplicate item checking The Kodak t6000 Client Software helps you maintain the integrity of for transactions your deposit and payment transactions by automatically checking for duplicate items as you are capturing items. This feature reviews specific criteria as it looks for duplicate items across transactions, batches and dates.

  • Page 18: Deferring Transactions

    Deferring A deferred transaction is a deposit or payment in which all of the checks were not scanned when you initially began to process the transaction. transactions Deferring a transaction allows you to save what you have captured so far and come back to it later to finish the processing. 1.

  • Page 19: The Deferred Transactions Window

    The Deferred Trans- The Deferred Transactions window displays the following information: actions window Seq # — the number of the deposit/payment in the order it was captured. Account # — the number you selected when you setup scanning the checks for deposit or payment from the Scan Deposits/Scan Payments dialog box.

  • Page 20: Processing Deferred Deposits

    Buttons: Continue — displays the main viewing window (Commercial Deposit or Lockbox Payments) which allows you to scan the remaining number of checks. Refresh List — refreshes and redisplays the information in the Deferred Transactions window with the most current information. Show Credit Ticket —...

  • Page 21: Transmitting Transactions

    Transmitting When you are ready to transmit deposits or payments, click Transmit on the Kodak t6000 Client Software main window to display the transactions Transmit window. The Transmit window The Transmit window displays all of the transmissions for the selected date.
  • Page 22 Items — displays how many items are contained in the deposit or payment. Amount — the total amount of the deposit or payment. Status — displays one of the following based upon the current status of the transmission: • Released: transaction sent to the server •...

  • Page 23: Transmitting Transactions

    Transmitting To transmit transactions: transactions 1. Select Transmit from the Kodak t6000 Client Software main window: The Transmit window will be displayed: 2. Select the date you want to transmit transactions from the Date field. 3. Select the type of transactions you want to transmit from the Work type to total field.

  • Page 24: Closing The Processing Date

    4. Select Build. The Build dialog box will be displayed. 5. Click Yes. The Transmit window will be populated with the transactions for the selected date. 6. Click Transmit. The Status, Post Date and Sent fields will be updated with current information regarding the transmission. Closing the processing When you are finished scanning and processing transactions for the date...

  • Page 25: End Of The Day

    “Transmitting transactions” for more information and procedures. To end the day: 1. From the Kodak t6000 Client Software main window, click End of Day. The End of Day dialog box will be displayed: The current processing date will be displayed in the Select Date To Close field.
  • Page 26 After you have completed the End of Day procedures, the End of Day Summary window will be displayed. The report contains batches and amounts for both deposits and payments. 3. Click Print to preview the summary report. A-61543 December 2005...

  • Page 27: Printing And Exporting Reports

    Printing and A report summary is automatically displayed when you complete the End of Day procedure. If you want to print or export the report or exporting reports choose a report from a previous date, you can locate and print/export the reports by using the Reports option.
  • Page 28 3. Select the date for your report from the Date field. 4. Click Run Report. The report will be displayed in a preview window. 5. Click the Printer icon to send the report to the printer, or click the Export icon to save and store the report in a different location. Exporting Reports If you choose to export the report, the Export Data dialog box will be displayed.
  • Page 29 2. Click OK. The Choose Export File window will be displayed. NOTE: Depending on the selected format, other dialog boxes may be displayed. For example, if you select Character- separated values, the following dialog box will be displayed. Make any necessary entries in the displayed dialog boxes and click OK.

  • Page 30: Researching Transactions

    Researching You can research deposits and payments from within the Kodak t6000 Client Software and locate and view specific items if needed. transactions Accessing the Image 1. Click Research. The Image Viewer window will open. The left side Viewer window of the window displays a listing of transactions.

  • Page 31: Buttons On The Image Viewer Window

    3. Highlight an item on the left to view details on the right. The image will display in the bottom portion of the window. You can also view the image of the virtual deposit ticket or batch header. Buttons on the Image Previous —...

  • Page 32: Selecting A Different Date Other Than The Current Date

    Selecting a different date To view items from a previous date or from the archives: other than the current 1. Click Select Date. The Please Select View dialog box will be date displayed: 2. Click either Current or Archives. 3. Select a date from the Available Dates drop-down list. 4.

  • Page 33: Virtual Endorsement Deposit And Payment Transactions

    Virtual endorsement The Kodak t6000 Client Software may be configured to add a virtual deposit and payment endorsement to the check image once it is captured. This feature allows you to add your business stamp to the checks virtually rather transactions than physically.
  • Page 34 EASTMAN KODAK COMPANY Document Imaging Rochester, New York 14650 www.kodak.com/go/docimaging Kodak is a trademark of Eastman Kodak Company. A-61543 12/2005 © Eastman Kodak Company, 2005...

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