Page 1: User Guide
User Guide Guide to the Machine Getting Started Using the Printer Function Using the Copier Function Using the Scanner Function Using the Fax Function Configuring the Machine Using the Control Panel Configuring the Machine Using Web Image Monitor Troubleshooting Maintenance Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Page 3: Table Of Contents
TABLE OF CONTENTS 1. Guide to the Machine Introduction ......................1 Trademarks ........................1 Disclaimer ........................2 Manuals for This Machine ..................3 Machine Types .......................4 How to Read This Manual ..................5 Symbols ........................5 Notes..........................5 Using Manuals......................6 Installing Manuals on Your Computer ................6 Opening Manuals .......................7 Opening from the desktop icon................7 Opening from the [Start] menu.................7 Opening from the CD-ROM ..................7...
Page 4 Changing Operation Modes ..................40 Saving Energy......................41 Multi-Access......................42 Connecting the Machine ..................44 Connecting with USB Cable..................44 Connecting with Network Cable ................45 Reading the LED lamps..................47 Connecting to a Telephone Line ................47 Configuring the Machine..................51 Configuring the IP Address Settings ................51 Setting the machine to receive an IP address automatically .........51 Assigning the machine's IP address manually ............52 Configuring Telephone Network Settings..............55 Selecting the telephone line type................55...
Page 5 When a Message Requesting a User ID Appears ...........101 3. Using the Printer Function Configuring Option Settings for the Printer ............ 103 Conditions for Bidirectional Communication ............103 If Bidirectional Communication is Disabled ............103 Windows ......................104 Mac OS X ......................104 Accessing the Printer Properties ..............105 Accessing the Printer Properties from the [Printers and Faxes] Window ....105 Accessing the Printer Properties from an Application ..........105 Windows ......................105...
Page 6 Scanning Using the Control Panel ..............145 Basic Operation for Sending Scanned Files ............145 Specifying the scan destination ................147 Specifying the Scan Settings .................148 Specifying the scanning size according to the size of the original.......149 Adjusting image density..................150 Specifying resolution ...................151 Scanning from a Computer................
Page 7 Receiving a Fax in Fax Only Mode ................193 Receiving a Fax in FAX/TEL Mode ................193 Receiving a Fax in FAX/TAD Mode ...............194 7. Configuring the Machine Using the Control Panel Basic Operation Using the Menu Screen............195 Menu Chart ......................197 Copy Settings.....................
Page 8 Configuring the Machine Settings..............248 Configuring the Speaker Volume ................248 Configuring the Paper Settings ................249 Specifying the Size of Paper for Printing Copies ...........250 Specifying the Tray for Printing Faxes ..............251 Specifying the Tray Priority for the Printer Function..........252 Configuring Toner Saver Mode ................253 Registering Destinations...................
Page 9 10.Maintenance Cleaning......................311 Cautions to Take When Cleaning ................311 Cleaning the Toner Density Sensor ...............311 Cleaning the Friction Pad and Paper Feed Roller..........313 Cleaning the Registration Roller ................316 Cleaning the Exposure Glass.................318 Cleaning the Auto Document Feeder..............318 Moving the Machine................... 319 Moving over a Short Distance ................319 Moving over a Long Distance.................321 Disposal ......................
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Page 11: Guide To The Machine
1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction Thank you very much for choosing this product. This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions.
Page 12: Disclaimer
Guide to the Machine • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ® ® Microsoft Windows Server 2003 Web Edition ® ®...
Page 13: Manuals For This Machine
Manuals for This Machine Manuals for This Machine Read the relevant manual for your purposes. ❖ Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. ❖...
Page 14: Machine Types
Guide to the Machine Machine Types This machine comes in two models which vary in which printer drivers they support. When describing procedures that are model-specific, this manual refers to the different machine models as Type 1 or Type 2. The following table describes the model types.
Page 15: How To Read This Manual
How to Read This Manual How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Page 16: Using Manuals
Guide to the Machine Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the op- erating system you are using.
Page 17: Opening Manuals
Using Manuals Opening Manuals This section describes how to open the manuals. There are three ways to view the manuals. Opening from the desktop icon Follow the procedure below to open the manuals from the desktop icon. Double-click the manual icon on your desktop. The manual opens.
Page 18: Removing Manuals From Your Computer
Guide to the Machine Removing Manuals from Your Computer Follow the procedure below to remove manuals from your computer. On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall]. Follow the instructions to remove the manual. Click [Finish].
Page 19: Feature Highlights
Feature Highlights Feature Highlights This section provides information about basic usage and some useful functions of the machine. Important ❒ Certain functions require special machine configuration. ❒ The Type 2 model is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X. For details, contact your sales or service representative, or visit the product Web site.
Page 20: Connecting Via A Network
Guide to the Machine Connecting via a network You can connect this machine to a network and use it as a network printer. BPC031S ❖ Preparation for printing via a network To use this machine as a printer via network connection: Connect the machine to a network.
Page 21: Using The Machine As A Copier
Feature Highlights ❖ Printing confidential documents Use the printer driver to send a print job as a Locked Print file from a com- puter. For details, see p.110 “Storing a Locked Print file”. Enter the password using the control panel to print the file. For details, see p.111 “Printing a Locked Print file”.
Page 22: Copying Both Sides Of An Id Card Onto One Side Of Paper
Guide to the Machine Important ❒ This function is only available when the original is set in the ADF, not when it is set on the exposure glass. BAA085S You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this function only when necessary.
Page 23: Making 2-Sided Copies
Feature Highlights ❖ Preparation for copying an ID card To always make photocopies in ID card copy mode: Configure the machine's default [Reduce/Enlarge] setting. For details, see p.200 “Copy Settings”. To use this function for the current job only: Configure the setting using the {Reduce/Enlarge} key before starting the current job.
Page 24: Using The Machine As A Scanner
Guide to the Machine ❖ Preparation for sorting the output paper Enable the [Sort] setting under copy settings. For details, see p.200 “Copy Settings”. Using the Machine as a Scanner There are two scanning methods: scanning from the computer (TWAIN scan- ning) and scanning using the control panel.
Page 25: Sending Scanned Files Via E-Mail
Feature Highlights For details, see p.44 “Connecting with USB Cable” and the instructions provided on the driver CD-ROM. If a TWAIN-compliant application is not installed on the computer, install PageManager. For details, see the instructions provided on the driver CD-ROM. ❖...
Page 26: Sending Scanned Files To An Ftp Server
Guide to the Machine Sending scanned files to an FTP server You can send scanned files to an FTP server using the control panel. BPC034S ❖ Preparation for sending scanned files to an FTP server Connect the machine to the network. For details, see p.45 “Connecting with Network Cable”.
Page 27: Using The Machine As A Fax Machine
Feature Highlights For details, see your operating system's documentation. Register the destinations to the Address Book using Web Image Monitor. For details, see p.138 “Registering Scan Destinations”. Note ❒ If you are using the Scan to Folder function on a network that uses Active Di- rectory, you must specify the server name and domain name in the DNS set- tings.
Page 28: Using The Machine With An External Telephone
Guide to the Machine Using the machine with an external telephone You can use this machine as a fax machine and also use the same telephone line for voice calls. BPC036S ❖ Preparation for using the machine with an external telephone Connect an external telephone to the machine.
Page 29 Feature Highlights Register LAN-Fax destinations in the LAN-Fax Address Book. For details, see p.180 “Configuring the LAN-Fax Address Book”. ❖ Preparation for sending faxes from a computer connected via network Connect the machine to the network. For details, see p.45 “Connecting with Network Cable”. Specify the network settings, such as the machine’s IP address.
Page 30: Guide To Components
Guide to the Machine Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View BPC056S ADF (Auto document feeder) Tray 2 (option) Cover This tray can hold up to 500 sheets of plain paper.
Page 31: Exterior: Rear View
Guide to Components Exterior: Rear View BAA116S Button for Sliding the ADF USB Port Press to slide the ADF towards the rear of For connecting a USB cable. the machine and hold it in that position, Stop Fences if paper output to the output tray is diffi- Raise this fence to prevent paper falling cult to retrieve.
Page 32 Guide to the Machine Note ❒ Slide the ADF as shown below. Slide the ADF only when the exposure glass cover or ADF is closed. Be careful not to trap your fingers when sliding. BAA108S ❒ The optional memory unit can be installed in the Type 2 model only. ❒...
Page 33: Interior
Guide to Components Interior BPC037S Print Cartridges Waste Toner Bottle Load from the machine rear, in the order Collects excess toner during printing. of cyan (C), magenta (M), yellow (Y), and Messages appear on the screen when the black (K). Messages appear on the screen waste toner bottle needs to be replaced, when print cartridges need to be re- or a new one needs to be prepared.
Page 34 Guide to the Machine BPC011S • { } key One Touch Buttons Press to exit to the previous level of Press to select a scan or fax destination the menu tree. using entries registered as Quick Dial in • {U}{T} keys the Address Book.
Page 35 Guide to Components {Copy} key • Fax mode: select from 3 levels of den- sity. Press to switch to copier mode. The key stays lit while the machine is in copier {Reduce/Enlarge} key mode. • Copier mode: press to specify the re- {Facsimile} key duction or enlargement ratio for the current job.
Page 36 Guide to the Machine...
Page 37: Getting Started
2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use. Where to Put the Machine The machine’s location should be carefully chosen because environmental con- ditions greatly affect its performance.
Page 38 Getting Started R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. Do not place the machine on an unstable or tilt- ed surface. If it topples over, an injury might occur. •...
Page 39: Unpacking
Installing the Machine • White area: Permissible Range • Gray area: Recommended Range Note ❒ To avoid build up of ozone, be sure to locate this machine in a large, well ventilated room that has an air turnover of more than 30 m /hr/person.
Page 40 Getting Started R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary. •...
Page 41 Installing the Machine Lift the machine with another person by using the inset grips on both sides of the machine. BAA023S Remove the protective materials attached on the machine's exterior. Do not remove tapes going into the inside of the machine. BPC062S BPC073S The actual machine may come with protective materials attached in different...
Page 42 Getting Started Open the ADF cover. BAA175S Gently pull the protective sheet to remove it. BAA176S Close the ADF cover. BAA111S...
Page 43 Installing the Machine Pull the opening lever on the front cover, and then carefully lower the front cover. BPC051S Lower the blue fusing unit levers. BPC052S Holding each orange tape near its joint, pull both tapes gently upward and remove them from the machine at the same time. BPC053S...
Page 44 Getting Started Using both hands, carefully push up the front cover until it closes. BPC046S Pull up the top cover open lever, and then open the top cover carefully. Make sure that the exposure glass cover or ADF is closed. BPC042S...
Page 45 Installing the Machine Remove the protection tapes. BPC054S AZZ066S Lift out print cartridges and shake them from side to side. The black print cartridge comes with a protection sheet that you must remove before shak- ing. Carefully lift out a print cartridge vertically, holding its center. BPC070S...
Page 46 Getting Started Place the black print cartridge on a flat surface and remove the protection sheet before shaking. ASI106S Shake each print cartridge from side to side five or six times. BAA143S Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
Page 47: Turning The Power On
Installing the Machine Using both hands, hold the center of the top cover and close the cover care- fully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed. BPC044S Turning the Power on This section describes how to turn on the machine.
Page 48: Initial Setup
Getting Started Turn the power switch to ”aOn”. BAA041S The {Copy} key on the control panel lights up. Note ❒ Depending on the [Default Mode] setting under [Admin Settings], the {Facsim- ile} key may light up instead of the {Copy} key. ❒...
Page 49 Installing the Machine ❒ Make sure to select the correct code for the country of use. Selecting the wrong country code may cause failures in fax transmissions. ❖ Display language The language selected here is used for the display. ❖ User fax number The number entered here is used as the fax number of the machine.
Page 50: Changing Operation Modes
Getting Started Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corre- sponding keys. ❖ Copier mode Press the {Copy} key to activate copier mode. While in copier mode, the {Copy} key lights up. BPC018S ❖...
Page 51: Saving Energy
Installing the Machine ❖ Function Priority By default, copy mode is selected when the machine is turned on, or if the pre- set [Auto Clear] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Default Mode] under [Admin Settings].
Page 52: Multi-Access
Getting Started Multi-Access This machine can perform multiple jobs using different functions, such as copy- ing and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-Access”. The following table shows the functions that can be performed simultaneously. Current job Job that you want to execute simultaneously Copy...
Page 53 Installing the Machine Current job Job that you want to execute simultaneously Storing a document to be faxed into the ma- • Fax memory transmission chine's memory before transmission • Fax memory reception • Immediate fax printing • Printing a fax received in the machine's memory •...
Page 54: Connecting The Machine
Getting Started Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with USB Cable Important ❒ USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using. Remove the cable cover.
Page 55: Connecting With Network Cable
Connecting the Machine Attach the cable cover. BAA087S Reference For details about installing printer drivers for USB connection, see the in- structions provided on the driver CD-ROM. Connecting with Network Cable R CAUTION: • Do not connect the Ethernet port of the machine to a network that may sup- ply excess voltage, such as a telephone line.
Page 56 Getting Started Connect the Ethernet cable to the Ethernet port. BAA086S Connect the other end of the cable to the network (e.g., a network hub). Attach the cable cover. BAA087S Reference For details about network environment settings, see p.51 “Configuring the IP Address Settings”.
Page 57: Reading The Led Lamps
Connecting the Machine Reading the LED lamps BAA088S Yellow: Flashes when 100BASE-TX or 10BASE-T is being used. Green: Lights up when the machine is properly connected to the network. Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX).
