Page 2: Copyright Information
Copyright Information Copyright © 2008 by Oki Data. All Rights Reserved Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
Page 3: Table Of Contents
About the CX3641MFP ........
Page 4 Image Quality Tab ....................39 Sharpness..................... 39 Background Removal ..................40 Contrast ....................... 40 Color Saturation .................... 41 Resolution..................... 41 Color Presets ....................42 Finishing Tab ..................... 42 Staple ......................43 Face Up/Down ....................43 Collate......................44 Punch......................44 Scan-to-E-mail About the Scan to E-mail Function .
Page 5 Using the SCAN Functions ........58 Digital File to FTP Server ..................
Page 6 About the SendMe Digital File Format Settings ............85 PDF......................85 JPEG/TIFF ..................... 86 MS Word/RTF ....................86 ........................86 About SendMe Encryption Settings ............... 87 Using the SendMe Edit Settings................88 Clean Up Tools ....................92 Add Additional Pages to a Scanned Document ............93 Using a Scanned Document in Multiple Ways............
Page 7 Original Size..................... 114 Original Orientation ................... 115 Sides....................... 116 Edge/Center Erase .................... 117 File Formats ..........118 Using the PDF File Format ..................
Page 8 CX3641 Advanced Technical User Guide...
Page 9: List Of Figures
List of Figures Functional Overview ..........15 Soft Keyboard Screen .
Page 10 List of Figures Scan Mode: FTP Server: Server List....... . . 58 Scan Mode: FTP Server: Server Settings .
Page 11 Fax Mode: Transmission Time........102 Fax Mode: Scheduled Faxes .
Page 12 List of Figures CX3641 Advanced Technical User Guide...
Page 13: Introduction And General Information
The purpose of this guide is to provide you with detailed information about the Scan, Copy, E-mail and Fax functions. In addition, it provides information on how to use the extensive and powerful controls on the CX3641MFP to create the best digital file for your needs. CX3641 Advanced Technical User Guide...
Page 14: About The Cx3641Mfp
Introduction: Features About the CX3641MFP Features The unit includes the following features: • Color printing and copying at 36 ppm; Mono printing and copying at 40 ppm • Optional full-featured 33.6 G3 analog fax • Embedded EFI Fiery System 8e and SendMe (for simplified...
Page 15: Functional Overview
Introduction: Functional Overview Functional Overview Scan documents YOUR Print, scan, with text, line DOCUMENT copy, and With print, scan, copy, art, photos, etc. and fax functionality all in one, the CX3641 delivers everything you would expect from a multi-functional product (MFP). The functions correspond to the buttons on the Operator’s Panel SCAN TO...
Page 16: How This Manual Is Organized
(see “Features: Using the Scanner Controls” on page 107) • Managing the CX3641MFP describes the Administrator and Setup Modes that includes machine defaults, parameters, reports, and counters (see “Managing the CX3641” on page 123)
Page 17: Copy-Related Functions
Introduction: Copy-Related Functions Copy-Related Functions COPY See Table 1-1 for references to specific instructions and settings for copying. Copy-Related Functions TABLE 1-1. To do this . . . Go to this Section . . . Get an overview of how the Copy function “About the Copy Function”...
Page 18: E-Mail-Related Functions
Introduction: E-Mail-Related Functions Copy-Related Functions TABLE 1-1. To do this . . . Go to this Section . . . Remove the colored background on an “Background Removal” on original so the copy has a white background page 40 Bring out detail in your original image “Contrast”...
Page 19 Introduction: E-Mail-Related Functions E-Mail-Related Functions TABLE 1-2. To do this . . . Go to this Section . . . Set up your e-mail Address Book “Address Book” on page 124 Send an e-mail to individuals in your “Address” on page 46 Address Book Send an e-mail to someone that isn’t in “Soft Keyboard”...
Page 20: Scan-Related Functions
Introduction: Scan-Related Functions E-Mail-Related Functions TABLE 1-2. To do this . . . Go to this Section . . . Hide detail in your original image “Image Quality” on page 51 Reduce the file size of your attachment “Compression Level” on page 52 Tell the scanner how much “detail”...
Page 21 Introduction: Scan-Related Functions Scan-Related Functions TABLE 1-3. To do this . . . Go to this Section . . . Save the scanned file as a PDF Table 8-9, “Scan Parameters,” on page 137 Save the scanned file as a TIFF Table 8-9, “Scan Parameters,”...
Page 22: Sendme-Related Functions
Introduction: SendMe-Related Functions SendMe-Related Functions SCAN See Table 1-4 for references to specific instructions and settings for using SendMe. SendMe-Related Functions TABLE 1-4. SendMe To do this . . . Go to this Section . . . Scan a document, edit the scanned “E-Mail Documents Using document, create a digital file, and send SendMe”...
Page 23 Introduction: SendMe-Related Functions SendMe-Related Functions TABLE 1-4. To do this . . . Go to this Section . . . Specify a file name for a scanned document “File Name” in Table 5-1, “SendMe Print Options,” on page 79 Copy a document that is not a standard “Page Size”...
Page 24: Fax-Related Functions
Introduction: Fax-Related Functions SendMe-Related Functions TABLE 1-4. To do this . . . Go to this Section . . . Scan a document that is not a standard “Input Size” in Table 5-2, size “Scan Settings,” on page 82 Tell the scanner if your pages are oriented in “Orientation”...
