Ricoh SP C250SF Operating Instructions Manual
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Ricoh SP C250SF Operating Instructions Manual

Sp c250sf; sp c252sf
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See also: Service Manual , User Manual

Operating Instructions

For safe and correct use, be sure to read "Safety Information" before using the machine.

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Summary of Contents for Ricoh SP C250SF

  • Page 1: Operating Instructions

    Operating Instructions For safe and correct use, be sure to read "Safety Information" before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual..........................9 Introduction..............................9 Legal Prohibition............................. 9 Disclaimer................................9 Differences in Functions between Different Models.................. 10 Note to Administrator..........................10 About IP Address............................11 List of Option..............................11 Model-Specific Information..........................12 Important Safety Instructions ...................... 13 User Information on Electrical &...
  • Page 4 Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)............40 Configuring Network Settings......................... 42 Configuring the IP Address Settings......................42 Sharing the Printer on a Network....................... 46 Wireless LAN Setup.............................47 Restricting Machine Functions According to User..................50 Enabling the User Restriction Settings......................50 When Machine Functions are Restricted......................54 2.
  • Page 5 What Is PictBridge?............................95 PictBridge Printing............................95 What Can Be Done on this Machine......................96 Exiting PictBridge............................96 When PictBridge Printing Does Not Work....................97 Using Various Print Functions...........................99 Print Quality Functions..........................99 Print Output Functions..........................100 4. Copying Originals Copier Mode Screen............................ 103 Basic Operation.............................104 Canceling a Copy.............................
  • Page 6 Specifying the Scanning Size According to the Size of the Original............136 Adjusting Image Density........................... 137 Specifying Resolution..........................138 Scanning from a Computer...........................139 Basic Operation for TWAIN Scanning....................139 Using TWAIN Scanner..........................139 TWAIN Scanning............................139 Basic Operation for WIA Scanning......................141 6. Sending and Receiving a Fax Fax Mode Screen............................
  • Page 7 Printing Out Faxes Stored in Memory......................184 Receiving or Rejecting Faxes from Special Senders................185 Lists/Reports Related to Fax......................... 188 7. Configuring the Machine Using the Control Panel Basic Operation.............................189 Menu Chart..............................191 Copier Features Settings..........................193 Scanner Features Settings..........................198 Fax Transmission Features Settings.......................200 Fax Features Settings.............................
  • Page 8 Toner Saving Tab............................248 I/O Timeout Tab............................248 Black-and-White Print Priority Tab......................249 Shortcut to Function Tab..........................249 Registering Destinations..........................250 Registering Fax Special Senders........................251 Restricting Machine Functions According to User..................252 Configuring the Network Settings........................ 253 Network Status Tab...........................253 IPv6 Configuration Tab..........................254 Network Application Tab.........................
  • Page 9 Replacing a Component..........................284 Replacing the Intermediate Transfer Unit....................284 Replacing the Fusing Unit and Transfer Roller..................284 Cautions When Cleaning..........................285 Cleaning the Toner Density Sensor......................286 Cleaning the Friction Pad and Paper Feed Roller..................288 Cleaning the Registration Roller and Paper Tray..................291 Cleaning the Exposure Glass and ADF.......................
  • Page 10 Error Code..............................329 Error and Status Messages on the Screen....................334 11. Appendix Functions and Network Settings Available in an IPv6 Environment............343 Available Functions........................... 343 Transmission Using IPsec..........................345 Encryption and Authentication by IPsec....................345 Security Association..........................346 Encryption Key Exchange Settings Configuration Flow................. 347 Specifying Encryption Key Exchange Settings..................347 Specifying IPsec Settings on the Computer.....................

  • Page 11: How To Read This Manual

    How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

  • Page 12: Differences In Functions Between Different Models

    Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product. Differences in Functions between Different Models The differences in main functions between different models are as follows: SP C250SF SP C252SF Type Type 1...

  • Page 13: About Ip Address

    By default, the access to the machine via Web Image Monitor is not password-protected. The setting for configuring the password can be found in [Administrator Settings]. • For details about creating passwords, see page 228 "Administrator Settings" or page 268 "Configuring the Administrator Settings".

  • Page 14: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DAC029 The following information is region-specific.

  • Page 15: Important Safety Instructions

    Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below.

  • Page 16: Note For The Battery And/Or Accumulator Symbol (For Eu Countries Only)

    For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it.

  • Page 17: Notes To Users Of Facsimile Unit

    Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.

  • Page 18: Important Safety Instructions

    Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate...

  • Page 19: Energy Star Program

    ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.

  • Page 20: Specifications

    Specifications Energy Saver mode 1 Power Consumption 80 W or less Default Time 30 seconds Recovery Time 10 seconds or less Energy Saver mode 2 Power Consumption (mainly Europe and Asia) 3.8 W or less (mainly North America) 3.2 W or less Default Time 1 minute Recovery Time...

  • Page 21: Getting Started

    1. Getting Started Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior: Front View DAC025 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2.
  • Page 22 1. Getting Started 3. USB Flash Disk Port Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing. 4. Control Panel Contains a screen and keys for machine control. 5.

  • Page 23: Exterior: Rear View

    Guide to Components Exterior: Rear View DAC026 1. Stop Fences Pull up this fence to prevent paper falling off when printing a large amount of paper at a time. The fence can be adjusted at the A4/Letter or Legal size position. 2.
  • Page 24 1. Getting Started 9. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve. 10. Power Switch Use this switch to turn the power on or off.

  • Page 25: Interior

    Guide to Components Interior DAC027 1. Print Cartridges Install the print cartridges from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.

  • Page 26: Control Panel

    1. Getting Started Control Panel DAC504 1. Fax Received indicator Lights up when received faxes that have not been printed out exist in the machine's memory. Flashes when the machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam. 2.
  • Page 27 Guide to Components If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 34 "Initial Setup". 9.
  • Page 28 1. Getting Started • Scanner mode: press to specify the scanning size applied to the current original. 22. [Shift] key Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons.

  • Page 29: Installing The Machine

    Installing the Machine Installing the Machine Where to Put the Machine Be careful about where to place the machine, because environmental conditions greatly affect its performance. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.
  • Page 30 1. Getting Started Space Required for Installation The recommended (or minimum) space requirements are as follows: 24 cm (9.5 inches) 20 cm (7.9 inches) 20 cm (7.9 inches) 10 cm (4 inches) 70 cm (27.6 inches) DAC022 Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: DAC581 •...
  • Page 31 Installing the Machine • Dusty areas • Areas with corrosive gases • Areas that are excessively cold, hot, or humid • Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners • Areas directly exposed to radiant heat from heaters •...

  • Page 32: Installing Option

    1. Getting Started Installing Option This section explains how to install options. Attaching Paper Feed Unit • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.
  • Page 33 Installing Option Check that the package contains the paper feed unit. DAC047 Turn off the machine's power switch, and then unplug the machine's power cord from the wall outlet. Remove adhesive tapes from the optional paper feed unit. DAC048 Lift the machine using the inset grips on both sides of the machine. DAC020...
  • Page 34 1. Getting Started There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine. DAC049 After installing the optional paper feed unit, print the configuration page to check the device configuration.

  • Page 35: About Operation Tools

    About Operation Tools About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. Using the control panel, you can configure the machine's various settings. For details about how to use the control panel, see page 189 "Configuring the Machine Using the Control Panel".

  • Page 36: Initial Setup

    1. Getting Started Initial Setup Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section explains how to complete the Initial Setup. • (mainly North America): The fax number code is required by international law.

  • Page 37: Changing Operation Modes

    Initial Setup Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] key to switch to each mode. While operating in each mode, the corresponding key lights up. DAC521 Function Priority By default, the machine switches to the copier mode when it is turned on, or if the preset [System...
  • Page 38 1. Getting Started Current job Types of jobs that can be executed simultaneously • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory Scanning • Internet Fax reception *1 *7 •...
  • Page 39 Initial Setup Current job Types of jobs that can be executed simultaneously • Fax memory transmission • Fax immediate printing • Fax memory reception Internet Fax transmission • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer •...
  • Page 40 1. Getting Started Current job Types of jobs that can be executed simultaneously • Scanning • Scanning a fax into the machine's memory before transmission • Fax immediate transmission Internet Fax reception • Fax memory transmission • Receiving a LAN-Fax job from a computer •...
  • Page 41 Initial Setup Current job Types of jobs that can be executed simultaneously • Copying • Scanning (except for TWAIN scanning) • Fax immediate printing • Fax memory reception Receiving a LAN-Fax job from a computer • Printing a fax received in the machine's memory •...

  • Page 42: Assigning A Setting To The [Id Card Copy] Key (Shortcut Function)

    1. Getting Started Assigning a Setting to the [ID Card Copy] Key (Shortcut Function) You can access a frequently-used setting with a single keystroke by assigning the setting to the [ID Card Copy] key. • You can configure settings for the following four function, •...
  • Page 43 Initial Setup Close the Web browser. • For details about [Administrator], see page 268 "Configuring the Administrator Settings".

