Aastra openphone 61 User Manual
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Aastra openphone 61 User Manual

Aastra openphone 61 User Manual

Opencom 100 and aastra 800 communications systems
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OpenPhone 61, 63, 65
on the OpenCom 100 and Aastra 800
Communications Systems
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  • Page 1 OpenPhone 61, 63, 65 on the OpenCom 100 and Aastra 800 Communications Systems User Guide...
  • Page 2 Thank you for choosing this Aastra product. Our product meets the strictest requirements with regard to quality and design. This user guide will show you how to use your OpenPhone 61, 63 or 65 and answer most of the questions that may arise.
  • Page 3 OpenPhone 61 & Hermann E-Mail Toggle Conference Follow me Secretary OpenPhone 61 OpenPhone 63 E-Mail Internal dialling 01:57 & 31 Toggle Charges Telephone lock Conference Follow me Secretary OpenPhone 63...
  • Page 4 OpenPhone 65 Internal dialling 12:35 Fri.22.Feb.02 & 33 Missed calls E-Mail Appointments Voicebox mess. Transfer Charges Messenger Time control OpenPhone 65 Charges Toggle Conference E-Mail Appointments Add-on device for the OpenPhone 65...

  • Page 5: Table Of Contents

    Contents System Telephones on the OpenCom 100 / Aastra 800 ..7 Using Your Telephone ..........8 1.1.1...
  • Page 6 1.4.7 Toggling ............27 1.4.8 Entering/Deleting Digits.
  • Page 7 2.2.9 MenuCard “Busy” ..........49 Accepting Calls .
  • Page 8 3.2.3 MenuCard “Prog. busy key” ........74 3.2.4 Direct-call Key.
  • Page 9 Appendix ..........110 CE Symbol.

  • Page 11: System Telephones On The Opencom 100 / Aastra 800

    OpenCom 100 / Aastra 800 The OpenPhone 61, OpenPhone 63 and OpenPhone 65 are corded system telephones that you can operate on your OpenCom 100 / Aastra 800 communica- tions system. The novel MenuCard display makes your telephone easy to operate and gives you fast access to your system’s wide range of different func-...

  • Page 12: Using Your Telephone

    System Telephones on the OpenCom 100 / Aastra 800 Using Your Telephone Dealing with Malfunctions Please refer to the chapter entitled “Frequently Asked Questions” in the “Mounting and Commissioning” user guide for tips on how you can deal with any faults you may experience with your telephone.

  • Page 13: Cleaning

    System Telephones on the OpenCom 100 / Aastra 800 Using Your Telephone ■ in dusty places or places subjected to vibrations, shocks or extreme temper- ature fluctuations. Place the telephones on a non-slip surface. The surface finish of your furniture may affect the telephone’s pedestals, softening them and causing them to leave unde-...

  • Page 14: Labelling The Keys

    The five keys to the right of the display of the OpenPhone 63can be programmed as call keys or programmed with destinations or functions. The programming/ assignment does not appear in the display. The OpenPhone 61 has five program- mable keys below the display. Their assignment also does not have display support.

  • Page 15: Add-Ons

    Press down slightly on the bottom part of the cover, sliding it downwards so that the top part of the cover snaps out and you can remove this and take out the label strip. On the OpenPhone 61 slide the cover to the right to remove it. ■...
  • Page 16 OpenPhone 65. This is not permitted, and for this reason, they are not released for operation. CAUTION! Protect your equipment against static discharge! Static electricity can damage the sensitive components of the OpenCom 100 / Aastra 800. To avoid such damage when connecting add-ons, you must first dis-...

  • Page 17: U Pn Adapter

    System Telephones on the OpenCom 100 / Aastra 800 Add-ons charge the static electricity from your body. Work only in an antistatic envi- ronment. If possible, use conducting pads or antistatic mats. 1.2.1 U Adapter adapter is an adapter with a U interface (1) for connecting an additional OpenPhone, and a socket for an AC adapter (2).

  • Page 18: A/B Adapter

    System Telephones on the OpenCom 100 / Aastra 800 Add-ons may be insufficient feed power. This could result in a decrease of the ringer volume and the open listening/hands-free volume of the second telephone. The feed power can be increased by connecting an external AC adapter (2).

  • Page 19: Audio Adapter

    ■ one dummy socket (3): for a doorbell input This connection is currently not supported by the OpenCom 100 / Aastra 800, as the system uses a separate doorbell input. ■ one 6-pole socket (4): for connecting a door display (a “door busy” indicator) Note: The “door busy”...