Page 25 Introduction: Fax-Related Functions Fax-Related Functions TABLE 1-5. To do this . . . Go to this Section . . . Set up Phone Book Shortcuts (lets you “Phone Book Shortcut quickly select frequently used fax Keys” on page 129 numbers) Send a fax using a “shortcut”...
Page 26: Navigating The Screens And Menus On The Cx3641Mfp
Introduction: Fax-Related Functions Navigating the Screens and Menus on the CX3641MFP Table 1-6, “Navigation Tools,” describes the items that appear on many of the screens. If the instructions tell you to “touch” an item or button, it refers to the touchscreen. If the instructions tell you to “press”...
Page 27 Introduction: Fax-Related Functions Navigation Tools TABLE 1-6. Screen Item What it does Status Touch the status button, located in the top, right of the screen, to display the current status of the unit. This button changes color when there is a change in status (for example, if there is a paper jam).
Page 28: Overview Of The Soft Keyboard
Introduction: Overview of the Soft Keyboard Overview of the Soft Keyboard Use the soft keyboard to type addresses, subjects, file names, and messages, etc. It operates similar to a regular keyboard. Each letter that you touch is copied to the message area at the top. Touch the Space button to insert a space.
Page 29: Copy
COPY Documents to be copied are scanned in the scanner unit and copies are printed. Four pages of options let you fine-tune your copies. About the Copy Function The copy function uses the automatic document feeder (ADF) or document glass on the scanner. Documents to be copied are scanned and then automatically printed in the printer unit.
Page 30: Using The Copy Settings
COPY: Basic Settings Tab Using the Copy Settings The settings for Copy mode are broken down into four separate screens, each with its own tab. Use the controls on these screens for The default Copy making copies: settings are specified using the button: SETUP...
Page 31: Original Size
COPY: Basic Settings Tab Original Size Specify the size of your originals using one of these methods: • Auto: To let the system decide the size of the page, leave the “AUTO” setting. To return to the Auto setting, touch the Auto button.
Page 32: Reduce Or Enlarge
COPY: Basic Settings Tab • Tray Selection Paper Size Pull-down menu: The options displayed here depend on how your unit is configured. Each tray in your system is listed on the pull-down menu. To display the list of paper trays, touch the Down Arrow.
Page 33: Lighter/Darker
COPY: Basic Settings Tab Lighter/Darker Use this setting to make the entire image lighter or darker. For more information, see “Lighter / Darker” on page 112. • For a lighter copy, touch # to reduce the number to the desired setting.
Page 34: Simplex / Duplex
COPY: Basic Settings Tab Simplex / Duplex Simplex refers to originals or copies printed on one side of a page only; duplex refers to originals or copies printed on two sides of a page. Using this option, specify the number of sides on your original and the number of sides for printing.
Page 35: Details Tab
COPY: Details Tab Details Tab The settings on the Copy Details tab are shown in Figure 2-9 and described on the following pages. ETAILS FIGURE 2-9. Original Type Specify the composition of your original document: Text (i.e., black and white text or drawings), Photos, or a mixture of the two. Touch the "...
Page 36: Edge/Center Erase
COPY: Details Tab Edge/Center Erase To “block out” an area on an original so it isn’t copied, use Edge Erase and/or Center Line Erase. Touch the Edge/Center Erase button to display the work screen. (Set the units — inches or millimeters — in the Unit box.) For more information, see “Edge/Center Erase”...
Page 37: Booklet
COPY: Details Tab Booklet Original sheets are copied onto sheets of paper in an order that assembles the sheets into multiple-sheet booklets. The originals must be loaded in the automatic document feeder in the order they will appear in the booklet. The originals are reduced in size and placed adjacent to each other onto both sides of sheets of copy paper.
Page 38: Book Copy
COPY: Details Tab Book Copy Use Book Copy to copy both pages of an open book at the same time. The two pages can be copied: • Together onto a single page (1 to 1 side). • Individually on single sides (Book to 1 side). •...
Page 39: Image Quality Tab
COPY: Image Quality Tab Image Quality Tab The settings on the Copy Image Quality tab are shown in Figure 2- 16 and described on the following pages. MAGE UALITY FIGURE 2-16. Sharpness Use the Sharpness control to enhance the image’s outline, letters, and lines in the printed copy.
Page 40: Background Removal
COPY: Image Quality Tab Background Removal Use the Background control to block out a colored background on your original so the background color is not printed on the copy. Note that you may want to experiment with the settings to see what works best.
Page 41: Color Saturation
COPY: Image Quality Tab Color Saturation Use Color Saturation to adjust the overall color purity. Increasing the saturation can add punch to colors (but it can also distort the true colors). Decreasing the saturation adds shades of black, white, and gray to the colors.
Page 42: Color Presets
COPY: Finishing Tab Color Presets Color Presets are predefined color mode settings that affect the overall color tone of printed images. To change the setting from Normal, touch the Color Preset button. • For increased overall color saturation, select Vivid. •...
Page 43: Staple
COPY: Finishing Tab Staple Use Staple to specify the location for copies you want stapled. Touch the Staple button to display the Staple Position screen. Staples can be inserted on the right, left, or center of the pages in the following configurations: •...
Page 44: Collate