  • Page 44: Configuring Network Settings

    1. Getting Started Configuring Network Settings This section describes configuring the settings required to use the machine on a network. Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network (DHCP), is specified manually.
  • Page 45 Configuring Network Settings Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. Press the [User Tools] key to return to the initial screen. If you are requested to restart the machine, turn off the machine, and then turn it back on.
  • Page 46 1. Getting Started Enter the subnet mask using the number keys, and then press the [OK] key. Press the [ ] and [ ] keys to move between fields. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. The current gateway address is shown.
  • Page 47 Configuring Network Settings Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. Press the [User Tools] key to return to the initial screen. If you are requested to reboot the machine, turn off the machine, and then turn it back on.

  • Page 48: Sharing The Printer On A Network

    1. Getting Started Enter the prefix length using the number keys, and then press the [OK] key. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. Enter the gateway address using the number keys, and then press the [OK] key. Press the [User Tools] key to return to the initial screen.

  • Page 49: Wireless Lan Setup

    Configuring Network Settings Click [OK]. Wireless LAN Setup This section explains how to configure the wireless LAN settings manually using the control panel. For easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide. • If [Inactive] is specified for the [Wi-Fi] setting, you cannot use the [Setup Wizard]. Specify [Active] for the [Wi-Fi] setting first.
  • Page 50 1. Getting Started Enter the encryption key using the number keys, and then press [Connect]. If you selected [Shared Key] or [Open System] in Step 9, it is necessary to enter the ID. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the [ ] or [ ] key to switch between the encryption key and ID settings.
  • Page 51 Configuring Network Settings Press the [ ] or [ ] key to select the encryption method, and then press [Next]. Enter the encryption key and ID using the number keys, and then press [Connect]. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Press [Yes].

  • Page 52: Restricting Machine Functions According To User

    1. Getting Started Restricting Machine Functions According to User You can configure settings to require a user code when someone tries to use certain machine functions. To enable this setting, you must first configure the machine settings via Web Image Monitor. •...
  • Page 53 Restricting Machine Functions According to User Under "Available Functions", select [Restrict] for the functions you want to restrict, and then click [Apply]. Select [Do not Restrict] for the functions you do not want to restrict. The user restriction setting is enabled for the selected function. Proceed to the following steps to register users.
  • Page 54 1. Getting Started Select the functions you want to make available to the user upon authentication. Unselected functions will be unavailable to users authenticated under this user code. Click [Apply]. Close the Web browser. • You must enter both the user name and user code to register a user entry. •...
  • Page 55 Restricting Machine Functions According to User Close the Web browser.

  • Page 56: When Machine Functions Are Restricted

    1. Getting Started When Machine Functions are Restricted Restricted functions can be used only by authorized users. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • This function is available for the Type 2 model only. •...
  • Page 57 When Machine Functions are Restricted Authentication using the printer or LAN-Fax driver Open the file you want to print on your computer. On the [File] menu, click [Print...]. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box.
  • Page 58 1. Getting Started...

  • Page 59: Loading Paper

    2. Loading Paper Supported Paper Tray 1 Type Size Weight Capacity Thin paper 60 to 160 g/m Plain paper B5 JIS (16 to 43 lb.) (80 g/m , 20 lb.) Middle thick paper Thick paper 1, 2 B6 JIS Recycled paper Color paper Legal (8 ×...
  • Page 60 2. Loading Paper Tray 2 (option) Type Size Weight Capacity Thin paper 60 to 105 g/m Plain paper Letter (8 × 11 inches) (16 to 28 lb.) (80 g/m , 20 lb.) Middle thick paper Thick paper 1 Recycled paper Color paper Preprinted paper Prepunched paper...
  • Page 61 Supported Paper Bypass tray Type Size Weight Capacity Thin paper 60 to 160 g/m Plain paper B5 JIS (16 to 43 lb.) Middle thick paper Thick paper 1, 2 B6 JIS Recycled paper Color paper Legal (8 × 14 inches) Prepunched paper Letter (8 ×...

  • Page 62: Specifications Of Paper Types

    2. Loading Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried.
  • Page 63 Supported Paper Thin paper Item Description Paper thickness 60 to 65g/m2 (16 to 17 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size A4, B5 JIS, Legal (8 × 14 inches), Letter (8 ×...
  • Page 64 2. Loading Paper Item Description Duplex supported size A4, B5 JIS, Legal (8 × 14 inches), Letter (8 × 11 inches), Executive × 10 inches), 8 × 13, 8 × 13, Folio (8 × 13 inches), 16K (195 mm × 267 mm) Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper], [Thick Paper 1], or [Thick Paper 2].
  • Page 65 Supported Paper Item Description Duplex supported size A4, B5 JIS, Legal (8 × 14 inches), Letter (8 × 11 inches), Executive × 10 inches), 8 × 13, 8 × 13, Folio (8 × 13 inches), 16K (195 mm × 267 mm) Notes Paper that has a thickness outside the specified range cannot be printed onto.
  • Page 66 2. Loading Paper Item Description Notes • The number of sheets that can be printed per minute is approximately half that of middle thick paper. • Avoid using adhesive label paper on which glue is exposed. Glue may stick to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.
  • Page 67 Supported Paper • Fan envelopes, and then align their edges before loading. DAC573 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them.
  • Page 68 2. Loading Paper • You may not be able to perform duplex printing on 8 × 13, 8 × 13, Folio (8 × 13 inches), or 16K (195 mm × 267 mm) size paper in the following cases: • PCL printer driver When [Gradation:] in [Print Quality] is set to [Fine] •...

  • Page 69: Non-Recommended Paper Types

    Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • Bent, folded, or creased paper • Curled or twisted paper • Torn paper • Wrinkled paper • Damp paper • Dirty or damaged paper •...

  • Page 70: Print Area

    2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. Paper DAC571 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) Envelope DAC577 1.
  • Page 71 Print Area • Borderless printing is not supported. • The print area may vary depending on the paper size, printer language and printer driver settings. • For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.
  • Page 72 2. Loading Paper Fax function DAC580 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • The print area may vary depending on the paper size.

  • Page 73: Loading Paper

    Loading Paper Loading Paper Loading Paper into Tray1 and 2 The following example explains the loading procedure for the standard paper tray (Tray 1). The same procedure applies to loading paper in Tray 2. • Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover.
  • Page 74 2. Loading Paper Pinch the clip on the side paper guide and slide it to match the paper size. DAC051 When loading custom size paper, position the paper guide slightly wider than the actual paper size. Pinch the end paper guide and slide it inward to match the paper size. DAC053 When loading custom size paper, position the paper guide slightly wider than the actual paper size.

  • Page 75: Extending Tray 1 To Load Paper

    Loading Paper Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. When using Tray 2, make sure the paper is not stacked higher than the upper limit marked inside the tray.
  • Page 76 2. Loading Paper Remove the rear cover using a coin. DAC032 Pull out Tray 1 carefully with both hands. Place the tray on a flat surface. Push the metal plate down until it clicks. DAC050 Pinch the extender in the "PUSH" direction, and then pull out the extender until it clicks. DAC055 After extension, check that the arrows on the extender and tray are aligned.

  • Page 77: Loading Paper Into Bypass Tray

    Loading Paper DAC056 Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2". • To reinsert the extender, you might have to push it with moderate force. Loading Paper into Bypass Tray • Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover.

  • Page 78: Loading Envelopes

    2. Loading Paper Adjust the paper guides to the paper size. DAC066 Support the paper with both hands, and insert it carefully until it stops. DAC065 Loading Envelopes • Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear cover, to avoid envelopes coming out creased.
  • Page 79 Loading Paper Lowering the fusing unit levers Pull the front cover open lever, and then carefully lower the front cover. DAC061 Lower the fusing unit levers. DAC340 Using both hands, carefully push up the front cover until it closes. DAC062 For details about loading an envelope, see page 71 "Loading Paper into Tray1 and 2", and page 75 "Loading Paper into Bypass Tray".

  • Page 80: Specifying Paper Type And Paper Size Using Control Panel

    2. Loading Paper • If printed envelopes come out badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the printer driver Help. •...

  • Page 81: Specifying The Paper Type

    Loading Paper paper settings. For details about [Bypass Tray Priority] and [Tray1 Priority], see page 215 "Tray Paper Settings". • If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds.
  • Page 82 2. Loading Paper Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key.
  • Page 83 Loading Paper Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

  • Page 84: Placing Originals

    2. Loading Paper Placing Originals This section describes the types of originals you can use and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are chipped in the scanned copy.
  • Page 85 Placing Originals • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or correction fluid Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might be chipped.

  • Page 86: Placing Originals

    2. Loading Paper In copier mode In scanner mode In fax mode Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches) (Letter, Legal) 0 mm (0 inches) (other sizes) Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches) (Letter, Legal) 0 mm (0 inches) (other...
  • Page 87 Placing Originals Place the original face down on the exposure glass. Align the original to the rear left corner. DAC006 Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely.
  • Page 88 2. Loading Paper Place the aligned originals face up in the ADF. The last page should be on the bottom. DAC019 • When placing originals longer than A4/Letter, pull out the ADF tray's extenders.

  • Page 89: Printing Documents

    3. Printing Documents Basic Operation This section explains the basic printing procedure. Open the [Printing Preferences] dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to display configuration information. Configure printing option settings as necessary, and then click [OK].
  • Page 90 3. Printing Documents Canceling a print job before printing has started Windows Double-click the printer icon on the task tray of your computer. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X From the Apple menu, select [System Preferences...].

