Olivetti d-COPIA 255MF Operation Manual

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d-COPIA 255MF

Code: 595201en

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Summary of Contents for Olivetti d-COPIA 255MF

Page 1 255MF Code: 595201en...
Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia www.olivetti.com Copyright © 201 , Olivetti All rights reserved Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: •...
Page 3 > Preface Preface Thank you for purchasing this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read the Operation Guide before using the facsimile.
Page 4: Table Of Contents
> Contents Contents Preface ............................i Contents ........................... ii Menu Map ..........................x [Copy] ..........................x [Send] ........................... xii [Custom Box] (Store File, Printing, Send) ..............xiv [Job Box] ........................xvii [Removable Memory] (Store File, Printing Documents) ..........xvii [FAX] ..........................xx [Sub Address Box] ...................... xxi [Polling Box] ........................
Page 5 > Contents Power On/Off ........................2-10 Power On ........................ 2-10 Power Off ........................ 2-10 Default Settings of the Machine ..................2-11 Setting Date and Time ....................... 2-12 Network settings ........................ 2-13 Configuring the Wired Network ................2-13 Wireless Network Settings ..................2-15 Setting Wi-Fi Direct ....................
Page 6 > Contents Using the Output Stopper ....................3-22 Using the Paper Stack Guide .................... 3-23 Preparation for Sending a Document to a Shared Folder in a PC ........3-24 Making a note of the computer name and full computer name ....... 3-24 Making a note of the user name and domain name ..........
Page 7 > Contents Status Monitor Notification Settings ................ 4-17 Operation on the Machine ..............5-1 Connecting cable ......................... 5-3 Placing Originals on the Platen ................. 5-3 Loading Originals in the Document Processor ............5-5 Loading Paper in the Multi Purpose Tray ................5-7 Using Applications ......................
Page 8 > Contents Printing from the Handheld Device ..................5-45 Printing by AirPrint ....................5-45 Printing by Google Cloud Print ................5-45 Printing by Mopria ....................5-45 Printing with Wi-Fi Direct ..................5-45 Printing with NFC ....................5-46 Operating Using Removable USB Memory ............... 5-47 Saving Documents to USB Memory (Scan to USB) ..........
Page 9 > Contents Displaying the Status Screen ..................7-2 Status Display ........................7-3 Print Job Status Screen .................... 7-3 Send Job Status Screen ................... 7-4 Store Job Status Screen ................... 7-5 Scheduled Job Status Screen ................... 7-5 Checking Detailed Information of Jobs ..............7-6 Checking Job Histories ......................
Page 10 > Contents PIN Code Authorization ................... 9-25 Using User Login Administration ..................9-26 Login/Logout ......................9-26 User Login/Job Accounting ....................9-27 Enabling Job Accounting ....................9-28 Job Accounting Access ................... 9-28 Setting an account. [Local] ....................9-29 Adding an Account [Accounting List] ............... 9-29 Restricting the Use of the Machine .................
Page 11 > Contents Clearing a Staple Jam ..................... 11-37 Clearing a staple jam of the Document Finisher ........... 11-37 Appendix ....................12-1 Optional Equipment ......................12-2 Overview of Optional Equipment ................12-2 Optional Applications ....................12-9 Starting Application Use ..................12-9 Checking Details of Application ................
Page 12: Menu Map
> Menu Map Menu Map This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles. [Copy] Function key Description Reference Page Paper Selection Select the cassette or multi-purpose tray that contains the...
Page 13 > Menu Map Functions Description Reference Page Skip Blank Page When there are blank pages in a scanned document, this 6-37 function skips the blank pages and scans only pages that are not blank. Margin Add margins (white space). In addition, you can set the 6-28 margin width and the back page margin.
Page 14: [Send]
> Menu Map [Send] Function key Description Reference Page One Touch Key Assign a new destination (contact or group) to an one touch 3-39 key. Address Book Select a destination registered in the Address Book. 5-27 External Address Book Select a destination registered in the external address book. Embedded Web Server RX User...
Page 15 > Menu Map Functions Description Reference Page Sharpness Adjusts the sharpness of image outlines. 6-20 Contrast You can adjust the contrast between light and dark areas of 6-21 the image. Background Density Adj. Removes dark background from originals, such as 6-22 newspapers.
Page 16: [Custom Box] (Store File, Printing, Send)
> Menu Map [Custom Box] (Store File, Printing, Send) Custom Box [Store File] Function key Description Reference Page 2-sided/Book Original Select the type and binding of originals. 6-38 Scan Resolution Select fineness of scanning resolution. 6-44 Density Adjust density using 9 levels. 6-16 Document Name Entry Adds a file name.
Page 17 > Menu Map [Print] Function key Description Reference Page Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. Collate/Offset Offset the output by set or page. 6-10 2-sided Print a document to 1-sided or 2-sided sheets. 6-38 Delete after Printed Automatically delete a document from the box once printing is...
Page 18 > Menu Map [Send] Function key Description Reference Page One Touch Key Assign a new destination (contact or group) to an one touch key. Address Book Select a destination registered in the Address Book. 5-27 External Address Book Select a destination registered in the external address book. Embedded Web Server RX User...
Page 19: [Job Box]
> Menu Map [Job Box] Function key Description Reference Page Private Print/Stored Job In Private Printing, you can specify that a job is not to be 5-40 printed until you operate the machine. 5-41 In Stored Job, the print data sent from the application is saved to the machine.
Page 20 > Menu Map Functions Description Reference Page Mixed Sized Originals Scans all sheets in the document processor, even if they are of different sizes. Storing Size Select size of image to be stored. 6-49 Original Image Select original image type for best results. 6-17 Sharpness Adjusts the sharpness of image outlines.
Page 21 > Menu Map [Print] Function key Description Reference Page Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. Collate/Offset Offset the output by set or page. 6-10 2-sided Print a document to 1-sided or 2-sided sheets. 6-31 Functions Description...
Page 22: [Fax]
> Menu Map [FAX] Function key Description Reference Page On Hook Select this to output audio from the machine speaker, without using the handset. Operation Guide Direct Sends FAX directly without reading original data into memory. Recall When you want to send the fax to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.
Page 23: [Sub Address Box]
> Menu Map [Sub Address Box] Function key Description Reference Page Sub Address Operate the sub address box. Operation Guide [Polling Box] Function key Description Reference Page Polling Box Operate the polling box. FAX Operation Guide...
Page 24: [Fax Memory Rx Box]
> Menu Map [FAX Memory RX Box] Function key Description Reference Page FAX Memory RX Operate the fax memory RX box. Embedded Web Server RX User Guide [Status/ Job Cancel] Function key Description Reference Page Print Job Status Displays the Print Job Status screen. Send Job Status Displays the Send Job Status screen.
Page 25: [System Menu]
> Menu Map Function key Description Reference Page Toner Status Remaining amount of toner. And you can check the status of 7-12 waste toner box. Paper Status You can check the size, orientation, type, and remaining 7-12 amount of paper in each paper source. Removable Memory Shows the memory used/total capacity of the USB memory 7-10...
Page 26 > Menu Map Report System Menu Settings Description Reference Page Report Report Print Status page Prints the status page, allowing you to check the information including current settings, available memory Print space, and optional equipment installed. reports to check the Font List Prints the font list, allowing you to check the font samples machine...
Page 27 > Menu Map System Menu Settings Description Reference Page Report Result Send Result Automatically print a report of transmission result when a Report Report transmission is complete. Print Setting reports to FAX RX When a fax is received, you can be notified by receipt result check the Result report.
Page 28 > Menu Map Common Settings System Menu Settings Description Reference Page Default Screen Select the screen appearing right after start-up (default 8-11 screen). Sound Buzzer Set options for buzzer sound during the machine operations. 8-11 FAX Speaker Volume Adjust the volume of the speaker. FAX Operation Guide FAX Monitor Volume...
Page 29 > Menu Map System Menu Settings Description Reference Page Function Skip Blank Page (Copy) Select the default Skip Blank Page settings. 8-16 Defaults Skip Blank Page (Send/ 8-16 Store) FAX TX Resolution Select the default scanning resolution. FAX Operation Guide Zoom Set the zoom defaults.
Page 30 > Menu Map System Menu Settings Description Reference Page Error Duplexing Error Set what to do when duplex printing is not possible for the 8-19 Handling selected paper sizes and media types. Finishing Error Set alternative actions when finishing (Staple/Offset) is not 8-19 available for the selected paper size or media type.
Page 31 > Menu Map Copy System Menu Settings Description Reference Page Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size 8-23 selection method when the zoom changes. Auto % Priority When a paper source of different size from the original is 8-23 selected, select whether automatic zoom (reduce/zoom) is performed.
Page 32 > Menu Map System Menu Settings Description Reference Page Job Box Quick Copy Job To maintain free space on the box, you can set the maximum 8-25 Retention number of stored jobs. Deletion of Job This setting specifies that documents, such as Private 8-25 Retention Printing, Quick Copying, or Proof and Hold Printing, saved...
Page 33 > Menu Map Internet System Menu Settings Description Reference Page Internet Set the proxy for connection to the Internet from an 8-26 application. Address Book/One Touch System Menu Settings Description Reference Page Address Address Book Configure settings for address book. 3-34 Book/One One Touch Key...
Page 34 > Menu Map User Login/Job Accounting System Menu Settings Description Reference Page User Login/ User Login User Login Enables User accounting. Setting Administration Accounting Local User List You can add, edit, or delete a user. ID Card Keyboard When ID card authentication is enabled, 9-24 Settings Login...
Page 35 > Menu Map System Menu Settings Description Reference Page User Login/ Job Accounting Enable job accounting. 9-28 Accounting Job Accounting Access Set the job accounting access. 9-28 Accounting Setting Print Accounting Report The total pages counted of all relevant 9-41 accounts can be printed as an accounting report.
Page 36 > Menu Map Printer System Menu Settings Description Reference Page Printer Emulation Select the emulation for operating this machine by commands 8-29 oriented to other types of printers. EcoPrint EcoPrint saves toner when printing. 8-29 Override A4/Letter Select whether to treat A4 size and Letter, which are similar in 8-29 size, as the same size when printing.
Page 37 > Menu Map System/Network System Menu Settings Description Reference Page System/ Network Host Name Check the host name of the machine. 8-32 Network Wi-Fi Direct Settings Select whether to use Wi-Fi Direct. 8-32 Wi-Fi Settings Select whether to use Wi-Fi Settings. 8-33 Wired TCP/IP...
Page 38 > Menu Map System Menu Settings Description Reference Page System/ Network Protocol DSM Scan Select whether to use DSM scan. 8-41 Network Settings LDAP Select whether to use LDAP. 8-41 SNMP Select whether to communicate using 8-41 SNMP. SNMPv3 Select whether to communicate using 8-41 SNMPv3.
Page 39 > Menu Map System Menu Settings Description Reference Page System/ Network Restart Network Restarts the network. 8-47 Network Proxy Set the proxy for connection to the Internet 8-47 from an application. Optional Network Configure settings for the Optional Network. 8-47 Wireless Network Configure settings for the Wireless Network 8-49...
Page 40 > Menu Map Date/Timer/Energy Saver System Menu Settings Description Reference Page Date/ Date/Time Set the date and time for the location where you use the 8-56 Timer/ machine. Energy Date Format Select the display format of year, month, and date. 8-56 Saver Time Zone...
Page 41 > Menu Map Adjustment/Maintenance System Menu Settings Description Reference Page Adjustment/ Density Copy Adjust copy density. 8-59 Maintenance Adjustment Send/Box Adjust scan density when sending or storing the data in 8-59 Document Box. This makes overall scan density darker or lighter when sending a fax.
Page 42: Overview
> Overview Overview This machine provides standard copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.
Page 43: Machine Features
> Machine Features Machine Features The machine is equipped with many useful functions. Advanced Function Settings (6-1) Here are some examples. Optimize your office workflow Access to frequently used functions Interrupt other running jobs and Scan originals of different sizes at a with just one touch (Favorites) execute your copy job immediately time (Mixed Size Originals)
Page 44 > Machine Features Save energy and cost Save energy as needed Reduce paper use Skip blank pages when printing (Energy Saver function) (Paper Saving Printing) (Skip Blank Page) The machine has an Energy Saver You can print originals on both sides of When there are blank pages in a scanned function that automatically puts it into a the paper.
Page 45 > Machine Features Strengthen security Password-protect a PDF file Protection of Data in the SSD Prevent loss of finished documents (PDF Encryption Functions) (Encryption / Overwrite) (Private Print) Use the PDF format's password security You can overwrite the unnecessary data Temporarily saving print jobs in the main options to restrict document viewing, that remains on the SSD automatically.
Page 46 > Machine Features Use functions more efficiently Expand functions as necessary Install the machine without concerning Use USB memory (Applications) the network cables (Wireless Network) It is useful when you need to print The functionality of the machine can be If there is a wireless LAN environment, it documents outside your office or you expanded by installing applications.
Page 47: Color And Image Quality Functions
> Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes Color mode Description Reference image Reference page Before After Auto Color...
Page 48: Adjusting Image Quality And Color
> Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. I want to... Sample image Function Reference page Before After Adjust the color precisely Adjust the density. Density 6-16 Adjust the image quality precisely...
Page 49: Guides Provided With The Machine
Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine. Safety Guide (d-COPIA 255MF) Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.
Page 50 > Guides Provided with the Machine Scan images and File Management Utility User Guide save with information Explains how to use File Management Utility to set various parameters and send and save scanned documents. Install the following versions of Adobe Reader to view the manuals on the DVD. Version 8.0 or later xlviii...
Page 51: About The Operation Guide (This Guide)
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters. Chapter Description Safety Precautions Provides precautions regarding use of the machine and trademark information. Installing and Setting up the This chapter provides information for the administrator of this machine, such as Machine part names, cable connection, and software installation.
Page 52: Conventions Used In This Guide
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click to move from the current page to the previously Click an item in the Table of displayed page.
Page 53 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Press the [System Menu/Counter] key [System Menu/Counter] key >...
Page 54: Safety Precautions
Safety Precautions > Safety Precautions This chapter explains the following topics: Safety Conventions in This Guide ........................1-2 Environment ............................... 1-3 Precautions for Use ............................1-4 Laser Safety (Europe) ............................1-5 SAFETY OF LASER BEAM (USA) ........................1-6 Safety Instructions Regarding the Disconnection of Power ................1-7 Compliance and Conformity ..........................
Page 55: Safety Conventions In This Guide
Safety Precautions > Safety Conventions in This Guide Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 56: Environment
Safety Precautions > Environment Environment The service environmental conditions are as follows: Temperatu 10 to 32.5 °C Humidity 10 to 80% Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight. •...
Page 57: Precautions For Use
Safety Precautions > Precautions for Use Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 58: Laser Safety (Europe)
Safety Precautions > Laser Safety (Europe) Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 59: Safety Of Laser Beam (Usa)
Safety Precautions > SAFETY OF LASER BEAM (USA) SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.
Page 60: Safety Instructions Regarding The Disconnection Of Power
Safety Precautions > Safety Instructions Regarding the Disconnection of Power Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.
Page 61: Compliance And Conformity
Safety Precautions > Compliance and Conformity Compliance and Conformity Hereby, Olivetti S.p.A. declares that the radio equipment type d-COPIA 255MF is in compliance with Directive 2014/53/ The full text of the EU declaration of conformity is available at the following internet address: www.olivetti.com...