COPY: Finishing Tab Collate Specify how copies should be collated. To toggle between the options, touch the " button. There are two options: • Print one entire copy/set of the multiple-copy document at a time (e.g., pages 1, 2, 3, 1, 2, 3, 1, 2, 3, etc.) •...
Page 45: Scan-To-E-Mail
Scan-to-E-mail Scan a document to create a digital file and send it as an attachment via e-mail About the Scan to E-mail Function The Scan to E-mail function uses the automatic document feeder (ADF) or document glass on the scanner. An e-mail address, subject, and message are specified, scanning options are set, and then documents are scanned and sent to the specified address(es).
Page 46: Using The Scan To E-Mail Functions
Scan to E-mail: Address Using the Scan to E-mail Functions The settings for Scan to E-mail mode are broken down into three separate screens, each with its own tab. Use the controls on these The default Scan to E- screens to specify your Scan to E-mail settings: Mail settings are specified using the •...
Page 47: Address Book
Scan to E-mail: Address Address Book When the Address Book screen opens, touch an e-mail address to select it. Use the page up and down buttons to scroll through pages or touch the Search button to search for an address. Touch the Add button to add this e-mail address to your message.
Page 48: Message Text
Scan to E-mail: Message Text Message Text To specify the Subject message, touch the Message Text tab: Touch the Subject button to display the Soft Keyboard. Type the text (see “Overview of the Soft Keyboard” on page 28) that you want displayed as the subject of your e-mail message. Touch OK.
Page 49: Resolution
Scan to E-mail: Attachment Properties Resolution Tells the scanner how much pixel information to include in the digital file by specifying the dots per inch (dpi). Use the appropriate setting to get the desired combination of clarity and files size (for more information, see “Resolution”...
Page 50: Advanced Settings
Scan to E-mail: Attachment Properties Advanced Settings To display the advanced settings for attachments, touch the Advanced Settings button. When you are finished making advanced settings, touch OK to return to the Attachments tab. TTACHMENTS DVANCED ETTINGS FIGURE 3-4. Original Size Specify the size of your originals (for more information, see “Original Size”...
Page 51: Image Quality
Scan to E-mail: Attachment Properties Image Quality There are three Image Quality Settings as shown in Figure 3-5. Touch OK to save your settings and return to the Advanced Settings screen. MAIL TTACHMENTS MAGE UALITY FIGURE 3-5. • Lighter/Darker: Adjust the lightness or darkness of your copy (for more information, see “Lighter / Darker”...
Page 52: Compression Level
Scan to E-mail: Attachment Properties Compression Level Use the Compression Level to reduce the size of digital file attachments. A higher compression level, reduces the files size, but also lowers the quality of the scanned images. • For no file compression, touch OFF. •...
Page 53: Edge/Center Erase
Scan to E-mail: Attachment Properties Edge/Center Erase To “block out” an area on an original so it isn’t copied, use Edge Erase and/or Center Line Erase. Touch the Edge/Center Erase button to display the work screen. (Set the units—inches or millimeters—in the Unit box.) For more information, see “Edge/Center Erase”...
Page 54: Confirm The Transmission Of An E-Mail
Scan to E-mail: Confirm the Transmission of an E-Mail Confirm the Transmission of an E-Mail To check the transmission status of an e-mail: • Job Log screen: Touch the Job Log button to display the last five jobs. FIGURE 3-8. •...
Page 55: Scan
SCAN How to turn documents into digital files and send files to an FTP Server, Client PC, Host PC, or a Mailbox or Hold Queue located on the printer’s hard drive About the Scan Function The Scan function uses the automatic document feeder (ADF) or document glass on the scanner to create a digital file from hard-copy documents.
Page 56: Overview Of The Scan Function
Scan to E-mail: Overview of the Scan Function Overview of the Scan Function To scan a document, follow these steps: Press the SCAN button on the Operator’s Panel to display the main screen. FIGURE 4-1. Select the mode by touching one of the tabs. See Table 4-1, “Overview of the SCAN Functions,”...
Page 57: Accessing The Scan Functions
Scan to E-mail: Accessing the Scan Functions Accessing the Scan Functions Table 4-1 describes the six Scan functions let you send digital documents to different locations. To scan and e-mail a document see “Scan-to-E-mail” on NOTE: page 45 or “Steps for E-mailing a document” on page 73 (uses the SendMe option).
Page 58: Using The Scan Functions
Scan to E-mail: Digital File to FTP Server Using the SCAN Functions Digital File to FTP Server Use this function to scan a document, save the data in a digital file, and send it to an FTP server. Follow these steps: Press the SCAN button on the Operator’s Panel to display the main screen.
Page 59: Scan Mode: Ftp Server: Server Settings
Scan to E-mail: Digital File to FTP Server To add a new server, touch the Soft Keyboard button to display the Server Settings screens as shown in Figure 4-4. Define the settings on the Basic Information tab by touching each field button and then using the Soft Keyboard to type in the information (for more information, see “Overview of the Soft Keyboard”...
Page 60: Digital File To A Client Pc
Scan to E-mail: Digital File to a Client PC Digital File to a Client PC Use this function to scan a document, save the data in a digital file, and send it to a shared folder or desktop on a PC. Follow these steps: Press the SCAN button on the Operator’s Panel to display the main screen.
Page 61: Scan Mode: Smb Server: Server Settings