Page 58 Getting Started Remove the cable cover. BAA045S Connect a telephone line cord to LINE. AZZ061S If using an external telephone, connect the telephone to TEL. AZZ060S...
Page 59 Connecting the Machine Pass the telephone line cord through the opening in the cable cover. AZZ080S Hook the tabs of the cable cover into the openings of the machine. AZZ081S Attach the cable cover in place. BAA087S Note ❒ After connecting the machine to the telephone line, configure the tele- phone network settings and fax reception mode.
Page 60 Getting Started Reference For details about registering fax sender information, see p.231 “Adminis- trator Settings”. For details about configuring the telephone network settings, see p.55 “Configuring Telephone Network Settings”. For details about configuring fax reception mode, see p.191 “Selecting Re- ception Mode”.
Page 61: Configuring The Machine
Configuring the Machine Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually.
Page 62: Assigning The Machine's Ip Address Manually
Getting Started Press the {Clear/Stop} key to return to the initial screen. If you are requested to reboot the machine, turn off the machine, and then turn it back on. Print the configuration page to confirm the setting. The IP address setting will appear under “TCP/IP” on the configuration page.
Page 63 Configuring the Machine Press the {U}{T} keys to select [Network Settings], and then press the {OK} key. If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key. Press the {U}{T} keys to select [IP Configuration], and then press the {OK} key.
Page 64 Getting Started If necessary, enter a new gateway address using the number keys, and then press the {OK} key. Press the {U}{T} keys to move between fields. Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. If you are requested to reboot the machine, turn off the machine, and then turn it back on.
Page 65: Configuring Telephone Network Settings
Configuring the Machine Configuring Telephone Network Settings Selecting the telephone line type Select the telephone line type according to your telephone line service. There are two types: tone and pulse dial. This function is not available in some regions. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 66: Selecting The Telephone Network Connection Type
Getting Started Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 67: Setting The Outside Line Access Number
Configuring the Machine Setting the outside line access number If the machine is connected to the telephone network through a PBX, set the dial number to access the outside line. Important ❒ Make sure to set the outside line access number that matches the setting of your PBX.
Page 68: Sharing The Printer On A Network
Getting Started Sharing the Printer on a Network This section describes how to set up the machine for use as a network printer. The shared printer can be used by computers on the network. Important ❒ To change printer properties in the [Printer] folder, you must have Manage Printers permission.
Page 69: Installing Options
Installing Options Installing Options This section describes how to install the optional paper feed unit and memory unit. Installing the Paper Feed Unit TK1010 (Tray 2) R WARNING: • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.
Page 70 Getting Started Remove the adhesive tape from the optional paper feed unit. ASH025S Lift using the inset grips on both sides of the machine. BAA023S There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them.
Page 71: Installing The Memory Unit Type F 256Mb (Ddr-Sdram Module)
Installing Options ❒ If the optional paper feed unit is not installed properly, reinstall it follow- ing this procedure. If you cannot install it properly even after attempting reinstallation, contact your sales or service representative. Reference For details about printing configuration page, see p.226 “Printing the Con- figuration Page”.
Page 72 Getting Started Loosen the screw securing the inner cover. BAA025S Be sure to install the memory unit as shown. BAA026S To install the memory unit, align the notch of the unit with the protruding part of the slot, and then carefully push in the unit at an angle. BAA027S...
Page 73 Installing Options Holding the module at an angle, press it down until it clicks into place. BAA028S Attach the inner cover, and then fasten the screw. BAA029S Attach the memory unit cover. After installing the memory unit, print the PDL configuration page to con- firm the installation.
Page 74: Paper And Other Media
Getting Started Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. Note ❒ All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray.
Page 75 Paper and Other Media ❖ Tray 2 (option) Type Size Weight Capacity Plain paper 60 to 105 g/m 500 (80 g/m , 20 (16 to 28 lb.) lb.) " × 11 ") Thin paper Letter (8 Recycled paper Color paper Preprinted paper Prepunched paper Letterhead...
Page 76: Specifications Of Paper Types
Getting Started Specifications of Paper Types The following tables describe the types of paper that can be used with this ma- chine. Important ❒ Depending on the paper type, the toner may take a while to dry. Before han- dling, make sure printed sheets have fully dried. Otherwise, the toner may smudge.
Page 77: Recycled Paper
Paper and Other Media ❖ Recycled paper Item Description Paper thickness 75 to 90 g/m (19 to 24 lb.) Supported paper tray Any input tray can be used. " × 14 "), Letter (8 " × 11 "), Executive Duplex supported size A4, B5 JIS, Legal (8 "...
Page 78 Getting Started ❖ Letterhead Item Description Paper thickness 75 to 90 g/m (19 to 24 lb.) Supported paper tray Any input tray can be used. " × 14 "), Letter (8 " × 11 "), Executive Duplex supported size A4, B5 JIS, Legal (8 "...
Page 79: Unsupported Types Of Paper
Paper and Other Media ❖ Envelope Item Description Supported paper tray Tray 1 and bypass tray Duplex supported size None Notes • The number of envelopes that can be printed in one minute is approximately half that of plain paper weigh- ing 75 to 90 g/m (19 to 24 lb.).
Page 80: Paper Storage Precautions
Getting Started Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in humid areas. • Avoid exposing paper to direct sunlight. •...
Page 81 Paper and Other Media ❖ Envelope Print area Feed direction Approximately 4.2 mm (0.17 inches) Approximately 4.2 mm (0.17 inches) Note ❒ The print area may vary depending on the paper size, printer language and printer driver settings. ❒ For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.
Page 82: Loading Paper
Getting Started Loading Paper This describes how to load paper into the paper tray and bypass tray. R CAUTION: • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. Loading Paper in Tray 1 The following example explains loading procedure for the standard paper tray (Tray 1).
Page 83 Loading Paper Push the metal plate down until it clicks into place to lock. BAA031S Pinch the clip on the side paper guide and slide it to match the standard size. BAA032S ASH093S When loading custom size paper, position the paper guide slightly wider than the actual paper size.
Page 84 Getting Started Pinch the front end paper guide and slide it inward to match the standard size. ASH036S ASH126S When loading custom size paper, position the paper guide slightly wider than the actual paper size. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 85 Loading Paper Make sure the paper is not stacked higher than the projection on the side pa- per guides. ASH094S Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH084S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Page 86: Loading Legal Size Paper
Getting Started Carefully push Tray 1 straight into the machine. BAA036S To avoid paper jams, make sure the tray is securely inserted. Note ❒ The upper limit differs depending on paper type; thin paper or thick pa- per. Check the label inside the tray to confirm the upper limit. Reference For details about paper types supported by the machine, see p.64 “Paper and Other Media”.
Page 87 Loading Paper Pull Tray 1 carefully, and then hold it with both hands and pull it out. BAA030S Place the tray on a flat surface. Push the metal plate down until it clicks into place to lock. BAA031S Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops (you will hear a click).
Page 88 Getting Started After extension, make sure the arrows on the extender and tray are aligned. BAA098S Pinch the clip on the side paper guide, and then slide it to match the stan- dard size. BAA039S ASH093S...
Page 89 Loading Paper Pinch the front end paper guide and slide it inward to match the Legal pa- per size. ASH117S ASH126S Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 90 Getting Started Make sure the paper is not stacked higher than the projection on the side pa- per guides. ASH094S Check there are no gaps between the paper and the paper guides; both side and front end paper guides. ASH118S If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly.
Page 91: Loading Envelopes
Loading Paper Carefully push Tray 1 straight into the machine. BAA036S To avoid paper jams, make sure the tray is securely inserted. Note ❒ To reinsert the extender, you might have to push it with moderate force. Reference For details about paper types supported by the machine, see p.64 “Paper and Other Media”.
Page 92 Getting Started Push the metal plate down until it clicks into place to lock. BAA031S Pinch the clip on the side paper guide, and then adjust the guides to the en- velope. BAA032S Pinch the clip on the front end paper guide to match the envelope size. Set the envelopes in Tray 1 with the printing side facing up.
Page 93 Loading Paper Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. BAA174S Carefully slide the paper tray back in until it stops. To avoid paper jams, make sure the tray is securely inserted. BAA147S Note ❒...
Page 94: Loading Paper In The Optional Paper Feed Unit
Getting Started Loading Paper in the Optional Paper Feed Unit The following example explains the loading procedure for the optional paper feed unit. Lift and pull the optional paper feed unit, and then hold the tray with both hands, and then pull it out. BAA043S Place the tray on a flat surface.
Page 95 Loading Paper Pinch the clip on the end paper guide and align the arrow with the paper size. ASH097S Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
Page 96: Loading Paper In The Bypass Tray
Getting Started Loading Paper in the Bypass Tray Important ❒ Set the size of the loaded paper using the control panel or the printer driver. Make sure the settings do not conflict. Otherwise, the paper may jam or the print quality may be affected. ❒...
Page 97 Loading Paper Support the paper with both hands, and insert it carefully until it stops. BPC040S Start printing. Note ❒ After loading paper in the tray, specify the paper type and size using the control panel or the printer driver. Reference For details about supported types of paper, see p.64 “Paper and Other Me- dia”.
Page 98: Specifying Paper Type And Paper Size
Getting Started Specifying Paper Type and Paper Size This section describes how to specify the paper size and paper type using the control panel. Note ❒ Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.
Page 99: Specifying The Standard Paper Size
Loading Paper Specifying the standard paper size This section describes how to specify the standard paper size. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key. Press the {U}{T} keys to select [Paper Settings], and then press the {OK} key. Press the {U}{T} keys to select [Paper Size], and then press the {OK} key.
Page 100 Getting Started ❒ When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a pa- per size mismatch occurs, a message appears on the display. To ignore the er- ror and print using mismatched paper, press the {B&W Start} key or {Color Start} key.
Page 101: Placing Originals
Placing Originals Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and which parts of the original are unscannable. Recommended size of originals This section describes the recommended size of the original.
Page 102: Unscannable Image Area
Getting Started • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, mar- gins of a few millimeters on all four sides of the original might not be scanned.
Page 103: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Important ❒ Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.
Page 104: Placing Originals In The Auto Document Feeder
Getting Started Placing originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. Important ❒ Do not place different size originals in the ADF at once. ❒ Straighten curls in the originals before placing them in the ADF. ❒...
Page 105: Entering Characters
Entering Characters Entering Characters This section describes how to enter characters using the control panel when con- figuring the machine's settings. There are three modes for entering characters, depending on the type of setting you are configuring: • Value input mode for entering numerical values. •...
Page 106: Fax Number Input Mode
Getting Started Fax Number Input Mode Fax number input mode becomes active when entering fax numbers. In this mode, use the keys as follows: • To enter a number Press a number key. • To enter characters other than digits “p”: Press the {p} key.
Page 107: Text Input Mode
Entering Characters Text Input Mode Text input mode becomes active when entering names. ❖ Available characters Letters, numbers, and symbols can be entered. BAA185S In this mode, use the keys as follows: • To enter a character Press a number key repeatedly until the desired character appears. When entering two characters that use the same number key successively, press the {T} key after entering the first character.
Page 108: Restricting Machine Functions According To User
Getting Started Restricting Machine Functions According to User You can set the machine to require a user ID when someone tries to copy, send faxes, or scan using the control panel. To enable this setting, you must first configure the machine via Web Image Mon- itor.
Page 109 Restricting Machine Functions According to User Click [User Function List]. A list of currently registered user entries appears. Select a user entry, and then click [Edit]. Type a unique user Name in [User] using up to 16 alphanumeric characters. Type a unique user ID in [ID] using up to 8 digits. The user ID will be used to authenticate users at the control panel, when they try to use a restricted function.
Page 110: Modifying User Entries
Getting Started Modifying user entries This section describes how to modify user entries. Start the Web browser, and access the machine by entering its IP address. Click [Restrict User Function]. Click [User Function List]. A list of currently registered user entries appears. Select the entry to modify, and then click [Edit].
Page 111: When A Message Requesting A User Id Appears
When a Message Requesting a User ID Appears When a Message Requesting a User ID Appears If user restriction is enabled, when a user who is trying to use a restricted func- tion presses the {B&W Start} or {Color Start} key, the machine requests for a user Enter ID The following functions may be restricted: •...
Page 112 Getting Started...
Page 113: Using The Printer Function
3. Using the Printer Function This chapter describes the printer functions. Configuring Option Settings for the Printer If bidirectional communication is not available, use the printer driver to config- ure the printer's option settings. Conditions for Bidirectional Communication Bidirectional communication allows information about paper settings to be au- tomatically sent from the printer.
Page 114: Windows
Using the Printer Function Windows On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. Click the printer icon you want to use. On the [File] menu, click [Properties]. Click the [Accessories] tab. If you are using the PostScript 3 printer driver, click the [Device Settings] tab. In the [Options] area, select the options that are installed, and then configure the necessary settings.
Page 115: Accessing The Printer Properties
Accessing the Printer Properties Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers and Faxes] Window Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
Page 116: Mac Os X
Using the Printer Function Note ❒ The procedure to open the [Printing Preferences] dialog box may vary de- pending on the application. For details, see the manuals provided with the application. ❒ Any settings you configure in the procedure above are valid for the current application only.
Page 117: Basic Operation In Printer Mode
Basic Operation in Printer Mode Basic Operation in Printer Mode The following procedure explains how to perform basic printing. Open the printer properties dialog box in your document's application. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. Click [OK].