  • Page 20: Key Assignments

    1.3.2 Call Key 1 of the Telephone The first of the keys allocated to the display (only one key on the OpenPhone 61) is occupied by your internal telephone number (main number). This internal number is assigned an external number at which you can be reached.

  • Page 21: Call Keys With Other Telephone Numbers

    System Telephones on the OpenCom 100 / Aastra 800 Key Assignments More than one external number can be assigned to the key. If you wish to make a call, lifting the handset seizes the key, and you can immediately dial an internal or external number (depending on the system setting).

  • Page 22: Info Key

    1.3.7 Arrow Keys These let you scroll through the MenuCards. To do this on the OpenPhone 61, use the keys. 1.3.8 OK Key This is used to confirm your selection in the MenuCards.

  • Page 23: Redial Key

    The illuminated LED of the key indicates that hands-free tele- phoning is activated. The LED flashes when open-listening is activated. On the OpenPhone 61 only open listening is possible, and there is no LED indicator. 1.3.12 Disconnect Key Pressing this key ends the current call (only on the OpenPhone 63 and the OpenPhone 65).

  • Page 24: Esc Key

    Your system telephone provides you with several keys, which you can individ- ually program, that have a LED display. These are: ■ on the OpenPhone 61 the five keys with LEDs below the display ■ on the OpenPhone 63 the five keys with LEDs to the right of the display. Addi-...
  • Page 25 System Telephones on the OpenCom 100 / Aastra 800 Key Assignments ■ with call numbers (destination) Please read the chapter entitled Programming Call Numbers (Destinations) starting on page 104. ■ with functions (e. g. call forwarding) Please read the chapter Programming Functions (Features) starting on page 105.

  • Page 26: Display And Menucards

    The line shown on the single-line display of the OpenPhone 61 is the currently active one. In the second line of the OpenPhone 65 display you can, for example, view the capacity status of a call queue. If there is an entry in the phone book for the called subscriber (see also page 97), name and call number are displayed alternately in the calling state.

  • Page 27: Key Lines

    1.4.3 Key Lines The display next to the keys is assigned to them on a line-by-line basis. Depending on the type of key, the following display texts are shown. On the OpenPhone 61 the display always shows the active line.

  • Page 28: Menucard Display

    All the features of your telephone and the system are controlled via display windows, as you are familiar with from your PC. These display windows look like index cards and are called MenuCards. On the OpenPhone 61 the display shows the active line of the MenuCard.

  • Page 29: Invoking Menucards And Selecting Items From The List

    System Telephones on the OpenCom 100 / Aastra 800 Display and MenuCards Other display windows for entering information (such as a telephone number) may be superimposed on the MenuCards. 1.4.5 Invoking MenuCards and Selecting Items from the List Use the keys described in the section entitled Key Assignments on page 16 to invoke a MenuCard (see the table entitled Invoking MenuCards via the Keypad on page 25).

  • Page 30: Setting Windows And Their Characteristics

    Selecting Items from MenuCard Lists Arrow keys or * or # The arrow keys or * or # keys (OpenPhone 61) are used to select items in and/or scroll through the MenuCard lists. If the list is longer than the display window, you will see an arrow at the bottom of the window indicating there are additional items.

  • Page 31: Toggling

    System Telephones on the OpenCom 100 / Aastra 800 Display and MenuCards 1.4.7 Toggling A “+” sign to the left of the name of a feature indicates that it is activated and a “–” sign that it is deactivated. The plus/minus key lets you toggle between the on/off states, while the OK key moves you to the next item in the setting window.

  • Page 32: Entering Text

    System Telephones on the OpenCom 100 / Aastra 800 Display and MenuCards 1.4.10 Entering Text In input lines for text, the numerical keypad automatically switches to the entry of letters. You can enter the following characters by repeatedly pressing the number...

  • Page 33: Automatic Exit

    System Telephones on the OpenCom 100 / Aastra 800 Display and MenuCards ■ If the text passages are more than one line long, line breaks are made automat- ically at the end of each line. You can move the cursor by using the plus/minus ■...

  • Page 34: The Keypad Module On The Openphone 65

    System Telephones on the OpenCom 100 / Aastra 800 The Keypad Module on the The Keypad Module on the OpenPhone 65 Charges Toggle Conference E-Mail Appointments Keypad module for an OpenPhone 65 Up to three add-on keypad modules with display can be connected to the OpenPhone 65.

