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Xerox 604P18228 Quick Reference Manual

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Quick Reference Guide
604P18228
MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.

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  • Page 1 Quick Reference Guide 604P18228 MAXIMIZE YOUR PRODUCTIVITY..by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.
  • Page 2 The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in...

  • Page 3: Table Of Contents

    Contents 1 Welcome .................1-1 Introduction ....................1-2 Additional Resources ................1-3 System Administration CD (CD1)..............1-3 Training and Information CD (CD2) .............1-3 Utilities CD (CD3)..................1-3 Conventions ....................1-4 Orientation....................1-4 Overview of Features at the Machine............1-6 Overview of Features at the Workstation ..........1-8 Safety ......................1-9 Introduction ....................1-9 Electrical Supply..................1-10 Operator Accessible Areas ................1-10...
  • Page 4 2 Product Overview ..............2-1 Introduction ....................2-2 CopyCentre....................2-3 CopyCentre Options ..................2-3 WorkCentre....................2-6 WorkCentre Options ..................2-6 WorkCentre Pro..................2-10 WorkCentre Pro Options ................2-10 Finishing Devices ..................2-14 3 Getting Started ..............3-1 Control Panel Overview................3-2 Power On or Off ..................3-3 Loading Paper ....................3-4 Making Copies....................3-5 Sending an Embedded Fax ...............3-6...
  • Page 5 Edge Erase ....................4-14 Original Input....................4-15 Image Shift ....................4-16 Output Format ..................4-17 Transparencies ..................4-18 Booklet Creation..................4-19 Multi-Up......................4-20 Invert Image ....................4-21 Covers......................4-22 Annotation ....................4-23 Job Assembly...................4-25 Build Job ....................4-26 Sample Set....................4-27 Stored Programming ..................4-28 Inserts ......................4-29 5 Fax...................5-1 Fax .......................5-2 Basic Faxing - Embedded Fax ..............5-4 Dialing Options.....................5-5 Resolution ....................5-7 Sides Scanned .....................5-8...
  • Page 6 6 Internet Fax................6-1 Internet Fax....................6-2 Send:......................6-3 Entering an E-mail Address for Internet Fax ..........6-4 Basic Settings ....................6-6 Sides Scanned.....................6-7 Original Type....................6-8 Advanced Settings..................6-9 Image Quality ..................... 6-10 More Image Quality..................6-11 Original Input....................6-12 Resolution ....................6-13 Quality / File Size ..................6-14 Options .....................
  • Page 7 File Format ....................7-20 Document Management Fields ..............7-21 Add File Destinations .................7-21 Build Job ....................7-22 Refresh Destinations ................7-23 Authentication Mode................7-24 8 E-mail ..................8-1 E-mail ......................8-2 Send:......................8-3 Address List ....................8-4 Entering an E-mail Address .................8-4 Basic Settings ....................8-7 2 Sided Scanning ..................8-8 Original Type....................8-9 Scan Presets....................8-10 Advanced Settings...................8-11...
  • Page 8 12 Troubleshooting..............12-1 General...................... 12-2 Fault Clearance ..................12-3 Paper jams....................12-3 Document jams ..................12-3 Xerox Welcome and Support Centre............12-4 Locating the serial number................. 12-4 Troubleshooting Tips ................12-5 Power ......................12-5 Document Handler ..................12-5 Paper Handling ..................12-6 Finisher ......................

  • Page 9: Welcome

    1 Welcome Introduction .............1-2 Additional Resources ........1-3 Conventions ............1-4 Overview of Features at the Machine .....1-6 Overview of Features at the Workstation..1-8 Safety..............1-9 Regulatory Information .........1-16 Environmental Compliance ......1-21 Quick Reference Guide Page 1-1...

  • Page 10: Introduction

    Introduction Welcome to your new Xerox machine. This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarize yourself with your new machine please refer to:...

  • Page 11: Additional Resources

    Additional Resources System Administration CD (CD1) Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configuring your machine for network printing and instructions on installing any of the optional features. The System Administration CD (CD1) is intended for System/Machine Administrators.

  • Page 12: Conventions

    Conventions Throughout this Guide, you will find that some terms are used interchangeably: Paper is synonymous with media. Document is synonymous with original. CopyCentre/WorkCentre/WorkCentre Pro is synonymous with the machine. The following pages offer further information about the conventions used within this Guide.

  • Page 13: Bracket Text Typeface

    Bracket text typeface The [Bracket Text] typeface is used to emphasize the selection of a feature mode or button. For example: Select [Machine Details]. Notes Notes are statements that provide additional information. For example: NOTE: Originals must be loaded in the document handler when using this feature. Hints Hints help users to perform a task.

  • Page 14: Overview Of Features At The Machine

    Overview of Features at the Machine Using the powerful features available on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals.
  • Page 15 Use the Annotation feature to add a comment, page number or date to your copy output. Be Environmentally Friendly This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper. Scan Documents to Create Electronic Files (Optional) This feature, available on the WorkCentre Pro, allows you to create electronic files from your originals which can be: - Filed on the server.

  • Page 16: Overview Of Features At The Workstation

    Overview of Features at the Workstation If your machine is connected to a network you can use the following features. Contact your System Administrator to get connected. CentreWare Print Drivers The Print Driver extends the productivity power of your machine to your desktop. Options include: •...

  • Page 17: Safety

    To ensure you operate the equipment safely please read these safety notes carefully before using this product Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

  • Page 18: Electrical Supply

    Electrical Supply This product should be operated from the type of electrical supply indicted on the data plate label located on the rear cover. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

  • Page 19: Warning - Electrical Safety Information

    This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorised local representative or service support organisation.

  • Page 20: Laser Safety Information

    This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

  • Page 21: Maintenance Information

    Never override or "cheat" any of the electrical or mechanical interlock devices. Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

  • Page 22: Ozone Safety Information

    Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorised local dealer or Service Provider.