Page 118: Continuing Printing Using Mismatched Paper
Using the Printer Function Continuing printing using mismatched paper While the error message is displayed, press the {B&W Start} key or {Color Start} key. BPC013S Printing resumes on whatever paper is loaded. Note ❒ If the paper is too small for the print job, the printed image will be cropped. Resetting the print job When the error message is displayed, press the {Clear/Stop} key.
Page 119: Canceling A Print Job While Printing
Basic Operation in Printer Mode Windows Double-click the printer icon on the task bar of your computer. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X Start Print Center. Select the name of the job you want to cancel. Click the Pause icon, and then click the Trash icon.
Page 120: Printing Confidential Documents
Using the Printer Function Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.
Page 121: Printing A Locked Print File
Printing Confidential Documents ❒ When a Locked Print job is canceled, the machine automatically records the cancellation in a log. You can use this log to identify which Locked Print jobs have been canceled. Reference For details about [Locked Print], see p.217 “Machine Settings”. Printing a Locked Print file When there is a Locked Print file stored in the machine, “...
Page 122: Deleting A Locked Print File
Using the Printer Function Enter the password using the number keys, and then press the {OK} key. If the machine is busy, the machine will beep. Wait until the machine finishes the current job, and enter the password. The Locked Print file is printed. Note ❒...
Page 123: Checking Which Locked Print File Jobs Have Been Canceled
Printing Confidential Documents Press the {U}{T} keys to select the file you want to delete, and then press the {OK} key. Locked Print HH:MM UserID "HH:MM" is the time when the Locked Print file was stored, and "UserID" is the User ID entered using the printer driver. Press the {U}{T} keys to select [Delete Job], and then press the {OK} key.
Page 124 Using the Printer Function When the Locked Print message is displayed, press the {User Tools} key. BPC028S The initial screen appears. Press the {User Tools} key again. Press the {U}{T} keys to select [Locked Print], and then press the {OK} key. Press the {U}{T} keys to find a file whose name starts with an "!"...
Page 125 Printing Confidential Documents ❒ The message “ Locked Print Job Discarded! Go to UserTools to ” disappears when all log entries are cleared. check it ❒ The log will be cleared when the machine is turned off.
Page 126: Using Various Print Functions
Using the Printer Function Using Various Print Functions This section briefly describes various print functions that you can use to make printouts appropriate for your purposes. For details about the functions below, see the printer driver Help. Print Quality Functions Print quality and color tone can be adjusted to suit the print data.
Page 127: Print Output Functions
Using Various Print Functions ❖ Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the printer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM.
Page 128 Using the Printer Function ❖ Printing on both sides of paper (duplex printing) You can print on both sides of paper, and available binding options include booklet. Booklet binding is not available with Mac OS X. ❖ Reducing or enlarging the document You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.
Page 129: Using The Copier Function
4. Using the Copier Function This chapter describes the copier functions. The Screen in Copier Mode This section provides information about the screen when the machine is in copi- er mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the {Copy} key on the control panel to switch to the copier screen.
Page 130: Basic Operation In Copier Mode
Using the Copier Function Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. Important ❒ The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the {Copy} key.
Page 131: Canceling A Copy
Basic Operation in Copier Mode ❒ If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. ❒ If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the originals again starting from the jammed page.
Page 132 Using the Copier Function Press the {Clear/Stop} key. BPC017S...
Page 133: Making Enlarged Or Reduced Copies
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. ❖ Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.
Page 134 Using the Copier Function Press the {Reduce/Enlarge} key or {U}{T} keys to select the desired ratio, and then press the {OK} key. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys, and then press the {OK} key. Note ❒...
Page 135: Combining Multiple Pages
Combining Multiple Pages Combining Multiple Pages This section describes how to set the machine to combine multiple pages of an original onto a single sheet of paper. There are two ways to combine multiple pages: 2-in-1/4-in-1 copy and ID card copy.
Page 136 Using the Copier Function ❖ 4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied pa- per. Depending on the orientation of the original, the printout format can be selected from the following: • Portrait Row AZZ047S •...
Page 137 Combining Multiple Pages Press the {Reduce/Enlarge} key. BPC021S Press the {Reduce/Enlarge} key or {U}{T} keys to select [2in1] or [4in1], and then press the {OK} key. Press the {U}{T} keys to select the desired printout format, and then press the {OK} key. •...
Page 138: Copying Both Sides Of An Id Card Onto One Side Of Paper
Using the Copier Function Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card, or oth- er small document, onto one side of a sheet of paper. When copying onto A4 size paper, you can copy documents that are smaller than A5 size.
Page 139 Combining Multiple Pages Place the original front side down and top to the machine rear on the expo- sure glass. Place the original in the center of the A5/Half Letter scan area. BPC007S Press the {B&W Start} key or {Color Start} key. A message prompting you to place the original back side down on the expo- sure glass appears on the display.
Page 140 Using the Copier Function ❒ Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [Auto Clear] while the initial screen is displayed. • When the {Clear/Stop} key is pressed while the initial screen is dis- played.
Page 141: Making 2-Sided Copies
Making 2-sided Copies Making 2-sided Copies This section describes how to set the machine to make 2-sided copies by copying single-sided documents onto the front and back sides of the paper. Important ❒ This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 142 Using the Copier Function ❖ Top to Bottom • Portrait BPC004S • Landscape BPC005S Use this procedure to set the machine to make 2-sided copies. Press the {Copy} key. BPC018S Press any menu key. BPC012S Press the {U}{T} keys to select [Duplex Copy], and then press the {OK} key. Press the {U}{T} keys to select copy orientation from [Top to Top] or [Top to Bottom], and then press the {OK} key.
Page 143 Making 2-sided Copies Press the {U}{T} keys to select original orientation from [Portrait] or [Land- scape], and then press the {OK} key. Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. "Duplex"...
Page 144: Specifying Scan Settings
Using the Copier Function Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout.
Page 145: Selecting The Document Type According To Original
Specifying Scan Settings Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: ❖ Text Select this when the original contains only text and no photographs or pic- tures.
Page 146 Using the Copier Function ❒ Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [Auto Clear] while the initial screen is displayed. • When the {Clear/Stop} key is pressed while the initial screen is dis- played.
Page 147: Using The Scanner Function
5. Using the Scanner Function This chapter describes the scanner functions. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on.
Page 148: Registering Scan Destinations
Using the Scanner Function Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
Page 149 Registering Scan Destinations Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion.
Page 150 Using the Scanner Function Scan to FTP Settings Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion.
Page 151 Registering Scan Destinations Item Setting Description Document size Optional Select the scanning size for the original from A5, B5, A4, Executive, STMT, Let- ter, Legal, or custom size. If you select custom size, select [mm] or [inch], and then specify the width and length.
Page 152 Using the Scanner Function Item Setting Description Directory Optional Directory within the shared folder for storing scanned files. Can contain up to 64 characters. File Format for Color/Gray Required File format of the scanned file when scanning in color. PDF or JPEG can be selected.
Page 153: Modifying Scan Destinations
Registering Scan Destinations Reference To test sending files to a Scan to FTP or Scan to Folder destination, see p.145 “Scanning Using the Control Panel”. For details about creating backup files, see p.265 “Backing Up the Ma- chine's Settings”. For details about SMTP and DNS settings, see p.259 “Configuring the DNS Settings”...
Page 154 Using the Scanner Function Confirm that the entry you have selected is the entry that you want to de- lete. Enter the administrator password if required. Click [Delete]. Close the Web browser. Reference For details about using Web Image Monitor, see p.241 “Using Web Image Monitor”.
Page 155: Scanning Using The Control Panel
Scanning Using the Control Panel Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a com- puter on a network (Scan to Folder).
Page 156 Using the Scanner Function Search for the desired destination by entering the destination name using the number keys, and then press the {OK} key. The screen changes to show the names that match the characters you enter. Press the {B&W Start} key or the {Color Start} key. BPC013S To scan in black and white, press the {B&W Start} key.
Page 157: Specifying The Scan Destination
Scanning Using the Control Panel Reference To place the original, see p.91 “Placing Originals”. To configure advanced scan settings, see p.148 “Specifying the Scan Set- tings”. For details about specifying the scan destination, see p.147 “Specifying the scan destination”. For details about [Multi Page in A Document] or [Limitless Scan], see p.206 “Scanner Settings”.
Page 158: Specifying The Scan Settings
Using the Scanner Function ❖ Using the {Pause/Redial} key Press the {Pause/Redial} key to select the last used destination. BPC015S Note ❒ When you specify a scan destination, the machine's scan settings change au- tomatically according to the information registered for that destination in the Address Book.
Page 159: Specifying The Scanning Size According To The Size Of The Original
Scanning Using the Control Panel Specifying the scanning size according to the size of the original This section describes how to specify the scanning size according to the size of the current original. Press the {Reduce/Enlarge} key. BPC021S Press the {Reduce/Enlarge} key or {U}{T} keys to select the size of the orig- inal, and then press the {OK} key.
Page 160: Adjusting Image Density
Using the Scanner Function ❒ Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [Auto Clear] while the initial screen is displayed. • When the {Clear/Stop} key is pressed while the initial screen is dis- played.
Page 161: Specifying Resolution
Scanning Using the Control Panel • When the power is turned off. • When the machine's default for the same setting is changed. Reference For details about [Density], see p.206 “Scanner Settings”. For details about [Auto Clear], see p.231 “Administrator Settings”. Specifying resolution This section describes how to specify the scan resolution for the current job.
Page 162: Scanning From A Computer
Using the Scanner Function Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the ma- chine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation.
Page 163: Scanning From A Computer (Windows)
Scanning from a Computer Scanning from a computer (Windows) The following procedure uses Windows XP and PageManager as an example. The procedure may vary depending on PageManager's version. For details, see the manual for PageManager. Place the original on the exposure glass or in the ADF. On the [Start] menu, point to [All Programs], point to [Presto! PageManager X.XX], and then click [Presto! PageManager X.XX].
Page 164: Scanning From A Computer (Mac Os X)
Using the Scanner Function Scanning from a computer (Mac OS X) The following procedure uses Mac OS X and PageManager as an example. The procedure may vary depending on PageManager's version. For details, see the manual for PageManager. Place the original on the exposure glass or in the ADF. On the [Go] menu, click [Applications].
Page 165: Settings You Can Configure In The Twain Dialog Box
Scanning from a Computer Settings you can configure in the TWAIN dialog box This section describes the settings in you can configure in the TWAIN dialog box. BPC069S Scanner: [Faxing, Filing, or Copying] Select this to scan newspaper and Select the scanner you want to use. The magazine articles, receipts, forms, or scanner you select becomes the default other printed text material.
Page 166 Using the Scanner Function • When using the ADF: Selectable resolutions vary depending on [ADF-Faster] where the original is set. Select this to scan originals with many • When using the exposure glass: graphics, originals with both text and 75, 100, 150, 200, 300, 400, 500, 600, graphics, line art, or color photo- 1200, 2400, 4800, 9600, 19200 dpi, User graphs in fast scan mode.
Page 167: Using The Fax Function
6. Using the Fax Function This chapter describes the fax functions. The Screen in Fax Mode This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the {Facsimile} key on the control panel to switch to the fax screen.
Page 168: Setting The Date And Time
Using the Fax Function Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format. • Date Year, month, date, and date format (MM/DD/YYYY, DD/MM YYYY, or YYYY MM/DD) •...
Page 169 Setting the Date and Time Press the {U}{T} keys to select [Time Setting], and then press the {OK} key. Select the desired time format using {U}{T} keys, and then press the {OK} key. If you selected [24 hours], proceed to step If you selected [12 hours], proceed to the next step.
Page 170: Registering Fax Destinations
Using the Fax Function Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to spec- ify fax destinations quickly and easily. Important ❒...
Page 171 Registering Fax Destinations Press the {U}{T} keys to select [Quick Dial Entry] or [Speed Dial Entry], and then press the {OK} key. Press the {U}{T} keys to select the desired Quick Dial entry number (01 to 20) or Speed Dial entry number (01 to 50), and then press the {OK} key. Press the {U}{T} keys to select [Fax # Entry], and then press the {OK} key.
Page 172: Modifying Fax Destinations
Using the Fax Function Modifying fax destinations This section describes how to modify the information of registered destinations. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Fax Directory], and then press the {OK} key. If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key.
Page 173: Deleting Fax Destinations
Registering Fax Destinations Deleting fax destinations This section describes how to delete registered destination. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Fax Directory], and then press the {OK} key. If you are requested to enter a password, enter the password using the num- ber keys, and then press the {OK} key.
Page 174: Registering Fax Destinations Using Web Image Monitor
Using the Fax Function Confirm that the information has been deleted, and then press the {OK} key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ You can press the { } key to exit to the previous level of the menu tree. ❒...
Page 175: Modifying Fax Destinations
Registering Fax Destinations Item Setting Description Quick Dial / Speed Dial Required Select the number to which you want to register Quick Dial or Speed Dial desti- nation. Name Optional Name of the destination. The name spec- ified here will be shown on the screen when selecting a fax destination.
Page 176: Deleting Fax Destinations
Using the Fax Function Deleting fax destinations This section describes how to delete registered destination. Start the Web browser and access the machine by entering its IP address. Click [One Touch Button] or [Fax Speed Dial]. If you delete the Speed Dial entry, proceed to step Click [Fax Quick Dial].
Page 177: Sending A Fax
Sending a Fax Sending a Fax This section describes the transmission modes and the basic operations for send- ing a fax. Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode.