  • Page 35: Selecting The Function Level

    System Telephones on the OpenCom 100 / Aastra 800 External Audio Devices 1.5.1 Selecting the Function Level You switch levels by using the level key at the lower right. The icons in the top line of the display tell you which level is set.

  • Page 36: Using The Audio Devices

    System Telephones on the OpenCom 100 / Aastra 800 External Audio Devices Door display equipment connected to socket 2) or (“Door busy” indicator connected to socket 4). Select to temporarily deactivate the socket. Program one or, if necessary, several function keys to activate/deactivate the con- nected audio devices.
  • Page 37 System Telephones on the OpenCom 100 / Aastra 800 External Audio Devices Microphone: An external microphone is activated automatically when you use the hands-free to switch on the loudspeaker. The external microphone is used instead of the telephone’s built-in microphone.

  • Page 38: Making Calls

    The above example shows that the system’s external telephone numbers are first stored in the OpenCom 100 / Aastra 800. The telephones can be reached selec- tively by means of call distribution of the numbers to the internal numbers (call keys).

  • Page 39: Signalling On The Call Keys

    The system administrator can configure and activate a call-waiting queue espe- cially for your telephone in the OpenCom 100 / Aastra 800 system. While you are making a call, new calls can be queued. These callers first hear an announcement (if the system administrator has preset an announcement) and then the ring tone.

  • Page 40: Block Dialling/Automatic Dialling

    MenuCard “Phone Settings” starting on page 89). If block dialling is switched off, the telephone switches to hands-free mode or open-listening mode (OpenPhone 61) as soon as you enter a call number and dial Block Dialling and Headset Operation It is useful to activate the “block dialling”...

  • Page 41: Dtmf Postdial/Vf Signalling

    Making Calls General Functions This feature can be used on all devices for which the system administrator has con- figured a device ID. This means that you can also save a dialout for another user who, e. g. also has a system telephone. 2.1.5 DTMF Postdial/VF Signalling Depending on the system’s configuration, your telephone is automatically set to VF (voice frequency) signalling in the connection state.

  • Page 42: Redialling

    Making Calls General Functions 2.1.9 Redialling Pressing the redial key displays a MenuCard containing the last ten numbers dialled (with the most recent entry at the top). If a telephone number is also stored in your system’s telephone book/name directory, you will see the name as well.

  • Page 43: Hands-Free, Open-Listening Mode

    Making Calls General Functions 2.1.10 Hands-free, Open-listening Mode In hands-free mode, the handset is on-hook (only on the OpenPhone 63 and the OpenPhone 65). You hear the caller over the loudspeaker and speak through the microphone of the handset (although it is on-hook). In the case of open listening, the loudspeaker is activated in addition to your handset.

  • Page 44: Keypad Dialling

    MenuCard “Selection” in the Idle State. This is only necessary if LCR has been configured for you in the OpenCom 100 / Aastra 800. Consult your system administrator about this. Note: Baby call and external call forwarding are not auto- matically switched via preferred connections.

  • Page 45: Transmission Of Call Numbers

    This assumes that the network pro- vider transmits this information with the connection. If the caller's number is listed in the OpenCom 100 / Aastra 800 telephone book, then this – local – entry is dis- played in preference.

  • Page 46: Menucards Before And During A Call

    Making Calls General Functions 2.1.16 MenuCards Before and During a Call When your telephone is in the idle or the connection state, a short press of Men- uCard key provides you with state-dependent MenuCards displaying fre- quently used features you can activate. Examples Another telephone in your pick-up group rings, and you want to answer the call.
  • Page 47 Making Calls General Functions Note: If the called subscriber is a member of a user group for which pick-up protection is active, “Pick-up” and “Pick-up selective” are not possible. Take : You accept a current call from a different terminal at your telephone and continue your call on your telephone.

  • Page 48: Making External/Internal Calls

    Your system administrator configures this code digit for all subscribers on the OpenCom 100 / Aastra 800 system and will tell you what value is currently valid. If your telephone is set to automatic line seizure, all call keys on your telephone seize an external line, and you can dial external numbers straight away.