  • Page 23: For Consumables

    For Consumables Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw dry ink, dry ink cartridges or dry ink containers into an open flame. Radio Frequency Emissions United States, Canada, Europe: NOTE: This equipment has been tested and found to comply with the limits for a...

  • Page 24: Regulatory Information

    Regulatory Information ICES-003 This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. US Regulatory Information for the Fax Kit option Fax Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first...

  • Page 25: Canadian Regulatory Information For The Fax Kit Option

    Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.
  • Page 26 interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The Canadian REN value of this equipment is 0.3. Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier.

  • Page 27: Illegal Copying

    Illegal Copying Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. Obligations or Securities of the United States Government, such as: •...
  • Page 28 Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21) Certificates of Citizenship or Naturalization.

  • Page 29: Environmental Compliance

    Xerox ENERGY STAR equipment is preset at the factory to enter a “low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

  • Page 30: Product Recycling And Disposal

    Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.

  • Page 31: Product Overview

    2 Product Overview Introduction .............2-2 CopyCentre.............2-3 WorkCentre.............2-6 WorkCentre Pro ..........2-10 Finishing Devices..........2-14 Quick Reference Guide Page 2-1...

  • Page 32: Introduction

    75 copies/prints a minute. All configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information. For further assistance in identifying your model, configuration and the additional options available please refer to the relevant pages.

  • Page 33: Copycentre

    CopyCentre Document Handler Control Panel (Touch Screen and Document Glass Numeric Keypad) (under the Document Handler) Offset Catch Bypass Tray Tray (folds up when not in use) High Capacity Feeder (Paper Trays 3 & 4) Paper Trays 1 & 2 CopyCentre Options The following options are available for the CopyCentre: NOTE: To identify which options are compatible with your machine configuration,...
  • Page 34 To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page 2-14. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch.
  • Page 35 Option Compatibility CopyCentre Option Document Glass Cover Document Handler High Capacity Feeder Offset Catch Tray Basic Office Finisher Office Finisher Advanced Office Finisher Professional Finisher 2 Hole Punch Kit 3 Hole Punch Kit Convenience Stapler & Shelf Envelope Tray Basic Fax Kit Extended Fax Kit Foreign Interface Device Additional 256MB Electronic...

  • Page 36: Workcentre

    WorkCentre Document Handler Control Panel Document Glass (Touch Screen and (under the Document Numeric Keypad) Handler) Convenience Stapler Advanced Office Convenience Finisher Shelf Bypass Tray High Capacity (Folds up when Feeder not in use) (Paper Trays 3 & 4) Paper Trays 1 & 2 WorkCentre Options The following options are available for the WorkCentre: NOTE: To identify which options are compatible with your machine configuration,...
  • Page 37 Network Scanning, Server Fax and Embedded Fax jobs for each user, provided Accounting these services are installed on the machine. Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data. Quick Reference Guide...
  • Page 38 Image A security feature which provides On Demand Image Overwrite and Immediate Overwrite Image Overwrite. Both features offer the ability to overwrite the machine’s hard disk Security to protect classified or private information. PostScript® Allows PostScript® Emulation printing via the PostScript® Emulation printer drivers Emulation 256MB Additional temporary storage area for scanned information.
  • Page 39 2 Hole Punch Kit 3 Hole Punch Kit Convenience Stapler Convenience Shelf Envelope Tray Basic Fax Kit Extended Fax Kit E-mail Xerox Standard Accounting Foreign Interface Device Image Overwrite Security PostScript® Emulation Additional 256MB Electronic Pre-Collation (EPC) Memory Key: Standard...

  • Page 40: Workcentre Pro

    WorkCentre Pro Document Glass Control Panel Document Handler (under the Document (Touch Screen and Handler) Numeric Keypad) Convenience Shelf Professional Finisher Bypass Tray (Folds up when not in use) Booklet Maker High Capacity Feeder Paper Trays 1 & 2 Tray (Paper Trays 3 &...
  • Page 41 - Office Finisher - Advanced Office Finisher - Professional Finisher To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page 2-14. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch.
  • Page 42 Network Scanning, Server Fax and Embedded Fax jobs for each user, provided Accounting these services are installed on the machine. Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data. Foreign...
  • Page 43 Envelope Tray Basic Fax Kit Extended Fax Kit LAN Fax Server Fax Internet Fax E-mail Network Scanning Network Accounting Xerox Standard Accounting Foreign Interface Device Image Overwrite Security USB Printing Additional 256MB Electronic Pre-Collation (EPC) Memory Key: Standard Optional Not Available...

  • Page 44: Finishing Devices

    Finishing Devices Top Tray Top Tray Stacker Tray Stacker Tray Basic Office Finisher Office Finisher Top Tray Top Tray Stacker Tray Stacker Trays Booklet Maker Tray Advanced Office Finisher Professional Finisher (with Booklet Maker) Page 2-14 Quick Reference Guide...
  • Page 45 Basic Office Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Finisher Stacker Tray. The Stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the Basic Office Finisher contains 3000 staples. NOTE: Double Staple is not available with the Basic Office Finisher.
  • Page 46 Page 2-16 Quick Reference Guide...

  • Page 47: Getting Started

    3 Getting Started Control Panel Overview ........3-2 Power On or Off ..........3-3 Loading Paper ..........3-4 Making Copies ..........3-5 Sending an Embedded Fax ......3-6 Sending a Server Fax ........3-7 Sending an Internet Fax .........3-8 Scanning a Document to a File.......3-9 Sending an E-mail ........3-10 Printing from a PC ........

  • Page 48: Control Panel Overview

    Control Panel Overview NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro. Access Accesses Tools, used to adjust the defaults of Touch Screen the machine. Displays and selects all the available programing features, plus fault clearance procedures and general Clear All machine information.

  • Page 49: Power On Or Off

    Power On or Off To power ON: Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. To power OFF: Press the [Power] switch.

  • Page 50: Loading Paper

    Loading Paper Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between 8.5 x 5.5" and 11 x 17". Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5 x 11"...