Scan to E-mail: Digital File to a Client PC (for more information, see “Overview of the Soft Keyboard” on page 28). When you are finished, touch OK. : SMB S ERVER ERVER ETTINGS FIGURE 4-7. Touch the Attachments tab to open the workspace. Specify the name for the digital file by touching the File Name button and using the Soft Keyboard to type the file name.
Page 62: Digital File To A Mailbox
Scan to E-mail: Digital File to a Mailbox Digital File to a Mailbox Use this function to scan a document, save the data in a digital file, and save it to an electronic mailbox (the “mailbox” is a file server located on the printer’s hard drive).
Page 63 Scan to E-mail: Digital File to a Mailbox the list. Touch the name of the mailbox you want to use and touch AILBOX IST OF AILBOXES FIGURE 4-9. To search a list of valid mailboxes on the hard drive, touch the Direct Search button.
Page 64: Digital File To The Hold Queue
Scan to E-mail: Digital File to the Hold Queue Digital File to the Hold Queue Use this function to scan a document, save the data in a digital file in a hold queue that is located on the printer’s hard drive. Anyone with network access to the printer can view documents stored in the queue (unlike documents that are stored in password-protected mailboxes;...
Page 65: Digital File To A Host Pc
Scan to E-mail: Digital File to a Host PC Digital File to a Host PC Use this function to scan a document, save the data in a digital file, and send it to a host PC. You can scan directly to an application on the PC using twain scanning.
Page 66: Scanned Attachments: Fine-Tuning Your Digital File
Scan to E-mail: Basic Settings Scanned Attachments: Fine-tuning your Digital File The Attachments tab for each of the scan functions lets you fine-tune your digital file. Your requirements for the file may change according to how you want to use the scanned document. •...
Page 67: Sides
Scan to E-mail: Advanced Settings Sides Use the Sides option to specify whether your original document that will be scanned is single-sided or double-sided. And, if double-sided, to specify the orientation of the pages. For more information, see “Sides” on page 116. Toggle through the options by touching the " button.
Page 68: Image Quality
Scan to E-mail: Advanced Settings Image Quality There are three Image Quality Settings as shown in Figure 4-15. Touch OK to save your settings and return to the Advanced Settings screen. DVANCED ETTINGS MAGE UALITY FIGURE 4-15. • Lighter/Darker: Adjust the lightness or darkness of your copy (for more information, see “Lighter / Darker”...
Page 69: Compression Level
Scan to E-mail: Advanced Settings Compression Level Use the Compression Level to reduce the size of digital file attachments. A higher compression level, reduces the files size, but also lowers the quality of the scanned images. • For no file compression, touch OFF. •...
Page 70: Edge/Center Erase
Scan to E-mail: Advanced Settings Edge/Center Erase To “block out” an area on an original so it isn’t copied, use Edge Erase and/or Center Line Erase. Touch the Edge/Center Erase button to display the work screen. (Set the units—inches or millimeters—in the Unit box.) For more information, see “Edge/Center Erase”...
Page 71: Using Sendme To Create Digital Documents
Using SendMe to Create Digital Documents Use SendMe to make a digital version of your paper copies and then e-mail, archive, or print the digital files About SendMe Use SendMe to turn paper documents into electronic files, and then e- mail, archive, or print the documents.
Page 72: Starting Sendme
Scan to E-mail: Launching SendMe Starting SendMe You must have a valid user name and password to use SendMe. NOTE: To keep the network secure, users must log in each time they use SendMe. Launching SendMe To launch SendMe, follow these steps: Press the Scan button on the Operator’s Control Panel to display the Scan options.
Page 73: Logging Off Of Sendme
Logging Off of SendMe To protect your network access and accounts, be sure to log off of SendMe before you leave the CX3641MFP. There are Log Off buttons on the Main tab and Confirmation page. You are automatically logged off the system if the station has NOTE: been idle for 60 seconds.
Page 74: E-Mail Send Options
Scan to E-mail: E-mail Send Options If desired, edit the scanned file using the Edit tab. See “Using the SendMe Edit Settings” on page 88 for more information. To display the send screen and the Details for your file, touch the Send tab.
Page 75: Using The Local Address Book
Scan to E-mail: E-mail Send Options • Global Address Book: the directory of e-mail addresses kept in the corporate LDAP directory (if LDAP is enabled) or a list of all the SendMe users (if there is no LDAP). For more information see “Using the Global Address Book”...
Page 76: Using Direct E-Mail Address
Scan to E-mail: E-mail Send Options Touch CC to copy to as many recipients as you want. Touch BC to “blind copy” to as many recipients as you want. To see the details (i.e., subject, etc.) touch Details. To do a quick search, touch the field and then type in a name. LOBAL DDRESS FIGURE 5-4.
Page 77: E-Mail A Document To Yourself
Scan to E-mail: E-mail a Document to Yourself E-mail a Document to Yourself To e-mail the document to yourself, touch the green Send to Me button on the Send tab. Start Over button To clear the screen and scan a new document, touch the Start Over button Archive Documents Using SendMe NetConnect NetConnect sends a scanned and/or edited document to a document...
Page 78: Print Documents Using Sendme
Scan to E-mail: Steps for Printing a Document On the Destination window, touch a destination name and then touch Next. RCHIVE ESTINATION FIGURE 5-6. Print Documents Using SendMe Steps for Printing a Document To scan a document, make simple edits to the scanned document, and print the document, follow these steps: Follow the instructions in “Starting SendMe”...
Page 79: The Sendme Print Options