Page 178: Basic Operation For Sending A Fax
Using the Fax Function Press any menu key. BPC012S Press the {U}{T} keys to select [Immediate TX], and then press the {OK} key. Press the {U}{T} keys to select [Off], [On], or [Next Fax Only], and then press the {OK} key. For Memory Transmission, select [Off].
Page 179 Sending a Fax Place the original on the exposure glass or in the ADF. If necessary, configure the advanced scan settings. Enter the fax number (up to 40 characters) using the number keys. Press the {B&W Start} key. BPC016S When using the exposure glass in Memory Transmission mode, you will be prompted to place another original.
Page 180: Canceling A Fax
Using the Fax Function ❒ If paper is jammed in the ADF, the jammed page has not been scanned properly. When the machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When in Memory Transmission mode, scan the entire originals again.
Page 181: Specifying The Fax Destination
Sending a Fax Press the {Clear/Stop} key. BPC017S Note ❒ If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. Reference For details about the broadcasting function, see p.174 “Specifying the des- tination using the broadcast function”.
Page 182: Specifying The Destination Using The One Touch Buttons
Using the Fax Function Specifying the destination using the One Touch buttons This section describes how to select a destination registered as a Quick Dial entry using One Touch buttons. Press the One Touch button to which the desired Quick Dial entry is regis- tered.
Page 183 Sending a Fax Entering a Speed Dial number Press the {Address book} key twice. BPC024S Enter the registered number (1-50) of the Speed Dial entry using the num- ber keys, and then press the {OK} key. BPC026S Searching by Speed Dial name Press the {Address book} key.
Page 184: Specifying The Destination Using The Broadcast Function
Using the Fax Function Enter the first letters of the desired Speed Dial entry's name using the num- ber keys. Each time you enter a character, the display changes to show matching names. BPC066S Confirm that the desired entry is shown on the display, and then press the {OK} key.
Page 185: Specifying The Destination Using The Redial Function
Sending a Fax Press the {OK} key. BPC026S Repeat these steps to add further destinations. Note ❒ While specifying multiple destinations, you can press the {Clear/Stop} key to clear all destinations. ❒ If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory Transmission mode temporarily.
Page 186: Useful Sending Functions
Using the Fax Function Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call.
Page 187 Sending a Fax Reference For details about selecting the transmission mode, see p.167 “Selecting Transmission Mode”. Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful when you want to ensure that the fax will be received.
Page 188: Specifying The Scan Settings
Using the Fax Function Specifying the Scan Settings This section describes how to specify image density and resolution for the cur- rent scan job. Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout.
Page 189: Specifying The Resolution
Sending a Fax Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: ❖ Standard Select this when the original is a printed or typewritten document with nor- mal-sized characters. ❖...
Page 190: Using The Fax Function From A Computer (Lan-Fax)
Using the Fax Function Using the Fax Function from a Computer (LAN-Fax) This section describes how to use the fax function of the machine from a com- puter. You can send a document directly from a computer through this machine to an- other fax machine, without printing the document.
Page 191: Registering Destinations
Using the Fax Function from a Computer (LAN-Fax) Note ❒ The procedure for opening the driver's properties may vary depending on the operating system. ❒ From the [View] list, you can select the type of destinations to display. • [All]: Displays all destinations. •...
Page 192: Modifying Destinations
Using the Fax Function Note ❒ A telephone number or fax number can contain 0 to 9, “P” (pause), "p", "q", “-”, and space. ❒ If necessary, insert a pause in a fax number. The machine pauses briefly be- fore it dials the digits following the pause. You can specify the length of the pause time in the [Pause Key Time] setting under fax transmission settings.
Page 193: Registering Groups
Using the Fax Function from a Computer (LAN-Fax) Note ❒ A message appears if the name you specified already exists in the LAN-Fax Address Book. To register the destination under a different name, click [No] and enter a different name. Clicking [Yes] allows you to register it un- der the same name.
Page 194: Modifying Groups
Using the Fax Function Modifying groups This section describes how to modify registered groups. Open the LAN-Fax Address Book, select the group you want to modify from the [User List], and then click [Edit]. To add a destination to the group, select the destination you want to add from [User List] and click [Add].
Page 195: Exporting/Importing Lan-Fax Address Book Data
Using the Fax Function from a Computer (LAN-Fax) Exporting/Importing LAN-Fax Address Book data This section describes how to export or import LAN-Fax Address Book data. ❖ Exporting LAN-Fax Address Book data LAN-Fax Address Book data can be exported to a file in CSV (Comma Sepa- rated Values) format.
Page 196: Basic Operation For Sending Faxes From A Computer
Using the Fax Function Click [OK]. If a destination with the same name is found during the import process, select one of the following operations: • [Skip]: Skips the destination, and imports the remaining data. • [Save as new User]: Imports the current destination as a separate destination under the same name as an existing destination.
Page 197 Using the Fax Function from a Computer (LAN-Fax) On the [File] menu, click [Print…]. Select the LAN-Fax driver as the printer, and then click [OK]. To specify a destination from the LAN-Fax Address Book, select a destina- tion from [User List], and then click [Add to List]. Repeat this step to add more destinations.
Page 198: Canceling A Fax
Using the Fax Function Reference For details about [Pause Key Time], see p.209 “Fax Transmission Settings”. For details about configuring the transmission settings, see p.189 “Config- uring Transmission Settings”. Canceling a fax You can cancel sending a fax using either the machine’s control panel or your computer, depending on the status of the job.
Page 199: Configuring Transmission Settings
Using the Fax Function from a Computer (LAN-Fax) Press the {Clear/Stop} key. BPC017S Configuring Transmission Settings This section describes how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application. On the [File] menu, click [Print…]. Select the LAN-Fax driver as the printer, and then click a button such as [Ad- vanced Options] or [Properties] to open the driver's properties.
Page 200: Settings You Can Configure In The Lan-Fax Driver's Properties
Using the Fax Function Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties. BPC067S Paper size Resolution Specifies the paper size. Specifies the resolution. • Document Size •...
Page 201: Receiving A Fax
Receiving a Fax Receiving a Fax This section describes the reception modes and the basic operations for receiving a fax. Important ❒ When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. ❒...
Page 202 Using the Fax Function ❖ When using the machine with an external device Select one of the following modes when an external telephone or telephone answering device is connected: • Manual mode (manual reception) In this mode, you must answer calls with an external telephone. If a call is a fax call, you have to start the fax reception manually.
Page 203: Receiving A Fax In Manual Mode
Receiving a Fax Receiving a Fax in Manual Mode This section describes the basic operation for receiving a fax when the reception mode is set to Manual mode. Pick up the handset of the external telephone to answer the call. A normal telephone call starts.
Page 204: Receiving A Fax In Fax/Tad Mode
Using the Fax Function • If a fax calling tone is detected, or if you do not pick up the handset, the machine starts to receive the fax automatically. • To start a normal telephone call, pick up the handset, press the {Facsimile} key, and then press the {Clear/Stop} key.
Page 205: Configuring The Machine Using The Control Panel
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user. Changes to settings are stored even if the machine is turned off.
Page 206 Configuring the Machine Using the Control Panel Press the {U}{T} keys to select the document type of the original, and then press the {OK} key. Quality Text * The new setting is displayed with a “p” symbol, indicating that the setting has been changed.
Page 207: Menu Chart
Menu Chart Menu Chart This section provides lists the parameters included in each menu. Important ❒ Some items might not appear, depending on the model type you are using. ❒ Some items can also be configured using Web Image Monitor. ❖...
Page 208 Configuring the Machine Using the Control Panel ❖ Fax System Settings ({User Tools} key setting) RX Settings Tray Settings Delete Document Comm Settings Report Settings ❖ Fax Directory ({User Tools} key setting) Quick Dial Entry Speed Dial Entry ❖ Machine Settings ({User Tools} key setting) Speaker Volume Paper Settings I/O Timeout...
Page 209 Menu Chart ❖ Admin Settings ({User Tools} key setting) Date/Time Setup User Settings TEL Line Type PBX Selection PBX Access Digit Default Mode Auto Clear Power Saver Display Language Country Code Setting Default Admin Menu Lock ❖ PDL Settings ({User Tools} key setting) Paper Input List Print System...
Page 210: Copy Settings
Configuring the Machine Using the Control Panel Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. Press the {Copy} key. BPC018S Press any menu key. BPC012S Press the {U}{T} keys to select [Sort], and then press the {OK} key.
Page 211: Copy Setting Parameters
Copy Settings Press the {Clear/Stop} key to return to the initial screen. Note ❒ You can press the { } key to exit to the previous level of the menu tree. Copy Setting Parameters This section describes the copy setting parameters. Important ❒...
Page 212 Configuring the Machine Using the Control Panel • Pages that are entirely or mainly photographs or pictures, such as mag- azine pages. • Mixed Select this when the original contains both text and photographs or pic- tures. ❖ Density Specifies the image density for photocopying. Default: •...
Page 213 Copy Settings • 4in1 Select this to photocopy four pages of an original onto a single sheet of pa- per. When selecting this option, also select the orientation and layout. • Portrait Row AZZ047S • Portrait Column AZZ048S • Landscape Row AZZ049S •...
Page 214 Configuring the Machine Using the Control Panel • ID Card Copy Sets the machine to copy the front and back sides of an ID card, or other small document, onto the front of a single sheet of paper. Note that enabling this setting automatically disables the [Duplex Copy] set- ting.
Page 215 Copy Settings • Portrait BPC002S • Landscape BPC003S • Top to Bottom Select this to make 2-sided copies in top-to-bottom copy orientation. Also, select portrait or landscape for the orientation of the original. • Portrait BPC004S • Landscape BPC005S...
Page 216: Scanner Settings
Configuring the Machine Using the Control Panel Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the setting for creating a single file containing mul- tiple pages is provided as an example. Press the {Scanner} key.
Page 217: Scanner Setting Parameters
Scanner Settings Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ You can press the { } key to exit to the previous level of the menu tree. Scanner Setting Parameters This section describes the scanner setting parameters.
Page 218 Configuring the Machine Using the Control Panel ❖ Resolution Specifies the resolution for scanning the original. Default: [300x300 dpi] • 100x100 dpi • 150x150 dpi • 200x200 dpi • 300x300 dpi • 400x400 dpi • 600x600 dpi ❖ Density Specifies the image density for scanning originals. Default: •...
Page 219: Fax Transmission Settings
Fax Transmission Settings Fax Transmission Settings This section describes how to configure the fax transmission settings. Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. Press the {Facsimile} key. BPC020S Press any menu key.
Page 220: Fax Transmission Setting Parameters
Configuring the Machine Using the Control Panel Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ You can press the { } key to exit to the previous level of the menu tree. Fax Transmission Setting Parameters This section describes fax transmission setting parameters.
Page 221 Fax Transmission Settings ❖ Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmis- sion mode. The number of redial attempts is preset to two or three times, de- pending on the [Country Code] setting under [Admin Settings], in five-minute intervals.
Page 222: Fax System Settings
Configuring the Machine Using the Control Panel Fax System Settings This section describes how to configure the fax system settings. Changing Fax System Settings The procedure for setting the tray for printing faxes is provided as an example. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Fax Settings], and then press the {OK} key.
Page 223 Fax System Settings • Fax Only The machine automatically answers all incoming calls in fax reception mode. • Manual The machine rings when it receives incoming calls. The machine re- ceives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received.
Page 224 Configuring the Machine Using the Control Panel • Tray1 Only • Tray2 Only ❖ Delete Document Deletes unsent fax jobs remaining in the machine's memory. This function is only performed when selected. • Memory Job Clear To delete a fax job, select the desired job, and then select [Clear]. Selecting [Not Clear] exits to the previous level of the menu tree without deleting the fax job.
Page 225 Fax System Settings • RX Speed Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps ❖ Report Settings • TX Report Sets the machine to print a transmission report automatically after a fax transmission.
Page 226: Fax Directory Settings
Configuring the Machine Using the Control Panel Fax Directory Settings This section describes the fax Quick Dial/Speed Dial settings. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. Note ❒ A password for accessing the [Fax Directory] menu can be specified in [Admin Menu Lock].
Page 227: Machine Settings
Machine Settings Machine Settings This section describes the machine's operational settings. Changing Machine Settings The procedure for changing the volume of the keypad tone is provided as an ex- ample. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Machine Settings], and then press the {OK} key.
Page 228: Machine Setting Parameters
Configuring the Machine Using the Control Panel Confirm the setting, and then press the { } key. Press the {Clear/Stop} key to return to the initial screen. Note ❒ You can press the { } key to exit to the previous level of the menu tree. Machine Setting Parameters This section describes the machine setting parameters.
Page 229 Machine Settings • Job Error Tone Vol Specifies the volume of the beep that sounds when a job error occurs. • 0(Off) • 1 • 2 • 3 • Alarm Volume Specifies the volume of the alarm that sounds when a transmission error or other alert occurs.
Page 230 Configuring the Machine Using the Control Panel ❖ I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the ma- chine does not receive any more data within the time specified here, the machine only prints the data it has received.
Page 231 Machine Settings ❖ Auto Continue Sets the machine to ignore an error with paper size or type and continue printing. The printing stops temporarily when an error is detected, and re- starts automatically after ten seconds. Default: [Off] • On •...
Page 232 Configuring the Machine Using the Control Panel ❖ Scanner Carriage Returns the scanning unit inside the machine to its original position. Before transporting the machine, use this function to return the scanning unit to its original position. • Move To Lock •...
Page 233: Network Settings
Network Settings Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Network Settings], and then press the {OK} key.
Page 234: Network Setting Parameters
Configuring the Machine Using the Control Panel Press the {U}{T} keys to select the network speed, and then press the {OK} key. LINK Setting Auto * The new setting is displayed with an “p” symbol, indicating that it is now the default.