  • Page 51: Making Copies

    Making Copies Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. Access the Basic Copy screen - if necessary select the [Features] button on the control panel. Select the required features on the Touch Screen.

  • Page 52: Sending An Embedded Fax

    Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use.

  • Page 53: Sending A Server Fax

    Sending a Server Fax Server Fax is an optional feature which is only available on the WorkCentre Pro. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use.

  • Page 54: Sending An Internet Fax

    Sending an Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once.

  • Page 55: Scanning A Document To A File

    Scanning a Document to a File Network Scanning is only available on the WorkCentre Pro. Please contact your System Administrator for more information. Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. Select [Network Scanning].

  • Page 56: Sending An E-Mail

    Sending an E-mail E-mail is an optional feature which is only available on the WorkCentre and WorkCentre Pro. Please contact your System Administrator for more information. Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once.

  • Page 57: Printing From A Pc

    Printing from a PC If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. Select [Print] in your application.

  • Page 58: Sending A Lan Fax

    Sending a LAN Fax LAN Fax is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. Select [Print] in your application. Select your machine as the printer. Select [Properties]. Select [Job Type] and then [Fax] from the pull down menu.

  • Page 59: Printing With Internet Services

    Printing with Internet Services Printing with Internet Services is available on the WorkCentre Pro, and on the WorkCentre if the postscript option is installed. Internet Services uses a Web User Interface embedded in the machine to communicate between the HTTP server and the machine.

  • Page 60: Logging On / Logging Off

    Logging On / Logging Off If the Internal Auditron or the optional Network Accounting has been enabled, a valid User Number needs to be entered in order to access the machine functions. The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as preventing unauthorized access to the machine.

  • Page 61: Customizing Your Machine

    Customizing your Machine Your machine can be customized to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to set-up, customize and maintain the machine. After your machine is installed, it is recommended that the settings and options are customized to fully meet the requirements of the Users.

  • Page 62: Further Assistance

    Refer to the Training and Information CD (CD2), contained in the CD Pack delivered with your machine. Contact your System and/or Machine Administrator. Visit our Customer Web Site at www.xerox.com or contact the Xerox Welcome and Support Centre quoting the machine serial number Press the [Machine Status] button on the control panel.

  • Page 63: Copy

    4 Copy Copy ...............4-2 Basic Copying ..........4-3 Image Adjustment .........4-10 Output Format..........4-17 Job Assembly ..........4-25 Quick Reference Guide Page 4-1...

  • Page 64: Copy

    Copy The Copy feature is standard on your machine. Access to the Copy features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. This chapter contains information about the options available within Copy.

  • Page 65: Basic Copying

    Basic Copying The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to select the standard features for a copy job. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. Touch any of the top level buttons to select a feature.

  • Page 66: Output

    Output Output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed. HINT: For an explanation of all the finishing devices available refer to “Finishing Devices” on page 2-14. Options: Select Collated for output stacked in sets to match the sequence of the originals.
  • Page 67 Use this option to add 3 or 4 staples to your output, depending on the size of the paper being used. Multiple staples can be added to the Left Edge or Right Edge of your output. Multi-Staple This option is only available on the Advanced Office Finisher and the Professional Finisher.

  • Page 68: 2-Sided

    2-Sided Double-sided copies, ranging in size from 8.5 x 5.5" to 11 x 17" can be made automatically from one or two-sided originals. Options: Use this option for 1 sided originals when 1 sided copies are required. 1 Sided Use this option for 1 sided originals when 2 sided copies are required. 2 Sided This option produces 2 sided copies from 1 sided originals and rotates every second 2 Sided,...

  • Page 69: Reduce/Enlarge

    This option produces 1 sided copies from 2 sided originals and rotates every second 1 Sided, Rotate Side 2 side image. It should be used for “head to toe” orientation or calendar style originals, to ensure the output images are all in the same orientation. Reduce/Enlarge The Reduce / Enlarge option provides a variety of reduction and enlargement options.

  • Page 70: Paper Supply

    Use this option to adjust the height (Y) and the width (X) dimensions for reduction Custom or enlargement of each dimension independently. NOTE: Output will NOT be reduced or enlarged proportionally. Custom options are as follows: Produces an image on the copies the same size as the image on the 100% original.
  • Page 71 Tray 3 holds 2000 sheets of 20lb paper. Weight ranges from 16 - 53lb. The tray can be adjusted to hold either A4 or 8.5" x 11" LEF size paper. Use this option to select the paper loaded in Tray 4. Tray 4 (Optional) Tray 4 holds 1600 sheets of 20lb paper.

  • Page 72: Image Adjustment

    Image Adjustment The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 73: Image Quality

    Image Quality Use this feature to enhance the quality of your output. Options: Use this option to enhance the copy quality of the output based on the type of Original Type original being scanned. Original Type options are as follows: Normal This is the standard setting and can be used for most originals.

  • Page 74: More Image Quality

    More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: This option controls the differences between the image densities within the copy. Contrast Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

  • Page 75: Bound Originals

    Bound Originals This feature is used to copy pages from bound documents onto separate single- sided or double-sided pages. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass.

  • Page 76: Edge Erase

    Erases a specified area from the center of the bound original to eliminate unwanted Binding Erase marks caused by scanning the binding. When Left Page or Right Page is selected, between 0 and 1.0" can be erased. When Both Pages is selected, between 0 and 2.0"...

  • Page 77: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: Use this option to allow the machine to recognize the size of the originals being fed Auto through the document handler.

  • Page 78: Image Shift

    Image Shift This feature enables the position of the image on the page to be adjusted. Options: The image position is not adjusted. No Shift Use to automatically center the scanned image on the output paper. Auto Center Use to create a binding edge for the document. The image can be adjusted up or Margin Shift down on the page and/or shifted to the right or left.

  • Page 79: Output Format

    Output Format The Output Format tab is used to produce different options for the finished output. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 80: Transparencies

    Transparencies Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Transparency jobs will be delivered single-sided, and collated with no finishing. The quantity can only be set to one for this feature. Options: The feature is switched off.