  • Page 49: Making An Internal Call

    Making Calls Making External/Internal Calls Dial the trunk line seizure code digit (presetting: ) and then the external telephone number. 2.2.3 Making an Internal Call with Automatic Trunk Line Seizure Lift the handset (your call key is seized) and/or press the particular call key (hands-free mode – only on the OpenPhone 63 and the OpenPhone 65).

  • Page 50: Busy Display For Bundles And Routes On The System Telephone

    Your system administrator configures these routes in the OpenCom 100 / Aastra 800 and specifies how each route is seized. In order to manually seize a specific route for a call, you dial the routing code before dialling the (internal or external) telephone number.

  • Page 51: Ending Calls

    OpenCom 100 / Aastra 800 for further analysis. Booking numbers are useful, for example, for calcu- lating costs per client (fees and times) in an office. Select the menu item. Under enter the booking number (8 digits maximum) and confirm your entry with button.
  • Page 52 ■ Calls made with booking numbers can be analysed with the OpenCom 100 / Aastra 800 OpenCount web application. Park call : Users can park one or more callers to make other calls or put down the receiver and engage in other activities.

  • Page 53: Menucard "Busy

    Making Calls Making External/Internal Calls Pick-up select… *: You accept a call for any other telephone. To do this, enter the number of that telephone. If the other terminal is already in the call state (e.g. an answering machine is in announcement mode), you pick up the call. The sub- scriber for whom you picked up the call must belong to a user group for which “Call removal”...

  • Page 54: Accepting Calls

    OpenPhone 63 and the OpenPhone 65). Call for a Virtual Number (Tele Secretary) In the OpenCom 100 / Aastra 800, numbers can be configured to which no tele- phone and no subscriber are assigned (virtual numbers). The system administrator can forward a virtual number to another internal number, the number of your tele- phone for example.

  • Page 55: Automatic Call Connection

    Press the call key assigned to the line on which you are speaking. This puts your first call on hold and connects you to the new caller. Press the disconnect key to end the current call. On the OpenPhone 61 replace the handset.

  • Page 56: Menucard "Call Waiting

    Making Calls Accepting Calls On a Different Call Key You are speaking on the telephone, hear the short tone (call-waiting signal) and see the call on your display. Press the flashing call key. This puts your first call on hold and connects you to the new caller.

  • Page 57: Menucard "Call

    MenuCard “Applications” on page 99). Note: For detailed information on the utilisation and opera- tion of OpenVoice, please refer to the add-on guide “OpenVoice 200 – The Voicemail System in the OpenCom 100 / Aastra 800 Communications Systems”.

  • Page 58: Enquiry, Toggling, Transfer And Conference

    Making Calls Enquiry, Toggling, Transfer and Conference Enquiry, Toggling, Transfer and Conference 2.4.1 Enquiry/Toggling by means of the R-Key or Another Call Key During a call, press the R-key (display in the Info line) and dial the internal or external telephone number (for manually-seized trunk calls with the trunk line seizure code digit, e.g.

  • Page 59: Transferring An External Call To An External Subscriber

    You have no way of influencing how long the transferred call will last. The connection is established via the OpenCom 100 / Aastra 800 and occupies two call channels (ISDN user channels).

  • Page 60: Menucard "Subscr (Subscriber) On Hold

    Making Calls Enquiry, Toggling, Transfer and Conference 2.4.4 MenuCard “Subscr (Subscriber) on hold” You are making an internal or external enquiry call … Press (but do not hold down) the MenuCard key , then select the following Subscr on hold from the MenuCard: Transfer...

  • Page 61: Menucard "Conference

    Now you can toggle again. End your conversation with this participant by pressing the disconnect key (or by replacing the handset on the OpenPhone 61) and then press the call key of the participant on hold.

  • Page 62: Baby Call

    Your system administrator configures the baby call period from 0 to 20 seconds for all subscribers on the OpenCom 100 / Aastra 800, and will be able to tell you the current value. 2.5.3 Announcements (with and without Intercom) Announcements can only be made to system terminals.
  • Page 63 Making Calls Special Calls/Functions Making an Announcement without Intercom Announcement Briefly press the MenuCard key and select . Under Dest.: you enter the call number (of a single terminal or of a group of terminals). Make your announcement. Making an Announcement with Intercom Intercom Device-ID: Briefly press the MenuCard key and select...