Page 235 Network Settings ❖ IP Configuration • DHCP Activated Sets the machine to receive its IP address, subnet mask, and default gate- way address automatically from a DHCP server. When DHCP is used, you cannot specify the IP address, subnet mask, or default gateway address manually.
Page 236: Reports Print
Configuring the Machine Using the Control Panel Reports Print This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Reports Print], and then press the {OK} key. Menu Reports Print Press the {U}{T} keys to select [Configuration Page], and then press the {OK}...
Page 237: Reading The Configuration Page
Reports Print ❖ Quick Dial List Prints a list of scan and fax Quick Dial entries. ❖ Speed Dial List Prints a list of Speed Dial entries. • No Sort Prints the list with the entries sorted by Speed Dial registration number. •...
Page 238: Reading The Activity Report
Configuring the Machine Using the Control Panel ❖ Supplies Info Shows the information about supply levels. • Black Toner • Magenta Toner • Yellow Toner • Cyan Toner • Waste Toner Bottle ❖ Counter Info • Total Mode • Print Mode •...
Page 239: Reading The Memory List
Reports Print ❖ Remote Shows the fax number registered by the sender for fax reception. Shows the following information according to specified transmission method: • If an external telephone was used: shows the fax number registered by the receiving party. •...
Page 240: Reading The Scan Transmission Log
Configuring the Machine Using the Control Panel Reading the Scan Transmission Log ❖ No. Shows file management numbers. ❖ Date Shows the date of a transmission. ❖ Time Shows the time at which a transmission was completed. ❖ Type Shows the transmission method. ❖...
Page 241: Administrator Settings
Administrator Settings Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. Press the {User Tools} key. BPC028S Press the {U}{T} keys to select [Admin Settings], and then press the {OK} key.
Page 242: Administrator Setting Parameters
Configuring the Machine Using the Control Panel Note ❒ A password for accessing the [Admin Settings] menu can be specified in [Ad- min Menu Lock]. ❒ You can press the { } key to exit to the previous level of the menu tree. Reference For details about [Admin Menu Lock], see p.231 “Administrator Settings”.
Page 243 Administrator Settings ❖ TEL Line Type Specifies the line type of the telephone line. To configure this setting, contact your telephone company and select the set- ting based on your telephone line. Selecting a wrong setting may cause fail- ures in fax transmissions. Default: [Tone] •...
Page 244 Configuring the Machine Using the Control Panel ❖ Power Saver Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from En- ergy Saver mode when it receives a pint job, prints a received fax, or when the {Copy}, {Color Start}, or {B&W Start} key is pressed.
Page 245 Administrator Settings • Clear Network Settings Be sure not to clear the settings by mistake. • Not Execute Exits to the previous level of the menu tree without clearing the settings. • Execute Resets the network settings to their defaults. •...
Page 246: Pdl Settings
Configuring the Machine Using the Control Panel PDL Settings This section describes the PDL settings. Important ❒ PDL settings are only available for the Type 2 model. Changing PDL Settings The procedure for changing the setting for duplex printing is described as an ex- ample.
Page 247: Pdl Setting Parameters
PDL Settings Press the {U}{T} keys to select [Off], [Long Edge Bind], or [Short Edge Bind], and then press the {OK} key. Duplex Off * The new setting is displayed with an “p” symbol, indicating that the setting has been changed. Confirm the current setting, and then press the { } key.
Page 248 Configuring the Machine Using the Control Panel ❖ System • Copies Sets the machine to print the specified number of sets. This setting is disabled if the number of pages to print is specified by the printer driver. Default: 1 •...
Page 249 PDL Settings • Print Error Page Sets the machine to print an error page when the machine detects an error. Default: [Off] • On • Off ❖ PCL Menu Specifies conditions when using PCL for printing. • Orientation Specifies the page orientation. Default: [Portrait] •...
Page 250 Configuring the Machine Using the Control Panel • Courier Font Specifies a courier-type font. Default: [Regular] • Regular • Dark • Ext. A4 Width Sets the machine to extend the width of the printable area of A4 size paper, reducing side margin width. Default: [Off] •...
Page 251: Configuring The Machine Using Web Image Monitor
8. Configuring the Machine Using Web Image Monitor You can check the machine's status or change its settings by accessing the ma- chine directly using Web Image Monitor. Using Web Image Monitor Important ❒ Some items might not appear, depending on the model type you are using. ❒...
Page 252 Configuring the Machine Using Web Image Monitor Reference For details about configuring the machine using the control panel, see p.195 “Configuring the Machine Using the Control Panel”. For details about TCP/IP settings, see p.51 “Configuring the Machine”.
Page 253: Displaying The Main Page
Displaying the Main Page Displaying the Main Page When you access the machine using Web Image Monitor, the main page appears in your browser's window. Launch the Web browser. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine.
Page 254: Checking The System Information
Configuring the Machine Using Web Image Monitor Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels.
Page 255: Checking The Counter Information
Checking the System Information ❖ Paper Tray Item Description Tray 1 Shows the current state and paper size/type setting of tray 1. Tray 2 Shows the current state and paper size/type setting of tray 2. Bypass Tray Shows the current state and paper size/type setting of the bypass tray.
Page 256: Checking The Machine Information
Configuring the Machine Using Web Image Monitor ❖ Printer Counter Item Description Page Total Shows the total number of pages printed. Color Shows the number of color pages printed. Black Shows the number of black-and-white pages printed. ❖ Page Coverage Item Description <5%...
Page 257: Machine Information
Checking the System Information ❖ Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. PCL Version Shows the version of the PCL interpreter (a part of the PDL firmware).
Page 258: Configuring The Machine Settings
Configuring the Machine Using Web Image Monitor Configuring the Machine Settings Click [Machine Settings] to display the page for configuring the machine settings. This page contains six tabs: [Speaker Volume], [Paper Settings], [Copy], [Fax], [Print- er], and [Toner Saver Mode]. Note ❒...
Page 259: Configuring The Paper Settings
Configuring the Machine Settings Configuring the Paper Settings Click the [Paper Settings] tab on the machine settings page to configure the paper settings. ❖ Tray 1 Item Description Paper Size Select the paper size for tray 1 from the follow- ing: A4, B5 JIS, A5, B6-S, A6, Legal, Letter, Half Let- ter-S, Executive, 8 ×...
Page 260: Specifying The Size Of Paper For Printing Copies
Configuring the Machine Using Web Image Monitor ❖ Bypass Tray Item Description Paper Size Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6-S, A6, Legal, Letter, Half Let- ter-S, Executive, 8 × 13, 8.5 × 13, Folio, 16K, Com 10, Monarch, C5 Env, C6 Env, DL Env, Custom.
Page 261: Specifying The Tray For Printing Faxes
Configuring the Machine Settings ❖ Paper Selection Item Description Paper Selection Select the paper size used for printing copies from the following: Tray 1, Tray 2, Bypass Tray, A4, or LTR. When a tray is selected, the machine prints from that tray only. When a paper size is se- lected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
Page 262: Specifying The Tray Priority For The Printer Function
Configuring the Machine Using Web Image Monitor Note ❒ Only A4, Letter, or Legal size paper can be used for printing faxes. Make sure to select a tray that contains paper of the valid size. ❒ If tray 2 is not installed, only [Tray1 Only] appears. Specifying the Tray Priority for the Printer Function Click the [Printer] tab on the machine settings page to specify the tray priority for the printer function.
Page 263: Configuring Toner Saver Mode
Configuring the Machine Settings Configuring Toner Saver Mode Click the [Toner Saver Mode] tab on the machine settings page to configure the toner saver mode setting. ❖ Toner Saver Mode Item Description Toner Saver Mode Enable this setting to print using a reduced amount of toner.
Page 264: Registering Destinations
Configuring the Machine Using Web Image Monitor Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. A maxi- mum of 100 destinations can be registered. See the scan and fax sections for more information on registering destinations. Reference For details about registering scan destinations, see p.138 “Registering Scan Destinations”.
Page 265: Restricting Machine Functions According To User
Restricting Machine Functions According to User Restricting Machine Functions According to User You can set the machine to require a user ID when someone tries to copy, send faxes, or scan using the control panel. Using Web Image Monitor, you can select the function you want to restrict, and register the users who can use that function.
Page 266: Printing Reports
Configuring the Machine Using Web Image Monitor Printing Reports Click [Reports Print] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. ❖ Reports Print Item Description Configuration Page Prints general information about the machine and its current configuration.
Page 267: Configuring The Network Settings
Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains six tabs: [Network Status], [Network Application], [DNS], [Alert Mes- sages], [SNMP], and [SMTP]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network in- formation.
Page 268: Configuring The Network Application Settings
Configuring the Machine Using Web Image Monitor ❖ NetBIOS over TCP Item Description Status Shows whether the NetBIOS protocol is active. Computer Name Enter the display name for the machine on the NetBIOS network. Can contain up to 15 char- acters.
Page 269: Configuring The Dns Settings
Configuring the Network Settings Item Description Port # Enter the TCP port number to use for raw printing. The valid range is 1024 to 65535, ex- cept 53550 (default is 9100). Select to enable network printing using LPR/LPD (via TCP port 515). ❖...
Page 270: Configuring The Alert Message Settings
Configuring the Machine Using Web Image Monitor Item Description Host Name Enter a host name for the machine. Can con- tain up to 15 characters. Note ❒ If you are using the Scan to Folder function on a network that uses Active Di- rectory, you must specify the server name and domain name in the DNS set- tings.
Page 271: Configuring The Snmp Settings
Configuring the Network Settings Configuring the SNMP Settings Click the [SNMP] tab on the network settings page to configure the SNMP set- tings. ❖ SNMP Setting Item Description SNMP Select whether to enable the machine to use SNMP services. ❖ Trap Item Description Target Trap...
Page 272: Configuring The Smtp Settings
Configuring the Machine Using Web Image Monitor ❖ System Item Description System Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. System Contact Enter the contact information of the machine. The contact information entered here is dis- played on the main page.
Page 273 Configuring the Network Settings Item Description System Admin E-mail Enter the system administrator’s e-mail ad- dress. This address is used as the sender's ad- dress of e-mail messages sent from this machine, such as alert e-mail messages and Scan to E-mail notifications. Can contain up to 64 characters.
Page 274: Configuring The Administrator Settings
Configuring the Machine Using Web Image Monitor Configuring the Administrator Settings Click [Admin Settings] to display the page for configuring the administrator set- tings. This page contains six tabs: [Password], [Default Settings], [Backup Settings], [Re- store Settings], [Date/Time Setup], and [Power Saver]. Configuring the Password Click the [Password] tab on the administrator settings page to configure the pass- word.
Page 275: Backing Up The Machine's Settings
Configuring the Administrator Settings Item Description Clear Network Settings Select to restore network settings to their de- faults. Clear Menu Settings Select to restore menu settings to their de- faults. Clear Scan Destination Select to clear the scan destinations. Clear Restrict User Setting Select to clear the user restriction settings.
Page 276: Restoring The Machine's Settings From A Backup File
Configuring the Machine Using Web Image Monitor Select the radio button for the type of data you wish to back up. Enter the administrator password if required. Click [Submit]. Navigate to the location to save the backup file. Specify a name for the file, and click [Save]. Restoring the Machine's Settings from a Backup File Click the [Restore Settings] tab on the administrator settings page to restore the machine's settings from a previously created backup file.
Page 277: Configuring The Date And Time Settings
Configuring the Administrator Settings Note ❒ If the setting are not restored successfully, an error message appears. Try again to restore the file completely. Configuring the Date and Time Settings Click the [Date/Time Setup] tab on the administrator settings page to configure the date and time settings.
Page 278: Configuring The Power Saver Mode Settings
Configuring the Machine Using Web Image Monitor Configuring the Power Saver Mode Settings Click the [Power Saver] tab on the administrator settings page to set the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption.
Page 279: Troubleshooting
9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.270 “Common Problems” • p.271 “Paper Feed Problems” • p.282 “Print Quality Problems” • p.283 “Printer Problems” •...
Page 280: Common Problems
Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not The power cord is not • Make sure that the power plug is firmly turn on.
Page 281: Paper Feed Problems
Paper Feed Problems Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequent- ly, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See p.64 “Supported Pa- per for Each Tray”.
Page 282: Removing Printing Jams
Troubleshooting Problem Solution The printed paper is curled. • Load the paper upside down in the paper tray. • If the paper curl is severe, take prints from the output tray more frequently. • Paper is damp. Use paper that has been stored properly. See p.64 “Paper and Other Media”.
Page 283: If Paper Jams Inside The Fusing Unit
Paper Feed Problems BPC055S Fusing Unit Transfer Unit If paper is jammed in the fusing unit, see If paper is jammed in the transfer unit, p.273 “If paper jams inside the fusing see p.277 “If paper jams inside the trans- unit”.
Page 284 Troubleshooting Pull the opening lever on the front cover, and then carefully lower the front cover. BPC045S Lower the blue fusing unit lever, and pull out the jammed paper carefully. BPC047S BPC048S If you cannot find the jammed paper, check for it by pulling down the guide. BPC049S...
Page 285: If Paper Jams Inside A Tray
Paper Feed Problems Using both hands, carefully push up the front cover until it closes. BPC046S Note ❒ When closing the front cover, push the upper area of the cover firmly. Af- ter closing the cover, check that the error is cleared. If paper jams inside a tray If paper jams in tray 1 or 2, follow the procedure below to remove it.
Page 286 Troubleshooting If paper has become jammed inside the transfer unit, pull the paper forward. BAA076S Using both hands, carefully push up the front cover until it closes. BPC046S Note ❒ Do not pull out the paper tray (Tray 1). ❒ If paper is jammed in tray 2 but is difficult to locate, pull out tray 2 to re- move it.
Page 287: If Paper Jams Inside The Transfer Unit
Paper Feed Problems If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. Pull the opening lever on the front cover, and then carefully lower the front cover. BPC045S Carefully remove any paper that is jammed under the transfer unit.
Page 288: Removing Scanning Jams
Troubleshooting Removing Scanning Jams When the following message appears on the screen, follow the procedure below to remove the original jammed in the ADF: “ ” ADF Jam Open ADF Cover and Clear Jam Open the ADF cover. BAA109S Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip.
Page 289 Paper Feed Problems Lift the paper feed roller slightly and pull it out toward you. BAA151S Gently pull the jammed original to remove it. BAA153S If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area.
Page 290 Troubleshooting Gently pull the jammed original to remove it. BAA167S Put the paper feed roller back in with the roller part facing downwards. BAA154S Lower the blue lever to lock the paper feed roller. BAA155S...