Scan to E-mail: The SendMe Print Options Touch the Send tab to display the print options (see “The SendMe Print Options” on page 79 for more information). Touch the Next and Previous keys to move through the pages of options. RINT FIGURE 5-7.
Page 80 Scan to E-mail: The SendMe Print Options SendMe Print Options TABLE 5-1. Print Option Description File Name Defaults to your user name and the date and a system-generated number. To change the name, touch the field and type in your edits. Number of Touch the field to display the keypad.
Page 81 Scan to E-mail: The SendMe Print Options SendMe Print Options TABLE 5-1. Print Option Description Duplex Specifies whether to print on both sides of a sheet of paper or not. prints one side only • prints both sides on Long Edge Binding •...
Page 82: Tools For Converting Paper Documents To Digital Files
Scan to E-mail: Using the SendMe Scan Settings Tools for Converting Paper Documents to Digital Files All of the SendMe document distribution and management methods (E-mail, NetConnect, Print) use the scan workspace to convert paper documents to digital files. Several tools are available in the workspace: •...
Page 83: Scan Settings
Scan to E-mail: Using the SendMe Scan Settings Scan Settings TABLE 5-2. To specify the: Touch this icon: Choose a Setting: • Color Color information Color Mode • Grayscale Tells the scanner what color information to • Black and White include in the digital file.
Page 84: Using The Sendme View Settings
Scan to E-mail: Using the SendMe View Settings Using the SendMe View Settings Use the View options to navigate the view workspace. CHANGE HOW YOU VIEW DOCUMENTS, ZOOM IN AND OUT, MOVE FORWARD AND BACKWARD THROUGH MULTI-PAGE DOCUMENTS OOLS FIGURE 5-8. •...
Page 85: About The Sendme Digital File Format Settings
Scan to E-mail: About the SendMe Digital File Format Settings About the SendMe Digital File Format Settings The system always displays the current format. To change the file format or the settings for the current scan, touch the File Format icon at the top, center of the workspace.
Page 86: Jpeg/Tiff
Scan to E-mail: About the SendMe Digital File Format Settings JPEG/TIFF When JPEG/TIFF format is selected you have the following options: • JPEG Quality: Set the JPEG compression quality from Low to Maximum to balance file size and quality. • Image Format: For Individual (i.e., single pages) the file will have the following properties: - B&W pages are always compressed with the CCITT Group 4 fax...
Page 87: About Sendme Encryption Settings
Scan to E-mail: About SendMe Encryption Settings About SendMe Encryption Settings Encryption settings protect digital documents by specifying that they PROTECT E-MAIL can only be opened using a specific password. Encryption is turned DOCUMENTS FROM via the File Format Settings (see “About the SendMe Digital BEING OPENED BY THE File Format Settings”...
Page 88: Using The Sendme Edit Settings
Scan to E-mail: Using the SendMe Edit Settings Using the SendMe Edit Settings The controls on the Edit tab provide a number editing and annotation (i.e., Edit), and image correction (i.e., Clean up) tools to modify scanned images before sending them. Annotations are only saved for documents in the PDF format;...
Page 89 Scan to E-mail: Using the SendMe Edit Settings Explanation of Edit Tools TABLE 5-3. Icon Use it to How to use it Select Select and manipulate Touch the Select tool, then areas of the image drag your finger along the (i.e., resize, move, diagonal of the rectangular copy and paste)
Page 90 Scan to E-mail: Using the SendMe Edit Settings Explanation of Edit Tools TABLE 5-3. Icon Use it to How to use it Rectangle Erase Remove areas of the Erases everything that document by “erasing” appears inside the rectangle them you draw on the screen. Touch the icon, then drag your finger from one corner of the rectangle diagonally...
Page 91 Scan to E-mail: Using the SendMe Edit Settings Explanation of Edit Tools TABLE 5-3. Icon Use it to How to use it Insert Blank Insert a blank page for Select a page by touching it. separate annotations Touch the icon. The blank or to act as a separator page is inserted after the page...
Page 92: Clean Up Tools
Scan to E-mail: Clean Up Tools Clean Up Tools Figure 5-13 shows the Clean up tools and Table 5-4 describes them. OOLS LEAN FIGURE 5-13. Clean up Tools TABLE 5-4. Touch this To specify the: icon: Select a Setting: Border Removes any borders that appear on your document images.
Page 93: Add Additional Pages To A Scanned Document
Scan to E-mail: Add Additional Pages to a Scanned Document ETTINGS FIGURE 5-14. Add Additional Pages to a Scanned Document Once a document is scanned, you can add more pages to your current scan. Make sure the document is displayed in the workspace, insert more documents into the scanner, make any necessary settings changes, and touch the button again.
Page 94: Using A Scanned Document In Multiple Ways
Scan to E-mail: Using a Scanned Document in Multiple Ways Using a Scanned Document in Multiple Ways After pressing SEND, and successfully sending a digital document the Confirmation screen is displayed. If there are problems with the transmission the system will display any error messages. There are three options on the Confirmation screen: •...
Page 95: Fax
NOTE: Faxing requires the optional Fax Board, Oki P/N 70056601. Walk-Up Faxing: Scan a document and Fax it to one recipient or to an organized group of recipients using a variety of address options. Faxing from Your Computer: Send a fax directly from your computer (see the instructions provided with the optional fax board).
Page 96: Using The Fax Settings
Scan to E-mail: Send Address Tab Using the Fax Settings Send Address Tab As shown in Figure 6-1, there are five methods to address faxes. You can use any combination of methods to select recipients for your fax. DDRESS FIGURE 6-1. Short cut A “Short cut”...