Page 62: Other Precautions (For Users In California, The United States)
Safety Precautions > Other precautions (for users in California, the United States) Other precautions (for users in California, the United States) Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.
Page 63: Legal Restriction On Copying/Scanning
Safety Precautions > Legal Restriction on Copying/Scanning Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Page 64: En Iso 7779
Safety Precautions > EN ISO 7779 EN ISO 7779 Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779. EK1-ITB 2000 Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.
Page 65 Safety Precautions > Legal Information • Mopria is registered trademarks of Mopria Alliance. • Wi-Fi and Wi-Fi Direct are trademarks and/or registered trademarks of Wi-Fi Alliance. All other brands and product names are registered trademarks or trademarks of their respective companies. The designations and ®...
Page 66 Safety Precautions > Legal Information This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 67 Safety Precautions > Legal Information In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces. 9. Massachusetts U.S.A. law governs this Agreement. 10.You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging.
Page 68 Safety Precautions > Legal Information Apache License (Version 2.0) Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1. Definitions. “License” shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.
Page 69 Safety Precautions > Legal Information (d)If the Work includes a “NOTICE” text file as part of its distribution, then any Derivative Works that You distribute must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works;...
Page 70: Energy Saving Control Function
Safety Precautions > Energy Saving Control Function Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
Page 71: Automatic 2-Sided Print Function
Safety Precautions > Automatic 2-Sided Print Function Automatic 2-Sided Print Function This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single sheet of paper as a 2-sided print, it is possible to lower the amount of paper used. [Duplex] (6-29) Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources.
Page 72: Resource Saving Paper
Safety Precautions > Resource Saving - Paper Resource Saving - Paper For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognized ecolabels, which meet EN 12281:2002* or an equivalent quality standard, be used.
Page 73: Environmental Benefits Of "Power Management
Safety Precautions > Environmental benefits of "Power Management" Environmental benefits of "Power Management" To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible.
Page 74: Energy Star (Energy Star®) Program
Safety Precautions > Energy Star (ENERGY STAR®) Program Energy Star (ENERGY STAR®) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. 1-21...
Page 75: Wireless Connection (Mexico Only)
Safety Precautions > Wireless Connection (Mexico only) Wireless Connection (Mexico only) The operation of this equipment is subject to the following two conditions: (1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must accept any interference, including interference that may cause undesired operation.
Page 76: Security Precautions When Using Wireless Lan (If Equipped)
Safety Precautions > Security Precautions when Using Wireless LAN (If equipped) Security Precautions when Using Wireless LAN (If equipped) Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable, which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can be transmitted.
Page 77: Limited Use Of This Product (If Equipped)
Safety Precautions > Limited Use of This Product (If equipped) Limited Use of This Product (If equipped) • Radio waves transmitted from this product may affect medical equipment. When using this product in a medical institution or in the vicinity of medical instruments, either use this product according to the instructions and precautions provided by the administrator of the institution or those provided on the medical instruments.
Page 78: Installing And Setting Up The Machine
Installing and Setting up the Machine > Installing and Setting up the Machine This chapter explains the following topics: Part Names (Machine Exterior) .......................... 2-3 Part Names (Connectors/Interior) ........................2-5 Part Names (With Optional Equipments Attached) .................... 2-6 Connecting the Machine and Other Devices ..................... 2-7 Connecting cable ...............................
Page 79 Installing and Setting up the Machine > Uninstalling Applications ........................2-55...
Page 80: Part Names (Machine Exterior)
Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 Original Feeder 2 Platen 3 Original Size Indicator Plates 4 Optical Lock Cover 5 Slit Glass 6 Operation panel 7 Inner Tray 8 Front Cover 9 Cassette 1 10 Power switch 11 USB Memory Slot (A1)
Page 81 Installing and Setting up the Machine > Part Names (Machine Exterior) 15 Original width guides 16 Original table 17 Cleaning Cloth Compartment 18 Toner Container 19 Toner Container 20 Waste Toner Box 21 Paper Width Guide 22 Paper Length Guide 23 Multi Purpose Tray 24 Paper Guide...
Page 82: Part Names (Connectors/Interior)
Installing and Setting up the Machine > Part Names (Connectors/Interior) Part Names (Connectors/Interior) 1 USB Interface Connector (B1) 2 Network Interface Connector 3 Option Interface Slot 2 4 Option Interface Slot 1 5 Cassette Heater switch...
Page 83: Part Names (With Optional Equipments Attached)
Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 Support Tray 2 Finisher Tray 3 Top cover 4 Staple Cover 5 Staple Cartridge Holder 6 Bridge Unit Cover 7 Cassette 2 8 Cassette 3...
Page 84: Connecting The Machine And Other Devices
Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct NOTE If you are using wireless LAN, refer to the following.
Page 85 Installing and Setting up the Machine > Connecting the Machine and Other Devices Cables that Can Be Used Connection Environment Function Necessary Cable Connect a LAN cable to the machine. Printer/Scanner/Network FAX LAN cable (10BASE-T, 100BASE-TX, 1000BASE-T) Connect a USB cable to the machine. Printer USB 2.0 compatible cable (Hi-Speed USB compliant, Max.
Page 86: Connecting Cable
Installing and Setting up the Machine > Connecting cable Connecting cable Connecting LAN Cable Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub. Configuring Network Settings Network settings (2-13) Connecting USB Cable Connect the cable to the machine.
Page 87: Power On/Off
Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. Power Off Turn the power switch off. Select [Yes] in the confirmation screen. It takes a few minutes for power off. CAUTION If this machine will be left unused for an extended period (e.g.
Page 88: Default Settings Of The Machine
Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.
Page 89: Setting Date And Time
Installing and Setting up the Machine > Setting Date and Time Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
Page 90: Network Settings
If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login]. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 NOTE Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.
Page 91 Installing and Setting up the Machine > Network settings Configure the settings. When using DHCP server [DHCP]: Set to [On]. When setting the static IP address [DHCP]: Set to [Off]. [IP Address]: Enter the address. [Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255). [Default Gateway]: Enter the address.
Page 92: Wireless Network Settings
Installing and Setting up the Machine > Network settings Wireless Network Settings When the optional Wireless Network Interface Kit (IB-36 and IB-51) is installed on the machine and the connection settings are configured, it is possible to print in a wireless network (wireless LAN) environment. The configuration methods are as follows Configuration Method Description...
Page 93 Installing and Setting up the Machine > Network settings Wired Connection by Using LAN Cable Connect the machine with a computer. Connect the machine with a computer via LAN cable when the machine is powered on. Turn on the computer. IP address (link local address) of the machine and computer is generated automatically.
Page 94 Installing and Setting up the Machine > Network settings Configure the settings. [Do not use automatic configuration] > [Next] > [Next] [Use LAN cable] > [Next] > [Next] [Easy setup] > [Next] The machine is detected. NOTE • Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine. •...
Page 95 Installing and Setting up the Machine > Network settings Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. • If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel]. •...
Page 96: Setting Wi-Fi Direct
Installing and Setting up the Machine > Network settings Select [Use the device settings.] on [Authentication mode], and enter [Login User Name] and [Login Password] > [Next]. The login user name and password are both Admin. Configure the communication settings > [Next]. Change the settings of access point as necessary >...
Page 97: Setting Nfc
Installing and Setting up the Machine > Network settings Note the network name (SSID), IP address, and password. Configure the handheld device. • [Settings] > [Wi-Fi] • Select the network name (SSID) appeared in step 5 from the list. • Enter the password that was provided in step 5 >...
Page 98 Installing and Setting up the Machine > Network settings Configuring the Connection from the Operation Panel on This Machine NFC settings can be configured from the system menu. [NFC] (8-55) This section provides an example of how to configure NFC settings from the system menu. Display the screen.
Page 99: Energy Saver Function
Place originals in the document processor. The machine will be ready to operate within the following time. • d-COPIA 255MF: within 8 seconds Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. NOTE If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.
Page 100: Sleep
Place originals in the document processor. The machine will be ready to operate within the following time. • d-COPIA 255MF: within 13.9 seconds Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.
Page 101: Sleep Rules (Models For Europe)
Installing and Setting up the Machine > Energy Saver function Sleep Rules (models for Europe) You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized. For more information on Sleep Rules settings, refer to the following: Quick Setup Wizard (2-25) Sleep Level (Energy Saver) (models except for Europe) For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode.
Page 102 If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Display the screen.
Page 103 Installing and Setting up the Machine > Quick Setup Wizard Select a function. Configure the Custom Box. Start the wizard. Follow the instructions on the screen to configure settings. NOTE If you experience difficulty configuring the settings, refer to the following: Help Screen (3-13) Item Description...
Page 104: Installing Software
Installing and Setting up the Machine > Installing Software Installing Software Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. Software on DVD (Windows) You can use either [Express Install] or [Custom Install] can be selected for the installation method.
Page 105: Installing Software In Windows
Installing and Setting up the Machine > Installing Software Installing Software in Windows Install using [Express Install]. Instructions are based on interface elements as they appear in Windows 8.1. For details on installing using [Custom Install], refer to the following: Install using [Custom Install].
Page 106 Installing and Setting up the Machine > Installing Software Select [Express Install]. Install the software. Select the model name of the machine. You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.) When you click [Install], a screen asking for your cooperation with data collection will be displayed.
Page 107 Installing and Setting up the Machine > Installing Software Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.
Page 108 Installing and Setting up the Machine > Installing Software Select [Custom Install]. Install the software. Select the device to be installed. IMPORTANT If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the host name is specified.
Page 109 Installing and Setting up the Machine > Installing Software Click [Utility] tab and select the utility to be installed. Click [Install]. When you click [Install], a screen asking for your cooperation with data collection will be displayed. Select one of the answer choices and click [OK].
Page 110: Uninstalling The Software
Display the screen. Perform the procedure below on the computer to select the software. Click [Search] in charms, and enter "Uninstall Olivetti Product Library" in the search box. Select [Uninstall Olivetti Product Library] in the search list. Software Uninstall Wizard appears.
Page 111: Installing Software On A Mac Computer
[Bonjour] (8-39) • In the Authenticate screen, enter the name and password used to log in to the operating system. • When printing via AirPrint, you do not have to install the software. Insert the DVD. Double-click the [Olivetti] icon. 2-34...
Page 112 Installing and Setting up the Machine > Installing Software Display the screen. Double-click [OS X x.x] depending on your Mac OS version. Install the software. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation. If a USB connection is used, the machine is automatically recognized and connected.
Page 113 Installing and Setting up the Machine > Installing Software Select [Default], click the item that appears in "Name" and then select the driver. NOTE When using an IP connection, click [IP] and then enter the host name or IP address. The number entered in "Address"...
Page 114: Setting Twain Driver
Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list. TWAIN Driver setting screen appears. NOTE In Windows 7, select [Start] button on the Windows, [All Programs], [Olivetti] and then [TWAIN Driver Setting]. Click [Add]. Configure the settings.
Page 115 Installing and Setting up the Machine > Installing Software Finish registering. NOTE Click [Delete] to delete the added machine. Click [Edit] to change names. 2-38...
Page 116: Setting Wia Driver
Installing and Setting up the Machine > Installing Software Setting WIA Driver Instructions are based on interface elements as they appear in Windows 8.1. Display the screen. Click [Search] in desktop charms, and enter "View scanners and cameras" in the search box. Select [View scanners and cameras] in the search list and then the Scanners and Cameras screen appears.
Page 117: Installing The Wsd Driver
Installing and Setting up the Machine > Installing Software Installing the WSD Driver In Windows 8, Windows 8.1, and Microsoft Windows Server 2012 From the desktop charms: [Search] > [Control Panel] > [Devices and Printers]. Install the driver. Click [Add a device]. Select the machine's icon and then click [Next]. When the machine's icon is displayed in "Printers"...
Page 118: Strengthening The Security By The Administrator
Installing and Setting up the Machine > Strengthening the Security by the Administrator Strengthening the Security by the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and strengthen the security as needed. In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password.
Page 119: Embedded Web Server Rx
Installing and Setting up the Machine > Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX, and how to change security settings and the host name.
Page 120: Changing Security Settings
Installing and Setting up the Machine > Embedded Web Server RX In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...
Page 121: Changing Device Information
Installing and Setting up the Machine > Embedded Web Server RX In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...
Page 122: Setting Smtp And E-Mail
Installing and Setting up the Machine > Embedded Web Server RX In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [Device Information] in the home screen >...
Page 123 Installing and Setting up the Machine > Embedded Web Server RX • SMTP settings Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP" • The sender address when the machine sends E-mails Item: "Sender Address" in "E-mail Send Settings" • The setting to limit the size of E-mails Item: "E-mail Size Limit"...
Page 124 Installing and Setting up the Machine > Embedded Web Server RX Configure the Settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 2-47...
Page 125 Installing and Setting up the Machine > Embedded Web Server RX Configure the Settings. Enter "SMTP" and "E-mail Send Settings" items. Description Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol" is set to [On].
Page 126: Migrating The Address Book
Installing and Setting up the Machine > Migrating the Address Book Migrating the Address Book By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced. The Address Book registered on the machine can be backed up or migrated using NETWORK PRINT MONITOR on the included DVD.
Page 127 Installing and Setting up the Machine > Migrating the Address Book Select [Device Address Book] and click [Next]. Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Admin Login"...
Page 128: Writing Address Book Data To The Machine
Installing and Setting up the Machine > Migrating the Address Book Click on [Save to file]. Specify the location to save the file, enter the file name, and then click [Save]. For "Save as type", make sure to select "XML File". After saving the file, always click [Cancel] to close the screen.
Page 129 Installing and Setting up the Machine > Migrating the Address Book Select [Custom Mode] and click [Next]. Select the destination device group and then click [Next]. Select [Device Address Book] and click [Next]. Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next].
Page 130 Installing and Setting up the Machine > Migrating the Address Book Click [Browse] and select the backup Address Book file, and then click [Next]. Click [Finish]. The write process of the Address Book data starts. Once the write process is complete, click [Close]. 2-53...
Page 131: Application
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Install the application.
Page 132: Uninstalling Applications
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Deleting an Application.
Page 133: Preparation Before Use
Preparation before Use > Preparation before Use This chapter explains the following topics: Using the Operation Panel ..........................3-3 Assigning a Function to a Function Key ......................3-4 Using the Operation Panel ..........................3-6 Display the Home screen ......................... 3-6 Display for Device Information .......................
Page 134 Preparation before Use > What is Job Box? ........................... 3-50 What is Removable Memory Box? ......................3-50 The F Code Box, Polling Box, and FAX Memory Receive Box are for storing FAX data....... 3-51 Using Machine Operations to Create a New Custom Box ..............3-51 Using Embedded Web Server RX to Create a New Custom Box ............
Page 135: Using The Operation Panel
Preparation before Use > Using the Operation Panel Using the Operation Panel 15 14 13 11 10 [Home] key: Displays the Home screen. [Status / Job Cancel] key: Displays the Status/Job Cancel screen. Function Key: These keys enable various functions and applications, including copy and scan, to be registered. Assigning a Function to a Function Key [Job Separator] indicator: Lights when there is paper in the job separator tray.
Page 136: Assigning A Function To A Function Key
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Configure the settings.
Page 137 Preparation before Use > Assigning a Function to a Function Key Select the function you want to assign to the key. Function Description Reference Page None No function assigned. Copy Displays the Copy screen. 5-12 Send Displays the Send screen. 5-14 FAX Server Displays the FAX Server screen.