  • Page 91: If A Paper Mismatch Occurs

    If a Paper Mismatch Occurs If a Paper Mismatch Occurs The machine reports an error if: • The paper size or type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select]. There are two ways to resolve these errors: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper.

  • Page 92: Printing Confidential Documents

    3. Printing Documents Printing Confidential Documents By the Locked Print function, you can password-protect print jobs. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users from seeing sensitive documents at the machine. •...

  • Page 93: Printing A Locked Print File

    Printing Confidential Documents • When a Locked Print job is canceled, the machine automatically logs the cancellation. You can use this log to identify which Locked Print jobs have been canceled. Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode.

  • Page 94: Deleting A Locked Print File

    3. Printing Documents • The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off. Deleting a Locked Print file If there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode.

  • Page 95: Checking Which Locked Print File Jobs Have Been Canceled

    Printing Confidential Documents Checking which Locked Print File Jobs Have Been Canceled When a Locked Print job is canceled, the machine automatically logs the cancellation. If the machine has created a cancellation log, “Locked Print Job Deleted Press User Tools key” will appear on the control panel display when the machine is in the copier mode.
  • Page 96 3. Printing Documents • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared.

  • Page 97: Direct Printing From A Digital Camera (Pictbridge)

    Direct Printing from a Digital Camera (PictBridge) Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs by operating the digital camera. •...

  • Page 98: What Can Be Done On This Machine

    3. Printing Documents When the machine recognizes the digital camera as a PictBridge device, "PictBridge Connecting...", then "Ready" will appear on the machine’s control panel. On your digital camera, select the images you want to print, and then specify the printing conditions.

  • Page 99: When Pictbridge Printing Does Not Work

    Direct Printing from a Digital Camera (PictBridge) Disconnect the USB cable from the machine. Make sure to close the cover of the USB flash disk port after use. When PictBridge Printing Does Not Work This section explains likely causes and possible solutions for problems that can occur during PictBridge printing.
  • Page 100 3. Printing Documents Problem Cause Solution Cannot print. The specified type of paper is The specified type of paper is not loaded. not loaded. If you have to use paper that is not of the specified size, perform continue printing using mismatched paper or cancel the print job.

  • Page 101: Using Various Print Functions

    Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.

  • Page 102: Print Output Functions

    3. Printing Documents Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM.
  • Page 103 Using Various Print Functions Not printing of blank pages If a print job contains blank pages, they can be prevented from being printed. Note that this setting has higher priority than [Blank Page Print] under printer feature settings of the control panel.
  • Page 104 3. Printing Documents...

  • Page 105: Copying Originals

    4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.

  • Page 106: Basic Operation

    4. Copying Originals Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key. DAC505 Place the original on the exposure glass or in the ADF. To place the original, see page 82 "Placing Originals".

  • Page 107: Canceling A Copy

    Basic Operation • You can change the paper tray for the current job by pressing the [ ] or [ ] key. If tray 2 is installed, you can select to change the paper tray automatically according to the paper size (A4 or Letter).
  • Page 108 4. Copying Originals Press the [Clear/Stop] key. DAC517...

  • Page 109: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio DAC578 (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Custom ratio...

  • Page 110: Specifying Reduce/Enlarge

    4. Copying Originals Specifying Reduce/Enlarge Press the [Reduce/Enlarge] key. DAC512 Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. Press the [OK] key.

  • Page 111: Copying Single-Sided Originals With 2-Sided And Combined Printing

    Copying Single-Sided Originals with 2-Sided and Combined Printing Copying Single-Sided Originals with 2-Sided and Combined Printing This section explains how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
  • Page 112 4. Copying Originals Original Copy Left to Right Top to Bottom Left to Right Top to Bottom CMF251 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1Sd 4Orig->Comb 2on1 2Sd Original Copy Top to Top...
  • Page 113 Copying Single-Sided Originals with 2-Sided and Combined Printing Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom CMF255 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom...

  • Page 114: Specifying Combined And 2-Sided Copies

    4. Copying Originals Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF260 Specifying Combined and 2-sided Copies Press [Dup/Comb]. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. Press the [ ] or [ ] key to select paper orientation and page order, and then press the [OK] key.

  • Page 115: Copying 2-Sided Originals With 2-Sided And Combined Printing (Manual 2-Sided Copying)

    Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to one sheet, or copy four original pages to one sheet with two pages per side. DAC602 DAC603 DAC603...

  • Page 116: Manually Performing 2-Sided Copying Using The Adf

    4. Copying Originals 2Sd 2Orig->Comb 2on1 2Sd Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sided original to the other side of the sheet. 2Sd 4Orig->Comb 4on1 2Sd Copies four 2-sided originals to one sheet with four pages per side. Manual 2 Sided Scan Mode Select this mode to make 2-sided copies using the exposure glass.
  • Page 117 Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) Press [Dup/Comb]. Press the [ ] or [ ] key to select [Manual 2 Sided Scan Mode], and then press the [OK] key. Place the original front side down and top to the machine rear on the exposure glass. Place the originals one by one.

  • Page 118: Copying Both Sides Of An Id Card Onto One Side Of Paper

    4. Copying Originals Copying Both Sides of an ID Card onto One Side of Paper This section explains how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. •...
  • Page 119 Copying Both Sides of an ID Card onto One Side of Paper If the ID card copy mode does not appear even though you have pressed the [ID Card Copy] key, set [Shortcut to Function] to [ID Card Copy Mode], and then press the [ID Card Copy] key again. For [Shortcut to Function], see page 228 "Administrator Settings".

  • Page 120: Specifying The Scan Settings

    4. Copying Originals Specifying the Scan Settings This section explains how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key.

  • Page 121: Specifying The Original Type

    Specifying the Scan Settings Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: • Photographs •...
  • Page 122 4. Copying Originals...

  • Page 123: Scanning Originals

    5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen.

  • Page 124: Registering Scan Destinations

    5. Scanning Originals Registering Scan Destinations This section explains how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
  • Page 125 Registering Scan Destinations Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 126 5. Scanning Originals Item Setting Description Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, or custom size. Scan Size Optional If you select custom size, select [mm] or [Inch], and then specify the width and length. Select the scan resolution from 100×100, 150×150, Resolution Optional...
  • Page 127 Registering Scan Destinations Item Setting Description File format of the scanned file when scanning in black File Format (Black & White) Required and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. User name for logging in to the FTP server. Can FTP User Name Optional contain up to 32 characters.
  • Page 128 5. Scanning Originals Scan to Folder Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 129 Registering Scan Destinations Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...

  • Page 130: Modifying Scan Destinations

    5. Scanning Originals Modifying Scan Destinations This section explains how to modify the information of registered destinations. Start the Web browser, and access the machine by entering its IP address. Click [Scan Destination]. Click the [E-mail Address], [FTP], or [Folder] tab. Select the entry to modify, and then click [Change].

  • Page 131: Basic Operation

    Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
  • Page 132 5. Scanning Originals Press the [Address Book] key. Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator settings is set to [Select Scanner Dest.]. Press the key to switch to the scanner destination selection menu.
  • Page 133 Basic Operation • You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details, see page 131 "Specifying the scan destination using the One Touch buttons or [Pause/Redial] key". • If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure.

  • Page 134: Basic Operation For Scan To Usb

    5. Scanning Originals DAC515 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 136 "Specifying the Scan Settings".
  • Page 135 Basic Operation Insert your USB flash disk into the USB flash disk port. DAC031 Press the [Scanner] key. DAC507 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). Place the original on the exposure glass or in the ADF.
  • Page 136 5. Scanning Originals To scan in color, press the [Color Start] key. Depending on the machine's setting, you will see the following screen on the display. • When in halftone black-and-white scanning mode: • When in color or gray scale black-and-white scanning mode: Press the appropriate selection key according to the desired file format.
  • Page 137 Basic Operation • If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see page 198 "Scanner Features Settings". • If the [Single/ Multi Page] setting under scanner settings is set to [Multi-page], you can scan multiple pages to create a single PDF or TIFF file containing all pages.

  • Page 138: Specifying The Scan Settings

    5. Scanning Originals Specifying the Scan Settings This section explains how to specify the scanning size, image density, and resolution for the current job. When a scan destination is specified When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.

  • Page 139: Adjusting Image Density

    Specifying the Scan Settings • You can change the machine's default [Scan Size] setting to always scan originals with a specific scanning size. For details, see page 198 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: •...

  • Page 140: Specifying Resolution

    5. Scanning Originals • When the machine's default for the same setting is changed. Specifying Resolution This section explains how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. Press the [Image Quality] key.

  • Page 141: Scanning From A Computer

    Scanning from a Computer Scanning from a Computer Scanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation.
  • Page 142 5. Scanning Originals Settings you can configure in the TWAIN dialog box DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2.

  • Page 143: Basic Operation For Wia Scanning

    Scanning from a Computer [Custom...] 4. Mode: Select from color, grayscale, or black-and-white. 5. Resolution: Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box. Note that increasing the resolution also increases the file size and scanning time. Selectable resolutions vary depending on where the original is set.
  • Page 144 5. Scanning Originals...

  • Page 145: Sending And Receiving A Fax

    6. Sending and Receiving a Fax Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen.
  • Page 146 6. Sending and Receiving a Fax • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For setting the date and time, see page 145 "Setting the Date and Time". • If the Alert indicator flashes on the initial fax display, press the [Copy] key and check the displayed message.