Page 97: Group
Scan to E-mail: Send Address Tab Use the Search function and page keys to display the desired recipient. Touch the name to highlight it. After highlighting a recipient, you can touch the Details button NOTE: to verify the contact information. Touch the Add button to add this person to the list of recipients for this fax.
Page 98: Ldap (Lightweight Directory Access Protocol)
Scan to E-mail: Send Address Tab LDAP (Lightweight Directory Access Protocol) The LDAP button lets you access all the names in a local directory. LDAP information is imported using the Address Book Setup function (for more information, see “Address Book” on page 124). Touch LDAP to open the local phone book.
Page 99: Send Details Tab
Scan to E-mail: Send Details Tab Send Details Tab Use the Details tab, as shown in Figure 6-5, to enter the information that would be included on a typical fax cover page including who the fax is from and a message to the fax recipient. ETAILS FIGURE 6-5.
Page 100: Send Properties Tab
Scan to E-mail: Send Properties Tab Send Properties Tab Use the Properties tab to specify the settings for your fax. ROPERTIES FIGURE 6-6. Original Size Specify the size of your originals using one of these methods: • Auto: To let the system decide the size of the page, leave the “AUTO”...
Page 101: Resolution
Scan to E-mail: Send Properties Tab Resolution Tells the scanner how much pixel information to include in the digital file by specifying the dots per inch (dpi). Use the appropriate setting to get the desired combination of clarity and files size. The more dots per inch, the higher the resolution of the scanned document and the bigger the file size.
Page 102: Setting The Fax Transmission Time
Scan to E-mail: Setting the Fax Transmission Time Setting the Fax Transmission Time To set the transmission time for the fax, follow these steps: Touch the Tx Time button at the bottom of the Properties tab. Use the Soft Keyboard number or Operator’s Panel keypad to enter the time when the fax should be transmitted using a 24-hour clock.
Page 103: List Of Scheduled Faxes
Scan to E-mail: List of Scheduled Faxes List of Scheduled Faxes To display a list of fax jobs that have been scheduled, but not sent, touch the Scheduled button at the bottom of the screen. The Scheduled Faxes screen opens with a list. To send a fax job immediately rather than waiting for the scheduled time, touch the job and then touch the Send Now button.
Page 104: Confirmation Of Sent Or Received Faxes
Scan to E-mail: Confirmation of Sent or Received Faxes Confirmation of Sent or Received Faxes To display a list of confirmation messages for fax jobs that have been sent or received, print the Fax Log: Press the Setup button on the Operatpr’s Panel. Press the Report button near the bottom of the screen.
Page 105 Scan to E-mail: Confirmation of Sent or Received Faxes On the Confirmation screen, press Yes to print the Fax Log report. RINT THE FIGURE 6-11. CX3641 Advanced Technical User Guide...
Page 106 Scan to E-mail: Confirmation of Sent or Received Faxes CX3641 Advanced Technical User Guide...
Page 107: Features: Using The Scanner Controls
Features: Using the Scanner Controls In-depth information on how to use the CX3641 controls and features to enhance scanning and the final product Using the CX3641 Features The CX3641 has many features to help you get the best possible scan for your needs.
Page 108: Resolution
Scan to E-mail: Resolution Resolution Resolution is expressed in “dots per inch” or “dpi” (it is the number of individual dots of ink a printer can produce within one linear inch or SEE THE FOLLOWING 2.54 cm). SECTIONS FOR INFORMATION ON •...
Page 109: Color Mode
Scan to E-mail: Color Mode Color Mode The best Color Mode selection for a job depends on what you are scanning and how the file will be used: SEE THE FOLLOWING • Color: largest file size, best quality SECTIONS FOR INFORMATION ON Good for documents with continuous tone color information.
Page 110: Original Type
Scan to E-mail: Original Type Original Type This setting gives the CX3641 information about the original document being scanned (see Figure 7-3 for examples): • Mixed: original document contains both text and photos SEE THE FOLLOWING SECTIONS FOR • Text: original document contains text only or text and black and INFORMATION ON white drawings SETTING THE...
Page 111: Image Quality
Scan to E-mail: Image Quality Image Quality Use the Image Quality controls to fine-tune your images. • To adjust the brightness (overall lightness or darkness of the image), use the Lighter/Darker control. See “Lighter / Darker” on page 112. • To adjust the contrast (the intensity between the brightest white and the darkest black on the image), use the Contrast control.
Page 112: Lighter / Darker
Scan to E-mail: Lighter / Darker Lighter / Darker This setting makes the entire image lighter or darker. If a scanned image comes out too light or too dark, you may need to adjust the Lighter/Darker setting. SEE THE FOLLOWING •...
Page 113: Contrast
Scan to E-mail: Contrast Contrast Using the Contrast controls can make detail appear by increasing the contrast between adjacent gray levels. It adjusts the tonal range of an image. SEE THE FOLLOWING SECTIONS FOR • For decreased contrast in an image — that is, duller whites and INFORMATION ON grayer blacks —...
Page 114: Original Size
Scan to E-mail: Original Size Original Size Use the list of Preset sizes to specify the size of your original document that will be scanned or copied. SEE THE FOLLOWING Note that many of the settings specify “ “ (portrait) or “ “...
Page 115: Original Orientation