  • Page 64: Answering A Callback

    Least Cost Routing (LCR) can be evaluated with call forwarding to external numbers, provided your system administrator has configured LCR and its appli- cation in the OpenCom 100 / Aastra 800 correspondingly. Ask your administrator for the configuration applicable to you.
  • Page 65 Making Calls Special Calls/Functions Hunt group call numbers During system configuration, the system administrator can configure call for- warding destinations for hunt group call numbers. These destinations are called when all users of a hunt group are busy and/or when a call is not accepted by any member of the hunt group within a certain time interval.

  • Page 66: Doorbell, Door Opener

    Making Calls Special Calls/Functions 2.5.6 Doorbell, Door Opener A doorbell is signalled to your call key and appears in the display. If there is an entry in the phone book for the call number, the doorbell name appears..opening the door while the handset is on hook Lift the handset.

  • Page 67: Entrance Intercom Calls

    Making Calls Special Calls/Functions 2.5.7 Entrance Intercom Calls Calling the Entrance Intercom If your system is connected to an entrance intercom, you can use it as follows to speak with a visitor: In an enquiry call: If you are operating a “DoorLine” entrance intercom, use the following code pro- cedure to speak with a visitor: In an enquiry call: Signal when the Handset Is on Hook …...

  • Page 68: Making Calls From The Telephone Book

    (e.g. to a mailbox). Your system administrator can configure the period in the OpenCom 100 / Aastra 800 from 30 to 300 seconds and will be able to tell you the current value. Making Calls from the Telephone Book 2.6.1 The Telephone Book Approximately 2,000 entries can be saved in the telephone book of your commu- nications system.

  • Page 69: Menucard "Phone Book

    Making Calls Making Calls from the Telephone Book 2.6.2 MenuCard “Phone book” Briefly press the ABC key (on the OpenPhone 63 and the OpenPhone 65). Enter the first letter of the entry you are looking for and use the arrow key to scroll through the list. When you pick up the handset, the entry will be dialled.

  • Page 70: Add Phone Numbers To Telephone Book From Lists Or

    Making Calls Making Calls from the Telephone Book 2.6.4 Add Phone Numbers to Telephone Book from Lists or during a Call You can add phone numbers saved in your caller list or your redial list to a tele- phone book (see MenuCard “Calls” starting on page 81 and Redialling starting on page 38).
  • Page 71 Making Calls Making Calls from the Telephone Book You can (automatically) suppress your own phone number if you dial the newly entered phone number from the telephone book. To do this, select the list item Suppress number and press the button.

  • Page 72: Team Functions

    For an overview of the team functions and some examples of how they are used, please refer to the chapter entitled “Team Functions” in the “Installation and Com- missioning”(with an Aastra 800: “Installing and Commissioning”) user guide. For information on the display texts, please refer to the chapter entitled Display and MenuCards starting on page 22;...

  • Page 73: Accepting Calls

    Team Functions Managing Calls in a Team Using Team Keys To call another team member, simply press their team key. Using Busy Keys The busy key tells you the current status of a team member’s telephone, ena- bling you to react correspondingly. The LED on the busy key lights up when the number configured for that key is busy.

  • Page 74: Enquiry, Toggling And Transferring

    Team Functions Managing Calls in a Team another team member by pressing the appropriate team key on your telephone. You can put the accepted call through to the team member using the team key. You can change the call signalling mode via the trunk keys (see the section entitled MenuCard “Prog.

  • Page 75: Programming The Call Keys

    Programming the Call Keys The call keys are configured in the Configurator on the OpenCom 100 / Aastra 800 Web console. For system telephones, you can configure the following: ■ the type of key (trunk key, team key, busy key or direct-call key), ■...

  • Page 76: Menucard "Prog. Call Key" (Trunk Key)

    For more infor- mation on the configuration, refer to the online help of the OpenCom 100 / Aastra 800. 3.2.1 MenuCard “Prog. call key” (Trunk Key) Press and hold down the trunk key for a moment, then select …...
  • Page 77 Team Functions Programming the Call Keys Calls from direct-call keys to your telephone are signalled acoustically even if you have programmed a substitute (unless you have programmed call protection for this trunk key). 4ƒCall signalling : Determine whether call signalling to this key is to be Opticalƒ&ƒacoustic Optical only Acoustic after delay...

  • Page 78: Menucard "Prog. Team Key

    Team Functions Programming the Call Keys 3.2.2 MenuCard “Prog. team key” Press and hold down the team key for a moment, then select … 1ƒModify text : The text currently assigned to the key is shown on the display of your telephone. To change the text, press .