Page 138: Using The Operation Panel
Preparation before Use > Using the Operation Panel Using the Operation Panel Display the Home screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (3-8)
Page 139 Preparation before Use > Using the Operation Panel d-COPIA 255MF Desktop Task Screen Select the function. 10:10 Select the function. 10:10 Home Admin Home Admin Copy Send Device Language System Information Menu Removable Favorites Job Box Address Memory Status Task Screen...
Page 140 *1 Displays a maximum of 61 function icons including installed applications and functions that can be used when options are installed. *2 The maximum number of task icons that can be displayed are shown below. d-COPIA 255MF:6 *3 d-COPIA 255MF...
Page 141 Preparation before Use > Using the Operation Panel Available Functions to Display on Desktop Function Icon Description Reference Page Copy*1 Displays the Copy screen. 5-12 Send*1 Displays the Send screen. 5-14 FAX Server Displays the FAX Server screen. 5-24 Displays the FAX screen. FAX Operation Guide Custom Box...
Page 142: Display For Device Information
*2 d-COPIA 255MF Display for Device Information Shows device information. Allows you to check system and network information, as well as options that are used. Displays the Device Information screen. For d-COPIA 255MF: [Home] key > [Task Screen] > [Device Information] 3-10...
Page 143: Functions Key
Preparation before Use > Using the Operation Panel Check the device information. Display Identification/Wired Network You can check ID information such as the model name, serial number, host name and location, and the IP address. Wi-Fi You can check ID information such as the model name, serial number, host name and location, and the IP address.
Page 144: Displaying Keys That Cannot Be Configured
Preparation before Use > Using the Operation Panel Displaying Keys That Cannot be Configured Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non- selectable state. Normal Grayed out Ready to copy. 10:10 Ready to copy.
Page 145: Using The [Quick No. Search] Key
Preparation before Use > Using the Operation Panel Using the [Quick No. Search] Key The [Quick No. Search] key performs the same action as the [Number] displayed on the touch panel. You can use it to specify the speed dial for a transmission destination directly input values using the [# Keys]. For more information on speed dialing, refer to the following: Checking and Editing Destinations (5-30) 10:10...
Page 146: Login/Logout
NOTE The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login password d-COPIA 255MF:2500 You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.
Page 147: Simple Login
Preparation before Use > Login/Logout Simple Login Select the user to login. 10:10 None None None None None None Menu If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Enabling Simple Login (9-22) Logout To logout from the machine, select the [Authentication / Logout] key to return to the login user name/login...
Page 148: Check The Counter
Preparation before Use > Check the counter Check the counter Check the number of sheets printed and scanned. Display the screen [System Menu / Counter]key > [Counter] Select [Printed Pages] > [Scanned Pages] to check the counter. Refer to the printed coverage. Check the screen [System Menu / Counter] key >...
Page 149: Loading Paper
Preparation before Use > Loading paper Loading paper Load paper in the cassettes. Precaution for Loading Paper Fan the paper, then tap it on a level surface. In addition, note the following points. • If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam. •...
Page 150: Selecting A Paper Feeder Unit
Preparation before Use > Loading paper Selecting a Paper Feeder Unit Select the paper feeder units according to the size and type of paper. Name Paper Size Paper Type Capacity Page Cassette 1 A3, A4-R, A4, A5-R, B4, B5-R, B5, Plain, Preprinted, Bond, Recycled, 500 sheets Loading...
Page 151 Preparation before Use > Loading paper Adjust the paper length guide to the paper size required. NOTE When using 11X17" (Ledger) paper, lower the paper length guide to the left edge of the paper. Adjust the position of the paper width guides located on the left and right sides of the cassette.
Page 152 Preparation before Use > Loading paper Load paper. IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray. Precaution for Loading Paper (3-17) •...
Page 153 Preparation before Use > Loading paper Inserting a Sheet of the Paper Size. Display a screen. [System Menu / Counter] key > [Cassette/MP Tray Settings] > [Cassette 1] Configure the function. Select the paper size and paper type. [Cassette 1 (to 3)] (8-9) NOTE •...
Page 154: Using The Output Stopper
Preparation before Use > Using the Output Stopper Using the Output Stopper When using A3/ledger or larger paper, open the paper stopper as shown in the figure. 3-22...
Page 155: Using The Paper Stack Guide
Preparation before Use > Using the Paper Stack Guide Using the Paper Stack Guide To use an envelope, thick paper, and cardstock, open the paper stack guide as shown below. Besure to restore the guide when you are using paper other than an envelope, thick paper, and cardstock. 3-23...
Page 156: Preparation For Sending A Document To A Shared Folder In A Pc
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.
Page 157: Configuring Shared Folder Access Permissions
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Display the screen. From the desktop charms, click [Search] and then and enter "command prompt" in the search box. In the list of search results, select [Command Prompt]. The Command Prompt window appears.
Page 158: Creating A Shared Folder, Making A Note Of A Shared Folder
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configure the settings. After confirming that the [View] tab is displayed, clear the check box next to [Use Sharing Wizard (Recommended)] under "Advanced settings". Click on the [OK] button.
Page 159 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Create a folder. Create a folder on your computer. For example, create a folder with the name "scannerdata" on the desktop. Configure permission settings. Right-click the "scannerdata"...
Page 160 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click the [Add] button. Specify the location. 1 If the computer name that you made a note of on page is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button.
Page 161: Sharing File And Printers
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click the [OK] button in the "Advanced Sharing" screen to close the screen. Check the details set in the [Security] tab. 1 Select the [Security] tab. 2 Select the user you entered.
Page 162: Configuring Windows Firewall Settings
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select the [File and Printer Sharing] checkbox. Configuring Windows Firewall Settings Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges.
Page 163 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Add a port. Select [Advanced settings]. NOTE In Windows Vista: [Exceptions] tab > [Add Port] > Perform procedure 2-5. Select [Inbound Rules]. Select [New Rules]. Select [Port].
Page 164 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next]. NOTE In Windows Vista, use "Name" to assign a name to the port to be added (Example: Scan to SMB). Enter "445" in "Port Number".
Page 165 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Enter "Scan to SMB" in "Name" and click [Finish]. 3-33...
Page 166: Adding A Destination
Preparation before Use > Adding a Destination Adding a Destination You can assign destinations to the Address Book or One Touch Key, or modify destination assignments. Assigned destinations can be used with Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Page 167 Preparation before Use > Adding a Destination Add the address. E-mail Address [E-mail Address] > Enter the E-mail address. > [OK] NOTE You can enter up to 128 characters. For details on entering characters, refer to the the following: Character Entry Method (12-11) The Folder (SMB) Address [SMB] >...
Page 168 Preparation before Use > Adding a Destination NOTE • For details on entering characters, refer to the the following: Character Entry Method (12-11) • Search and send are not supported when two-byte characters are used in the host name, domain name, workgroup name, or user name.
Page 169 Preparation before Use > Adding a Destination Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. Maximum number of groups: 50 NOTE Before adding a group in the Address Book, the contacts to be included in the group must be added first. Register one or more individual destinations as needed before proceeding.
Page 170: Changing An Address Book Destination
Preparation before Use > Adding a Destination Use [+] / [-] or the numeric keys to enter an address number (000 to 250). For auto assignment, enter 000. NOTE • An address number is an ID number for a single destination. You can select any available number for groups. •...
Page 171: Deleting An Address Book Destination
Preparation before Use > Adding a Destination Deleting an Address Book Destination Delete the destinations (contacts) you added to the Address Book. Display the screen [System Menu / Counter] key > [Address Book/One Touch] > [Address Book] Select a destination or group to delete. NOTE Destinations can be sorted or searched by destination name or address number.
Page 172: Editing One Touch Key
Preparation before Use > Adding a Destination Add a One Touch Key. Selecting a One Touch Key number (001 to 100) > and then selecting the [Quick No. Search] key enables selection using direct entry of a One Touch Key number. NOTE For details on the [Quick No.
Page 173: Deleting The Destination To The One Touch Key
Preparation before Use > Adding a Destination Select a new destination (contact or group). Selecting [ ] shows detailed information about the selected destination. 10:10 Address Book (All) ABCD 123456 EFGH efg@efg.com IJKL 12345.com MNOP 11111.com Menu Cancel NOTE Destinations can be sorted or searched by destination name or address number. Checking and Editing Destinations (5-30) [OK] >...
Page 174: Using Embedded Web Server Rx To Add Destinations To The Address Book
Preparation before Use > Adding a Destination Using Embedded Web Server RX to Add Destinations to the Address Book You can register destinations to the machine's Address Book, from . Display a screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name.
Page 175: Recalling Frequently Used Functions (Favorites)
Preparation before Use > Recalling Frequently Used Functions (Favorites) Recalling Frequently Used Functions (Favorites) After you add frequently used functions to Favorites, you can recall them quickly and easily. You can also name the programs for easy identification when recalling. Program name Description Default Registration...
Page 176: Adding To Favorites In Wizard Mode
Preparation before Use > Recalling Frequently Used Functions (Favorites) Program name Description Default Registration Simple E-mail Send Use this when you want to send an image to • Transmission Function (Address Book) any destination E-mail address registered in • Wizard Mode the Address Book.
Page 177: Adding To Favorites In Program Mode
Preparation before Use > Recalling Frequently Used Functions (Favorites) Check the content. Change or add information as needed. Item Description Name Enter up to 32 characters for the name that appears on the Favorites screen. Add - Job Type Shows the type of the selected job. Number* Enter a number for the favorite.
Page 178: Executing Favorites In Wizard Mode
Preparation before Use > Recalling Frequently Used Functions (Favorites) Check the content. Change or add information as needed. Item Description Name Enter up to 32 characters for the name that appears on the Favorites screen. Add - Job Type Shows the type of the selected job. Number Enter a number for the favorite.
Page 179: Executing Favorites In Program Mode
Preparation before Use > Recalling Frequently Used Functions (Favorites) Executing Favorites in Program Mode Use the procedure below to recall and execute a favorite in Program Mode. Recalling the favorite. On the Home screen, select [Favorites] or select the key of a favorite. If you selected the key of a favorite, that favorite will be recalled.
Page 180: Registering Shortcuts (Copy, Send, And Document Box Settings)
Preparation before Use > Registering Shortcuts (Copy, Send, and Document Box Settings) Registering Shortcuts (Copy, Send, and Document Box Settings) You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The function name displayed by a short cut key can also be modified as required. NOTE You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box.
Page 181: Deleting A Shortcut
Preparation before Use > Registering Shortcuts (Copy, Send, and Document Box Settings) [Number] or [Name] > Modify settings. > [OK] [Save] > [Yes] Deleting a Shortcut Display a screen. The steps below can be performed while the Copy, Send, FAX, or Document Box screen is displayed. [Functions] >...
Page 182: Using Document Boxes
Preparation before Use > Using Document Boxes Using Document Boxes Document Box is a function for saving print data from a computer and sharing it with multiple users. The available Document Boxes are as follows: Custom Box, Job Box, Removable Memory Box, F Code Box, Polling Box, and FAX Memory Receive Box.
Page 183: Using Machine Operations To Create A New Custom Box
The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 • If user login administration is enabled, log in with administrator privileges to perform the following operations.
Page 184 Preparation before Use > Using Document Boxes Register the Custom Box. Enter the box name. > [Next >] Enter up to 32 characters as the box name. Character Entry Method (12-11) The table below lists the items to be set. Item Description Box Name...
Page 185: Using Embedded Web Server Rx To Create A New Custom Box
Preparation before Use > Using Document Boxes Using Embedded Web Server RX to Create a New Custom Box You can register a custom box from. NOTE To use Custom Box, an optional SSD must be installed in the machine. Display the screen. Launch your Web browser.
Page 186: Edit The Custom Box
Preparation before Use > Using Document Boxes Edit the custom box. Display the screen. [Home] key > [Custom Box] Edit the custom box. [Menu] > [Edit] Select the box you want to edit. NOTE • When you have logged in as a user, you can only edit a box whose owner is set to that user. •...
Page 187: Deleting Custom Box
Preparation before Use > Using Document Boxes Deleting Custom Box Display a screen. [Home] key > [Custom Box] Delete the box. [Menu] > [Delete] Select the box you want to delete. NOTE • When you have logged in as a user, you can only delete a box whose owner is set to that user. •...
Page 188: Operation On Pc
Operation on PC > Operation on PC This chapter explains the following topics: Printer Driver Print Settings Screen ........................4-2 Displaying the Printer Driver Help ........................4-4 Changing the Default Printer Driver Settings ..................... 4-5 Printing from PC ..............................4-6 Printing on Standard Sized Paper ......................
Page 189: Printer Driver Print Settings Screen
Operation on PC > Printer Driver Print Settings Screen Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. Printer Driver User Guide Description [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.
Page 190 Operation on PC > Printer Driver Print Settings Screen [Profiles] Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it's a convenient practice to save frequently used settings. [Reset] Click to revert settings to their initial values.
Page 191: Displaying The Printer Driver Help
Operation on PC > Displaying the Printer Driver Help Displaying the Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. 1 Click the [?] button in the upper right corner of the screen. 2 Click the item you want to know about.
Page 192: Changing The Default Printer Driver Settings
Operation on PC > Changing the Default Printer Driver Settings Changing the Default Printer Driver Settings The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. Instructions are based on interface elements as they appear in Windows 8.1. For the settings, refer to the following: Printer Driver User Guide In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
Page 193: Printing From Pc
Operation on PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. This section provides the printing method using the NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library).
Page 194: Printing On Non-Standard Sized Paper
Operation on PC > Printing from PC Click "Print Size:" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
Page 195 Operation on PC > Printing from PC Registering. Click the [Basic] tab. Click the [Page Sizes...] button. Click the [New] button. Enter the paper size. Enter the name of the paper. Click the [Save] button. Click the [OK] button. Click the [OK] button. Display the print settings screen.
Page 196: Canceling Printing From A Computer
Operation on PC > Printing from PC Select the paper size and type of non-standard size paper. On the "Name" menu, select his MFP, and then click the [Properties] button. Select the [Basic] tab. Click "Print Size:" menu and select the paper size registered in step 2. To print on the special paper such as thick paper or transparency, click "Media type:"...
Page 197 Operation on PC > Printing from PC Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer. Click the file for which you wish to cancel printing and select [Cancel] from the "Document"...
Page 198: Storing Data In Machine Memory And Printing Data In Machine Memory
Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory Storing Data in Machine Memory and Printing Data in Machine Memory You can save the print job into the Custom Box and Job Box of this device and print it as necessary. What is Custom Box? (3-50) What is Job Box? (3-50) The four types of Job Box are listed below.
Page 199: Using Embedded Web Server Rx To Print A Job Stored In A Custom Box
Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory Click the [Job] tab and select the [Job storage (e-MPS)] check box to set the function > [OK]. NOTE For information on how to use the printer driver software, refer to the following: Printer Driver User Guide Click the [Print] button.
Page 200 Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory From the [Document Box] menu, click [Custom Box]. Click the number or name of the Custom Box in which the document is stored. Print the document. Select the document you wish to print.
Page 201: Monitoring The Printer Status (Status Monitor)
Operation on PC > Monitoring the Printer Status (Status Monitor) Monitoring the Printer Status (Status Monitor) The Status Monitor monitors the printer status and provides an ongoing reporting function. NOTE When you activate Status Monitor, check the status below. • Printing System Driver is installed. •...