Scan to E-mail: Original Orientation Original Orientation Tells the scanner which side of the paper is at the top. The “top” being the side of the paper inserted into the ADF first or at the top, left corner of the scanner glass. The orientation is based on whether the SEE THE FOLLOWING shorter side or the longer side of the original is the “top”.
Page 116: Sides
Scan to E-mail: Sides Sides Use the Sides option to specify whether your original document that will be scanned is single-sided or double-sided (i.e., the number of “sides” to scan). And, if double-sided, to specify the orientation of the SEE THE FOLLOWING pages.
Page 117: Edge/Center Erase
Scan to E-mail: Edge/Center Erase Edge/Center Erase Use these settings to “clean up” a scan where large areas may be dark or to selectively remove a portion of an image. SEE THE FOLLOWING SECTIONS FOR • Use Edge Erase to block out the peripheral or outside areas of the INFORMATION ON document.
Page 118: File Formats
Scan to E-mail: Using the PDF File Format File Formats Both the Scan to E-mail and Scan functions create a digital file. SEE THE FOLLOWING When using any of the Scan functions, except for SendMe, the NOTE: SECTIONS FOR file format is defined in the Scan Properties Setup (see “Scan INFORMATION ON SETTING THE FILE Properties Setup”...
Page 119: Using The Tiff File Format
Scan to E-mail: Using the TIFF File Format • Works well for photographs Using the TIFF File Format A flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. It supports compression and layers. TIFF (Tagged Image File Format) is a flexible file format that stores images, including photographs and line art and can handle multiple images and multiple pages in a single file.
Page 120: Choosing A File Format
Scan to E-mail: Choosing a File Format Choosing a File Format Choosing a File Format TABLE 7-2. For this type of document: TIFF JPEG Single page documents Multiple-page documents — Line Art (i.e., black and white...) — Photographs Text only —...
Page 121: Reducing The File Size Of An Attachment
Scan to E-mail: Reducing the File Size of an Attachment Reducing the File Size of an Attachment When sending a digital file attachment, you may want to send the smallest possible size. Use one or more of the following controls to reduce the file size: •...
Page 122: Tips For Loading The Scanner
Scan to E-mail: Tips for Loading the Scanner Tips for Loading the Scanner The ADF (Automatic Document Feeder) can take up to 50 sheets of A3 paper or 100 sheets of A4 paper (weight of 60 – 105 g/m Make sure that documents have no staples, clips, or ragged edges. The scanner’s glass can take paper sizes up to 11 x 17”...
Page 123: Managing The Cx3641
Managing the CX3641 Describes the Setup function that is used to manage the CX3641, set defaults, and print reports About the CX3641 Setup Functions Managing the CX3641 This section covers the CX3641 Setup functions. This includes setting defaults, machine parameters, reports, and counters. Press the Setup button on the Operator’s Panel to display the Setup screen shown in Figure 8-1.
Page 124: Setup Mode Functions
Scan to E-mail: Address Book Setup Mode Functions Each Setup Mode function is described on the following pages. Address Book Stores groups of addresses for this CX3641 including Address Books, Groups, LDAP information. To access the Address books, follow these steps: From the Setup Main Menu, touch the Address Book button to display the options.
Page 125 Scan to E-mail: Address Book : E-M ETUP DDRESS DDRESS FIGURE 8-3. E-Mail Address Book Options TABLE 8-1. Option Explanation Add new Touch the Add New button. e-mail Add the information for the new entry by touching addresses the button for each field and using the Soft Keyboard.
Page 126: Importing E-Mail Addresses From An Ldap Server
Scan to E-mail: Address Book Importing E-Mail Addresses from an LDAP Server The LDAP address book stores a directory of e-mail addresses that are available to users when they send an e-mail from the Scan To E- Mail or SendMe e-mail functions. Use this option to s earch for e-mail addresses from an LDAP server and import the results into a local address book.
Page 127: Phone Book
Scan to E-mail: Address Book Phone Book Use the Phone Book function to create a list of e-mail addresses that are available to users when they send an e-mail from the Scan To E- Mail or SendMe e-mail functions and are used by the Group and Shortcut functions.
Page 128: Phone Book Groups
Scan to E-mail: Address Book Phone Book Groups Use the Group function to create a list of related e-mail addresses that are frequently used (for example, individuals in the same department or all sales representatives). The Phone Book Group stores a list of e-mail addresses available to users when they send an e-mail from the Scan To E-Mail or SendMe e-mail functions.
Page 129: Phone Book Shortcut Keys
Scan to E-mail: Address Book Phone Book Group Options TABLE 8-3. Option Explanation Edit a Group Use the page up and down keys and the Search button to display your Group. Touch the Group you want to edit. Touch Edit to get the list of group members. Add, edit, or delete members of the group by touching a name and then touching a button.
Page 130: Importing Fax Numbers From An Ldap Server
Scan to E-mail: Address Book Importing FAX Numbers from an LDAP Server The LDAP Fax Numbers book stores a directory of numbers that are available to users when they send a Fax. Use this option to s earch for fax from an LDAP server and import the results into a local address book. Touch the Import Fax Numbers from LDAP Server button to display the screen shown in Figure 8-3.
Page 131 Scan to E-mail: Address Book Add, edit, delete, or view FTP Servers. See Table 8-4, “FTP Server Options” for instructions. FTP Server Options TABLE 8-4. Option Explanation Add an FTP Touch Add New. Server Touch Entry Name and then use the Soft Keyboard to enter the name of this server.