  • Page 79: Direct-Call Key

    Team Functions Programming the Call Keys 3.2.4 Direct-call Key When a direct-call key is held down, no MenuCard is displayed. A direct-call key is configured exclusively via the Configurator of the OpenCom 100 / Aastra 800 Web console.

  • Page 80: Remote-Controlled Functions

    You can call the OpenCom 100 / Aastra 800 from an external telephone, from your home for example, and then dial an external telephone number. The cost of the call is then billed to the OpenCom 100 / Aastra 800 line. This way you can take advantage of different tariff zones, for example.

  • Page 81: Remote-Programmable Call Forwarding

    (system PIN) (your internal tel. no.) Using the telephone number reserved in the OpenCom 100 / Aastra 800 for remote control, you can configure or delete call forwarding “Immediate” for your own telephone number from a remote location. This remotely-programmed for- warding overwrites any other existing call forwarding.

  • Page 82: Setting Up An Internet Connection From Remote

    Note: For detailed information on the utilisation and opera- tion of OpenVoice, please refer to the add-on guide “Open- Voice – The Voicemail System in the OpenCom 100 / Aastra 800 Communications Systems”. Setting up an Internet Connection from Remote (ISP Trigger Call) (reserved tel.

  • Page 83: Features And Menucards

    “OpenCom 100 / Aastra 800 – Operation on Standard Terminals User Guide” (this is supplied with the system). You can view the up-to-date online summary via the Codes item in the System info menu of your communications system’s Web...

  • Page 84: Main Menu

    Features and MenuCards Main Menu Main Menu 5.2.1 MenuCard “Main menu” This MenuCard contains all available features. Some of the menu items can be found in other MenuCards as well. For example, incoming e-mails are located Messages under in the main menu and can also be called up by way of the Info (if it has been configured accordingly).

  • Page 85: Menucard "Calls

    Features and MenuCards Main Menu 9ƒApplications : This menu group contains all functions offered by your system telephone in conjunction with additional programme packages of your communication system. If your system administrator has set up, e. g. a voicebox with the OpenVoice additional programme for you, a menu will be offered to you here for querying and configuring your voicebox.
  • Page 86 Features and MenuCards Main Menu numbers have been made, they are grouped together into a single entry. The system administrator can, however, during system configuration, determine that any calls with unknown call numbers will not be included on your call list. Note: If your internal call number (e.
  • Page 87 3 Remote charges : You can read out the charges of other users of the OpenCom 100 / Aastra 800. To do so enter the internal number of the other user. Alternatively, you can also choose an entry from your telephone book.

  • Page 88: Menucard "Call Forwarding

    Features and MenuCards Main Menu internal call numbers) when you access this menu item. Select the key for which you want to activate or deactivate the hunt group. If this key is assigned to several hunt group numbers, select a specific hunt group number, or select the option if the setting is to be activated for all hunt group numbers assigned to this key.
  • Page 89 If you assign “Divert MSN” to a feature key (see also Programming Functions (Fea- Text tures) starting on page 105), you can also enter a to label the key with. The label is displayed in the OpenCom 100 / Aastra 800’s Configurator for informa- tional purposes.
  • Page 90 Features and MenuCards Main Menu Activate the function with . In the selection list of MSNs, active call forwarding Immediately Afterƒdelay Busy ) is indicated by a “+” sign preceding the ?ƒMSNƒGroupƒ1 telephone number. A “?” preceding the entry, for example, means that there are different call forwardings activated for this group.

  • Page 91: Menucard "Messages

    Confirm the entry/ selection of the call number with Messages can also be sent to system terminals from the OpenCTI 50Web appli- cation. You will find more information on this in the OpenCom 100 / Aastra 800 online help. 2ƒE-Mail : You see the list of incoming e-mails (sender).
  • Page 92 Features and MenuCards Main Menu The OpenCom 100 / Aastra 800 can be configured to notify you when you receive an e-mail. When an e-mail is received, an additional window displays the sender for a period of four seconds (on system telephone displays).

  • Page 93: Menucard "Phone Settings

    Features and MenuCards Main Menu 5.2.5 MenuCard “Phone Settings” 4ƒPhone settings Select , followed by … 1ƒVolume 1ƒLoudspeaker 2ƒHandset : Select . You can change the default volume by using the key or entering a digit from 2 Ring tone : You can configure the ring tones for incoming calls on your tele- phone collectively or individually.
  • Page 94 Features and MenuCards Main Menu Note: When configuring pickup groups in the Configurator of the OpenCom 100 / Aastra 800, your system administrator can also determine whether calls for the members in your pick-up group are indicated on your display as well.

