How The Inventory Works - Sam4s SPS-500 Series Reference Manual

How the Inventory Works

A retailer buys 100 cases of Coke. In the Sam Inventory software the manager will enter the
100 cases of Coke received into the master PLU for Coke cases. Select Edit ECR Data from
the task bar. Select Inventory/Add Inventory and chose if adding by item/vendor/ or shelf.
Select the PLU # for the master PLU Coke case from the drop down box, enter the quantity
and the unit price information. Click the Add PLU Entry button and then click the Send
Totals to Inventory button. PLU # 4900001278 now shows 100 units on hand when you
view the PLU record.
The manager opens 2 cases of Coke and puts the 48 cans into the cooler for individual sale.
He also takes 10 cases and splits them into 2 parts for sale as 12-Packs. He now has 20 12-
Packs, 48 single cans of Coke, his total inventory is still 100 cases, some of the cases are just
broken down.
Throughout the day the retailer sells 19 full cases of Coke, 11 - 12-Packs, and 28 single cans
of Coke. At the end of the day the manager polls a Z1 PLU report at the inventory software.
When finished Polling, he looks at the master PLU# (4900001278) for Coke case in the
Inventory software. The inventory shows he has 74 cases and 8 cans of Coke, if you do the
math you will find this is correct.
It is important that the inventory for the master PLU file is maintained. If you have a child
PLU assigned to a master PLU that is no longer in the PLU file, the sales totals will deduct
from that child PLU. No inventory is added to the child PLU so the inventory on the child
PLU will always be negative.
All PLU adjustments, editing and additions are done through the Sam Inventory software, no
PLU maintenance should be done at the register. Once the base PLU file is created at the
register and uploaded to the software all subsequent additions, deletions, and maintenance is
done from the software.
Appendices  107
SAM500 Reference Manual V1.0