Page 202: Printing Progress Tab
Operation on PC > Monitoring the Printer Status (Status Monitor) Printing Progress Tab The status of the print jobs is displayed. 1 Status icon 2 Job list Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining.
Page 203: Alert Tab
Operation on PC > Monitoring the Printer Status (Status Monitor) Alert Tab If an error occurs, a notice is displayed using a 3D image and a message. Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. •...
Page 204: Status Monitor Notification Settings
Operation on PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings The Status Monitor settings and event list details are displayed. Select whether notification is performed when an error in the event list occurs. Select Enable event notification. If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.
Page 205: Operation On The Machine
Operation on the Machine > Operation on the Machine This chapter explains the following topics: Connecting cable ............................... 5-3 Placing Originals on the Platen ........................ 5-3 Loading Originals in the Document Processor ..................5-5 Loading Paper in the Multi Purpose Tray ......................5-7 Using Applications ............................
Page 206 Operation on the Machine > Deleting the Documents Stored in the Stored Job Box ................5-41 Printing Document from Quick Copy Box ....................5-42 Deleting the Documents Stored in the Quick Copy Box ................. 5-42 Printing Document from Proof and Hold Box ..................5-43 Deleting the Documents Stored in the Proof and Hold Box ..............
Page 207: Connecting Cable
Operation on the Machine > Connecting cable Connecting cable Load the originals on the platen or document processor, depending on the original size, type, volume, and function. • Platen: Place the sheet, book, postcards, and envelopes. • Document Processor: Place the multiple originals. You can also place the two sided originals. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals.
Page 208 Operation on the Machine > Connecting cable When you place envelopes or cardstock on the platen 1 Put the scanning side facedown. 2 Align it flush against the original size indicator plates with the back left corner as the reference point.
Page 209: Loading Originals In The Document Processor
Operation on the Machine > Connecting cable Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor Weight 45 to 160 g/m (duplex: 50 to 120 g/m Sizes Maximum A3/Ledger (297 x 432 mm) (Long-sized 297 x 1,900 mm) to Minimum A5-R/...
Page 210 Operation on the Machine > Connecting cable Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE For details on Original Orientation, refer to the following: [Original Orientation] (6-9) IMPORTANT Confirm that the original width guides exactly fit the originals.
Page 211: Loading Paper In The Multi Purpose Tray
Operation on the Machine > Loading Paper in the Multi Purpose Tray Loading Paper in the Multi Purpose Tray For details of the supported paper sizes, refer to the following: Paper Appropriate Paper (12-15) For the paper type setting, refer to the following: Media Type Setting (8-14) Be sure to use the multi purpose tray when you print on any special paper.
Page 212 Operation on the Machine > Loading Paper in the Multi Purpose Tray Adjust the multi purpose tray size. Paper sizes are marked on the multi purpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi purpose tray.
Page 213 Operation on the Machine > Loading Paper in the Multi Purpose Tray When you place envelopes or cardstock on the platen Load the paper with the print side facing down. For the procedure for printing, refer to the following: Printer Driver User Guide Example: When printing the address.
Page 214: Using Applications
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Activate the application.
Page 215: Deactivating Applications
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login user name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Deactivate the application.
Page 216: Copying
Operation on the Machine > Copying Copying The procedures here represent the basic copy operation and how to cancel the copy. Copying [Home] key > [Copy] Place the originals. Connecting cable (5-3) Selecting the functions. You can select a function to configure its settings by selecting its function key. Or you can select a function by selecting [Functions].
Page 217: Interrupt Copy
Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE • If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
Page 218: Frequently-Used Sending Method
Operation on the Machine > Frequently-Used Sending Method Frequently-Used Sending Method This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.
Page 219 Operation on the Machine > Frequently-Used Sending Method [Home] key > [Send] Place the originals. Connecting cable (5-3) Selecting [E-mail] displays the Enter Address screen. Enter the destination address > [OK]. You can enter up to 128 characters. Character Entry Method (12-11) To enter multiple destinations, select [Next Destination] and enter the next destination.
Page 220: Sending To A Shared Folder On A Computer [Smb]
Operation on the Machine > Frequently-Used Sending Method Sending to a Shared Folder on a Computer [SMB] You can store the scanned document into the desired shared folder on a computer. NOTE Before sending a document, configure the following settings. Making a note of the computer name and full computer name Making a note of the computer name and full computer name (3-24) Making a note of the user name and domain name...
Page 221 Operation on the Machine > Frequently-Used Sending Method Enter the destination information. Enter the SMB destination information. After you have completed entry of one item, select [Next >] to advance to the next item. Character Entry Method (12-11) The table below explains the items to be entered. Item Description Max.
Page 222: Sending To An Folder On An Ftp Server [Ftp]
Operation on the Machine > Frequently-Used Sending Method Sending to an Folder on an FTP Server [FTP] You can store the scanned document into the desired shared folder on a computer. NOTE Before sending a document, configure the FTP Client (Transmission). [Protocol Settings] (8-40) [Home] key >...
Page 223: Scanning With A Twain/Wia Compatible Application
Operation on the Machine > Frequently-Used Sending Method [Menu] > [Connection Test] The message "Connected" appears when connection with the destination is correctly established. screen appears. If "Cannot connect" appears, check the information you entered. To enter multiple destinations, select [Next Destination] and enter the next destination. You can register the entered information in the Address Book by selecting [Add Address Book].
Page 224 Operation on the Machine > Frequently-Used Sending Method Place the originals. Connecting cable (5-3) Scan the originals. Click the [Scan] button. This scans the original and stores the data on the computer. 5-20...
Page 225: Useful Sending Method
Operation on the Machine > Useful Sending Method Useful Sending Method The useful scan (send) method is described below. • WSD Scan: Saves images of originals scanned on this machine as files on a WSD-compatible computer. Executing WSD Scan (5-21) •...
Page 226: Using File Management Utility To Scan An Original Document
Operation on the Machine > Useful Sending Method Set the type of original, file format, etc., as desired. Press the [Start] key. Sending begins and the software installed on the computer is activated. Procedure from Your Computer [From Computer] > [Next >] Use the WSD-compatible software installed on the computer to send images.
Page 227: Sending To Different Types Of Destinations (Multi Sending)
Operation on the Machine > Useful Sending Method Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers (Fax functionality can only be used on products equipped with fax capability.). This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.
Page 228: Using A Fax Server To Send (Fax Server Send)
Operation on the Machine > Useful Sending Method Select [Home] key. Select [Send to Me(E-mail)]. Using a FAX Server to Send (FAX Server Send) You can send a scanned document via a fax server. NOTE • A fax server is required to use this function. For information about the fax server, contact the applicable administrator.
Page 229 Operation on the Machine > Useful Sending Method Select [OK]. Destinations can be changed later. Checking and Editing Destinations (5-30) Selecting from an External Address Book Select [Ext Address Book]. Specify the destination. Choosing from the Address Book (5-27) Select [OK]. Destinations can be changed later.
Page 230: Canceling Scanning
Operation on the Machine > Canceling Scanning Canceling Scanning You can also cancel jobs by selecting the [Stop] key. Select the [Stop] key with the send screen displayed. Cancel a job. When there is a job is being scanned Job Cancel appears. When there is a job sending or on standby Canceling job screen appears.
Page 231: Destination Operations
Operation on the Machine > Destination Operations Destination Operations This section explains how to select and confirm the destination. In addition to direct entry, destination information can also be selected using the methods below. • Choosing from the Address Book Choosing from the Address Book (5-27) •...
Page 232 Operation on the Machine > Destination Operations Select the Destination. Select the checkbox to select the desired destination from the list. You can select multiple destinations. The selected destinations are indicated by a checkmark in the check box. To perform a more detailed search, select [Menu]. NOTE •...
Page 233: Choosing From The External Address Book
Operation on the Machine > Destination Operations Choosing from the External Address Book Select a destination registered in the external address book. NOTE For details on the External Address Book, refer to the following: Embedded Web Server RX User Guide On the basic screen for sending, select [Ext Address Book].
Page 234: Choosing From The Speed Dial
Operation on the Machine > Destination Operations Choosing from the Speed Dial Access the destination by specifying the 3-digit (001 to 100) One Touch Key number (speed dial). Pressing the [Quick No. Search] key displays a number entry screen. Select the number entry area and then use the [# Keys] to enter a One Touch Key number.
Page 235: Recall
Operation on the Machine > Destination Operations Dest. Check before Send (8-24) Check the destinations and press [Check]. 10:10 Destinations Check A OFFICE 1234567890 B OFFICE 2345678901 C OFFICE 3456789012 D OFFICE 4567890123 Menu Cancel Check Select [ ] or [ ] to check all destination. Selecting [ ] shows detailed information about the selected destination.
Page 236: How To Use The Fax Function
Operation on the Machine > How to Use the FAX Function How to Use the FAX Function On products with a FAX function, it is possible to use the FAX function. The optional FAX Kit is required in order to make use of fax functionality.
Page 237: Basic Operation For Document Box
Operation on the Machine > Basic Operation for Document Box Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to the following: Edit the custom box.
Page 238: Custom Box Operations
Operation on the Machine > Custom Box Operations Custom Box Operations Saving Scanned Documents to a Custom Box Display the screen. [Home] key > [Custom Box] Place the originals. Connecting cable (5-3) Store the forms. Select the box > [Menu] > [Store File] Specify the type of originals, scanning density, etc., as necessary.
Page 239: Copying Documents In Custom Box Into Other Boxes
Operation on the Machine > Custom Box Operations Move the documents. Select the document in the list that you want to move by selecting the checkbox. The document is marked with a checkmark. NOTE To cancel a selection, select the checkbox again so that it is no longer ticked. [Menu] >...
Page 240: Copying Documents In Custom Box To Removable Memory
Operation on the Machine > Custom Box Operations Copying Documents in Custom Box to Removable Memory This function allows you to copy documents stored in custom boxes to removable memory. Display the screen. [Home] key > [Custom Box] > Select the box. NOTE If a custom box is protected by a password, enter the correct password.
Page 241: Deleting Documents In Custom Box
Operation on the Machine > Custom Box Operations Enter the name for the joined document > [Next >] Enter up to 64 characters as the document name. Character Entry Method (12-11) Select [Yes]. The documents are joined. NOTE After joining, the original documents are left unchanged. Delete the documents if they are no longer needed. Deleting Documents in Custom Box Display the screen.
Page 242: Sending Documents In Custom Box To E-Mail Address Of Logged In User
Operation on the Machine > Custom Box Operations Select [Send]. NOTE Depending on the settings, the address book screen may appear. Set the destination. For more information on selecting destinations, refer to the following: Destination Operations (5-27) Specify the file type, resolution, and other settings as desired. For the features that can be set, refer to the following: [Send] (xvi) NOTE...
Page 243: Scanning Document Stored In A Custom Box
Operation on the Machine > Custom Box Operations Scanning Document Stored in a Custom Box Follow the steps as below for scanning a document stored in a custom box using the TWAIN driver. NOTE Before sending a document, confirm that TWAIN driver is installed on a computer and the settings are configured.
Page 244: Printing Data Saved On The Machine
Operation on the Machine > Printing Data Saved on the Machine Printing Data Saved on the Machine You can save a print job using a Custom Box or Job Box of this machine and print it when required. Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you operate the machine.
Page 245: Printing Document From Stored Job Box
Operation on the Machine > Printing Data Saved on the Machine Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as necessary.
Page 246: Printing Document From Quick Copy Box
Operation on the Machine > Printing Data Saved on the Machine Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the touch panel.
Page 247: Printing Document From Proof And Hold Box
Operation on the Machine > Printing Data Saved on the Machine Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.
Page 248 Operation on the Machine > Printing Data Saved on the Machine Select the box containing the document you want to print. NOTE If a custom box is protected by a password, enter the correct password. Print the document. Select the document you wish to send by checking the checkbox. The document is marked with a checkmark.
Page 249: Printing From The Handheld Device
Operation on the Machine > Printing from the Handheld Device Printing from the Handheld Device This machine supports the print functions and services listed below. • AirPrint • Google Cloud Print • Mopria According to the supported OS and application, you can print the job from any handheld device or computer without installing a printer driver.
Page 250: Printing With Nfc
Operation on the Machine > Printing from the Handheld Device Printing with NFC When the Delete after Print and Wi-Fi Direct has been configured in advance, the network between this machine and handheld device will be configured by simply tapping an NFC tag. 5-46...
Page 251: Operating Using Removable Usb Memory
Operation on the Machine > Operating Using Removable USB Memory Operating Using Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
Page 252: Check The Usb Memory Information
Operation on the Machine > Operating Using Removable USB Memory Plug the USB memory. Plug the USB memory into the USB Memory Slot. When the machine reads the USB memory, "Removable Memory is recognized. Displaying files. Are you sure?" may appear. Select [Yes]. This displays the Removable Memory screen.
Page 253: Printing From Removable Usb Memory
Operation on the Machine > Operating Using Removable USB Memory [Menu] > [Remove Memory]. If the message [Remove Memory] appears on the removable memory screen, select [OK] and then remove the removable memory. NOTE USB memory can also be removed after checking the status of the device. Check the status of Device (Device/Communication) (7-10) Printing from Removable USB Memory NOTE...
Page 254 Operation on the Machine > Operating Using Removable USB Memory Select the file to be printed > [Print] Change the number of copies, duplex printing, etc., as desired. For the features that can be set, refer to the following: [Print] (xix) Press the [Start] key.
Page 255: Advanced Function Settings
Advanced Function Settings > Advanced Function Settings This chapter explains the following topics: Icons in This Chapter ............................6-2 [ID Card Copy] ..............................6-3 [Original Size] ..............................6-4 [Paper Selection] ..............................6-5 [Mixed Size Originals] ............................6-7 [Original Orientation] ............................6-9 [Collate/Offset] ..............................
Page 256: Icons In This Chapter
Advanced Function Settings > Icons in This Chapter Icons in This Chapter On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Printing: Custom Copy Memory Sending: Custom Send Storing: Custom Memory...
Page 257: [Id Card Copy]
Advanced Function Settings > [ID Card Copy] [ID Card Copy] Copy Use this when you want to copy a driver's license or an insurance card. When you scan the front and back of the card, both sides will be combined and copied onto a single sheet. (Value: [Off] / [On])
Page 258: [Original Size]
Advanced Function Settings > [Original Size] [Original Size] Custom Copy Send Memory Specify the original size to be scanned. Select [Auto], [Metric], [Inch], [Others], or [Size Entry] to select the original size. Item Value Description Auto Automatically detect the original size. Inch Ledger, Letter-R, Letter, Legal, Statement-R, Select from the Inch series standard sizes.
Page 259: [Paper Selection]
Advanced Function Settings > [Paper Selection] [Paper Selection] Custom Copy Memory Select the cassette or multi-purpose tray that contains the required paper size. If [Auto] is selected, the paper matching the size of the original is selected automatically. NOTE • Specify in advance the size and type of the paper loaded in the cassette. [Cassette/MP Tray Settings] (8-9) •...
Page 260 Advanced Function Settings > [Paper Selection] The available paper sizes and media types are shown in the table below. Item Value Description Paper Size Inch Ledger, Letter-R, Letter, Legal, Statement-R, Executive, Select from the Inch series Oficio II standard sizes. Metric A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, Select from the Metric series...