  • Page 95: Menucard "Protection

    Features and MenuCards Main Menu 5.2.6 MenuCard “Protection” 5ƒProtection Select , followed by … 1ƒCall prot. phone : This switches call signalling on your telephone for all calls or for internal only/for external calls only (with the exception of VIP and hunt group calls).
  • Page 96 Features and MenuCards Main Menu system administrator and prevents unauthorised persons from accessing, reading or making changes in the telephone’s menus and lists. Dialling rights may also be restricted. Emergency numbers can be stored in a special list assigned to your user group which can always be dialled, regardless of the external authorisation.

  • Page 97: Menucard "Connections

    Features and MenuCards Main Menu 5.2.7 MenuCard “Connections” Note: The following features are carried out if this is permit- ted by the current call state of your telephone. These features are also in the call-dependent MenuCards. Some entries in Connections MenuCard are only shown when you pro- gramme the function onto a function key (please refer also to the chapter Programming Functions (Features) starting on...
  • Page 98 OpenCom 100 / Aastra 800. Booking numbers can be useful for an office wanting to, for example, calculate the costs (fees accruing and time spent) of conversations with clients.
  • Page 99 Features and MenuCards Main Menu option to save the dialout. The next time the subscriber whose device ID you entered picks up the handset, (or when using a headset, presses the headset key), the saved destination call number will be dialled automatically. This pro- grammed number remains saved for 30 seconds.
  • Page 100 OpenCom 100 / Aastra 800. First you program the ISPƒconnection function to a function key. The key’s LED will light up as soon as the OpenCom 100 / Aastra 800 establishes a connection to the Internet and will remain illuminated for the duration of the connection. 1ƒDisconnect ■...

  • Page 101: Menucard "Phone Book

    Features and MenuCards Main Menu 6ƒSwitch. auth. (Switch authorisation): You switch another terminal to a user group defined by the system administrator. Switching the user group means dif- ferent authorisations, e. g. international dialling authorisation. The switch only applies to the next call made from this terminal. Please contact your system administrator for information on altered authorisations when switching the user group.
  • Page 102 Main Menu Information about company telephone books can be found in the user guide entitled “Installation and Commissioning”(with an Aastra 800: “Installing and Com- missioning”) in the chapter entitled “Multi-company Variants” and in the online help to the OpenCom 100 / Aastra 800.

  • Page 103: Menucard "Applications

    Features and MenuCards Main Menu For each telephone number in a telephone book entry, you can specify whether your own telephone number should be automatically suppressed whenever you Suppress number dial these numbers (from the telephone book). Select Suppress number confirm this with .

  • Page 104: Menucard "Central Settings

    “Time control” or the “Configurator - active” authorisation for your user group. 1ƒTime control : In the OpenCom 100 / Aastra 800 several time groups can be configured. Depending on the activated time group, incoming calls are signalled on different telephones. Switching between these time groups can be done man- ually or automatically, in this case according to a timetable configured by the system administrator.
  • Page 105 Features and MenuCards Main Menu Note: A “MSN” forward will always – independent of the cur- rently active time group – remain in effect. 2ƒDate/Time : The date and time are taken over from the exchange on the first external outgoing call. If this information is not transmitted by your network operator, you can set the date and time here yourself.

  • Page 106: Shortcut Menus

    Features and MenuCards Shortcut Menus Shortcut Menus 5.3.1 MenuCard “Info” This MenuCard is used to quickly locate messages that have arrived or been saved. The same menu items can also be found in the main menu. The LED flashes slowly to indicate that there are entries in the Info list.

  • Page 107: Menucard "Prog. Call Key

    Features and MenuCards Programming Keys Restricted dial : Your telephone lock was activated. To unlock your tele- phone, press , enter your user PIN and confirm this with . See Mainƒmenu Protection , menu group Hunt group : Hunt group numbers are configured for your telephone. You can Calls activate or deactivate the signalling of hunt group calls.

  • Page 108: Programming Call Numbers (Destinations)

    Features and MenuCards Programming Keys The assignment of the programmable keys with destinations or functions can also be done in the Configurator of the Web console (in the Telephony: Devices: System Phones menu). It makes no difference whether the keys are programmed on the system telephone or in the Configurator.