  • Page 81: Booklet Creation

    Booklet Creation Use this feature to create multipage booklets from a sequential set of either single- sided or double-sided originals. The machine produces 2 sided output automatically, which when folded produces a booklet with all the pages in the correct location. The machine will also reduce and correctly position each image to fit on the selected paper.

  • Page 82: Multi-Up

    Multi-Up This feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the document handler when using this feature. Options: The feature is switched off.

  • Page 83: Invert Image

    Invert Image This feature enables Mirror Image or Negative Image copies to be produced. Options: Use this option to change the direction of the original image, creating a mirror of the Mirror Image original. This option is primarily used to change the orientation of a graphic. Use Negative Image to create copies that are the inverse of the original document, Negative Image the white areas become black and the black areas become white.

  • Page 84: Covers

    Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orientation as the main body of the job. HINT: Covers and Inserts can be selected in the same job. Options: The feature is switched off.

  • Page 85: Annotation

    Places the first two images of the original set on the front and back of the 2 Sided front cover. The back cover will use the last two images in the job. Produces 2 sided covers with the second side rotated to enable a “head to 2 Sided, Rotate Side 2 toe”...
  • Page 86 Use to add a comment to your copy output. A new or existing comment can be added. Select Top or Bottom for the comment location and then Left, Center or Right for the comment position. Comment Select the comment required using the up/down scroll buttons or enter a new comment using the Keypad button.

  • Page 87: Job Assembly

    Job Assembly The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job, store the programing of up to 10 jobs and add inserts to your sets. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them.

  • Page 88: Build Job

    Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job.

  • Page 89: Sample Set

    Cancel Sample Use to stop and cancel the sample segment that is currently printing. Printing Delete All segments Use to delete the current job and return to the main Build Job screen. Sample Set This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity.

  • Page 90: Stored Programming

    Stored Programming Use this feature to program up to 10 commonly used programing sequences. For example, combinations of selections such as Edge Erase and Bound Originals. The machine stores only the programing features for the job, NOT the images. Each time a stored job is used the images must be scanned.

  • Page 91: Inserts

    Inserts This feature enables different types of stock to be inserted within a set automatically. Up to 40 inserts can be added per copy set. Inserts are useful for separating or highlighting sections and can be blank or printed. HINT: This feature can only be used with 1-1 or 2-2 sided copying and is not available with Auto Paper.
  • Page 92 Select the paper tray containing the first stock using the Insert Tray option on the right of the screen. If printing on tab stock and the image requires shifting, use the Tab Image Shift option to enter the shift amount required. If a second stock is required, use this option to program the inserts requiring a Second Insert Tray...

  • Page 93: Fax

    5 Fax Fax ..............5-2 Basic Faxing - Embedded Fax......5-4 Image Adjustment ...........5-9 Added Fax Features ........5-14 Basic Faxing - Server Fax......5-26 More Fax Features ........5-30 Authentication Mode ........5-35 Quick Reference Guide Page 5-1...

  • Page 94: Fax

    Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedded Fax and Server Fax. Although both fax services can be installed, only one fax service can be enabled. Your System Administrator will set up the default fax service.
  • Page 95 Available on the WorkCentre Pro only. Once enabled on your machine, you will be Server Fax able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your machine to a Third Party fax server which forwards them on to the fax number you entered.

  • Page 96: Basic Faxing - Embedded Fax

    Basic Faxing - Embedded Fax The Basic Faxing tab is the default Embedded Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Access to the Basic Faxing features is gained using the Features button on the control panel.

  • Page 97: Dialing Options

    Dialing Options Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad, using the Speed Dial function or selected from the Directory. The Directory is a listing of Individual or Group numbers which have been previously setup and stored.
  • Page 98 The Send List is used when the fax is being sent to multiple destinations. Fax Send List numbers can be entered into the Send List manually using the keypad, using Speed Dial or by using the Directory. The Directory stores and displays the fax recipient details. Information includes the recipient’s name, fax number and transmission preferences, for example the resolution and communication mode.

  • Page 99: Resolution

    Used to select Line 2 (if installed) to dial the number. If a second line is not Line Selection installed then this option will not be available. Selecting this character Identifier [<2>] temporarily overwrites the fax settings and is for the current job only. This feature allows users to create a single fax recipient by adding two or more fax Chain Dialing numbers together.

  • Page 100: Sides Scanned

    Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: Use this option for originals that are printed on one side only. 1 Sided Use this option for originals that are printed on both sides. 2 Sided Page 5-8 Quick Reference Guide...

  • Page 101: Image Adjustment

    Image Adjustment The Image Adjustment tab provides further features that can be applied to your fax job. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

  • Page 102: Image Quality

    Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Use this option to enhance the quality of the fax based on the type of original being Original Type scanned. Original Type options are as follows: Normal This is the standard setting and can be used for most originals.

  • Page 103: Original Input

    Original Input This feature enables users to specify the size of the original document when scanning from the document glass or document handler. The machine uses this information to calculate the size of your original and the scanned image. Options: This is the default option.

  • Page 104: Bound Originals

    Bound Originals Use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass.
  • Page 105 Erases a specified area from the center of the bound original to eliminate unwanted Binding Erase marks caused by scanning the binding area. Up to 1.0" can be erased. Quick Reference Guide Page 5-13...

  • Page 106: Added Fax Features

    Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes. NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Added Fax Features tab. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 107: Transmission Options

    Transmission Options Allows transmission information to be included with your fax job. Options: This report contains details about the fax together with a reduced copy of the image Transmission Report from the first page. When sending a fax to multiple recipients, a Transmission Report will be printed listing all of the recipients.
  • Page 108 Reduce/Split Use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machine’s capability. Options: Reduces the faxed document to fit the paper size of the receiving fax machine. Reduce to fit If this option is selected the receiving fax machine will either split the faxed Split across pages...