Page 291 Paper Feed Problems Close the ADF cover. BAA111S Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
Page 292: Print Quality Problems
Troubleshooting Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine.
Page 293: Printer Problems
Printer Problems Printer Problems This section describes printing problems and possible solutions. Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanu- meric characters.
Page 294 Troubleshooting Problem Solution There is considerable delay be- • Processing time depends on data volume. High volume tween the print start command data, such as graphics-heavy documents, take longer to and actual printing. process. • If "Processing" is displayed on the screen, the machine is receiving data.
Page 295: Changing The Printer Driver Settings
Printer Problems Changing the Printer Driver Settings You may eliminate certain problems by changing the printer driver settings as described below. Possible Cause Solution Cannot print properly when us- • Increase the print quality settings. ing a certain application, or can- •...
Page 296: Copier Problems
Troubleshooting Copier Problems This section describes photocopy problems and possible solutions. Problem Solution Photocopied pages are not in On the control panel, change the [Sort] setting under copy correct order. settings to collate pages as you require. For details about [Sort], see p.200 “Copy Settings”.
Page 297: Scanner Problems
Scanner Problems Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The machine does not start scan- The ADF or ADF cover is open. If the ADF or ADF cover is ning. open, you cannot scan using the ADF. Close the ADF or ADF cover.
Page 298: Fax Problems
Troubleshooting Fax Problems This section describes fax problems and possible solutions. ❖ When an error code appears on the Activity Report/TX Report The table below describes the meaning of error codes that appear under "Re- sults" on the Activity Report or TX Report, and what to do when a particular error code appears.
Page 299 Fax Problems Error Code Solution 2XXX14 The machine was not able to print the received fax, or the machine's memory reached capacity while receiving a fax because the document was too large. • The paper tray was empty. Load paper in the paper tray. See p.72 “Loading Paper”.
Page 300 Troubleshooting Problem Solution Faxes you sent appear spotty or • The exposure glass or ADF is dirty. See p.311 “Clean- dirty when received. ing”. • Before placing originals on the exposure glass, make sure that ink or correction fluid is dry. A fax you sent appears blank The original was placed upside down.
Page 301: Error And Status Messages On The Screen
Error and Status Messages on the Screen Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears. Messages are listed in alphabetical order in the table below. “X”...
Page 302 Troubleshooting Message Causes Solutions Press the {B&W Start} key or Bypass Tray Paper Size Mis- The paper size set for the doc- {Color Start} key to begin match?Y/N ument differs from the size of the paper in the tray. printing, or press the {Clear/Stop} key to cancel the job.
Page 303 Error and Status Messages on the Screen Message Causes Solutions Connection Fail The line could not be connect- • Confirm that the telephone ed correctly. line is properly connected to the machine. • Disconnect the telephone line from the machine, and connect a standard tele- phone in its place.
Page 304 Troubleshooting Message Causes Solutions Email Size Limit Exceeded The scan file exceeds the size • Configure [Resolution] un- Press Clear Key limit for files that can be sent der scanner settings to re- through e-mail. duce the scanning resolution. See p.206 “Scanner Settings”.
Page 305 Error and Status Messages on the Screen Message Causes Solutions Life End Transfer Belt The transfer belt is no longer Contact your sales or service usable, and must be replaced. representative. Life End Waste Toner Bottle The waste toner bottle is full. Replace the waste toner bottle with a new one.
Page 306 Troubleshooting Message Causes Solutions Near Memory Full Memory has almost reached If several originals are still to capacity during sort copy. be scanned, it is recommend- ed to start printing now, and copy the remaining originals separately. If originals are be- ing scanned from the ADF, re- move any remaining pages from the ADF.
Page 307 Error and Status Messages on the Screen Message Causes Solutions Server Response Error Press An error occurred in commu- Confirm that the destination is Clear Key nication with the server before registered correctly, and then beginning transmission. try the operation again. If the problem could not be solved, contact the network administrator.
Page 308 Troubleshooting Message Causes Solutions Upper Misfeed Jam Paper has been jammed in the Remove the jammed paper. machine. See p.272 “Removing Printing Jams”. Y toner Independent-supply A non-supported print car- Remove and replace it with a tridge is installed. print cartridge specified by an authorized dealer.
Page 309: Replacing Print Cartridges
Replacing Print Cartridges Replacing Print Cartridges R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame.
Page 310 Troubleshooting • Prepare the indicated print cartridge when any of the following messages appear on the screen: “ ” Near End K Toner “ ” Near End M Toner “ ” Near End C Toner “ ” Near End Y Toner Important ❒...
Page 311 Replacing Print Cartridges Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BPC042S Tilt the print cartridge forward and pull it out. From the rear, the print cartridges are installed in the order of cyan (C), ma- genta (M), yellow (Y), and black (K).
Page 312 Troubleshooting Hold the print cartridge and shake it from side to side five or six times. BAA144S Even distribution of toner within the bottle improves print quality. Remove the cover from the print cartridge. ASH008S Check that the toner color and location correspond, and carefully insert the print cartridge vertically.
Page 313 Replacing Print Cartridges Using both hands, hold the center of the top cover and close the cover care- fully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed. BPC044S Put the cover that you removed in step on the old print cartridge.
Page 314: Replacing The Waste Toner Bottle
Troubleshooting Replacing the Waste Toner Bottle R WARNING: • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Wait at least 30 minutes after disconnecting the power plug before re- moving the transfer unit.
Page 315 Replacing the Waste Toner Bottle Pull the opening lever on the front cover, and then carefully lower the front cover. BPC045S Slide both green levers on the front cover. BAA057S Holding the green tabs on both ends of the transfer unit, tilt it backwards then lift it up.
Page 316 Troubleshooting Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. BAA059S Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out. BAA060S BAA061S...
Page 317 Replacing the Waste Toner Bottle To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while pulling it out. BAA062S Close the bottle cap. ASH043S BAA063S...
Page 318 Troubleshooting Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body. Leave the bottle cap open. BAA064S To prevent the waste toner bottle touching the intermediate transfer unit (the white area in the illustration below), do not lift the bottle while inserting it. BAA065S Push in the waste toner bottle until it clicks into place.
Page 319 Replacing the Waste Toner Bottle Place the transfer unit down on the front cover. BAA067S Slide the transfer unit along the guide rails into the machine. When it stops, push on the green PUSH mark until it clicks into place. BAA068S Using both hands, carefully push up the front cover until it closes.
Page 320 Troubleshooting...
Page 321: Cleaning
10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning R WARNING: • Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam gener- ator and direct exposure to laser beams can cause permanent eye damage.
Page 322 Maintenance R CAUTION: • The inside of this machine becomes very hot. Do not touch the parts la- belled “v” (indicating a hot surface). Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the exposure glass cover or ADF is closed. BPC042S Lift out the rearmost print cartridge.
Page 323: Cleaning The Friction Pad And Paper Feed Roller
Cleaning Carefully insert the print cartridge removed in step vertically. BAA080S Using both hands, hold the center of the top cover and close the cover care- fully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed. BPC044S Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur.
Page 324 Maintenance Lift tray 1 and pull it slightly toward you. Then, using both hands, pull the tray fully out. BAA030S Place the tray on a flat surface. If there is paper in the tray, remove it. Wipe the friction pad with a damp cloth. ASH064S Wipe the rubber part of the roller with a soft damp cloth.
Page 325 Cleaning Push the metal plate down until it clicks into place to lock it. BAA031S Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. BAA097S Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed.
Page 326: Cleaning The Registration Roller
Maintenance Cleaning the Registration Roller The registration roller can become dirty with paper dust if you print to non-stan- dard paper. Clean the registration roller if white dots appear on prints. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 327 Cleaning Be sure to set the registration roller in the position shown by the arrow in the illustration below. BAA082S Clean the registration roller if prints are smeared after a paper jam is cleared. Clean the registration roller by applying a soft damp cloth while turning it. Using both hands, carefully push up the front cover until it closes.
Page 328: Cleaning The Exposure Glass
Maintenance Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. Lift the exposure glass cover or ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 329: Moving The Machine
Moving the Machine Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. R CAUTION: • The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The ma- chine will break or cause injury if dropped.
Page 330 Maintenance Lift the machine with another person by using the inset grips on both sides of the machine, and then move it horizontally to the place where you want to use it. BAA023S If you have removed tray 2, reinstall it. Note ❒...
Page 331: Moving Over A Long Distance
Moving the Machine Moving over a Long Distance If you intend to move the machine over a long distance, you must pack it well. Empty all the paper trays, but do not remove any print cartridges. Take care not to tip or tilt the machine during transit. Important ❒...
Page 332: Disposal
Maintenance Disposal Ask your sales or service representative for information about correct disposal of this machine.
Page 333: If The Machine Is Not Going To Be Used For A Long Time
If the Machine is Not Going to Be Used for a Long Time If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here.
Page 334 Maintenance Lower the blue fusing unit lever. BPC047S Using a coin, turn both gray knobs on the fusing unit 90 degrees counter- clockwise (until the slots are horizontally aligned with the marking shown in the illustration below). BPC061S Close the front cover with both hands carefully. BPC046S Note ❒...
Page 335: Using The Machine Again After It Has Been Inactive For A Long Period
If the Machine is Not Going to Be Used for a Long Time Using the Machine Again After It Has Been Inactive for a Long Period Use the following procedure to start using the machine again after it has been inactive for a long period.
Page 336 Maintenance Using a coin, turn both gray knobs on the fusing unit 90 degrees clockwise (until the slots are vertically aligned with the marking shown in the illus- tration below). BPC065S Close the front cover with both hands carefully. BPC046S Turn the power switch to ”aOn”.
Page 337: Where To Inquire
Where to Inquire Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual.
Page 338: Consumables
Maintenance Consumables R CAUTION: • Our products are engineered to meet high standards of quality and func- tionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridges Print cartridge Average printable number of pages per car- tridge Black 2,200 pages, 5,000 pages...
Page 339: Waste Toner Bottle
Consumables Waste Toner Bottle Name Average printable number of pages Waste Toner Bottle SP C220 25,000 pages A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. Note ❒ The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity.
Page 340 Maintenance...
Page 341: 11. Appendix
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications ❖ Configuration Desktop ❖ Print process Laser electrostatic transfer ❖ Maximum paper size for scanning • Exposure glass " × 11 ") A4, Letter (8 •...
Page 342 Appendix • Bypass tray One sheet (80 g/m , 20 lb.) ❖ ADF capacity 35 sheets (80 g/m , 20 lb.) ❖ Paper weight • Tray 1 60 to 160 g/m (16 to 42 lb.) • Tray 2 (option) 60 to 105 g/m (16 to 28 lb.) •...
Page 343: Printer Function Specifications
Specifications of the Machine Printer Function Specifications ❖ Printing speed (A4/Letter) Black and white: 20 pages per minute Color: 20 pages per minute ❖ Resolution 600 dpi (Maximum: 2400 × 600 dpi) ❖ First print speed 14 seconds or less (A4/Letter, 600 × 600 dpi) ❖...
Page 344: Scanner Function Specifications
Appendix ❖ First copy speed (A4/Letter, at 25 °C, 77 °F) 30 seconds ❖ Multiple copy speed Black and white: 20 pages per minute Color: 20 pages per minute ❖ Reproduction ratio • Fixed ratio: 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Zoom ratio: 25 to 400% (600 ×...
Page 345: Fax Function Specifications
Specifications of the Machine ❖ Gradation Input: 16 bit color processing Output: 8 bit color processing ❖ Scanning time Black and white: 5 seconds or less Color: 10 seconds or less (A4/200 dpi/Compressed) Not including transfer time. ❖ ADF throughput Black and white: 120 mm per second Color: 60 mm per second (200 dpi) ❖...
Page 346 Appendix ❖ Memory capacity More than 100 sheets (8 dots per mm × 3.85 line per mm) ❖ Address book • Speed dial 50 items (total for Fax and Scan to E-mail) • Quick dial 20 items Number of redials for Fax: 1...
Page 347: Specifications Of Options
Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 ❖ Paper capacity 500 sheets ❖ Paper size ” × 11”) A4, Letter (8 ❖ Dimensions (Width × Depth × Height) 400 ×...
Page 348: Electromagnetic Interference
Appendix Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television or radio as far as possible from the machine. •...
Page 349: Information About Installed Software
Information about Installed Software Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 350: Index
INDEX Date and time setting 2 in 1 Date/Time setup 2-sided copy DDR-SDRAM module 4 in 1 Default mode Density Density key Activity report Destinations Address book DHCP Address book key Display language Address book (LAN-Fax) DNS setting ADF (Auto Document Feeder) Document size Document type Administrator’s e-mail address...
Page 351 Number keys ID card copy Image density for copier mode OK key Image density for fax mode One Touch buttons Image density for scanner mode On Hook Dial Image quality On Hook Dial key Image Quality key Operation modes Immediate transmission Options Input tray for the ADF Output tray...
Page 352 Toner Toner density sensor Rear cover Toner saver mode Reception mode Top cover Recycled paper Trademarks Redial Transfer unit Reduced copy Transmission mode Reduce/Enlarge key Tray 1 Registration roller Tray 2 Reports Tray priority Report settings TrueType fonts Resolution TWAIN scanning Restrict user TX settings Restrict user function...
Page 354 GB GB EN USA M018-8531...
Page 355 Scanning and Faxing Guide Using the Scanner Function Using the Fax Function Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety Information” before using the machine.
Page 356 TABLE OF CONTENTS 1. Using the Scanner Function Guide to the Scanner Function................1 Scanning from a computer ..................1 Sending scanned files via e-mail................2 Sending scanned files to an FTP server ..............2 Sending scanned files to a computer's shared folder..........3 Configuring the IP Address Settings ..............3 Registering Scan Destinations ................4 Scanning Using the Control Panel ...............9 Basic Operation for Sending Scanned Files ..............9...
Page 357: Using The Scanner Function
1. Using the Scanner Function Guide to the Scanner Function There are two scanning methods: Scanning from a computer scanning from the computer (TWAIN scanning) and scanning using the You can operate the machine from control panel. your computer and scan originals ❖...