  • Page 147: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.

  • Page 148: Entering Characters

    6. Sending and Receiving a Fax Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys.
  • Page 149 Entering Characters • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.

  • Page 150: Registering Fax Destinations

    6. Sending and Receiving a Fax Registering Fax Destinations This section explains how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. •...
  • Page 151 Registering Fax Destinations Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear.

  • Page 152: Registering Fax Destinations Using Web Image Monitor

    6. Sending and Receiving a Fax Modifying or deleting fax destinations Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
  • Page 153 Registering Fax Destinations From the [Destination Type] list, select [Fax]. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. Register information as necessary. Enter the administrator password if required. Click [Apply]. Close the Web browser. Fax destination settings Item Setting...

  • Page 154: Preventing Transmission To The Wrong Destination

    6. Sending and Receiving a Fax • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings.
  • Page 155 Registering Fax Destinations Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.

  • Page 156: Sending A Fax

    6. Sending and Receiving a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once.

  • Page 157: Internet Fax Transmission

    Sending a Fax Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. Press the [User Tools] key to return to the initial screen. Internet Fax Transmission You can send faxes over the Internet.
  • Page 158 6. Sending and Receiving a Fax Press the [Facsimile] key. DAC506 Place the original on the exposure glass or in the ADF. To place the originals, see page 82 "Placing Originals". Enter the fax number (up to 40 characters) using the number keys, or specify a destination using the One Touch buttons or Speed Dial function.

  • Page 159: Canceling A Transmission

    Sending a Fax If you place the original on the exposure glass and have more originals to scan, press [Yes] within 60 seconds, place the next original on the exposure glass, and then press [OK]. Repeat this step until all originals are scanned. If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.
  • Page 160 6. Sending and Receiving a Fax Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [B&W Start] key. Press the [Clear/Stop] key. DAC517 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned.
  • Page 161 Sending a Fax Press the [Clear/Stop] key while "Transmitting..." is displayed on the display. DAC517 • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end.

  • Page 162: Specifying The Fax Destination

    6. Sending and Receiving a Fax To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • [Delete All Files] To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job.
  • Page 163 Sending a Fax Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 148 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One Touch button.
  • Page 164 6. Sending and Receiving a Fax Press the [Address Book] key. DAC513 Press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys.
  • Page 165 Sending a Fax Press the [Facsimile] key. DAC506 Add a destination by using one of the following methods: • To add a Quick Dial destination, press a corresponding One Touch button. • To add a Speed Dial destination, press the [Address Book] key, select a destination, and then press the [OK] key.

  • Page 166: Useful Sending Functions

    6. Sending and Receiving a Fax Press the [Facsimile] key. DAC506 Press the [Pause/Redial] key. DAC515 • To cancel sending a fax, press the [Clear/Stop] key. Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function.
  • Page 167 Sending a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. Place the original on the exposure glass or in the ADF. Press the [Facsimile] key. DAC506 Press the [On Hook Dial] key. DAC514 "On Hook"...
  • Page 168 6. Sending and Receiving a Fax Press [TX], and then press the [B&W Start] key. • For details about selecting the transmission mode, see page 154 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 228 "Administrator Settings". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial.

  • Page 169: Specifying The Scan Settings

    Sending a Fax Specifying the Scan Settings Adjusting image density This section explains how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout. Press the [Density] key. DAC511 Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
  • Page 170 6. Sending and Receiving a Fax Detail Select this when the original is a document with small print. Photo Select this when the original contains images such as photographs or shaded drawings. Press the [Image Quality] key. DAC510 Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK] key.

  • Page 171: Using The Fax Function From A Computer (Lan-Fax)

    Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LAN- Fax) This section explains how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.

  • Page 172: Canceling A Fax

    6. Sending and Receiving a Fax For details about editing a fax cover sheet, see page 174 "Editing a Fax Cover Sheet". Click [Send]. • For details, see the LAN-Fax driver Help. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. •...

  • Page 173: Configuring Transmission Settings

    Using the Fax Function from a Computer (LAN-Fax) Press the [Facsimile] key. DAC506 Press the [Clear/Stop] key. DAC517 Configuring Transmission Settings This section explains how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application. On the [File] menu, click [Print...].

  • Page 174: Configuring The Lan-Fax Address Book

    6. Sending and Receiving a Fax Configuring the LAN-Fax Address Book This section describes the LAN-Fax address book. Configure the LAN-Fax address book on the computer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily. The LAN-Fax address book can contain up to 1000 entries, including individual destinations and groups of destinations.
  • Page 175 Using the Fax Function from a Computer (LAN-Fax) Select the destination you want to include in the group from [User List:], and then click [Add]. Click [OK] • A group must contain at least one destination. • A group name must be specified for a group. No two groups can have the same group name. •...

  • Page 176: Editing A Fax Cover Sheet

    6. Sending and Receiving a Fax Exporting/Importing LAN-Fax Address Book data • The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly Exporting LAN-Fax Address Book data LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.
  • Page 177 Using the Fax Function from a Computer (LAN-Fax) Select the LAN-Fax driver as the printer, and then click [Print]. Click the [Specify Destination] tab, and then click [Edit Cover Sheet]. Configure settings as necessary, and then click [Print]. For details about the settings, see the LAN-Fax driver Help.

  • Page 178: Receiving A Fax

    6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
  • Page 179 Receiving a Fax Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key.
  • Page 180 6. Sending and Receiving a Fax • If you answer a call with the external telephone while the machine is ringing, a normal telephone call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode".

  • Page 181: Receiving An Internet Fax

    Receiving a Fax machine starts to receive faxes. If the message "Receiving..." does not appear, receive the fax manually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode". If the external telephone answering device answers, the machine monitors silence on the line for 30 seconds (silence detection).
  • Page 182 6. Sending and Receiving a Fax Receiving a fax using the control panel Press the [User Tools] key. DAC509 Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] keys to select [Reception Settings], and then press the [OK] key. Press the [ ] or [ ] keys to select [Manual POP], and then press the [OK] key.

  • Page 183: Forwarding Or Storing Faxes In Memory

    Receiving a Fax Forwarding or Storing Faxes in Memory To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received faxes to a preset destination, or store them in memory without printing them out. • This function is available for the Type 2 model only. •...
  • Page 184 6. Sending and Receiving a Fax Forwarding settings To specify the forwarding conditions for received faxes, configure the machine as follows: Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.
  • Page 185 Receiving a Fax Configuring the forwarding conditions Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Print Forwarded File], and then press the [OK] key.

  • Page 186: Printing Out Faxes Stored In Memory

    6. Sending and Receiving a Fax [Scan Destination]: Select a scan destination as a forwarding destination. Click [OK]. Close the Web browser. For details about using Web Image Monitor, see page 233 "Using Web Image Monitor". Configuring the storing conditions To specify the storing conditions for received faxes, configure the machine as follows: Press the [User Tools] key.

  • Page 187: Receiving Or Rejecting Faxes From Special Senders

    Receiving a Fax When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedure below to print the fax. Press the [Facsimile] key. DAC506 Press [RX File]. Press the [ ] or [ ] keys to select [On], and then press the [OK] key. The machine prints out the stored fax and deletes it from memory.
  • Page 188 6. Sending and Receiving a Fax Registering the Special Senders This section explains how to register Special Senders. Up to 30 Special Senders can be registered. Start the Web browser, and access the machine by entering its IP address. Click [Special Sender]. From the [Destination Type] list, select [Special Sender].
  • Page 189 Receiving a Fax Click [System Settings]. Click the [Fax] tab. For [Authorized Reception], click [Active]. For [Receive Conditions], click [Special Sender] or [Other Than Special Sender]. • Special Sender Select this to receive faxes from the Special Senders and reject faxes from all other senders. •...

  • Page 190: Lists/Reports Related To Fax

    6. Sending and Receiving a Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Configuration Page Prints general information and the current configurations of the machine. • Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. •...

  • Page 191: Configuring The Machine Using The Control Panel

    7. Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 191 "Menu Chart".
  • Page 192 7. Configuring the Machine Using the Control Panel To confirm setting items and values displayed, press the [OK] key. To go back to the previous item, press the [Escape] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once.

  • Page 193: Menu Chart

    Menu Chart Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 233 "Configuring the Machine Using Web Image Monitor". • Some items might not appear depending on the model type or machine's configuration. •...
  • Page 194 7. Configuring the Machine Using the Control Panel Admin. Tools ([User Tools] key setting) [Set Date/Time], [Program Fax Information], [Dial/Push Phone], [PSTN / PBX], [PBX Access Number], [Function Priority], [System Auto Reset Timer], [Energy Saver Mode], [Language], [Country], [Reset Settings], [Shortcut to Function], [PCL6 Mode], [Admin. Tools Lock], [IPsec], [Fax Number Confirmation], [Save Scn Data to USB] Printer Features ([User Tools] key setting) [List/Test Print], [System], [PCL Menu], [PS Menu]...