Page 261: [Mixed Size Originals]
Advanced Function Settings > [Mixed Size Originals] [Mixed Size Originals] Custom Copy Send Memory Scans all sheets in the document processor, even if they are of different sizes. This function cannot be used if platen is used. Copying Item Value Description Mixed Size Originals Configure the settings.
Page 262 Advanced Function Settings > [Mixed Size Originals] Example: B4 and B5 NOTE • When mixing the original sizes as using the following combination, make sure to set "Auto Detect Original Size" to [On] for "Folio". A4-R and Folio Auto Detect Original Size (8-12) •...
Page 263: [Original Orientation]
Advanced Function Settings > [Original Orientation] [Original Orientation] Custom Copy Send Memory Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Zoom •...
Page 264: [Collate/Offset]
Advanced Function Settings > [Collate/Offset] [Collate/Offset] Custom Copy Memory Offsets the output by page or set. Collate Scans multiple originals and delivers complete sets of copies as required according to page number. 6-10...
Page 265 Advanced Function Settings > [Collate/Offset] Offset Without Document Finisher (Option) When offset is used, the paper of each set (or each page) is rotated 90 degrees when output. NOTE When offset is used without a Document Finisher, an additional paper feed unit is required. The paper size of the additional paper feed unit must be the same as that of the selected paper feed unit, but the paper orientation must be different.
Page 266: [Staple]
Advanced Function Settings > [Staple] [Staple] Custom Copy Memory NOTE This function requires the optional Sheet Finisher: Staples the finished documents. The staple position can be selected. Item Value Description Staple: 1 staple (Top Left) Select the staple position. For details on original orientation and staple position, refer to the following: 1 staple (Top Right) Original Orientation and Staple Position (6-13)
Page 267 Advanced Function Settings > [Staple] Original Orientation and Staple Position [Original Top Edge on Top Top Edge on Left Orientation] Image Cassette paper orientation Cassette paper orientation NOTE One position staple is not slanted for the following paper sizes. B5-R, 16K-R Mixed Size Stapling Even with mixed paper sizes, if the sizes have the same width as shown in the combinations below, the output can be stapled.
Page 268 Advanced Function Settings > [Staple] • 8K and 16K Letter Ledger Letter Ledger Letter-R Legal Letter-R Legal NOTE • Number of sheets that can be stapled: up to 25 sheets. • When performing Mixed Size Stapling, refer to the following: [Mixed Size Originals] (6-7) 6-14...
Page 269: [Paper Output]
Advanced Function Settings > [Paper Output] [Paper Output] Custom Copy Memory Specify the output tray. Item Description Inner Tray Outputs to the Inner Tray of the machine. Job Separator Tray Delivery to the job separator tray. with optional Document Finisher Item Description Finisher Tray...
Page 270: [Density]
Advanced Function Settings > [Density] [Density] Custom Copy Send Memory Adjust density. (Value: [-4] to [+4] (Lighter to Darker)) 6-16...
Page 271: [Original Image]
Advanced Function Settings > [Original Image] [Original Image] Custom Copy Send Memory Select original image type for best results. Copying/Printing Item Description Text+Photo Best for mixed text and photo documents. Photo Best for photos taken with a camera. Text Best for documents that are mostly text. Graphic/Map Best for graphics and maps.
Page 272: [Ecoprint]
Advanced Function Settings > [EcoPrint] [EcoPrint] Custom Copy Memory EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. (Value: [Off] / [On]) 6-18...
Page 273: [Color Selection]
Advanced Function Settings > [Color Selection] [Color Selection] Custom Send Memory Select the color mode setting. Sending/Storing Item Description Auto Color (Color/Gray) Automatically recognizes whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale.
Page 274: [Sharpness]
Advanced Function Settings > [Sharpness] [Sharpness] Custom Copy Send Memory Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".
Page 275: [Contrast]
Advanced Function Settings > [Contrast] [Contrast] Custom Copy Send Memory You can adjust the contrast between light and dark areas of the image. Lower Original Higher Item Description [+1] to [+4] (Higher) Increases the sharpness of colors. [-1] to [-4] (Lower) Creates smoother colors.
Page 276: [Background Density Adj.]
Advanced Function Settings > [Background Density Adj.] [Background Density Adj.] Custom Copy Send Memory Removes dark background from originals, such as newspapers. If the ground color is obtrusive, select [Auto]. If [Auto] does not remove the background color, select [Manual] and adjust the background color density.
Page 277: [Prevent Bleed-Through]
Advanced Function Settings > [Prevent Bleed-through] [Prevent Bleed-through] Custom Copy Send Memory Hides background colors and image bleed-through when scanning thin original. (Value: [Off] / [On]) 6-23...
Page 278: [Zoom]
Advanced Function Settings > [Zoom] [Zoom] Custom Copy Send Memory Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available. Auto Adjusts the image to match the paper size. Standard Zoom Reduces or enlarges at preset magnifications. Model Zoom Level (Original Copy) Model...
Page 279 Advanced Function Settings > [Zoom] Printing/Sending/Storing Item Description 100% Reproduces the original size. Auto Reduces or enlarges original to sending/storing size. NOTE To reduce or enlarge the image, select the paper size, sending size, or storing size. [Paper Selection] (6-5) [Sending Size] (6-39) [Storing Size] (6-49) 6-25...
Page 280: [Combine]
Advanced Function Settings > [Combine] [Combine] Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
Page 281 Advanced Function Settings > [Combine] Layout Image Item Image 2 in 1 L to R/T to B R to L/B to T 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE • The paper sizes supported in Combine mode: A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216×340mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficioll, 8K, 16K-R, 16K •...
Page 282: [Margin]
Advanced Function Settings > [Margin] [Margin] Custom Copy Memory Copying/Printing Add margins (white space). In addition, you can set the margin width and the back page margin. NOTE The default setting for margin width can be changed. Margin (8-17) Item Value Description No margins are set.
Page 283: [Duplex]
Advanced Function Settings > [Duplex] [Duplex] Copy Produces two-sided copies. You can also create single-sided copies from two-sided originals. The following modes are available. 1-sided to 2-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank. Original Copy The following binding options are available.
Page 284 Advanced Function Settings > [Duplex] Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. Binding Left: Originals with facing pages are copied from left to right. Original Copy Binding Right: Originals with facing pages are copied from right to left.
Page 285 Advanced Function Settings > [Duplex] Copying Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the binding orientation for original and finished documents. Item Available settings Description 1-sided>>1-sided Disables the function. 1-sided>>2-sided Copy the original with the default setting.
Page 286: [Continuous Scan]
Advanced Function Settings > [Continuous Scan] [Continuous Scan] Custom Copy Send Memory Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan]. Select [On] to use continuous scanning. (Value: [Off] / [On]) 1 to 10 11 to 20...
Page 287: [Auto Image Rotation]
Advanced Function Settings > [Auto Image Rotation] [Auto Image Rotation] Copy Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different. Value: [Off] / [On]) NOTE • You can select whether to rotate the image automatically in the default settings. Auto Image Rotation (8-17) •...
Page 288: [Job Finish Notice]
Advanced Function Settings > [Job Finish Notice] [Job Finish Notice] Custom Custom Custom Copy Send Memory Memory Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.
Page 289: [File Name Entry]
Advanced Function Settings > [File Name Entry] [File Name Entry] Custom Custom Custom Copy Send Memory Memory Adds a file name. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here.
Page 290: [Priority Override]
Advanced Function Settings > [Priority Override] [Priority Override] Custom Copy Memory Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished. (Value: [Off] / [On]) NOTE • This function is not available if current job was an override. •...
Page 291: [Skip Blank Page]
Advanced Function Settings > [Skip Blank Page] [Skip Blank Page] Custom Copy Send Memory When there are blank pages in a scanned document, this function skips the blank pages and scans only pages that are not blank. Blank pages can be set as pages that include ruled lines and a small number of characters. The machine detects blank pages, saving unnecessary printing without the need to check for blank pages in the document.
Page 292: [2-Sided/Book Original]
Advanced Function Settings > [2-sided/Book Original] [2-sided/Book Original] Custom Custom Send Memory Select the type and binding of originals. Item Value Description 1-sided — 2-sided/Book Original is not set. 2-sided Binding Binding Left/Right, Select the binding orientation of originals. Binding Top Original Top Edge on Top, Top Select the orientation of the original document top edge to...
Page 293: [Sending Size]
Advanced Function Settings > [Sending Size] [Sending Size] Send Select size of image to be sent. Select [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Value Description Same as Original Automatically sends the same size Size as the original.
Page 294: [File Format]
Advanced Function Settings > [File Format] [File Format] Custom Send Memory Specify the image file format. Select the file format from [PDF], [TIFF], [JPEG], [XPS], [OpenXPS], and [High Comp. PDF]. Image quality level can also be adjusted. Select [File Format] > [Others] > [Image Quality]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
Page 295 Advanced Function Settings > [File Format] PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [Others] from the item. Select [High Comp.
Page 296 Advanced Function Settings > [File Format] Item Value Description Printing Not Allowed Disables the printing of PDF file. Allowed Allowed (Low Resolution only) Can print the PDF file only in low resolution. Allowed Can print the PDF file in original resolution. Changes Not Allowed Disables the change to the PDF file.
Page 297: [File Separation]
Advanced Function Settings > [File Separation] [File Separation] Custom Send Memory Creates several files by dividing scanned original data page by page, and sends the files. (Value: [Off] / [Each Page]) Select [Each Page] to set File Separation. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name. 6-43...
Page 298: [Scan Resolution]
Advanced Function Settings > [Scan Resolution] [Scan Resolution] Custom Send Memory Select fineness of scanning resolution. (Value: [600 × 600 dpi] / [400 × 400 dpi Ultra] / [300 × 300 dpi] / [200 × 400 dpi Super] / [200 × 200 dpi Fine] / [200 × 100 dpi Normal]) NOTE The larger the number, the better the image resolution.
Page 299: [E-Mail Subject/Body]
Advanced Function Settings > [E-mail Subject/Body] [E-mail Subject/Body] Custom Send Adds subject and body when sending a document. Select [Subject] / [Body] to enter the E-mail subject/body. NOTE • The maximum number of characters that can be entered are as shown below. Subject: 60 characters Body: 500 characters 6-45...
Page 300: [Ftp Encrypted Tx]
Advanced Function Settings > [FTP Encrypted TX] [FTP Encrypted TX] Custom Send Encrypts images when sending via FTP. Encryption secures the document transmission. (Value: [Off] / [On]) NOTE Click [Security Settings], and then [Network Security] in the Embedded Web Server RX. Be sure that "SSL" of Secure Protocol Settings is "On"...
Page 301: [Delete After Printed]
Advanced Function Settings > [Delete after Printed] [Delete after Printed] Custom Automatically delete a document from the box once printing is complete. Value: [Off] / [On]) 6-47...
Page 302: [Delete After Transmitted]
Advanced Function Settings > [Delete after Transmitted] [Delete after Transmitted] Custom Automatically deletes a document from the box once transmission is complete. Value: [Off] / [On]) 6-48...
Page 303: [Storing Size]
Advanced Function Settings > [Storing Size] [Storing Size] Custom Memory Select size of image to be stored. Select [Same as Original Size], [Metric], [Inch], or [Others] to select the storing size. Item Value Description Same as Original Store an image the same size as the Size original.
Page 304: [Long Original]
Advanced Function Settings > [Long Original] [Long Original] Send Memory Read, send or save long-sized original documents using a document processor. (Value: [Off] / [On]) NOTE • Long originals are sent in black and white or Grayscale. • Only a single side of a long original cannot be scanned. Originals of up to 1,900 mm / 74.8" long can be scanned.
Page 305: [Encrypted Pdf Password]
Advanced Function Settings > [Encrypted PDF Password] [Encrypted PDF Password] Memory Enter the preassigned password to print the PDF data. Enter the Password, and select [OK]. NOTE For details on entering the password, refer to the following: Character Entry Method (12-11) 6-51...
Page 306: [Jpeg/Tiff Print]
Advanced Function Settings > [JPEG/TIFF Print] [JPEG/TIFF Print] Memory Select the image size when printing JPEG or TIFF files. Item Description Paper Size Fits the image size to the selected paper size. Image Resolution Prints at resolution of the actual image. Print Resolution Fits the image size to the print resolution.
Page 307: [Xps Fit To Page]
Advanced Function Settings > [XPS Fit to Page] [XPS Fit to Page] Memory Reduces or enlarges the image size to fit to the selected paper size when printing XPS file. (Value: [Off] / [On]) 6-53...
Page 308: Managing Jobs, Consumables, And Devices
Managing Jobs, Consumables, and Devices > Managing Jobs, Consumables, and Devices This chapter explains the following topics: Checking a Job Status ............................7-2 Available Status Screens ......................... 7-2 Displaying the Status Screen ........................7-2 Status Display ..............................7-3 Print Job Status Screen ........................... 7-3 Send Job Status Screen ..........................
Page 309: Checking A Job Status
Managing Jobs, Consumables, and Devices > Checking a Job Status Checking a Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
Page 310: Status Display
Managing Jobs, Consumables, and Devices > Status Display Status Display NOTE You can show the job statuses of all users, or only the statuses of your own jobs. [Display Status/Log] (8-21) This setting can also be changed from Embedded Web Server RX. Embedded Web Server RX User Guide Print Job Status Screen Status/Job Cancel.
Page 311: Send Job Status Screen
Managing Jobs, Consumables, and Devices > Status Display Send Job Status Screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close Item Description Display/Key Acceptance No. of job Type Icon indicates job type. Fax transmission Send as E-mail Folder (SMB/FTP) send Application send Multi Sending...
Page 312: Store Job Status Screen
Managing Jobs, Consumables, and Devices > Status Display Store Job Status Screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Item Description Display/Key Acceptance No. of job Type Icon indicates job type. Storing Job Scan Storing Job Printer Storing Job FAX Job name Job name or file name is displayed.
Page 313: Checking Detailed Information Of Jobs
Managing Jobs, Consumables, and Devices > Status Display Item Description Destination Destination (Either destination name, FAX number, or No. of broadcast items) Select the job whose detailed information you want to display from the list, and press this key. Checking Detailed Information of Jobs (7-6) Start Time Time to start the scheduled job [Menu]...
Page 314: Checking Job Histories
Managing Jobs, Consumables, and Devices > Checking Job Histories Checking Job Histories Check the history of completed jobs. NOTE • Job history can also be checked from a computer using Embedded Web Server RX or NETWORK PRINT MONITOR. Embedded Web Server RX User Guide NETWORK PRINT MONITOR User Guide •...
Page 315: Checking The Detailed Information Of Histories
Managing Jobs, Consumables, and Devices > Checking Job Histories Select the job to check details. Checking the Detailed Information of Histories You can check the detailed information of each job. Display the screen. Select the [Status/Job Cancel] key. Check the information. Select [ ] of the job you want to check >...
Page 316: Job Operation
Managing Jobs, Consumables, and Devices > Job Operation Job Operation Pausing and Resuming a Job Pause/resume all printing jobs in printing/waiting. Display the screen. Select the [Status/Job Cancel] key. Select [Pause All Print Jobs] on the printing jobs status screen. Printing is paused.
Page 317: Check The Status Of Device (Device/Communication)
Managing Jobs, Consumables, and Devices > Check the status of Device (Device/Communication) Check the status of Device (Device/ Communication) Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Select the [Status/Job Cancel] key. Select the item you want to check.