Page 358: Sending Scanned Files Via E-Mail
Using the Scanner Function For details, see p.3 “Configur- Register the destinations to the ing the IP Address Settings”. Address Book using Web Image Monitor. Install the scanner driver on the For details, see p.4 “Registering computer. Scan Destinations”. For details, see the instructions provided on the driver CD- ROM.
Page 359: Sending Scanned Files To A Computer's Shared Folder
Configuring the IP Address Settings For details, see p.3 “Configur- Sending scanned files to a ing the IP Address Settings”. computer's shared folder Create a destination folder on the computer's hard disk drive, You can send scanned files to the and configure it as a shared shared folder of a computer on a net- folder.
Page 360: Registering Scan Destinations
Using the Scanner Function The new setting is displayed with Press the {U}{T} keys to select an “p” symbol, indicating that the [Gateway], and then press the {OK} setting has been changed. key. Confirm the setting, and then The current gateway address is press the { } key.
Page 361 Registering Scan Destinations Important ❒ Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations.
Page 362 Using the Scanner Function Scan to E-mail Settings Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion.
Page 363 Registering Scan Destinations Scan to FTP Settings Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion.
Page 364 Using the Scanner Function Scan to Folder Settings Item Setting Description One Touch Button Optional Select when setting the destination as a Quick Dial entry. Full Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destina- tion.
Page 365: Scanning Using The Control Panel
Scanning Using the Control Panel ❒ If you are using the Scan to Folder function on a network that uses Active Directory, you must specify the server name and domain name in the DNS settings. ❒ The Scan to Folder destination must operate on one of the following oper- ating systems: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008, or Mac OS X.
Page 366: Basic Operation For Twain Scanning
Using the Scanner Function Reference For complete information about the scanner function, see User Guide Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer di- rectly.
Page 367: Using The Fax Function
2. Using the Fax Function This chapter describes the fax functions. Guide to the Fax Function This section describes basic proce- Using the machine with an dures for using this machine as a fax machine. external telephone You can use this machine as a fax ma- Using as a fax machine chine and also use the same telephone line for voice calls.
Page 368: Connecting To A Telephone Line
Using the Fax Function Important Reference ❒ This function is supported by Win- For details about the LAN-Fax dows 2000/XP/Vista and Win- function, see "Using the Fax dows Server 2003/2003 R2/2008. Function from a Computer Mac OS X does not support this (LAN-Fax)", User Guide function.
Page 369: Configuring Telephone Network Settings
Configuring Telephone Network Settings Configuring Telephone Network Settings Press the {User Tools} key. Selecting the telephone line Press the {U}{T} keys to select type [Admin Settings], and then press the {OK} key. Select the telephone line type accord- ing to your telephone line service. If you are requested to enter a There are two types: tone and pulse password, enter the password us-...
Page 370: Setting The Date And Time
Using the Fax Function If you are requested to enter a Enter the outside line access num- password, enter the password us- ber using the number keys, and then press the {OK} key. ing the number keys, and then press the {OK} key. Confirm the setting, and then Press the {U}{T} keys to select press the { } key.
Page 371 Registering Fax Destinations Press the {U}{T} keys to select Confirm the current setting, and then press the {OK} key. [Am] or [Pm], and then press the {OK} key. Press the { } key to return to the Enter the current hour using the previous level of menu tree.
Page 372: Basic Operation For Sending A Fax
Using the Fax Function Fax destination settings Item Setting Description Quick Dial / Speed Dial Required Select the number to which you want to register Quick Dial or Speed Dial desti- nation. Name Optional Name of the destination. The name spec- ified here will be shown on the screen when selecting a fax destination.
Page 373: Receiving A Fax In Manual Mode
Receiving a Fax Press the {U}{T} keys to select Replace the handset. [Fax Settings], and then press the {OK} key. Receiving a Fax in Fax Only Press the {U}{T} keys to select Mode [RX Settings], and then press the {OK} key. When the reception mode is set to Fax Only mode, the machine automatical- Press the {U}{T} keys to select...
Page 374 Using the Fax Function • If you pick up the handset but the time specified in [F/T Ring Time] passes before a normal telephone call starts, the ma- chine starts to receive the fax automatically. Note ❒ After you pick up the handset to answer a call, make sure to press the {Facsimile} key to activate fax m o d e b e f o r e p r e s s i n g t h e...
Page 375 Trademarks ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, AppleTalk, EtherTalk, Macintosh, Mac OS, and True Type are trademarks of Apple Computer, Inc., registered in the U.S.
Page 377 Quick Installation Guide Quick Installation Guide Quick Installation Guide SP C231SF/C232SF Quick Installation Guide Quick Installation Guide Quick Installation Guide Quick Installation Guide Quick Installation Guide Quick Installation Guide Read this manual carefully before you use the product and keep it handy for future reference. Place to Install Unpacking For safe and correct use, please be sure to read the Safety Information before using the machine.
Page 378 Initial Setup Connection Connection Initial Setup Connection Initial Setup Connection Initial Setup Connection Initial Setup Connection Initial Setup BAA422S Connection Initial Setup BPC313S Connection Initial Setup BPC310S Connection Initial Setup BAA453S • For details about connection settings, see User Guide •...
Page 379: Removing Paper Jams
SP C231SF/C232SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Troubleshooting Removing Paper Jams Print Cartridges Read this manual carefully before you use the product and keep it handy for future reference. For safe and correct use, please be sure to read "Safety Information"...
Page 380 Table of Contents Exterior Names and Locations Interior Control Panel Initial Screen and Basic Operation Using the Copier Function Advanced Photocopy Settings Initial Screen and Basic Operation Using the Scanner Function Advanced Scan Settings Initial Screen and Basic Operation for Sending a Fax 16 Using the Fax Function Advanced Scan Settings Error and Status Messages on the Screen...
Page 381: Exposure Glass Cover
Names and Locations Exterior Exposure Glass Cover Open this cover to place originals on the exposure glass. Exposure Glass Place originals here sheet by sheet. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. Input Tray for the ADF Place stacks of originals here.
Page 382: Interior
Names and Locations Interior Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). BPC213S Waste Toner Bottle Collects excess toner during printing. Transfer Unit Remove this unit when replacing the waste toner bottle.
Page 383: Control Panel
Names and Locations Control Panel Screen Displays current status and messages. Menu keys Press any of these four keys to display the menu for configuring the settings of the machine’s current operation mode (copier, scanner, or fax). • [ ] key Press to exit to the previous level of the menu tree.
Page 384: On Hook Dial Key
Names and Locations Control Panel [Pause/Redial] key • Pause: (fax mode) • Redial: (scanner mode/fax mode) [On Hook Dial] key (fax mode) [Address book] key (scanner mode/fax mode) [User Tools] key Press to display the menu for configuring the machine’s system settings. [Image Quality] key (copier mode/scanner mode/fax mode) [Density] key...
Page 385: Initial Screen And Basic Operation
Using the Copier Function Initial Screen and Basic Operation The following is the initial screen in copier mode. 1. Reproduction ratio 2. Status of the machine 3. Copy quality 4. Paper size BAA350S 5. Copy quantity • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.
Page 386: Number Keys
Using the Copier Function Initial Screen and Basic Operation To make multiple copies, enter the number of copies using the number keys. • The maximum number of copies is 99. Press the [B&W Start] or [Color Start] key. BPC201S • To cancel photocopying, press the [Copy] key, and then press the [Clear/Stop] key. •...
Page 387: Advanced Photocopy Settings
Using the Copier Function Advanced Photocopy Settings ❖ Making Enlarged or Reduced Copies You can specify the reduction or enlargement ratio for the current job. There are two ways to set the scaling ratio: using a preset ratio or manually specifying a custom ratio. 1.
Page 388 Using the Copier Function Advanced Photocopy Settings ❖ Making 2-sided Copies • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • Paper must be fed from tray 1 or tray 2, not from the bypass tray. In addition, paper size must be A4, B5, Letter, Legal, or Executive, and paper type must be thin, plain, recycled, color, preprinted or prepunched.
Page 389 ❖ Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] key or [ ] keys to select the desired density level, and then press the [OK] key. (Lightest) (Darkest) ❖...
Page 390: Initial Screen And Basic Operation
Using the Scanner Function Initial Screen and Basic Operation The following is the initial screen in scanner mode. BPC236S You can send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder). •...
Page 391 Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray. Otherwise, the ADF might be damaged. Exposure Glass BAA357S BAA353S • If necessary, configure advanced scan settings. For more details, see "Advanced Scan Settings" on page 15.
Page 392 Using the Scanner Function Initial Screen and Basic Operation Press the [B&W Start] key or the [Color Start] key. Depending on the machine's settings, you may be prompted to place another original on the exposure glass. In this case, proceed to the next step. BPC201S If you have more originals to scan, place the next original on the exposure glass, and then press [1].
Page 393: Advanced Scan Settings
Using the Scanner Function Advanced Scan Settings ❖ Specifying the Scanning Size You can specify the scanning size according to the size of the current original. 1. Press the [Reduce/Enlarge] key. 2. Press the [Reduce/Enlarge] or [ ] keys to select the size of the original, and then press the [OK] key.
Page 394: Initial Screen And Basic Operation For Sending A Fax
Using the Fax Function Initial Screen and Basic Operation for Sending a Fax The following is the initial screen in fax mode. 1. Resolution setting 2. Status of the machine 3. Current month and date 4. Current time BAA352S • Make sure to establish a telephone line connection, and configure the settings for fax transmis- sion in advance.
Page 395 Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray. Otherwise, the ADF might be damaged. Exposure Glass BAA357S BAA353S • If necessary, configure the advanced scan settings. For details, see "Advanced Scan Settings" on page 19.
Page 396 Using the Fax Function Initial Screen and Basic Operation for Sending a Fax If you have more originals to scan, press [1] within 60 seconds, place the next original on the exposure glass, and then press the [OK] key. Repeat this step until all originals are scanned. If you do not press [1] within 60 seconds, the machine will start to dial the destination.
Page 397: Advanced Scan Settings
Using the Fax Function Advanced Scan Settings ❖ Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] or [ ] keys to select the desired density level, and then press the [OK] key.
Page 398: Error And Status Messages On The Screen
Troubleshooting Error and Status Messages on the Screen "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes or types, tray names, or toner colors. Message Causes Solutions (alphabetical order) ADF JAM Open ADF An original has •...
Page 399: Cover Open
Message Message Causes Solutions (alphabetical order) When performing If using the PCL or DDST printer Cancel Print JOB printing on Legal driver, set [Gradation] in [Print Memory OverFlow size paper under Quality] to [Speed] or [Standard]. certain print quality If using the PostScript 3 printer setting, print data driver, set [Print Quality] in [Printer becomes large and...
Page 400 Troubleshooting Error and Status Messages on the Screen Message Causes Solutions (alphabetical order) Memory has If several originals are still to be Near Memory Full almost reached scanned, it is recommended to capacity during start printing now, and copy the sort copy.
Page 401: Printing Or Scanning Problems
Troubleshooting Troubleshooting Printing or Scanning Problems ❖ Images are too dark or too light on the copied pages or scanned files Image density is too dark or too light. Adjust the image density. ❖ Toner smears on the printed surface Toner on the printed surface is not dry.
Page 402: Fax Transmission Problems
Troubleshooting Fax Transmission Problems ❖ Cannot send or receive faxes The modular cable may be disconnected. Make sure that the modular cable is correctly connected. For more details, see "Connecting to a Telephone Line", User Guide. ❖ Cannot receive faxes even when sending them is possible •...
Page 403: Paper Jam Positions
Removing Paper Jams Paper Jam Positions • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge.
Page 404: Removing From The Fusing Unit
Removing Paper Jams Removing from the Fusing Unit CAUTION • The inside of this machine becomes very hot. Do not touch the parts labelled " " (indicat- ing a hot surface). • The fusing section of this machine might be very hot. Caution should be taken when removing jammed paper.
Page 405: Removing From The Tray
Removing Paper Jams Removing from the Tray Pull the opening lever on the front cover, and then carefully lower the front cover. Pull out the jammed paper carefully. BAA309S If paper has become jammed inside the transfer unit, pull the paper forward. •...
Page 406: Removing From The Transfer Unit
Removing Paper Jams Removing from the Transfer Unit Pull the opening lever on the front cover, and then carefully lower the front cover. Carefully remove any paper that is jammed under the transfer unit. If you cannot find the jammed paper, look inside the machine BAA311S Using both hands, carefully push up the front cover until it...
Page 407: Removing From The Adf
Removing Paper Jams Removing from the ADF Open the ADF cover. BAA312S Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. BAA313S If you cannot pull out the jammed original easily, unlock the paper feed roller by raising the blue lever.
Page 408 Removing Paper Jams Removing from the ADF Gently pull the jammed original to remove it. BAA381S If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. BAA385S Gently pull the jammed original to remove it.
Page 409 Lower the blue lever to lock the paper feed roller. BAA383S Close the ADF cover. BAA314S Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
Page 410: Before Replacing Print Cartridges
Print Cartridges Before Replacing Print Cartridges WARNING • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns of a fire.
Page 411: Replacing Print Cartridges
Print Cartridges Replacing Print Cartridges ❖ Messages for Preparing Print Cartridges Prepare the indicated print cartridge when any of the following messages appear on the screen: • "Near End K Toner" • "Near End M Toner" • "Near End C Toner" •...
Page 412 Print Cartridges Replacing Print Cartridges • When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside of the upper cover (the white area in the illustration). BPC221S • If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner.
Page 413 Take the new print cartridge out of the box, and then take it out of the plastic bag. BAA317S Hold the print cartridge and shake it from side to side five or six times. Even distribution of toner within the bottle improves print quality.
Page 414 Print Cartridges Replacing Print Cartridges Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. After closing the top cover, wait until the initial screen is displayed. BPC224S Put the cover that you removed in step 5 on the old print cartridge.
Page 415 Appendix Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual. Saving Energy This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2.
Page 416 SP C231SF/C232SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Troubleshooting Removing Paper Jams Print Cartridges GB GB EN USA M018-8540...