Page 132: Managing The Smb Server List
Scan to E-mail: Address Book Managing the SMB Server List Use the SMB Server List function to create a list of SMB servers and define the Extensions and Proxy Information for each. The list of servers is available to users when they use the Scan SMB function. Touch the Address Book button then touch SMB Server List.
Page 133: Mailboxes
Scan to E-mail: Mailboxes Mailboxes The Mailbox is an area on the printer’s hard drive that can be used to store scanned files. Any number of users can have mailboxes and there is no storage limit for mailboxes. From the Setup Main Menu, touch the Mailbox button and then the Mailbox List to display the options.
Page 134: Machine Setup
Scan to E-mail: Machine Setup Machine Setup The Machine parameters set general settings and defaults for the CX3641. For a complete list, see Table 8-7, “Machine Setup Parameters”. From the Setup Main Menu, touch the Machine Setup button to display the options. ETUP ACHINE ETUP...
Page 135: Copy Setup
Scan to E-mail: Copy Setup Copy Setup The Copy parameters set general settings and defaults that define how the CX3641 makes copies. For a complete list, see Table 8-8, “Copy Parameters”. From the Setup Main Menu, touch the Copy button to display the options.
Page 136 Scan to E-mail: Copy Setup Copy Parameters TABLE 8-8. Parameter Explanation Reduce/ Set the default value for reducing or enlarging copies. • Enlarge (see “Reduce or Enlarge” on page 32) Layout Set the default for Image Sides (see “Sides” on •...
Page 137: Scan Properties Setup
Scan to E-mail: Scan Properties Setup Scan Properties Setup The Scan parameters set general settings and defaults that define how the CX3641 handles scans. For a complete list, see Table 8-9, “Scan Parameters”. From the Setup Main Menu, touch the Scan Properties Setup button to display the options.
Page 138: Fax Properties Setup
Scan to E-mail: Fax Properties Setup Fax Properties Setup The Fax parameters set general settings and defaults that define how the CX3641 handles faxes. For a complete list, see Table 8-10, “Fax Parameters”. From the Setup Main Menu, touch the Fax Properties Setup button to display the options.
Page 139: Administrator Setup
Scan to E-mail: Administrator Setup Administrator Setup The Administrator parameters are set by the system Administrator. They include general settings and defaults that define how the CX3641 operates. For a complete list, see Table 8-11, “Administrator Parameters”. The Administrator password must be entered to access these NOTE: parameters.
Page 140 Scan to E-mail: Administrator Setup Administrator Parameters TABLE 8-11. Parameter Explanation Scan to SMB Enables or disables the SMB function. When enabled, users can scan files and send them to a client PC; when disabled this function cannot be used. Proxy Define the following Proxy Server settings (a proxy server Settings...
Page 141 Scan to E-mail: Administrator Setup Administrator Parameters TABLE 8-11. Parameter Explanation Scanned File Sets the file defaults for scanned documents: Settings Maximum File Size (E-mail): Specify the maximum • image size that can be sent as an attachment. Enter a number from 0–15,000 KB.
Page 142 Scan to E-mail: Administrator Setup Administrator Parameters TABLE 8-11. Parameter Explanation Fax Gateway Fax Gateway Mail Address: Set the mail address of • Mail Address the Fax Gateway. If it is not set, the Fax Gateway function cannot be used. Fax Setup Set the Basic Fax settings: TSI/CSI...
Page 143: Reports
Scan to E-mail: Reports Reports Use the Reports function to print reports that list the current CX3641 settings and how the system has been used. For the list of reports, see Table 8-12, “List of Reports”. To print reports, follow these steps: Press the SETUP button on the Operator’s Panel.
Page 144 Scan to E-mail: Reports List of Reports TABLE 8-12. Report Explanation User Setup Prints a list of the current settings for the parameters Report defined as User Settings including: Machine Setup (see Table 8-7, “Machine Setup • Parameters,” on page 134) Copy Setup (see Table 8-8, “Copy Parameters,”...
Page 145 Scan to E-mail: Reports List of Reports TABLE 8-12. Report Explanation Fax Log Prints a log of Faxes sent including: TSI/CSI • Fax Telephone number • Mode • Date and time sent • Transmission time • Number of pages sent •...
Page 146: Counter
Scan to E-mail: Counter Counter This option keeps track of a number of values for the CX3641. See Table 8-13, “List of Counter Values” for a list. The Administrator password must be entered to access the NOTE: counter readings. The counter starts when the machine is taken out of the box; NOTE: the counts are always the lifetime of the machine.

Oki CX3641MFP Technical User Manual

List of Figures

Introduction and General Information

About this Guide

About the CX3641MFP

Find the Function

Navigating the Screens and Menus on the CX3641MFP

Copy

About the Copy Function

Using the Copy Settings

Scan-To-E-Mail

About the Scan to E-Mail Function

Using the Scan to E-Mail Functions

Scan

About the Scan Function

Using the SCAN Functions

Scanned Attachments: Fine-Tuning Your Digital File

Using Sendme to Create Digital Documents

Starting Sendme

E-Mail Documents Using Sendme

Archive Documents Using Sendme Netconnect

Print Documents Using Sendme

Tools for Converting Paper Documents to Digital Files

Fax

About the Walk-Up Fax Function

Using the Fax Settings

Features: Using the Scanner Controls

File Formats

Managing the CX3641

About the CX3641 Setup Functions

Setup Mode Functions

Quick Links

Need help?

Questions and answers

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Summary of Contents for Oki CX3641MFP