  • Page 109: Cover Letter

    Cover Letter Use this option to add a cover letter to your fax job. Users can add text in the ’To’, ’From’ and ’Comment’ fields. NOTE: The Cover Letter title is added automatically. Options: The feature is switched off. Use to enable the Cover Letter feature. To;...

  • Page 110: Starting Rate

    Starting Rate Use this option to set the transmission speed of your fax job. Options: Used in areas of low quality communication, when experiencing telephone noise or Forced 4800 bps when fax communications are susceptible to errors. Determines the communication mode to be used based on the maximum Super G3 (33.6 kbps) capabilities of the remote machine.

  • Page 111: Delayed Send

    Delayed Send Use Delayed Send to specify a time within the next 24 hours that you want the fax to be transmitted. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone. A 12 or 24 hour clock can be set.

  • Page 112: Fax Reports

    Fax Reports This feature enables you to obtain hard copy information about the status of the fax feature on your machine. Options: Fax Reports options are as follows: Activity Report Displays the last 50 fax activities completed on the machine. Dial Directory Report Lists all the numbers stored in the Dial Directory.

  • Page 113: Mailboxes

    Mailboxes Enabled by your System Administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within the local mailbox are recognized as stored for polling, printing or deleting by the user.

  • Page 114: Dial Directory Setup

    Dial Directory Setup Use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the Send List feature on the Basic Faxing tab. Dialing Groups can also be set up, comprising of many individual entries. HINT: This feature saves time when sending faxes to frequently used destinations.

  • Page 115: Advanced Fax Features

    Advanced Fax Features Offers advanced features which enable you to transmit large, complex jobs; scan and store fax jobs for retrieval by another fax machine, or poll another fax machine. Quick Reference Guide Page 5-23...
  • Page 116 Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job.
  • Page 117 Polling Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox Options: This option allows users to scan documents and store them. When remote Store for Polling machines poll the device, they are able to retrieve the scanned document(s).

  • Page 118: Basic Faxing - Server Fax

    Basic Faxing - Server Fax The Basic Faxing tab is the default Server Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job. Access to the Basic Faxing features is gained using the Features button on the control panel.

  • Page 119: Dialing Options

    Dialing Options The Dialing Options area contains a window where the telephone number entered displays. Once displayed, it can be added to a list of destination telephone numbers, a special character can be added, or a list of up to 30 stored telephone numbers can be accessed.

  • Page 120: Resolution

    Pulse To Tone Switch Use to switch from Pulse dialing to Tone dialing. Wait for Network Use to suspend dialing until an expected network tone is detected. Tone Detection [W] Local ID [+] Character Required as part of some international telephone numbers (in place of 00). Check [+] Local ID [space] Used to improve readability.

  • Page 121: Sides Scanned

    Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: Use this option for originals that are printed on 1 side only. 1 Sided Use this option for originals that are printed on both sides. 2 Sided Use this option for double-sided originals which are in the “head to toe”...

  • Page 122: More Fax Features

    More Fax Features The More Fax Features tab provides additional fax features which can be used with your fax job. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 123: Image Quality

    Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Use this option to enhance the quality of the fax based on the type of original being Original Type scanned. Original Type options are as follows: Normal This is the standard setting and can be used for most originals.

  • Page 124: More Image Quality

    More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Adjusts the difference between the image densities within the scanned image. Contrast Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

  • Page 125: Original Input

    Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Use this option to enable the machine to recognize the size of the originals being Auto fed through the document handler.

  • Page 126: Delayed Send

    Delayed Send Use Delayed Send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone.The time to send is added to the job information sent to the fax server with the scanned image.

  • Page 127: Authentication Mode

    Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax.
  • Page 128 Page 5-36 Quick Reference Guide...
  • Page 129 6 Internet Fax Internet Fax.............6-2 Basic Settings ..........6-6 Advanced Settings ..........6-9 Options ............6-15 Authentication Mode ........6-19 Quick Reference Guide Page 6-1...

  • Page 130: Internet Fax

    Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro model. This chapter contains information about the options available within Internet Fax. Internet Fax allows you to send your scanned images as an e-mail attachment to a specified recipient or recipients.

  • Page 131: Send

    Send: Use the Send options to enter recipient information. Options: This option provides information about the sender and is pre-set by the system or From the System Administrator and cannot be changed. NOTE: If Internet Fax is accessed via Authentication Mode the information contained will be linked with the login name.

  • Page 132: Entering An E-Mail Address For Internet Fax

    Displays all the recipient addresses entered for the current Internet Fax job. Up to Address List 128 recipient’s addresses can be entered in the list. Use the up/down scroll buttons located to the right of the Address List to move through the list.

  • Page 133: Public Address Book

    If one or more matches are found based on the search criteria, the matches display on the Touch Screen. Use the up/down scroll bars to locate the required recipient. Highlight the recipient in the list and select the Add button. Continue this process until you have added all the required recipients and on completion select Done.

  • Page 134: Basic Settings

    Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each Internet Fax original. Touch any of the top level buttons to select a feature. One button can be selected in each column.

  • Page 135: Sides Scanned

    Sides Scanned This feature is used to specify whether the originals are single-sided or double- sided. For 2-sided originals the orientation can also be programed. Options: Use this option for originals that are printed on 1 side only. 1 Sided Use this option for originals that are printed on both sides.

  • Page 136: Original Type

    Original Type Use this feature to select the type of original being scanned. Options: Use for originals containing photographs and text. Photo & Text Use for continuous tone photographs or high quality printed half-tone originals. Photo Use for originals containing text or line art. Text Page 6-8 Quick Reference Guide...

  • Page 137: Advanced Settings

    Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned Internet Fax image. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 138: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: This option provides controls to adjust the lightness or darkness of the output. To Lighten / Darken darken the output, press the scroll down button. To lighten the output, press the scroll up button.

  • Page 139: More Image Quality

    More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: This option controls the differences between the image densities within the output. Contrast Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

  • Page 140: Original Input

    Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size.

  • Page 141: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Produces the smallest image file size and is recommended for documents which 72x72 (Non- Standard) are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents.