  • Page 195: Copier Features Settings

    Copier Features Settings Copier Features Settings Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
  • Page 196 7. Configuring the Machine Using the Control Panel Density Specifies the image density for photocopying. Increase the level (black squares) to increase the density. Default: The default setting is the middle of 5 adjustment levels. Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced. Default: [100%] (mainly Europe and Asia) 50%, 71%, 82%, 93%, 100%, 122%, 141%, 200%, 400%...
  • Page 197 Copier Features Settings • Portrait: L to R • Portrait: T to B • Landscape: L to R • Landscape: T to B • 1 Sided Orig->2 Sided Copy Copies two 1-sided pages on one 2-sided page. • Portrait: T to T •...
  • Page 198 7. Configuring the Machine Using the Control Panel Copies two 2-sided originals to one side of a sheet. • Portrait: L to R, T to T • Portrait: L to R, T to B • Portrait: T to B, T to T •...
  • Page 199 Copier Features Settings • Standard • Fine...

  • Page 200: Scanner Features Settings

    7. Configuring the Machine Using the Control Panel Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original. Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel.
  • Page 201 Scanner Features Settings • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Color) Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the quality but greater the file size. Default: [Medium] •...

  • Page 202: Fax Transmission Features Settings

    7. Configuring the Machine Using the Control Panel Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. •...
  • Page 203 Fax Transmission Features Settings Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals.

  • Page 204: Fax Features Settings

    7. Configuring the Machine Using the Control Panel Fax Features Settings Reception Settings Specifies the settings for receiving a fax. • Switch Reception Mode Specifies the reception mode. Default: [Fax Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. •...
  • Page 205 Fax Features Settings Default: 15 seconds • 5 to 99 seconds, 1 second increments • Authorized Reception Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.
  • Page 206 7. Configuring the Machine Using the Control Panel • Off Store the received faxes in memory for manual printing. • Print Forwarded File Sets the machine to store the faxes in memory for printing or delete them after forwarding. This setting appears only for the Type 2 model. Default: [Off] •...
  • Page 207 Fax Features Settings Delete TX Standby File Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent fax jobs. This function is only performed when selected. • Delete Selected File To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job.
  • Page 208 7. Configuring the Machine Using the Control Panel • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • Reception Speed Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps •...
  • Page 209 Fax Features Settings • Error Only (Image Attached) Prints a report with an image of the original when transmission error occurs. • Every TX Prints a report for every fax transmission. • Every TX (Image Attached) Prints a report with an image of the original for every fax transmission. •...

  • Page 210: Address Book Settings

    7. Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 20 Quick Dial entries. • No. Specifies the Quick Dial number. •...

  • Page 211: System Settings

    System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. •...
  • Page 212 7. Configuring the Machine Using the Control Panel • Middle • High • Alarm Volume Specifies the volume of the alarm that sounds when an operation error occurs. • Off • Low • Middle • High I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB.
  • Page 213 System Settings • User Authentication (Copy) Specifies how many seconds a user stays authenticated after paper is output when copying with the exposure glass. Note that authentication for other functions will expire immediately after using that function. This setting appears only for the Type 2 model (when the user restriction function is enabled via Web Image Monitor).
  • Page 214 7. Configuring the Machine Using the Control Panel Supplies Status Displays information about consumables. • Toner • Black • Magenta • Cyan • Yellow The level indicator (black squares) indicates the remaining life. You need to replace the consumable when the level is zero (completely white). •...
  • Page 215 System Settings Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl. 2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2: Medium]. Color Registration Adjusts color registration as necessary. (This adjustment is usually executed by the machine automatically.) Press [Yes] to execute color registration adjustment.
  • Page 216 7. Configuring the Machine Using the Control Panel Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100.

  • Page 217: Tray Paper Settings

    Tray Paper Settings Tray Paper Settings • Paper Size: Tray 1 Specifies the paper size for Tray 1. Default: (mainly Europe and Asia) [A4], (mainly North America) [8 1/2 × • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 1/2 ×...
  • Page 218 7. Configuring the Machine Using the Control Panel Default: [Plain Paper] • Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper, Letterhead, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2 • Tray1 Priority Specifies how print jobs using Tray 1 are handled.
  • Page 219 Tray Paper Settings Specifies the tray that the machine uses first for print jobs, printing out copies, or printing out faxes, from Tray 1 or Tray 2. If multiple trays contain valid paper, the first tray the machine finds will be used for printing; when that tray runs out of paper, the machine automatically switches to the next tray to continue printing.

  • Page 220: Printing Lists/Reports

    7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page Press the [User Tools] key. DAC509 Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key. Press [Yes] in the confirmation screen.
  • Page 221 Printing Lists/Reports Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions.

  • Page 222: Printer Features Settings

    7. Configuring the Machine Using the Control Panel Printer Features Settings List/Test Print Prints lists showing configurations on the machine. The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in tray paper settings on A4 or Letter size paper. •...
  • Page 223 Printer Features Settings 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env • Duplex Sets the machine to print on both sides of paper according to the specified binding method. Default: [None] •...
  • Page 224 7. Configuring the Machine Using the Control Panel • Form Lines Specifies the number of lines per page between 5 and 128. Default: (mainly Europe and Asia) 64, (mainly North America) 60 • Font Number Specifies the ID of the default font you want to use between 0 and 89. Default: 0 •...
  • Page 225 Printer Features Settings Sets the machine to append a CR code to each LF code to print text data clearly. Default: [Off] • On • Off • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] •...

  • Page 226: Network Settings

    7. Configuring the Machine Using the Control Panel Network Settings • Depending on the settings you change, the machine might need to be restarted. Ethernet • MAC Address Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. •...
  • Page 227 Network Settings Displays the current connection status. • MAC Address Displays the machine's MAC address. • Current Connection Displays detailed information about the connection, such as the SSID and the wireless signal strength. • Setup Wizard Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step through configuring the settings for connecting with a wireless LAN.
  • Page 228 7. Configuring the Machine Using the Control Panel • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Manual Config. • Default IP IPv6 Configuration • IPv6 Select whether to enable or disable IPv6. Default: [Active] •...
  • Page 229 Network Settings • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. • Contact your network administrator for information about the network configuration.

  • Page 230: Administrator Settings

    7. Configuring the Machine Using the Control Panel Administrator Settings Set Date/Time Sets the date and time of the machine’s internal clock. • Set Date Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused.
  • Page 231 Administrator Settings To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. [Dial Phone (20PPS)] may not appear depending on the country setting of the machine. Default: [Push Phone] •...
  • Page 232 7. Configuring the Machine Using the Control Panel Energy Saver Mode Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when [Copy], [Color Start], or [B&W Start] key is pressed.
  • Page 233 Administrator Settings Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings. • Reset Network Settings Resets the network settings to their defaults. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings.
  • Page 234 7. Configuring the Machine Using the Control Panel • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually.

  • Page 235: Configuring The Machine Using Web Image Monitor

    8. Configuring the Machine Using Web Image Monitor Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 224 "Network Settings" or see page 42 "Configuring Network Settings".

  • Page 236: Displaying Top Page

    8. Configuring the Machine Using Web Image Monitor Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the machine.

  • Page 237: Changing The Interface Language

    Displaying Top Page 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen.

  • Page 238: Checking The System Information

    8. Configuring the Machine Using Web Image Monitor Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description...

  • Page 239: Counter Tab

    Checking the System Information Item Description Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative. Paper Tray Item Description Tray 1 Shows the current state and paper size/type setting of Tray 1. Tray 2 Shows the current state and paper size/type setting of Tray 2.
  • Page 240 8. Configuring the Machine Using Web Image Monitor Item Description Copier Shows the following for pages printed using the copier function: • Total number of pages • Number of color pages • Number of black-and-white pages Shows the following for telephone line faxes: •...
  • Page 241 Checking the System Information Item Description Yellow Shows the following for pages printed using the printer, copier, and fax functions, and lists/reports: • Accumulated value of yellow toner A4 page coverage (in percent) • Accumulated value of yellow toner consumption (converted into fully- covered A4 pages) Economy Color Prints Item...

  • Page 242: Machine Information Tab

    8. Configuring the Machine Using Web Image Monitor Duplex Item Description Duplex Total Page Shows the total number of sheets printed on both sides. • A sheet printed on both sides counts as two printed pages. Machine Information Tab Machine Information Item Description Firmware Version...

  • Page 243: Configuring The System Settings

    Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], [B&W Print Priority] and [Shortcut to Function]. Sound Volume Adjustment Tab Sound Volume Adjustment Item...
  • Page 244 8. Configuring the Machine Using Web Image Monitor Item Description Paper Type Select the paper type for Tray 1 from the following: Thin Paper (60-65g/m ), Plain Paper (66-74g/m ), Middle Thick Paper (75-90g/m ), Thick Paper 1 (91-105g/m ), Recycled Paper, Color Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2 (106-160g/m Tray 2...
  • Page 245 Configuring the System Settings Tray 1 Priority Item Description Tray 1 Priority Select how print jobs using the Tray 1 are handled. • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.
  • Page 246 8. Configuring the Machine Using Web Image Monitor Bypass Tray Setting Priority Item Description Bypass Tray Setting Select how print jobs using the bypass tray are handled. Priority • System Settings The paper settings configured on the machine's control panel are applied to all print jobs.

  • Page 247: Copier Tab

    Configuring the System Settings Copier Tab Select Paper Item Description Select Paper Select the paper size used for printing copies from the following: [Tray 1], [Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11]. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine checks the trays for the paper of the specified size in the order of priority as set in [Copier] in the [Priority Tray] page.
  • Page 248 8. Configuring the Machine Using Web Image Monitor Fax Number Confirmation Item Description Fax Number Enable this setting to configure the machine to require a fax number to be Confirmation entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page.