Page 318 Managing Jobs, Consumables, and Devices > Check the status of Device (Device/Communication) • To safely remove the external media, select [Remove Memory]. USB Keyboard The status of the optional USB Keyboard is displayed. Bluetooth Keyboard Shows the status of the Bluetooth Keyboard. Network Connection Status The network connection status appears.
Page 319: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)
Managing Jobs, Consumables, and Devices > Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, and paper on the touch panel. Display the screen. Select the [Status/Job Cancel] key. Select the item you want to check.
Page 320: System Menu
System Menu > System Menu This chapter explains the following topics: Operation Method .............................. 8-2 [Quick Setup Wizard] ............................8-3 [Language] ................................. 8-4 [Report] ................................8-5 [Counter] ................................8-8 [Cassette/MP Tray Settings] ..........................8-9 [Common Settings] ............................8-11 [Home] ................................8-22 [Copy] ................................
Page 321: Operation Method
Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 • If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings.
Page 322: [Quick Setup Wizard]
If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500...
Page 323: [Language]
System Menu > [Language] [Language] Menu Transition: [System Menu / Counter] key > [Language] Set the language to be displayed on the machine screen. Item Description Language Set the language to use for the touch panel display.
Page 324: [Report]
System Menu > [Report] [Report] Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured. [Print Report] Menu Transition: [System Menu/Counter] key > [Report] > [Print Report] Item Description Status Page Prints the status page, allowing you to check the information including current settings, available memory space, and optional equipment installed.
Page 325 System Menu > [Report] Item Description Sub Address Box List This prints a report for fax functions. FAX Operation Guide FAX List (Index) NOTE FAX List (No.) This function is displayed only on products with the optional fax function installed. Outgoing FAX Report Incoming FAX Report Optional Network Status...
Page 326 System Menu > [Report] [Sending Log History] Menu Transition: [System Menu / Counter] key > [Report] > [Sending Log History] Item Description Sending Log History You can also send the log history to the specified destinations manually. Auto Sending This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.
Page 327: [Counter]
System Menu > [Counter] [Counter] Check the number of sheets printed and scanned. Display the screen. [System Menu / Counter] key > [Counter] Select [Printed Pages] > [Scanned Pages] to check the counter. Refer to the printed coverage. Check the screen. [System Menu / Counter] key >...
Page 328: [Cassette/Mp Tray Settings]
System Menu > [Cassette/MP Tray Settings] [Cassette/MP Tray Settings] Select paper size and media type for Cassette and multi purpose tray. [Cassette 1 (to 3)] [System Menu / Counter] key > [Cassette/MP Tray Settings] > [Cassette 1 (to 3)] Select paper size and media type for Cassettes 1 to 3. Selection Item Selectable Size/Type PaperSize...
Page 329 System Menu > [Cassette/MP Tray Settings] [Multi Purpose Tray] [System Menu / Counter] key > [Cassette/MP Tray Settings] > [Multipurpose Tray] Select paper size and media type for the multi purpose tray. Item Description Paper Size Inch Available options are as follows: Value Ledger, Letter-R, Letter, Legal, Statement-R, Executive, Oficio II Metric...
Page 330: [Common Settings]
System Menu > [Common Settings] [Common Settings] Configures overall machine operation. [Default Screen] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Default Screen] Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Home, Copy, Send, FAX , Custom Box, Job Box, Removable Memory, Sub Address Box , Polling Box...
Page 331 System Menu > [Common Settings] [Original Settings] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Original Settings] Configure settings for originals. Item Description Custom Original Size Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. To register a custom paper size, select [On] and enter the desired size.
Page 332 System Menu > [Common Settings] [Paper Settings] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Paper Settings] This configures paper settings. Item Description Custom Paper Size Set up frequently-used custom paper size. The custom size option is displayed on the screen to select paper size. To register a custom paper size, select [On] and enter the desired size.
Page 333 System Menu > [Common Settings] Item Description Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adjust Print Direction] to adjust the print direction.
Page 334 System Menu > [Common Settings] For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Duplex Permit Duplex printing allowed. Prohibit Duplex printing not allowed. Name Change names for Custom 1-8. Names should be not more than 16 characters. Selecting media type at multi purpose tray, the name after change will be displayed.
Page 335 System Menu > [Common Settings] [Function Defaults] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Function Defaults] Item Description File Format Set the default type of the files. Value: PDF, High Comp. PDF, TIFF, JPEG, XPS, OpenXPS Original Orientation (Copy) Set the original orientation defaults.
Page 336 System Menu > [Common Settings] Item Description Margin Set the default margin. Value Metric Left/Right: -18 to 18 mm (in 1 mm increments) Top/Bottom: -18 to 18 mm (in 1 mm increments) Inch Left/Right: -0.75 to 0.75" (in 0.01" increments) Top/Bottom: -0.75 to 0.75" (in 0.01" increments) Continuous Scan (Copy) Specify the default setting for Continuous Scan (Copy).
Page 337 System Menu > [Common Settings] Item Description Detail Settings Image Quality Specify the default values for the image quality adjustment range when a send or save image file format is selected. Value: 1 Low Quality (High Comp.), 2, 3, 4, 5 High Quality (Low Comp.) PDF/A Select the default PDF/A setting.
Page 338 System Menu > [Common Settings] [Error Handling] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Error Handling] Select whether to cancel or continue the job when error has occurred. Item Description Duplexing Error Set what to do when duplex printing is not possible for the selected paper sizes and media types.
Page 339 System Menu > [Common Settings] [Low Toner Alert] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Low Toner Alert] Item Description Low Toner Alert Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low.
Page 340 System Menu > [Common Settings] [Display Status/Log] Menu Transition: [System Menu / Counter] key > [Common Settings] > [Display Status/Log] Set the display method of the Status/Log. Item Description Display Jobs Detail Status Value: Show All, My Jobs Only, Hide All Display Jobs Log Value: Show All, My Jobs Only, Hide All Display FAX Log...
Page 341: [Home]
System Menu > [Home] [Home] Menu Transition: [System Menu / Counter] key > [Home] Configure settings for Home screen. Editing the Home Screen (3-8) 8-22...
Page 342: [Copy]
System Menu > [Copy] [Copy] Menu Transition: [System Menu / Counter] key > [Copy] Configures settings for copying functions. Item Description Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. Value Most Suitable Size: Selects paper size based on the current zoom and the size of the original.
Page 343: [Send]
System Menu > [Send] [Send] Menu Transition: [System Menu / Counter] key > [Send] Configures settings for sending functions. Item Description Dest. Check before Select whether to display the confirmation screen of destinations after pressing the [Start] key Send when performing sending jobs. Value: Off, On Entry Check for New When adding new destination, select whether to display the entry check screen to check the...
Page 344: [Document Box]
System Menu > [Document Box] [Document Box] Menu Transition: [System Menu / Counter] key > [Document Box] Configures settings for the Custom Box, Job Box, F Code Box, and Polling Box. Item Description Custom Box Configure settings for Custom Box. Add/Edit Using Machine Operations to Create a New Custom Box (3-51) Default Setting...
Page 345: [Fax]
System Menu > [FAX] [FAX] Menu Transition: [System Menu / Counter] key > [FAX] This configures fax function settings. FAX Operation Guide [Application] Menu Transition: [System Menu / Counter] key > [Application] Configure settings for Application. Application (2-54) [Internet] Menu Transition: [System Menu / Counter] key > [Internet] Set the proxy for connection to the Internet from an application.
Page 346: [Address Book/One Touch]
System Menu > [Address Book/One Touch] [Address Book/One Touch] Menu Transition: [System Menu / Counter] key > [Address Book/One Touch] Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. Saved destinations can be modified. Destinations are available for Send as E-mail, Send to Folder, and FAX Transmission.
Page 347: [User Login/Job Accounting]
System Menu > [User Login/Job Accounting] [User Login/Job Accounting] Menu Transition: [System Menu / Counter] key > [User Login/Job Accounting] Configure settings for machine management. Overview of User Login Administration (9-3) User Login/Job Accounting (9-27) Setting Unknown Number Processing Method (9-44) 8-28...
Page 348: [Printer]
System Menu > [Printer] [Printer] Menu Transition: [System Menu / Counter] key > Printer] Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Emulation...
Page 349 System Menu > [Printer] Item Description Job Name Set whether the job name set in the printer driver is displayed. Value: Off, On NOTE When selecting [On], select the job name to be displayed from [Job Name], [Job No. & Job Name], or [Job Name &...
Page 350 System Menu > [Printer] Item Description Select the default KIR (smoothing) setting. Value: Off, On Printing Job Terminator You can select the condition which regarded as a job termination if the print job could not be processed until the end due to your environment and the other reason. Value EOJ (END of Job): Up to the detection of a command indicating the end of job data is regarded as one job.
Page 351: [System/Network]
System Menu > [System/Network] [System/Network] Configures machine system settings. [Network] Configures network settings. [Host Name] Menu Transition: [System Menu / Counter] key > [System/Network] > [Network] > [Host Name] Item Description Host Name Check the host name of the machine. Host name can be changed from . Changing Device Information (2-44) [Wi-Fi Direct Settings] Menu Transition: [System Menu / Counter] key >...
Page 352 System Menu > [System/Network] [Wi-Fi Settings] Menu Transition: [System Menu / Counter] key > [System/Network] > [Network] > [Wi-Fi Settings] Configure Wi-Fi settings. NOTE This function is displayed when the Wireless Network Interface Kit (IB-36) is installed. The Wireless Network Interface Kit is an option for some models. Contact your dealer or our sales or service representatives for detail.
Page 353 System Menu > [System/Network] Item Description Network Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects. NOTE Up to 32 characters can be entered. Network Authentication Select network authentication type. Value: Open System, WPA2/WPA-PSK, WPA2-PSK, WPA2/WPA-EAP, WPA2-EAP Encryption Select encryption method.
Page 354 System Menu > [System/Network] [TCP/IP Settings] Item Description TCP/IP Select whether to use TCP/IP Protocol. Value: Off, On IPv4 Settings Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/IP] is [On]. DHCP Select whether to use the DHCP (IPv4) server. Value: Off, On Auto-IP Select whether to use Auto-IP.
Page 355 System Menu > [System/Network] Item Description IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. Manual Setting Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
Page 356 System Menu > [System/Network] [Wired Network Settings] Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Wired Network Settings] Configure settings for the Wired Network Settings. [TCP/IP Setting] Item Description TCP/IP Select whether to use TCP/IP Protocol. Value: Off, On IPv4 Set up TCP/IP (IPv4) to connect to the network.
Page 357 System Menu > [System/Network] Item Description IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. Manual Setting Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
Page 358 System Menu > [System/Network] [Bonjour] Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Bonjour] Item Description Protocol Settings Select whether to use Bonjour. Value: Off, On Available Network (Wi- Select whether or not each network is enabled. Fi Direct) Value: Disable, Enable Available Network (Wi- NOTE...
Page 359 System Menu > [System/Network] [Protocol Settings] Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings] Configure the protocol settings. Item Description NetBEUI Protocol Settings Selects whether to receive documents using NetBEUI. Value: Off, On Available Network Select whether or not each network is enabled. (Wi-Fi Direct) Value: Disable, Enable...
Page 360 System Menu > [System/Network] Item Description WSD Scan Protocol Settings Select whether to use WSD Scan. Value: Off, On Available Network Select whether or not each network is enabled. (Wi-Fi Direct) Value: Disable, Enable Available Network NOTE (Wi-Fi) This setting is displayed when the [Protocol Settings] setting is [On]. Available Network (Wired Network) WSD Print...
Page 361 System Menu > [System/Network] Item Description HTTP Protocol Settings Select whether to communicate using HTTP. Value: Off, On Available Network Select whether or not each network is enabled. (Wi-Fi Direct) Value: Disable, Enable Available Network NOTE (Wi-Fi) This setting is displayed when the [Protocol Settings] setting is [On]. Available Network (Wired Network) HTTPS...
Page 362 System Menu > [System/Network] Item Description IPP over SSL Select whether to use IPP to receive documents secured by SSL. To use the IPP protocol, *1*2 set [IPP] and [SSL] to [On]. The default port number is 443. Value: Off, On NOTE When selecting [On], it also requires a certificate for SSL.
Page 363 System Menu > [System/Network] Item Description ThinPrint Protocol Settings Select whether to use ThinPrint. To use the Thin Print protocol, set the protocol to [On]. Value: Off, On NOTE This function can only be used when the optional UG-33 is activated. Direct SMTP Port Specifies the port number used.
Page 364 System Menu > [System/Network] Item Description Enhanced WSD *1*2 Protocol Settings Set whether to use our proprietary web services. Value: Off, On NOTE Selecting [Off] will disable the functionality of WIA, TWAIN and Network FAX drivers. Available Network Select whether or not each network is enabled. (Wi-Fi Direct) Value: Disable, Enable Available Network...
Page 365 System Menu > [System/Network] Item Description *1*2 eSCL over SSL Selects whether to receive scanned documents using eSCL over SSL. Value: Off, On *1*2 Protocol Settings Set whether to use our proprietary web services over SSL. Value: Off, On NOTE When selecting [On], it also requires a certificate for SSL.
Page 366 System Menu > [System/Network] [Restart Network] Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Restart Network] Item Description Restart Network Restarts the network. [Proxy] Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Proxy] Item Description Proxy Set the proxy for connection to the Internet from an application.
Page 367 System Menu > [System/Network] [Basic] Item Description Host Name Check the host name of the machine. Host name can be changed from Embedded Web Server RX. Changing Device Information (2-44) TCP/IP Setting For details on setting value. [TCP/IP Setting] (8-37) [IPSec] (8-39) NetWare Use NetWare to receive documents.
Page 368 System Menu > [System/Network] [Wireless Network] Configure settings for the optional Wireless Network Interface Kit. NOTE This function is displayed when the optional Wireless Network Interface Kit (IB-51) is installed. Item Description Connection Status When the optional is installed, you can check the wireless LAN status. Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup.
Page 369 System Menu > [System/Network] [Primary Network (Client)] Menu Transition: [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] NOTE This function is displayed when the optional Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB- 36 or IB-51) is installed. The Wireless Network Interface Kit (IB-36) is an option for some models.
Page 370 System Menu > [System/Network] [Bluetooth Settings] Menu Transition: [System Menu/Counter] key > [System/Network] > [Bluetooth Settings] Item Description Bluetooth Keyboard Use Bluetooth Keyboard Value: Unblock, Block Search Device Select the keyboard to be used. [Security Level] Menu Transition: [System Menu/Counter] key > [System/Network] > [Security Level] Item Description Security Level...
Page 371 System Menu > [System/Network] [RAM Disk] Menu Transition: [System Menu/Counter] key > [System/Network] > [RAM Disk Setting] NOTE This function is displayed when an optional SSD is installed. Item Description RAM Disk Setting This creates a RAM disk and specifies its capacity. Creating a RAM disk enables printing of print data from the Job Box.
Page 372 System Menu > [System/Network] [Data Security] Menu Transition: [System Menu/Counter] key > [System/Network] > [Data Security] Configure settings for data stored in the SSD. Item Description SSD Initialization This changes security function settings. NOTE • This function is displayed when the SSD is installed and the optional Data Security Kit is activated.