  • Page 142: Quality / File Size

    Recommended for average quality photos and graphics. It produces good quality 400x400 (Non- Standard) images and a smaller file size than the 600x600 resolution. Recommended for use with high quality photos and graphics. It produces the 600x600 (Non- Standard) largest image file size, but delivers the best image quality. Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size.

  • Page 143: Options

    Options Use this tab to temporarily change the format of the faxed image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 144: File Format

    File Format Use the File Format option when your job is to be sent with a different file format than that set as the default. Options: Multi-Page Tagged-Image File Format. One TIFF file containing several pages of Multi-page Tiff scanned images. Portable Document Format.

  • Page 145: Acknowledgment Report

    Acknowledgment Report Use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: Use this option to switch the feature off. Disabled NOTE: If the default setting for this feature is already Enabled you will not be able to disable this feature.

  • Page 146: Reply To

    Reply To Use the Reply To feature to alter the default address to which replies to your Internet Fax job can be sent. Message Body Use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line.

  • Page 147: Authentication Mode

    Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax.
  • Page 148 Page 6-20 Quick Reference Guide...

  • Page 149: Network Scanning

    7 Network Scanning Scan..............7-2 Network Scanning...........7-3 Basic Settings ..........7-7 Advanced Settings ........7-11 Options ............7-18 Refresh Destinations ........7-23 Authentication Mode ........7-24 Quick Reference Guide Page 7-1...

  • Page 150: Scan

    Address or Location field. Resources Provided on the World Wide Web Web Site General Contents www.xerox.com This is a source of general solution overview and options for upgrade. Contains CentreWare general information with links to the latest www.centreware.com drivers and utilities.

  • Page 151: Network Scanning

    Network Scanning Access to the Network Scanning features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Network Scanning to display the Network Scanning feature tabs.

  • Page 152: Repositories

    Repositories Repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use Network Scanning your System Administrator must set up the repositories available to your machine. The repositories are defined in the template and cannot be changed at the machine. Up to 5 repositories (1 default and 4 additional) can be defined.

  • Page 153: Template Destinations

    Template Destinations The Template Destination lists the templates stored on the machine. On installation the factory default template ’DEFAULT’, in upper case, display in the Template Destination list. The default template appears at the top of the list and is selected automatically.

  • Page 154: Destination Details

    Destination Details The Destination Details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template. NOTE: Any changes made to the template at the machine are temporary. Permanent changes must be made with the same utility that created the template.

  • Page 155: Basic Settings

    Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each original. Touch any of the top level buttons to select a feature. One button can be selected in each column.

  • Page 156: Sided Scanning

    2 Sided Scanning This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: Use this option for originals that are printed on 1 side only. 1 Sided Use this option for originals that are printed on both sides. 2 Sided Use this option for originals that are printed on both sides and the second side has 2 Sided, Rotate...

  • Page 157: Original Type

    Original Type Use this feature to select the type of original being scanned. Options: Use for originals containing photographs and text. Photo & Text Use for continuous tone photographs or high quality printed half-tone originals. Photo Use for originals containing text or line art. Text Quick Reference Guide Page 7-9...

  • Page 158: Scan Presets

    Scan Presets Use these options to automatically set the optimum settings for your job. Settings include producing smaller file sizes or delivering the highest quality output. Options: Use this option for normal quality documents. The output file size will be small. for Sharing and Printing Use this option for high quality documents.

  • Page 159: Advanced Settings

    Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned image. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 160: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: Adjusts the lightness or darkness of the output. To darken the output, select the Lighten / Darken scroll down button. To lighten the output, select the scroll up button. This option automatically reduces or eliminates the dark background resulting from Background Suppression...

  • Page 161: More Image Quality

    More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: This option controls the differences between the image densities within the output. Contrast Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

  • Page 162: Original Input

    Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size.

  • Page 163: Edge Erase

    Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Erases equal amounts on all edges of your output image. Up to 2.0" in 0.1" Border Erase increments can be erased.

  • Page 164: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Produces the smallest image file size and is recommended for documents which 72x72 are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents.

  • Page 165: Quality / File Size

    Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. When you change a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Changing the Quality / File Size may affect the Scan Presets option selected.

  • Page 166: Options

    Options Use the features available to temporarily change the format of the scanned image file at the destination server. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required.

  • Page 167: Document Name

    Document Name Use Document Name to specify the name of the folder that you want your scanned TIFF image stored to, or the file name of your scanned PDF or Multi-Page TIFF images. If File Already Exists Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job.

  • Page 168: File Format

    Use this option to replace the existing file that has the same filename as the newly Overwrite Existing file created scanned image file. Use this option to abort the scanning operation if a file with the same name as the Do Not Save newly created scanned image file is detected.

  • Page 169: Document Management Fields

    Portable Document Format. Given the right software the recipient of the scanned image can view, print or edit the file, no matter what their computer platform. Document Management Fields Document Management Fields allows you to enter information into the template from your machine which is unique to your scanning requirements.

  • Page 170: Build Job

    Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job.

  • Page 171: Refresh Destinations

    Refresh Destinations Select the Refresh Destinations tab to access the Update Template List feature. Touch the Update Template List button if the template has been recently created or modified. The system automatically updates the Template List. Quick Reference Guide Page 7-23...

  • Page 172: Authentication Mode

    Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax.

  • Page 173: 8 E-Mail

    8 E-mail E-mail..............8-2 Basic Settings ..........8-7 Advanced Settings ........8-11 Options ............8-18 Authentication Mode ........8-22 Quick Reference Guide Page 8-1...

  • Page 174: E-Mail

    E-mail E-mail is an optional feature which is only available on the WorkCentre and WorkCentre Pro. This chapter contains information about the options available within E-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients.

  • Page 175: Send

    Send: Use the Send options to enter recipient information. Options: This option provides information about the sender and is pre-set by the system or From the System Administrator and cannot be changed. NOTE: If E-mail is accessed via Authentication Mode the information contained will be linked with the login name.