  • Page 249: Priority Tray Tab

    Configuring the System Settings Authorized Reception Item Description Authorized Reception Enable this setting to set the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Special Senders can be programmed in the [Special Sender] page.

  • Page 250: Toner Saving Tab

    8. Configuring the Machine Using Web Image Monitor Item Description Select the tray that the machine uses first for printing out faxes from [Tray 1] or [Tray 2]. If [Auto] is selected for [Select Paper Tray] in the [Fax] page and both Tray 1 and Tray 2 contain paper of the same size, the machine starts to print from the specified tray.

  • Page 251: Black-And-White Print Priority Tab

    Configuring the System Settings • [Locked Print Timeout (seconds)] appears only for the Type 2 model. Black-and-White Print Priority Tab B&W Print Priority Item Description B&W Print Priority Enable this setting to suppress the consumption of color toner when printing black-and-white pages.

  • Page 252: Registering Destinations

    8. Configuring the Machine Using Web Image Monitor Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 200 fax destinations (20 Quick Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. •...

  • Page 253: Registering Fax Special Senders

    Registering Fax Special Senders Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. Up to 30 Special Senders be registered. For details about registering Special Senders, see page 176 "Receiving a Fax".

  • Page 254: Restricting Machine Functions According To User

    8. Configuring the Machine Using Web Image Monitor Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. For details about configuring the user restriction settings, see page 50 "Restricting Machine Functions According to User".

  • Page 255: Configuring The Network Settings

    Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], [Internet Fax], and [Wireless]. •...

  • Page 256: Ipv6 Configuration Tab

    8. Configuring the Machine Using Web Image Monitor IPv6 Configuration Tab IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment.

  • Page 257: Dns Tab

    Configuring the Network Settings Item Description Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). Select to enable the Scan to FTP feature. Folder Select to enable the Scan to Folder feature.

  • Page 258: Auto E-Mail Notification Tab

    8. Configuring the Machine Using Web Image Monitor Item Description Secondary DNS Server Enter the IPv4 address of the secondary DNS. Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32 characters. IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically.

  • Page 259: Snmp Tab

    Configuring the Network Settings Item Description Call Service Select to send an alert e-mail to the specified address if the machine requires servicing. Out of Toner Select to send an alert e-mail to the specified address if toner runs out. Cover Open Select to send an alert e-mail to the specified address if a cover is open.

  • Page 260: Smtp Tab

    8. Configuring the Machine Using Web Image Monitor System Item Description Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page.

  • Page 261: Pop3 Tab

    Configuring the Network Settings Item Description Time Zone Select a time zone according to your geographic location. Selecting a different time zone may cause transmission date and time to be incorrect for email sent by the Scan to E-mail function, even when the machine's clock is set correctly.

  • Page 262: Wireless Tab

    8. Configuring the Machine Using Web Image Monitor Item Description Insert System-fixed Text Select whether to include system-fixed text in the body of the e-mail or not when sending Internet Faxes. The text will include the machine's host name (as set in the DNS settings page), model name, and contact e-mail address (as set in the administrator settings page).
  • Page 263 Configuring the Network Settings Item Description Wireless Specifies whether or not to use the wireless LAN. Wireless LAN Settings Item Description SSID Enter the SSID of the access point. The SSID can contain up to 32 characters. When you click [Scan List], a list of available access points is displayed. You can select the SSID from the list.
  • Page 264 8. Configuring the Machine Using Web Image Monitor Item Description WEP Key Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key. See the following: • WEP key length: [64bit], Format: [Hexadecimal] WEP key max length: 10 characters (0-9, A-F, a-f) •...

  • Page 265: Configuring The Ipsec Settings

    Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description...
  • Page 266 8. Configuring the Machine Using Web Image Monitor Item Description Status Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description...
  • Page 267 Configuring the IPsec Settings IPsec Settings Item Description Encapsulation Type Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices).
  • Page 268 8. Configuring the Machine Using Web Image Monitor Item Description Key Perfect Forward Select whether to enable or disable PFS (Perfect Forward Secrecy). Secrecy IKE Settings Item Description IKE Version Displays the IKE version. Encryption Algorithm Specify the encryption algorithm from the following: [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Specify the authentication algorithm from the following:...

  • Page 269: Printing Lists/Reports

    Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.

  • Page 270: Configuring The Administrator Settings

    8. Configuring the Machine Using Web Image Monitor Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], [Energy Saver Mode], and [PCL6 Mode]. Administrator Tab Administrator Settings Item...

  • Page 271: Backup Setting Tab

    Configuring the Administrator Settings Item Description Reset Settings of Select to clear the user restriction settings. Available Functions Clear Address Book Select to clear the fax destinations. Reset IPsec Settings Select to clear the IPsec settings. • [Reset IPsec Settings] appears only when the administrator password is specified. Backup Setting Tab •...

  • Page 272: Restore Setting Tab

    8. Configuring the Machine Using Web Image Monitor Click [OK]. Click [Save] in the confirmation dialog box. Navigate to the location to save the backup file. Specify a name for the file, and click [Save]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab •...

  • Page 273: Energy Saver Mode Tab

    Configuring the Administrator Settings Item Description Enter the current day (1 to 31). Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected. hour (0-23) Enter the current hour if 24-hour time format is selected (0-23).

  • Page 274: Pcl6 Mode

    8. Configuring the Machine Using Web Image Monitor PCL6 Mode PCL6 Mode Item Description PCL6 Mode Set this to [Universal] when using the Universal Driver and to [SP C250/ C252] when using the normal driver.

  • Page 275: Maintaining The Machine

    9. Maintaining the Machine Replacing the Print Cartridge • Store print cartridge in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity. Toner quality degrades over time.
  • Page 276 9. Maintaining the Machine DAC045 • Do not touch the ID chip on the side of the print cartridge as shown below. DAC046 • When removing print cartridges, be careful not to touch the laser scanning unit under the upper cover (the position shown by the arrow in the illustration below).
  • Page 277 Replacing the Print Cartridge Pull up the lever on the top cover, and then carefully raise the top cover. DAC063 Carefully lift out the print cartridge vertically, holding its center. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K).
  • Page 278 9. Maintaining the Machine Hold the print cartridge and shake it from side to side five or six times. DAC039 Even distribution of toner within the bottle improves print quality. Remove the protective cover from the print cartridge. DAC037 Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
  • Page 279 Replacing the Print Cartridge Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. DAC064 Attach the protective cover you removed in Step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box.

  • Page 280: Replacing The Waste Toner Bottle

    9. Maintaining the Machine Replacing the Waste Toner Bottle Messages on the screen • Replace the waste toner bottle when the following message appears on the screen: "Replace: Waste Toner Bottle" • Prepare a waste toner bottle when the following message appears on the screen: "Almost Full Waste Toner Bottle"...
  • Page 281 Replacing the Waste Toner Bottle Slide both levers on the front cover forward. DAC089 Holding the tabs on both ends of the transfer unit, tilt it backwards and lift it up. DAC088 Holding the handle at the center of the waste toner bottle, carefully pull it partially out without tilting it.
  • Page 282 9. Maintaining the Machine Pull the waste toner bottle halfway out, hold the bottle firmly, and then pull it straight out. DAC077 DAC078 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while pulling it out. DAC081...
  • Page 283 Replacing the Waste Toner Bottle Close the bottle cap. DAC083 DAC082 Holding the center of the new waste toner bottle, carefully insert it halfway into the machine body. Leave the bottle cap open. DAC079 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it.
  • Page 284 9. Maintaining the Machine DAC080 Push in the waste toner bottle until it clicks. Pressing the handle at the center, push the bottle all the way in. DAC075 Place the transfer unit on the front cover. Slide the transfer unit along the guide rails into the machine.
  • Page 285 Replacing the Waste Toner Bottle When it stops, push on the PUSH mark until it clicks. DAC087 Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly.

  • Page 286: Replacing A Component

    9. Maintaining the Machine Replacing a Component Replacing the Intermediate Transfer Unit • This function is available for the Type 2 model only. If the Alert indicator on the control panel lights up and the "Replacement Required: Intermediate Transfer Unit" message appears on the display, contact your sales or service representative. Replacing the Fusing Unit and Transfer Roller •...

  • Page 287: Cautions When Cleaning

    Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If it is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.

  • Page 288: Cleaning The Toner Density Sensor

    9. Maintaining the Machine Cleaning the Toner Density Sensor Clean the toner density sensor when the following message appears on the control panel. "Density Sensor Require Cleaning" Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the ADF is closed.
  • Page 289 Cleaning the Toner Density Sensor Carefully insert the print cartridge removed in Step 2 vertically. DAC043 Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. DAC064...

  • Page 290: Cleaning The Friction Pad And Paper Feed Roller

    9. Maintaining the Machine Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the friction pad and paper feed roller as follows: •...
  • Page 291 Cleaning the Friction Pad and Paper Feed Roller Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. DAC068 Push the metal plate down until it clicks. DAC050 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks.
  • Page 292 9. Maintaining the Machine • paper jam or multi-sheet feed still occurs after cleaning the friction pad, contact your sales or service representative. • If the optional Tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for Tray 1.