  • Page 109: Programming Functions (Features)

    Features and MenuCards Programming Keys Changing Destination Key To change or delete a destination key, long press the key, then … Text: Dest.: Overwrite the programmed name / call number. Confirm each Save entry by pressing the key. Select the menu item.
  • Page 110 Features and MenuCards Programming Keys Example 2 “Call-waiting protection” If you have configured “Call-waiting protection” on a function key, the LED lights up if call-waiting protection is activated for all the call keys on your tele- phone. If you deactivate call-waiting protection for a single call key (“Call- waiting protection”), the LED goes out.

  • Page 111: Stacking Or Linking Functions

    Features and MenuCards Programming Keys 5.4.3 Stacking or Linking Functions You can save not only one but multiple functions to a key. For the saving of mul- tiple functions to a key the following possibilities are available: ■ Stack: The functions stored in a stack are displayed on a system telephone as a MenuCard associated with the assigned key.

  • Page 112: Status Key

    Features and MenuCards Programming Keys ■ The MenuCard “Stack” or “Link features” is redisplayed after you have pro- Dest. Features grammed the menu entries ( ), and list the new entry. As described you can now add a further entry. If all memory locations are occupied you will hear a negative acknowledgement tone.

  • Page 113: Feature Key "Device Busy

    If the monitored device is in the calling state, this will not be indicated on the busy key. The feature key can only be configured and labelled in the Configurator of the communications system OpenCom 100 / Aastra 800 (in the Telephony: Devices: System phones menu).

  • Page 114: Appendix

    Declaration of Conformity The OpenPhone 61, OpenPhone 63 and the OpenPhone 65 (with add-on keypad extensions) conform to the requirements set down in the EU directive 99/5/EC. The declarations of conformity can be viewed at the Aastra Web site at http://www.aastra.de or http://www.aastra.com.
  • Page 115 Appendix Notes on Disposal The product is labelled with the symbol illustrated. If you wish to dispose of this product, this symbol obliges you to do so separately from unsorted domestic waste. Suitable facilities have been set up for the return of waste electrical and electronic equipment. Waste equipment can be handed in at these return centres free of charge.

  • Page 116: Tones And Ringer Signals

    Appendix Tones and Ringer Signals Tones and Ringer Signals Time axis in seconds Audio Signals Ring tone Internal busy tone Internal dialling tone External dialling tone/ continuous tone Positive acknowledgement tone Negative acknowledgement tone Special internal dialling tone Special external dialling tone Call-waiting tone Special sensor tone Calls...

  • Page 117: Menucards In The Idle State

    Menu items are only displayed if messages etc. exist (in which case the key LED flashes). 8 Deflect call * only if supplementary program packages have been installed 9 Park call **** only on the OpenPhone 61 ***** only with an OpenCom X320 communications system 0 Disconnect ****...

  • Page 118: Index

    Index Index to voicebox 60 Call key 17 Signalling 35 a/b adapter 14 Call lists 81 ABC key 18 Call number AC adapter plug 8 Suppress 94 Adapter 13 Call protection 18, 73, 74, 102 Add-on adapter 90 Phone 91 Announcement 42, 43, 93 Call signalling 73, 74 Announcement protection 73, 91...
  • Page 119 Index Hold 49 Hold call 96 Hotel 100 Date 101 Hunt group 83 Dial for another terminal 36 Dialling 93 Digits Deleting 27 Entering 27 Inclination Direct call key 75 Adjusting 9 Disconnect 57 Info key 18 Disconnect key 19 Info lines 22 Display 90 Installation site 8...
  • Page 120 Index Lists Deleting 27 Not available 95 Note 43, 49, 94 Main menu 43 Making calls External calls 44 OK key 18 Internal calls 45 Open listening 39 Using destination keys 45 MenuCard Active features 102 Applications 99 Parking calls 48, 56, 96 Busy 49 Pharmacy line 63 Call 53...
  • Page 121 Index Ring tone 73, 74 Transmission of Call Numbers 41 Message 89 Trunk key lists 73 Safety instructions 8 Server menu 100 Unparking calls 42, 93 Setting windows 26 Upn adapter 13 Short message 87 User PIN Speed dialling 65 Change 92 Status key 108 Substitution 72...
  • Page 122 Index Notes...
  • Page 124 As of 17.06.2009 Subject to changes...

This manual is also suitable for:

Openphone 65Openphone 63

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