  • Page 176: Address List

    Use this option to delete all the addresses from the Address List. A confirmation Remove All pop-up message displays. Use the up/down scroll buttons located to the right of the Address List to move Scroll Buttons through the list. Address List Displays all the recipient addresses entered for the current scan to e-mail job.

  • Page 177: Address Books

    Address Books Address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - Public and Internal. When an entry is made in To or Cc the Address Book displays search results for one or both configured address books.
  • Page 178 Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal Address Book stores internal company addresses on the company network. The System Administrator creates the Internal Address Book. The display of the search results is defined by the LDAP. For example, the LDAP server can return a search query "And"...

  • Page 179: Basic Settings

    Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each E-mail original. Touch any of the top level buttons to select a feature. One button can be selected in each column.

  • Page 180: Sided Scanning

    2 Sided Scanning This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: Use this option for originals that are printed on 1 side only. 1 Sided Use this option for originals that are printed on both sides. 2 Sided Use this option for originals that are printed on both sides and the second side has 2 Sided, Rotate...

  • Page 181: Original Type

    Original Type Use this feature to select the type of original being scanned. Options: Use for originals containing photographs and text. Photo & Text Use for continuous tone photographs or high quality printed half-tone originals. Photo Use for originals containing text or line art. Text Quick Reference Guide Page 8-9...

  • Page 182: Scan Presets

    Scan Presets Use this feature to enhance the quality of your scanned originals. Options: Use this option for normal quality documents. The output file size will be small. for Sharing and Printing Use this option for high quality documents. This option produces the largest output for High Quality file size.

  • Page 183: Advanced Settings

    Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned E-mail image. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 184: Image Quality

    Image Quality Use this feature to enhance the quality of your scanned originals. Options: Adjusts the lightness or darkness of the output. To darken the output, press the Lighten / Darken scroll down button. To lighten the output, press the scroll up button. This option automatically reduces or eliminates the dark background resulting from Background Suppression...

  • Page 185: More Image Quality

    More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: This option controls the differences between the image densities within the output. Contrast Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

  • Page 186: Original Input

    Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size.

  • Page 187: Edge Erase

    Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Erases equal amounts on all edges of your output image. Up to 2.0" in 0.1" Border Erase increments can be erased.

  • Page 188: Resolution

    Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: Produces the smallest image file size and is recommended for documents which 72x72 are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents.

  • Page 189: Quality / File Size

    Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. When you change a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Changing the Quality / File Size may affect the Scan Presets option selected.

  • Page 190: Options

    Options Use this feature to change the Reply To e-mail address and to identify the file format required for the e-mail scanned image. Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required.

  • Page 191: File Format

    File Format Use the File Format option when the job is to be sent with a different file format than that set as the template default. Options: Tagged-Image File Format. A graphic file that can be opened in a variety of graphic Tiff software packages across a variety of computer platforms.

  • Page 192: Secure Send

    Secure Send This feature enables secure sending of your e-mails using a third party secure e- mail server solution. The secure e-mail server ensures that the e-mail transmission cannot be intercepted by an unauthorized recipient. This feature will only be available if the following conditions apply: - E-mail is installed and enabled.

  • Page 193: Reply To

    Reply To Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent. Message Body Use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject line. Quick Reference Guide Page 8-21...

  • Page 194: Authentication Mode

    Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax.

  • Page 195: Print

    9 Print Introduction to Print.........9-2 Print Driver Features........9-3 Print Drivers ............9-4 Quick Reference Guide Page 9-1...

  • Page 196: Introduction To Print

    Introduction to Print The Xerox WorkCentre and WorkCentre Pro printer produces high quality prints from electronic documents. Simply access the printer from your PC application as normal. A Print Driver converts the code within the electronic document into a language that the printer can understand. Although generic Print Drivers can be used on this printer they will not enable all the features.

  • Page 197: Print Driver Features

    Print Driver Features Control Options There are a number of options which appear on all of the printer driver screens: Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings.

  • Page 198: Print Drivers

    Print Drivers The following provides an overview of the features available on the WorkCentre Pro Postscript Print Driver - the appearance of other Print Drivers may vary. For more information about a specific feature, please refer to the online Help facility provided as part of the Print Driver software.

  • Page 199: Special Pages

    Special Pages Use this tab to add covers, inserts or exceptions to your print job. Select the Covers option to add a front or front and back cover. Select the stock required for the covers and whether they are blank or imaged. Use the Inserts option to add additional sheets before or after a specified page.

  • Page 200: Advanced

    Advanced Select this tab to access the postscript options and advanced programing features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Image Options Use the options available in this tab to modify the appearance of your print job. This feature can also be used to set the margins.

  • Page 201: Layout/Watermark

    Layout/Watermark Used to change the layout of a document and add watermarks. Documents can be printed 1 Up, 2 Up and so on, up to 16 Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page.
  • Page 202 Page 9-8 Quick Reference Guide...

  • Page 203: 10 Lan Fax

    10 LAN Fax Introduction to LAN Fax ........10-2 LAN Fax Setup ..........10-3 Quick Reference Guide Page 10-1...

  • Page 204: Introduction To Lan Fax

    Introduction to LAN Fax The optional LAN Fax feature on the WorkCentre Pro Print Driver enables you to send a fax to any fax machine over the telephone network from your PC or workstation. The document requiring faxing does not have to be printed first, and you can send it to the required destination without leaving your workstation.

  • Page 205: Lan Fax Setup

    LAN Fax Setup Control Options There are a number of options which appear on all of the LAN Fax Setup screens: Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings.

  • Page 206: Fax Recipients

    Fax Recipients Use the Fax Recipients tab to create a list of recipients for your fax job. Select Add Fax Recipient... and enter the recipient’s details in each field. The name and the fax number must be entered. When entering a new recipient, you are also able to add them to your personal phonebook.