  • Page 293: Cleaning The Registration Roller And Paper Tray

    Cleaning the Registration Roller and Paper Tray Cleaning the Registration Roller and Paper Tray The registration roller and paper tray can become dirty with paper dust if you print to non-standard paper. Clean the registration roller if white dots appear on prints. •...
  • Page 294 9. Maintaining the Machine Wipe the inside of the paper tray with a cloth. DAC060 Push the metal plate down until it clicks. DAC050 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks.
  • Page 295 Cleaning the Registration Roller and Paper Tray Pull the front cover open lever and then carefully lower the front cover. DAC061 Be sure to set the registration roller in the position shown by the arrow in the illustration below. DAC085 Clean the registration roller if prints are smeared after a paper jam is cleared.

  • Page 296: Cleaning The Exposure Glass And Adf

    9. Maintaining the Machine Cleaning the Exposure Glass and ADF Cleaning the Exposure Glass Lift the ADF. Be careful not to hold the input tray when Doing so may damage the tray. Clean the parts indicated by arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.

  • Page 297: 10. Troubleshooting

    10. Troubleshooting Removing Paper Jams If a paper jam occurs, one of the following messages appears on the control panel: • If the alert indicator lights up continuously or flashes, switch to copier mode and check the displayed message. Message Reference title Internal Misfeed See page 296 "If paper jams inside the fusing...
  • Page 298 10. Troubleshooting • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and may smudge. Make test prints until smudges no longer appear. •...
  • Page 299 Removing Paper Jams DAC605 Pull the paper downward to remove it. Do not pull it upward. DAC074 If you cannot find the jammed paper, check for it by pulling down the guide. DAC073...
  • Page 300 10. Troubleshooting Pull up the fusing unit levers. DAC071 Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
  • Page 301 Removing Paper Jams Pull out the jammed paper carefully. DAC084 Do not touch the fusing unit. DAC605 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out. DAC092...
  • Page 302 10. Troubleshooting Using both hands, carefully push up the front cover until it closes. DAC062 • Do not pull out the paper tray (Tray 1). • If paper is jammed in Tray 2 but is difficult to locate, pull out Tray 2 to remove it. After removing the paper, carefully push Tray 2 all the way back inside the machine.

  • Page 303: Removing Scanning Jams

    Removing Paper Jams Carefully remove any paper that is jammed under the transfer unit. DAC090 If you cannot find the jammed paper, look inside the machine. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
  • Page 304 10. Troubleshooting Open the ADF cover. DAC011 Gently pull the jammed paper to remove it. Be careful not to pull the original too hard, as it may rip. DAC013 Close the ADF cover and the cover of the input tray for ADF. DAC012 Lift the ADF, and if there is any original remaining in the ADF, gently pull the jammed paper to remove it.
  • Page 305 Removing Paper Jams DAC002 Close the ADF.

  • Page 306: Common Problems

    10. Troubleshooting Common Problems This section explains how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not turn on. The power cord is not • Make sure that the power connected properly.
  • Page 307 Common Problems Problem Possible cause Solution The volume of the sounds The volume is set to the high Adjust the volume of the beep, produced by the machine is too level. ring, speaker, and alarm loud. sounds. For details, see page 209 "System Settings".

  • Page 308: Paper Feed Problems

    10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams frequently, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See page 57 "Supported Paper".
  • Page 309 Paper Feed Problems Problem Solution Multiple sheets of paper are fed at • Fan the paper well before loading. Also make sure that once. the edges are aligned by tapping the stack on a flat surface such as a desk. •...
  • Page 310 10. Troubleshooting Problem Solution Images are not printed in the right • Adjust the front end paper guide and both side paper position guides to match the paper size. See page 71 "Loading Paper". DAC606 Images are printed diagonally to the If there are gaps between the paper and the paper guides, pages.

  • Page 311: Print Quality Problems

    Print Quality Problems Print Quality Problems Checking the Condition of the Machine If there is a problem with the print quality, first check the condition of the machine. Problem Solution There is a problem with the Make sure that the machine is on a level surface. Place the machine's location.

  • Page 312: Checking The Printer Driver Settings

    10. Troubleshooting Checking the printer driver settings Problem Solution The printed image is smudged. PCL 5c/6 On the printer driver's [Paper] tab, select [Bypass Tray] in the "Input Tray:" list. In the "Paper Type:" list, select a proper paper type. PostScript 3 On the printer driver's [Paper/Quality] tab, select [Bypass Tray] in the "Paper Source"...
  • Page 313 Print Quality Problems Problem Solution Fine lines are fuzzy, of inconsistent Change the dithering settings on the printer driver. For details thickness, or do not appear. about the dithering settings, see the printer driver Help. If the problem persists, specify the settings of the application in which the image was created to change the thickness of the lines.

  • Page 314: Printer Problems

    10. Troubleshooting Printer Problems This section describes printing problems and possible solutions. When You Cannot Print Properly Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters.
  • Page 315 Printer Problems Problem Solution A Locked Print file is canceled. • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see page 90 "Printing Confidential Documents". •...
  • Page 316 10. Troubleshooting Problem Solution It takes too long to complete the print • Photographs and other data intensive pages take a long job. time to be processed so simply wait when printing such data. • Changing the settings with printer driver may help to speed up printing.
  • Page 317 Printer Problems Problem Solution The color of the printout is different • The colors made using color toner may be different from from the color on the computer's colors displayed on the display due to the difference of display. methods to reproduce colors. Only when using PCL 5c/6 •...

  • Page 318: When You Cannot Print Clearly

    10. Troubleshooting When You Cannot Print Clearly Problem Solution The whole printout is blurred. • The paper being used may be damp. Use paper that has been stored properly. See page 57 "Supported Paper". • Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings].
  • Page 319 Printer Problems Problem Solution White lines appear. The intermediate transfer belt is dirty. Follow the procedure below to clean the belt: 1. Open the top cover while the power is on. 2. Remove all print cartridges from the printer. 3. Close the top cover with both hands carefully. 4.
  • Page 320 10. Troubleshooting Problem Solution White spots appear. The surrounding registration roller or paper tray can become dirty with paper dust if you use paper other than standard paper. Wipe any paper dust off both the paper tray and registration roller. See page 291 "Cleaning the Registration Roller and Paper Tray".

  • Page 321: When Paper Is Not Fed Properly

    Printer Problems Problem Solution Fine dot patterns do not print. Only when using PostScript 3 Change the [Dithering] setting in the printer driver's dialog box. See the printer driver Help. Solid areas, lines or text are shiny or Only when using PostScript 3 glossy when created as a mixture of Select [Black by K] for [Gray Reproduction] in the printer cyan, magenta, yellow.

  • Page 322: Other Printing Problems

    10. Troubleshooting Problem Solution Prints do not stack properly. • The paper being used may be damp. Use paper that has been stored properly. See page 57 "Supported Paper". • Select [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings]. Note that if you select [Lvl. 2: Medium] or [Lvl.3: Strong], the first print takes longer than subsequent prints.

  • Page 323: Copier Problems

    Copier Problems Copier Problems When You Cannot Make Clear Copies Problem Solution The printed copy is blank. The original is not placed correctly. When using the exposure glass, place originals copy side down. When using the ADF, place them copy side up. See page 82 "Placing Originals".

  • Page 324: When You Cannot Make Copies As Wanted

    10. Troubleshooting Problem Solution When copying from the exposure Place the original copy side down, making sure that it is glass, the print area of the copy is aligned to the rear left corner and pressed flat against the out of alignment with the original. exposure glass.

  • Page 325: Scanner Problems

    Scanner Problems Scanner Problems When You Cannot Browse the Network to Send a Scan File Problem Solution The following machine settings may Check the settings. See page 42 "Configuring Network not be correct: Settings". • IP address • Subnet Mask When Scanning Is Not Done As Expected Problem Solution...

  • Page 326: Fax Problems

    10. Troubleshooting Fax Problems When You Cannot Send or Receive Fax Messages As Wanted Transmission Problem Causes Solutions Cannot send files. The telephone line may be Check if the telephone line is properly disconnected. connected to the machine. For details, see Initial Guide for Fax.
  • Page 327 Fax Problems Problem Causes Solutions When using On Hook Dial, If the machine fails to detect Press [Scan Size] in [Scan Settings], "Receiving..." appears and the size of the original when select the scan size, and then resend the transmission is not allowed. the [B&W Start] key is document.
  • Page 328 10. Troubleshooting Printing Problem Causes Solutions Print is slanted. The paper is fed at a slant. Load the paper correctly. For details about loading paper, see page 71 "Loading Paper". Misfeeds occur frequently. The number sheets loaded Load paper only as high as the upper in the paper tray exceeds limit markings inside the paper tray.

  • Page 329: When An Error Is Notified Via A Report Or E-Mail

    Fax Problems Problem Causes Solutions The background of received Image density is too high. Adjust the image density. See images appears dirty. page 136 "Specifying the Scan Settings". Images from the back of the page appear. Received image is too light. When using moist, rough, or Use the recommended paper.
  • Page 330 10. Troubleshooting This report can be used to identify lost files. If a document stored for Memory Transmission was lost, resend it. If a document received by Memory Reception was lost, ask the sender to resend it. Error Report (E-mail) The Error Report (E-mail) is printed by the machine when it is unable to send an Error notification Email.

