Composing Messages Before Sending; Compose And Send A Message - Polycom 400 User Manual

Composing Messages before Sending

The compose feature of the voice mail system allows you to record
a message and review or change it before sending it to any number
of users or distribution groups. You first enter the extensions and
distribution group numbers of the recipients and then record and
send your message.

Compose and Send a Message

1. Press the Voice Mail button.
2. Press 7 to select compose a message.
3. Enter the extensions and group numbers of those persons you
want to receive the message followed by the # key.
4. When you are finished, press # again to complete your mailing
list.
5. Record your message after the tone and press # when finished.
6. You are prompted to perform one of the following:
•
Press 1 to send
•
Press 2 to change
•
Press 3 to review (your message is played back to you)
•
Press 9 to send as urgent
7. Press a number to act on your message.
•
If you pressed 1, your message is sent and voice mail
disconnects.
•
If you pressed 2, your are returned to the prompt to record
your message. Record again and follow the prompts.
•
If you pressed 3, your message is played back to you and
you are then prompted to perform an action from the
previous list.
•
If you pressed 9, your message is marked as urgent and
sent. The voice mail system hangs up when the message
is sent.
80 Voice Mail Features Polycom Telephone User Guide
621-00000092