  • Page 207: Fax Options

    Fax Options Use this tab to select the options required for your fax job. A Confirmation Sheet can be printed to confirm the fax has been sent. A Cover Sheet with personalised notes can be sent with your fax. Use Send Speed to select a specific rate at which to send your fax, and use Fax Resolution to adjust the quality.
  • Page 208 Page 10-6 Quick Reference Guide...

  • Page 209: 11 Maintenance

    11 Maintenance Consumables ..........11-2 Cleaning the Machine ........11-4 Further Assistance ........11-5 Quick Reference Guide Page 11-1...

  • Page 210: Consumables

    Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number.

  • Page 211: Staple Cartridges

    Maintenance section of the Training and Information CD (CD2), contained in the CD Pack delivered with your machine. HINT: To place an order for any Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number.

  • Page 212: Cleaning The Machine

    Document Glass and Constant Constant Velocity Transport Glass Velocity Transport Apply Xerox Cleaning Fluid or Xerox Glass Anti-Static Cleaner, to a to a lint-free cloth. Liquid should never be poured directly onto the glass. Wipe clean the entire glass area.

  • Page 213: Further Assistance

    Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number. Press the [Machine Status] button on the control panel. The Machine Information screen displays.
  • Page 214 Page 11-6 Quick Reference Guide...

  • Page 215: 12 Troubleshooting

    12 Troubleshooting General ............12-2 Fault Clearance ..........12-3 Xerox Welcome and Support Centre ....12-4 Troubleshooting Tips........12-5 Quick Reference Guide Page 12-1...

  • Page 216: General

    General A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the machine in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the machine. When a change occurs, allow the machine at least two hours to adjust to its new environment, depending on the extent of the change.

  • Page 217: Fault Clearance

    If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Centre for assistance. NOTE: For additional Troubleshooting information please refer to the Training and Information CD (CD2) or the System Administration CD (CD1).

  • Page 218: Xerox Welcome And Support Centre

    If a fault cannot be resolved by following the Touch Screen instructions, check the Troubleshooting Tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Welcome and Support Centre. The Welcome and Support Centre will want to know the following information: The nature of the problem, the Machine Serial number, the fault code (if any) plus the name and location of your company.

  • Page 219: Troubleshooting Tips

    Troubleshooting Tips For additional Troubleshooting information please refer to the Training and Information CD (CD2), the System Administration CD (CD1) or www.xerox.com. Power The machine will not power on: Check to see that the machine is not in Low Power Mode as indicated by the green light on the control panel.

  • Page 220: Paper Handling

    Paper Handling Repeated paper jams, misfeeds or multisheet feeds Ensure that the correct paper size is displayed on the Touch Screen. Ensure that the paper tray is not filled above the MAX line. Ensure that the edge guides are adjusted to touch the sides of the paper. Flip the paper over in the paper tray, ’fanning’...

  • Page 221: Finisher

    Check that the Touch Screen is displaying the correct size for the paper in use. Load fresh paper. Repeated Check Tray Messages on the Touch Screen and the paper is loaded in the tray Adjust the edge guides against the stack of paper in the tray. If the edge guides were not set against the paper stock in the tray when Start was selected, delete the job in the job queue and begin again.

  • Page 222: Output Quality

    The maximum number of sheets is 20 when stapling heavyweight paper. Check the correct option has been selected on the Touch Screen. Check the Touch Screen for a fault message indicating no staples. Replace the staple cartridge. When using large paper, remove any output contained in the Stacker Tray. Check that the Chad Bin is not full.
  • Page 223 Streaks, lines, spots, or black, solid, or dotted lines on the prints Clean the document glass and, if using the document handler, also clean the Constant Velocity Transport Glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Refer to “Document Glass and Constant Velocity Transport Glass”...
  • Page 224 Clean the document glass and if using the document handler also clean the Constant Velocity Transport Glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Missing characters on output Load fresh paper.

  • Page 225: Fax

    Output does not reflect the selections made on the Touch Screen Press Clear All between jobs. If a Save button displays on the Touch Screen, ensure Save is selected after each selection. The image is reduced on a transmission Confirm the original size of the documents. Documents may be reduced on the available paper supply at the receiving fax machine.
  • Page 226 Page 12-12 Quick Reference Guide...

  • Page 227: Index

    Index Numerics Server Fax 5-35 2 Sided Scanning E-mail 8-8 Basic Copying 4-3 Network Scanning 7-8 Basic Faxing 2-Sided Embedded Fax 5-4 Copy 4-6 Server Fax 5-26 Basic Settings E-mail 8-7 Acknowledgment Report Internet Fax 6-6 Internet Fax 6-17 Network Scanning 7-7 Add File Destination Booklet Creation Network Scanning 7-21...
  • Page 228 CopyCentre Overview 2-3 Fax Sending Features Cover Letter Embedded Fax 5-14 Embedded Fax 5-17 File Format Covers E-mail 8-19 Copy 4-22 Internet Fax 6-16 Customer Replaceable Units 11-2 Network Scanning 7-20 Finisher Hole Punched 4-4 Delayed Send Stapling 4-4 Embedded Fax 5-19 Troubleshooting Tips 12-7 Server Fax 5-34 Further Assistance 3-16...
  • Page 229 E-mail 8-9 Network Scanning 7-9 LAN Fax Options 10-5 Output LAN Fax Phonebooks 10-5 Copy 4-4 LAN Fax Preferences 10-5 Hole Punched 4-4 LAN Fax Recipients 10-4 Stapling 4-4 LAN Fax Setup 10-3 Output Format Layout/Watermark Copy 4-17 Print 9-7 Output Quality Loading Paper 3-4 Troubleshooting Tips 12-8...
  • Page 230 E-mail 8-10 WorkCentre Pro Overview 2-10 Network Scanning 7-10 Workstation Features Overview 1-8 Scanning a Document to a File 3-9 Scanning Resources Xerox Welcome and Support Centre 12-4 Network Scanning 7-2 Secure Send E-mail 8-20 Send E-mail 8-3 Internet Fax 6-3...

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