  • Page 331: Error Code

    Fax Problems • If Transmission Error Mail Notification cannot be sent, Transmission Error Report is printed by the machine. Error Code The table below describes the meaning of error codes that appear under "Results" on Fax Journal or transmission status report, and what to do when a particular error code appears. "X"...
  • Page 332 10. Troubleshooting Error Code Solution 1XXX32 to 1XXX84 An error occurred while sending a fax. • Check if the telephone line is properly connected to the machine. • Disconnect the telephone line cord from the machine, and connect the cord to a telephone. Check if you can make calls using the telephone.
  • Page 333 Fax Problems Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
  • Page 334 10. Troubleshooting Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
  • Page 335 Fax Problems Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. •...

  • Page 336: Error And Status Messages On The Screen

    10. Troubleshooting Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on the situation, such as the paper size, paper type, and tray name. •...
  • Page 337 Error and Status Messages on the Screen Message Causes Solutions Available: 2 Sided 2-sided copy could not be • Select the tray containing the A4, B5, Copy performed because the tray Letter, Legal, or Executive size paper A4/B5/LG/LT/EXE does not contain the valid size (other than the bypass tray) in the 8x13/8.25x13/8.5 paper, which are A4, B5, Letter,...
  • Page 338 10. Troubleshooting Message Causes Solutions Cannot Copy This 2-in-1 or 4-in-1 copy could not • Using the machine's control panel, Setting be performed because the tray specify [Select Paper] to print copies does not contain the valid size using the A4, Letter, or Legal size Comb.: 2 on 1 / 4 paper, which are A4, Letter, or paper.
  • Page 339 Error and Status Messages on the Screen Message Causes Solutions Dest. is not No Quick Dial entry is • Press a different One Touch button. Programmed associated with the One Touch • Assign a registered destination to the button you pressed. One Touch button.
  • Page 340 10. Troubleshooting Message Causes Solutions Fax Job Memory The number of fax jobs in Wait until pending jobs have been Overflow memory (unsent or unprinted transmitted or printed. faxes) has reached maximum, so new jobs cannot be stored. Indep.Sply.Toner: X A non-supported print cartridge Remove and replace it with a print is installed for the indicated...
  • Page 341 Error and Status Messages on the Screen Message Causes Solutions Misfeed: Dup. Unit Paper has been jammed in the Remove the jammed paper. See page 306 duplex unit. "Paper Feed Problems". Remove Paper Misfeed: Paper Tray Paper has been jammed in the Remove the jammed paper.
  • Page 342 10. Troubleshooting Message Causes Solutions RX Comm. Error A reception error occurred, and If possible, contact the sender of the fax the fax could not be received and ask them to resend it. correctly. Scan (NW) A scanned file could not be sent Reconnect the Ethernet cable properly, Disconnected because the Ethernet cable was...
  • Page 343 Error and Status Messages on the Screen Message Causes Solutions Set Original to ADF Scanning could not be • Use the ADF, even when scanning performed because the originals A4/Letter or smaller size originals. Cannot use exposure were not placed in the ADF, glass •...
  • Page 344 10. Troubleshooting Message Causes Solutions Unsupported USB The Scan to USB function failed Use a USB flash disk that is compatible Hub Please Remove because a USB device other with the Scan to USB function. than a USB flash disk or a USB flash disk with an unsupported file system was used.

  • Page 345: 11. Appendix

    11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.
  • Page 346 11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.

  • Page 347: Transmission Using Ipsec

    Transmission Using IPsec Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis.

  • Page 348: Security Association

    11. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.

  • Page 349: Encryption Key Exchange Settings Configuration Flow

    Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine 1. Set the same IPsec settings as the machine on 1. Set the IPsec settings on Web Image Monitor. 2.

  • Page 350: Specifying Ipsec Settings On The Computer

    11. Appendix Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 7 in an IPv4 environment as an example.
  • Page 351 Transmission Using IPsec In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address or Subnet"...

  • Page 352: Enabling And Disabling Ipsec Using The Control Panel

    11. Appendix In the Session key settings, select "Generate a new key every", and enter the same validity period (in [Seconds] or [Kbytes]) as that specified for [Life Time] on the machine. Click [OK], and then click [Next]. Click [Finish]. If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this procedure from Step 12 and specify ICMPv6 as an exception.

  • Page 353: Notes About The Toner

    Notes About the Toner Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. •...

  • Page 354: Moving And Transporting The Machine

    11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. •...

  • Page 355: Where To Inquire

    Moving and Transporting the Machine Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual.

  • Page 356: Consumables

    11. Appendix Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridge Print cartridge Average printable number of pages per cartridge Black Type1: (mainly Europe and Asia)
  • Page 357 Consumables Print cartridge Average printable number of pages per cartridge Magenta Type1: (mainly Europe and Asia) • 1,600 pages (mainly North America) • 2,300 pages Type2: (mainly Europe and Asia) • 4,000 pages (mainly North America) • 4,000 pages, 6,000 pages Yellow Type1: (mainly Europe and Asia)

  • Page 358: Waste Toner Bottle

    11. Appendix • Print cartridges (consumables) are not covered by warranty. However, if there is a problem, contact the store where they were purchased. • When you first use this machine, use the four print cartridges packaged with the machine. •...

  • Page 359: Specifications Of The Machine

    Specifications of the Machine Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass A4, Letter (8 × 11 inches) Maximum paper size for scanning using the ADF Legal (8 ×...
  • Page 360 11. Appendix Thick Paper 1 Thick Paper 2 Recycled Paper Color Paper Preprinted Prepunched Letterhead Bond Paper Cardstock Label Paper Envelope Paper output capacity (80 g/m , 20 lb) 150 sheets Paper input capacity (80 g/m , 20 lb) • Tray 1 250 sheets •...

  • Page 361: Printer Function Specifications

    Specifications of the Machine 80 W or less • Energy Saver mode 2 (mainly Europe and Asia) 3.8 W or less (mainly North America) 3.2 W or less The power level when the main switch is turned off and the power cord is plugged into an outlet: 1W or less.

  • Page 362: Copier Function Specifications

    11. Appendix Network protocol TCP/IP, IPP, Bonjour Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 300 × 600 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels Printing: Four-value...

  • Page 363: Scanner Function Specifications

    Specifications of the Machine Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.5 ×14 inches) Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB) •...

  • Page 364: Fax Function Specifications

    11. Appendix Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX) , USB2.0 (Scan to USB) • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB 2.0 Sendable file formats TIFF, JPEG, PDF Address book Maximum 100 items Number of redials: 1 Fax Function Specifications Fax transmission and reception Access line...
  • Page 365 Specifications of the Machine • Quick dial 20 items • Number of redials for Fax Internet Fax transmission and reception Interface Ethernet (10BASE-T, 100BASE-TX), Wi-Fi Communication protocols • Transmission SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding)
  • Page 366 11. Appendix • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) • Data format • Profile TIFF-S • Encoding • Original size • Resolution (dpi) 200 × 100, 200 × 200...

  • Page 367: Specifications Of Options

    Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 Paper capacity 500 sheets Paper size A4, Letter (8 × 11 inches) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight 60 to 105 g/m (16 to 28 lb.)

  • Page 368: Copyright Information About Installed Applications

    11. Appendix Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the...

  • Page 369: Wpa Supplicant

    Copyright Information about Installed Applications University of Illinois at Urbana-Champaign http://www.ncsa.uiuc.edu Permission is hereby granted, free of charge, to any person obtaining a copy of this software (Iperf) and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:...
  • Page 370 11. Appendix LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

  • Page 371: Trademarks

    Trademarks Trademarks Bonjour, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. Firefox is a registered trademark of the Mozilla Foundation. Java is a registered trademark of Oracle and/or its affiliates. LINUX is the registered trademark of Linus Torvalds in the U.S. and other countries. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 372 11. Appendix ® ® Microsoft Windows ® ® Microsoft Windows 8 Pro ® ® Microsoft Windows 8 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ®...

  • Page 373: Index

    INDEX Cover sheet............2-sided copy............Date..............Date and time settings......... Address book..........122, 208 Date setting............Address book (LAN-Fax)......172, 174 Default settings............ ADF............... Density..............ADF (Auto Document Feeder)......DHCP............... 42, 44 Administrator password....... 10, 268 Differences in functions between different models.. Administrator settings.........
  • Page 374 Fax TX/RX standby file list........Loading paper............FAX/TAD mode..........Locked Print........90, 91, 92, 93 FAX/TEL automatic mode........FAX/TEL manual mode........Machine information........... Forwarding..........181, 182 Maintenance page..........Function priority............. Manual 2-sided copying........Fusing Unit............Manual IP address.......... 43, 45 mDNS setting............
  • Page 375 PCL6..............Scanning.............. PictBridge..........Select paper............95, 96, 97 Placing originals............ Select paper tray..........Plain paper............. Sending a fax..........154, 155 POP3 settings............Set date..............Preprinted paper........... Set time..............Prepunched paper..........Shortcut to Func. key........... Print area..............Shortcut to function........40, 249 Print cartridge..........
  • Page 376 User code............... User restriction............Waste toner bottle..........Web Image Monitor........... Where to put the machine........WIA..............Wireless LAN settings......... Wireless LAN setup..........Wireless settings..........WPA Supplicant..........
  • Page 377 MEMO...
  • Page 378 MEMO M204-8611...
  • Page 380 M204-8611 © 2013...

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