Page 373 System Menu > [System/Network] Information erased Category Data erased Devices/jobs • Job settings configured by users • Network settings • Image data saved in Document Box, etc. • Data registered in One Touch keys • Job histories • User information (user list, address book, Document Box registered by the user, etc.) •...
Page 374 System Menu > [System/Network] [FAX Server Settings] Menu Transition: [System Menu/Counter] key > [System/Network] > [FAX Server Settings] Item Description FAX Server Select whether to use FAX Server. Value: On, Off Address Setting This specifies a prefix, suffix, and domain name to be attached to a destination. NOTE For information about the fax server, contact the fax server administrator.
Page 375: [Date/Timer/Energy Saver]
System Menu > [Date/Timer/Energy Saver] [Date/Timer/Energy Saver] Menu Transition: [System Menu / Counter] key > [Date/Timer/Energy Saver] Configure date and time settings. Item Description Date/Time Set the date and time for the location where you use the machine. If you perform Send as E-mail, the date and time set here will be displayed on the header.
Page 376 Sleep Timer Set amount of time before entering Sleep. Value: d-COPIA 255MF for Europe: 1 to 60 minutes (1 minute increments) Except for Europe 1 to 240 minutes (1 minute increments) Energy Saver Recovery Level Select the method of recovery from energy saver.
Page 377 System Menu > [Date/Timer/Energy Saver] Item Description Unusable Time FAX Operation Guide Ping Timeout Set the time until timeout occurs when [Ping] is executed in [System/Network]. Value: 1 to 30 seconds (in 1 second increments) *1 This function will not be displayed when the optional Network Interface Kit is installed. *2 Displayed when the optional Card Authentication Kit is activated.
Page 378: [Adjustment/Maintenance]
System Menu > [Adjustment/Maintenance] [Adjustment/Maintenance] Menu Transition: [System Menu / Counter] key > [Adjustment/Maintenance] Adjust printing quality and conduct machine maintenance. Item Description Density Adjustment Adjust density. Copy Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.
Page 379 System Menu > [Adjustment/Maintenance] Item Description Correcting Black Line Correct fine lines (streaks caused by contamination), which may appear on the image, when the document processor is used. Value: Off, On Display Brightness Set the brightness of the touch panel. Value: 1 (Darker), 2, 3, 4, 5 (Lighter) Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the...
Page 380: User Authentication And Accounting (User Login, Job Accounting)
User Authentication and Accounting (User Login, Job Accounting) > User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ......................9-3 Managing the Job Account from PC ........................9-3 Enabling User Login Administration ........................9-4 Setting User Login Administration ........................
Page 381 User Authentication and Accounting (User Login, Job Accounting) > Registering User Property for an Unknown ID User ................9-45...
Page 382: Overview Of User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. 1 Enable User Login Administration (9-4).
Page 383: Enabling User Login Administration
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Setting] > [User Login] Configure the settings.
Page 384: Setting User Login Administration
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [User Account Lockout Settings] Configure the settings.
Page 385: Adding A User (Local User List)
• By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Upper case and lower case letters are distinguished (case sensitive). Machine Administrator User Name: DeviceAdmin Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Access Level: Machine Administrator Administrator...
Page 386 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Enter the user information. Select [Next >]. The table below explains the user information to be registered. Item Descriptions User Name Enter the name displayed on the user list (up to 32 characters). Login User Name Enter the login user name to login (up to 64 characters).
Page 387 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Check the user information. Change or add information as needed. Item Descriptions User Name Enter the name displayed on the user list (up to 32 characters). Login User Enter the login user name to login (up to 64 characters).
Page 388 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Description My Panel You can register language selection, initial screen, and shortcut settings for each user. Settings registered here can be applied simply by logging in. Local Authorization Set usage authority for each user.
Page 389: Change The User Properties
You can only view user information if you log in as a regular user. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 For a user with Administrator rights who logs in User properties can be changed and users can be deleted.
Page 390 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Refer to step 3 of "Adding a User (Local User List)" to change a user property. Adding a User (Local User List) (9-6) [Save] > [Yes] The user information is changed. Deleting a user Select the user to delete.
Page 391: Managing Print Users
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Description Simple Login When simple login is enabled, changes associated settings. NOTE This function does not appear when Simple Login is set to [Off] or the user is not registered in Simple Login.
Page 392: Managing The Users To Use Twain For Scanning
Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list. TWAIN Driver screen appears. NOTE Select [Start] button on the Windows, [All Programs], [Olivetti] and then [TWAIN Driver Setting]. Select the machine, click [Edit]. Configure the settings.
Page 393: Managing The Users To Use Wia For Scanning
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Select the checkbox beside [Authentication], and enter Login User Name and Password. Click [OK]. Managing the Users to Use WIA for Scanning To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Instructions are based on interface elements as they appear in Windows 8.1.
Page 394: Managing The Users To Send Faxes From A Pc
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. Select the checkbox beside [Authentication] on the [Settings] tab, and enter Login User Name and Password. Click [OK]. Managing the Users to Send Faxes from a PC To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver.
Page 395: Authorizing Local Users
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [Local User Authorization] Configure the settings.
Page 396 For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [Group Authorization Set.] > [Group Authorization] Configure the settings.
Page 397: Guest Authorization Set
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change or add information as needed. Item Description Group ID Enter the ID displayed on the group list (between 1 and 4294967295). Group Name Enter the name displayed on the group list (up to 32 characters). Access Level Select [Administrator] or [User] for group access privileges.
Page 398 For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [Guest Authorization Set.] > [Guest Authorization] Configure the settings.
Page 399: Obtain Nw User Property
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. Change or add information as needed. Item Descriptions User Name Enter the name displayed on the user list (up to 32 characters). The default setting is "Guest User". Access Level The authority of the user appears.
Page 400 For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [Obtain NW User Property] > [On] Configure the settings.
Page 401: Simple Login Settings
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [Simple Login Settings] > [Simple Login] Configure the settings.
Page 402 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration [User Login Settings] > [Simple Login Settings] > [Simple Login Setup] Enter the user information. Select the key to which you want to register a user. Select [ System Menu/Counter.
Page 403: Id Card Settings
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [ID Card Settings] Configure the settings.
Page 404: Pin Code Authorization
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [User Login Settings] > [PIN Login] Configure the settings.
Page 405: Using User Login Administration
User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.
Page 406: User Login/Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > User Login/Job Accounting User Login/Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. 1 Enable job accounting. (9-28) 2 Configure account settings. (9-29) A: 00000001 3 Enter the assigned account ID when executing the job.
Page 407: Enabling Job Accounting
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Job Accounting Settings] Select [On].
Page 408: Setting An Account. [Local]
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Accounting List] > [ Enter the account information.
Page 409: Restricting The Use Of The Machine
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local] Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual" or "Total" is selected for "Copy/Printer Count". Copier/Printer Count Method Setting (9-42) Restriction Items [Individual] selected for Copy/Printer Count...
Page 410: Setting Processing When The Limit Is Exceeded
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Default Setting] > [Apply Limit] Select [Immediately], [Subsequently], or [Alert Only].
Page 411: Deleting An Account
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Accounting List] Deleting.
Page 412: Managing The Job Print Status
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local] Managing the Job Print Status To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.
Page 413: Job Accounting For Scan Using Twain
Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in the search list. NOTE Select [Start] button on the Windows, [All Programs], [Olivetti] and then [TWAIN Driver Setting]. Select the machine, click [Edit]. Configure the settings.
Page 414: Job Accounting For Scan Using Wia
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local] Job Accounting for Scan Using WIA To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer.
Page 415: Job Accounting For The Fax Transmitted From A Computer
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local] Job Accounting for the FAX Transmitted from a Computer To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.
Page 416: Using Job Accounting
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Default Setting] > [Default Counter Limit] Configure the settings.
Page 417: Count By Paper Size
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Default Setting] > [Count by Paper Size] > [Paper Size 1(-5)] Configure the settings.
Page 418: Counting The Number Of Pages Printed
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Total Job Accounting] or [Each Job Accounting]...
Page 419 User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Configure the settings. The table below lists the item you can view. Item Description Printed Pages Displays the number of pages copied and printed, and the total number of pages used.
Page 420: Print Accounting Report
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Print the document.
Page 421: Copier/Printer Count Method Setting
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 [Job Accounting Settings] > [Default Setting] > [Copy/Printer Count] Select [Total] or [Individual].
Page 422: Logging In And Logging Out (Job Accounting)
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Logging In and Logging Out (Job Accounting) If job accounting is enabled, an account ID entry screen appears each time you use this machine. Logging In (Job Accounting) Perform the operation below when machine operation causes the account ID entry screen to appear.
Page 423: Setting Unknown Number Processing Method
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Select [Unknown ID Job].
Page 424: Registering User Property For An Unknown Id User
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. Login User Name d-COPIA 255MF:2500 Login Password d-COPIA 255MF:2500 Select [Unknown User Settings] > [User Property].
Page 425: Maintenance
Maintenance > Maintenance This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning Glass Platen ........................... 10-2 Cleaning Slit Glass ..........................10-2 Toner Container Replacement ....................... 10-4 Waste Toner Box Replacement ......................10-7 Loading Paper ............................10-9 Staple Cartridge Replacement (Document Finisher) ................10-10 10-1...
Page 426: Regular Maintenance
Maintenance > Regular Maintenance Regular Maintenance Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Cleaning Glass Platen Wipe the glass platen, the original holder, and the inside of the original feeder with a soft cloth moistened with alcohol or a mild detergent.
Page 427 Maintenance > Regular Maintenance Clean the slit glass and the reading guide. 10-3...
Page 428: Consumable Replacement And Replenishment
Maintenance > Consumable Replacement and Replenishment Consumable Replacement and Replenishment Messages will appear when toner runs out or when a cassette runs out of paper. Replace or replenish as required in accordance with the message. Toner Container Replacement The message shown below will appear when toner runs out. If this happens, replace the toner container. "Toner is empty."...
Page 429 Maintenance > Consumable Replacement and Replenishment Put used toner containers into the plastic waste bag. Remove the new toner container from the box. IMPORTANT Do not touch the points shown below. Tap the toner container. 10-5...
Page 430 Maintenance > Consumable Replacement and Replenishment Shake the toner container. Install the toner container. IMPORTANT Insert the toner container as far as it will go. Close the front cover. NOTE • If the front cover does not close, check that the new toner container is installed correctly. •...
Page 431: Waste Toner Box Replacement
Maintenance > Consumable Replacement and Replenishment Waste Toner Box Replacement The message shown below will appear when the waste toner box is full. Replace the waste toner box. "Check the waste toner box." CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Open the front cover.
Page 432 Maintenance > Consumable Replacement and Replenishment Remove the new Waste Toner Box. Install the Waste Toner Box. Close the front cover. NOTE Return the used waste toner box to your dealer or service representative. The collected waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 433: Loading Paper
Maintenance > Consumable Replacement and Replenishment Loading Paper The message shown below will appear when a cassette runs out of paper. Load paper. Add paper in cassette #. (# stands for the cassette number.) Add paper in Multi Purpose tray. Loading Paper into Cassette 1 (to 3) (3-18) Loading Paper in the Multi Purpose Tray (5-7) NOTE...
Page 434: Staple Cartridge Replacement (Document Finisher)
Maintenance > Consumable Replacement and Replenishment Staple Cartridge Replacement (Document Finisher) The message shown below will appear when staples run out. When this happens, replace the staple cartridge. "Staple is empty." NOTE If staples run out, contact your dealer or service representative. Open the Staple Cover of the Document Finisher.
Page 435 Maintenance > Consumable Replacement and Replenishment Install the Staple Cartridge Holder. Close the staple cover. 10-11...
Page 436: Troubleshooting
Troubleshooting > Troubleshooting This chapter explains the following topics: General Troubles .............................. 11-2 Solving Malfunctions ..........................11-2 Machine Operation Trouble ........................11-3 Printed Image Trouble ..........................11-6 Responding to Messages ..........................11-9 Responding to Send Error ........................11-22 Adjustment/Maintenance ..........................11-25 Overview of Adjustment/Maintenance ....................
Page 437: General Troubles
Troubleshooting > General Troubles General Troubles Solving Malfunctions The table below provides general guidelines for problem solving. It describes various problems and provides corrective actions you should take. If a problem occurs with your machine, look into the checkpoints and take the indicated actions. If the problem persists, contact your dealer or Service Representative.
Page 438: Machine Operation Trouble
Troubleshooting > General Troubles Machine Operation Trouble Machine trouble is indicated by the symptoms in the table below. Implement appropriate procedures. Symptom Checkpoints Corrective Actions Reference Page An application does Is the Auto Panel Reset time short? Set the Auto Panel Reset time to 30 8-56 not start.
Page 439 Troubleshooting > General Troubles Symptom Checkpoints Corrective Actions Reference Page Printouts are curled. Remove the paper from the cassette, 3-18 turn the stack over, and reload the paper. You can also try turning the paper around 180 degrees. Is the paper damp? Replace the paper with new paper.
Page 440 Troubleshooting > General Troubles Symptom Checkpoints Corrective Actions Reference Page Cannot send via Is the network cable connected? Connect the correct network cable SMB. securely. Have the network settings for the Configure the TCP/IP settings 8-37 equipment been configured properly? properly.
Page 441: Printed Image Trouble
Troubleshooting > General Troubles Domain_name\user_name (for example, abcdnet\james.smith) User_name@domain_name (for example, james.smith@abcdnet) Printed Image Trouble Image trouble is indicated by the symptoms in the table below. Implement appropriate procedures. Symptom Checkpoints Corrective Actions Reference Page The overall image is Is the paper damp? Replace the paper with new paper.
Page 442 Troubleshooting > General Troubles Symptom Checkpoints Corrective Actions Reference Page There are black dots Is the original holder or the glass Clean the original holder or the glass 10-2 in the white parts of platen dirty? platen. the image. Printouts are fuzzy. Is the device used in an environment Use in an environment that has with high humidity or where the...
Page 443 Troubleshooting > General Troubles Symptom Checkpoints Corrective Actions Reference Page Print on the back of Change the [Prevent Bleed-thru 6-23 the sheet is visible on (Copy)] or [Prevent Bleed(Send/ the front. Store)] setting to [On]. The color of the Run [Background Density Adj.]. 6-22 original is of concern.
Page 444: Responding To Messages
Troubleshooting > Responding to Messages Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to the following: Display for Device Information (3-10) Symptom Checkpoints...
Page 445 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Box is not found. The specified box cannot be found. Job is canceled. Select [End]. Box limit exceeded. Is [End] displayed on the screen? The specified box is full, and no further storage is available;...
Page 446 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Cannot print the Do you want to print the data stored in the Only one copy is available. Select 8-51 specified number of USB memory? [Continue] to continue printing. copies.
Page 447 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Cassette # failure. Contact your Service Representative. Check the document Is the document processor open? Close the document processor. 11-35 processor. Check waste toner The waste toner box is not installed 10-7 box.
Page 448 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Failed to send the Is the machine and the PC to which the Check the network and SMB file information. scanned image is to be sent connected to settings. the network? - The network cable is connected.
Page 449 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Incorrect account ID. The account ID was incorrect when processing the job externally. The job is canceled. Select [End]. Incorrect box The box password was incorrect password. when processing the job externally. The job is canceled.
Page 450 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Machine failure. Internal error has occurred. Make a note of the error code displayed on the screen, and contact your Service Representative. Maximum number of Is the acceptable scanning count Only one copy of the scanned scanned pages.
Page 451 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Memory is full. Do you want to send the scanned image The process cannot be performed 8-51 to the PC, or store the image in the due to insufficient memory. If only machine? [End] is available, select [End].
Page 452 Troubleshooting > Responding to Messages Error Message Checkpoints Corrective Actions Reference Page Only one destination Did you specify multiple contacts Only one contact can be specified is available for FAX at a time for polling reception. for polling reception? Polling RX. Enter the Specify the contact again.
Page 453 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page RAM disk error. An error has occurred on the RAM 8-52 disk. Job is canceled. Select [End]. The error cord is as follows. 04: Insufficient space on the RAM disk.
Page 454 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page Replace MK. Replacement of the parts in the maintenance kit is necessary at 300,000 every pages of printing and requires professional servicing. Contact your Service Representative. Running security Running security function. Please function...
Page 455 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page SSD error. An error has occurred on SSD. Job is canceled. Select [End]. The error cords are as follows. 01: The amount of data that can be saved at once has been exceeded. Turn the power OFF/ON.
Page 456 Troubleshooting > Responding to Messages Symptom Checkpoints Corrective Actions Reference Page This ID card is Your ID card has already been already registered to registered. Change it to another ID another user. card. The toner container Is the toner container installed correctly? Correctly install the toner container.
Page 457: Responding To Send Error
Troubleshooting > Responding to Messages Responding to Send Error The send error displayed on the screen are as follows. Error Message Corrective Actions Reference Code Page 1101 Failed to send the e-mail. Check the host name of the SMTP server on the 2-45 Embedded Web Server RX.
Page 458 Troubleshooting > Responding to Messages Error Message Corrective Actions Reference Code Page 1105 Failed to send via SMB. Check the following settings. 5-16 [System Menu / Counter] key > [Function Key Assignment] > [Menu] > [Store File] > [Quick Setup Wizard] >...
Page 459 Troubleshooting > Responding to Messages Error Message Corrective Actions Reference Code Page 2102 Failed to send via FTP. Check the network. — 2103 • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. Check the following of the FTP server.
Page 460: Adjustment/Maintenance
Troubleshooting > Adjustment/Maintenance Adjustment/Maintenance Overview of Adjustment/Maintenance If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/ Maintenance in the system menu. The table below lists the item you can Procedure. Menu Description Reference page Tone Curve Adjustment...
Page 461: Drum Refresh
Troubleshooting > Adjustment/Maintenance Adjust as required. Select [Start]. A pattern is printed. Check that the number "1" is printed at the bottom of the pattern. As shown in the illustration, place the printed side down on the platen with the edge with the arrows toward the back.
Page 462: Clearing Paper Jams
Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, printing stops and the message below appears on the touch panel along with an indication of the location of the paper jam. Paper jam. Refer to these procedures to remove the jammed paper. Jam Location Indicators 1 Shows the location of a paper jam.
Page 463: Remove Any Jammed Paper In The Multipurpose Tray
Troubleshooting > Clearing Paper Jams Paper Jam Location Paper Jam Location Reference page Indicator Cassette 3 11-30 Document Finisher 11-33 Bridge Unit 11-34 SpecificationsDocument Processor 11-35 After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page that was printing when the jam occurred.
Page 464: Remove Any Jammed Paper In Right Cover 1
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Right Cover 1 CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Open Right Cover 1. Remove any jammed paper.
Page 465: Remove Any Jammed Paper In Cassette 1, 2 And 3
Troubleshooting > Clearing Paper Jams Open the duplex unit. Remove any jammed paper. Push Right Cover 1. Remove any jammed paper in Cassette 1, 2 and 3 Here, we'll explain the procedures for Cassette 1, as an example. CAUTION • Do not reuse jammed papers. •...
Page 466: Remove Any Jammed Paper In Right Cover 2, 3
Troubleshooting > Clearing Paper Jams Pull Cassette 1 out toward you until it stops. Remove any jammed paper. Push Cassette 1 back in. Remove any jammed paper in Right Cover 2, 3 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine.
Page 467 Troubleshooting > Clearing Paper Jams Open Right Cover 3. Remove any jammed paper. Open Right Cover 2. Remove any jammed paper. 11-32...
Page 468: Remove Any Jammed Paper In The Document Finisher
Troubleshooting > Clearing Paper Jams Push Right Cover 2,3. Remove any jammed paper in the Document Finisher CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine.
Page 469: Remove Any Jammed Paper In The Bridge Unit
Troubleshooting > Clearing Paper Jams Remove any jammed paper. Push the top cover. Remove any jammed paper in the Bridge Unit CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine.
Page 470: Remove Any Jammed Paper In The Document Processor
Troubleshooting > Clearing Paper Jams Return the Bridge Unit cover to its original position. Remove any jammed paper in the Document Processor CAUTION If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
Page 471 Troubleshooting > Clearing Paper Jams Open Reverse Unit C and remove any jammed paper. Turn dial B clockwise to feed jammed paper and remove it. Push the top cover. 11-36...
Page 472: Clearing A Staple Jam
Troubleshooting > Clearing a Staple Jam Clearing a Staple Jam Clearing a staple jam of the Document Finisher Open the staple cover of the Document Finisher Remove the Staple Cartridge Holder. Remove the jammed staple. Install the Staple Cartridge Holder. 11-37...
Page 473 Troubleshooting > Clearing a Staple Jam Close the staple cover. 11-38...
Page 474: Appendix
Appendix > Appendix This chapter explains the following topics: Optional Equipment ............................12-2 Overview of Optional Equipment ......................12-2 Optional Applications ..........................12-9 Starting Application Use ......................... 12-9 Checking Details of Application ......................12-10 Character Entry Method ..........................12-11 Entry Screens ............................12-11 Entering Characters ..........................
Page 475: Optional Equipment
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (3)IB-36 (4)Card Authentication Kit (B) (9)IB-51 (7)HD-6/HD-7 (8)IB-50 (2)PF-471 (1)PF-470 (5)Fax System 13 (6)Expansion Memory 12-2...
Page 476 Appendix > Optional Equipment IMPORTANT If PF-470 or PF-471 is installed, toppling prevention kit must be installed. (1)PF-470 <Paper Feeder (500-sheet×1)> Two additional cassettes identical to the printer's cassette can be installed in the printer. Paper capacity and loading method are the same as the standard cassettes. Loading Paper into Cassette 1 (to 3) (3-18) (2)PF-471 <Paper Feeder (500-sheet×2)>...
Page 477 Appendix > Optional Equipment Memory Handling Precautions Electrostatic charge that builds up in the body through contact with clothing, carpeting, and other sources is a major enemy of chip memory. To protect memory from damage caused by electrostatic charge, touch a water tap or some metal object to discharge it from your body before loading the expansion memory.
Page 478 Appendix > Optional Equipment With the memory connection terminals pointing toward the socket, align the cut-out part of the memory with the tab of the socket and insert the memory at an angle. IMPORTANT Before inserting memory, check to make sure that the machine power switch is in the off position.
Page 479 Appendix > Optional Equipment (7)HD-6/7 <Large Capacity Storage: SSD> The Solid State Device (SSD) is used for storing print data. With Hard Disk installed in the machine, received data can be rasterized and stored on this Hard Disk. Installation of an SSD enables use of Document Box functions. Using Document Boxes (3-50) Installing the SSD Power Off.
Page 480 Appendix > Optional Equipment Install the SSD. Remove the SSD from its package. Insert straight into the Option Interface Slot. Fix it with the (2) screws. 12-7...
Page 481 Appendix > Optional Equipment Replace the covers you removed at the beginning of this procedure. (8)IB-50 <Network Interface Kit> The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. The IB-50 provides support for AppleTalk, Netware, and similar conventional protocols. Only supports minimum function of standard utilities.
Page 482: Optional Applications
For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. • Login user name d-COPIA 255MF:2500 • Login Password d-COPIA 255MF:2500 Select the desired application > [Activate].
Page 483: Checking Details Of Application
If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to log in with administrator privileges. The factory default login user name and login password are set as shown below. • Login user name d-COPIA 255MF:2500 • Login Password d-COPIA 255MF:2500 Select [ ] for the application whose detailed information you want check.
Page 484: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the [System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.
Page 485: Entering Characters
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol ─ Del. Cancel < Back Next > Display/Key Description To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.
Page 486 Appendix > Character Entry Method Register the characters you entered. Add - Name Input: List A-1 Limit: Symbol ─ Del. Cancel < Back Next > Select [Next>]. The entered characters are registered. 12-13...
Page 487: Paper
Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the following.
Page 488: Paper Appropriate Paper
Appendix > Paper Paper Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 489 Appendix > Paper Curl Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray. Static electricity During printing, paper is electrostatically charged so that the toner adheres.
Page 490 Appendix > Paper • 8K (273 × 394 mm) • 16K (273 × 197 mm) • ISO B5 (176 × 250 mm) • Envelope #10 (4-1/8 × 9-1/2") • Envelope #9 (3-7/8 × 8-7/8") • Envelope #6 3/4 (3-5/8 × 6-1/2") •...
Page 491: Special Paper
Appendix > Paper Special Paper The following paper and media can be used. Special Paper that can be Used with This Machine • OHP Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper • Letterhead • Colored paper •...
Page 492 Appendix > Paper When printing onto labels, you must be liable for the print quality and possible trouble. Top sheet Adhesive layer Carrier sheet Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected by the force applied in the machine.
Page 493 Appendix > Paper Envelopes Envelopes should be fed from the MP tray with the print-side down. Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing envelopes in volume, try testing a sample to ensure the print quality.
Page 494: Specifications
Print margin for top is 4.5 ± 1.5 mm, bottom is 3 ± 2.5 mm, both sides is 4 mm. Warm-up Time Power on d-COPIA 255MF: 20 seconds or less (Inch Model: 21 seconds or less) (23°C/73.4°F, Low Power d-COPIA 255MF: 8 seconds or less...
Page 495 Dimension (W × D × H) 23.23 x 23.23 x 27.09 " (without Document Processor) 590 x 590 x 688 mm Weight d-COPIA 255MF: Approx. 108.0 lb/ Approx.49 kg (without toner container) Space Required (W × D) 34.37 x 23.23 " (Using multi purpose tray)
Page 496: Copy Functions
Appendix > Specifications Copy Functions Item Description Copy Speed d-COPIA 255MF Feed from Cassette Feed from MP Tray A4/Letter 25 sheets/min 17 sheets/min A4-R/Letter-R 18 sheets/min 14 sheets/min A3/Ledger 12 sheets/min 11 sheets/min B4/Legal 12 sheets/min 11 sheets/min 25 sheets/min...
Page 497: Printer Functions
Appendix > Specifications Printer Functions Item Description Printing Speed d-COPIA 255MF Feed from Cassette Feed from MP Tray (Simplex) A4/Letter 25 sheets/min 17 sheets/min A4-R/Letter-R 18 sheets/min 14 sheets/min A3/Ledger 12 sheets/min 11 sheets/min B4/Legal 12 sheets/min 11 sheets/min 25 sheets/min...
Page 498: Document Processor
Appendix > Specifications Item Description Scanning d-COPIA 255MF Simplex: Speed B/W 50 Images/min, Color 50 Images/min (A4 landscape, Duplex: 300 dpi, Image B/W 16 Images/min, Color 16 Images/min quality: Text/ Photo original) Interface Ethernet (10 BASE-T/100 BASE-TX/1000 BASE-T) Wireless LAN (Option): 1 (For IB-36 mounting)
Page 499: Paper Feeder (500-Sheet X 2)
Appendix > Specifications Paper Feeder (500-sheet x 2) Item Description Paper Supply Method Friction roller feeder (No. Sheets: 500, 80 g/m , 2 cassettes) Paper Size A3, A4, A5, B4, B5, Ledger, Letter, Legal, Statement, Oficio II, 216×340 mm, Folio, 8K, 16K Supported Paper Paper weight: 60 to 163 g/m Media types: Plain, Recycled, Material...
Page 500: Glossary
Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel is adjustable in two angles. Apple Talk AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 501 Appendix > Glossary DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client computers because it relieves individual clients including printers from the IP address being assigned.
Page 502 Appendix > Glossary IPP (Internet Printing Protocol) is a standard that uses TCP/IP networks such as the Internet to enable print jobs to be sent between remote computers and printers. IPP is an extension of the HTTP protocol used to view websites and enables printing to be carried out via routers on printers in remote locations.
Page 503 Appendix > Glossary Printer Driver The software to enable you to print data created on any application software. The printer driver for the machine is contained in the DVD enclosed in the package. Install the printer driver on the computer connected to the machine. RA(Stateless) The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6.
Page 504 Appendix > Glossary TWAIN (Technology Without An Interesting Name) A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The TWAIN compatible devices enable you to process image data on any relevant application software. TWAIN is adopted on a large amount of graphic software (e.g.
Page 505: Index
> Index Index Clearing Paper Jams Bride Unit 11-34 Jam Location Indicators 11-27 Multi Purpose Tray 11-28 Original Feeder (Reverse Automatic) 11-35 Accessibility 12-28 Right Cover 1 11-29 Address Book 3-34 Right Cover 2, 3 11-31 Assign 3-34 Collate/Offset 6-10 Deleting 3-39 Color...
Page 506 > Index Default Screen 8-11 12-29 Defaults DSM Scan BackgrndDens.(Send/Store) 8-16 Protocol Settings 8-41 Continuous Scan (Send/Store) 8-17 Duplex 6-29 Document Name Entry 8-17 FAX TX Resolution 8-16 File Format 8-16 EcoPrint 6-18, 12-29 File Separation File Separation Edit Destination Default 8-16 Address book...
Page 507 > Index FTP Encrypted TX 6-46 Default 8-17 Job Accounting 9-27 FTP Server (Receive) Accounting Report 9-41 Protocol Settings 8-40 9-29 Function Key Assignment 3-4, 8-21 Checking the Counter 9-39 Functions key 3-11 Defaults 9-37 Delete 9-32 Edit 9-31 9-36 Google Cloud Print 5-45 Job Accounting Access...
Page 508 > Index Original width guides Original/Paper Settings 8-12 Mail Subject/Body Outline font 12-30 Default 8-17 Output Stopper 3-22 Maintenance Servicing 12-28 Management Manual Settings (IPv6) 8-36, 8-38 Margin Panel Reset Timer 8-56 Default 8-17 Paper Measurement 8-19 Mixed Size Originals Appropriate Paper 12-15 Combinations...
Page 509 > Index Printing Speed 12-24 SMTP (Mail Send) Product Library xlvii Protocol Settings 8-40 Proxy 8-47 SNMP Protocol Settings 8-41 SNMPv3 Protocol Settings 8-41 Quick No. Search key 3-13 Sort/Offset Quick Setup Wizard 2-25 Default 8-16 Sound 8-11 Specifications RA (Stateless) 12-31 Copy Functions 12-23...
Page 510 > Index System/Network 8-32 User Login Administration Bluetooth Settings 8-51 Adding a User Data Security 8-53 Enabling Interface Block Settings 8-50 9-15 Network 8-32 Group Authorization 9-16 8-55 Guest Authorization Settings 9-18 Option Network 8-47 IC Card Settings 9-24 Optional Function 8-54 Local Authorization 9-16...
Page 512 - When it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; - Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 20 /E (and subsequent amendments).

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