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Sp c231sf C232sf

Ricoh Aficio SP C232SF User Manual

Table of Contents

1 Guide to the Machine

Introduction

Manuals for this Machine

Machine Types

How to Read this Manual

Using Manuals

Feature Highlights

Guide to Components

2 Getting Started

Installing the Machine

Connecting the Machine

Configuring the Machine

Sharing the Printer on a Network

Installing Options

Paper and Other Media

Loading Paper

Placing Originals

Entering Characters

Restricting Machine Functions According to User

When a Message Requesting a User ID Appears

3 Using the Printer Function

Configuring Option Settings for the Printer

Accessing the Printer Properties

Basic Operation in Printer Mode

Printing Confidential Documents

Using Various Print Functions

4 Using the Copier Function

The Screen in Copier Mode

Basic Operation in Copier Mode

Making Enlarged or Reduced Copies

Combining Multiple Pages

Making 2-Sided Copies

Specifying Scan Settings

5 Using the Scanner Function

The Screen in Scanner Mode

Registering Scan Destinations

Scanning Using the Control Panel

Scanning from a Computer

6 Using the Fax Function

The Screen in Fax Mode

Setting the Date and Time

Registering Fax Destinations

Sending a Fax

Using the Fax Function from a Computer (LAN-Fax)

Receiving a Fax

7 Configuring the Machine Using the Control Panel

Basic Operation Using the Menu Screen

Menu Chart

Copy Settings

Scanner Settings

Fax Transmission Settings

Fax System Settings

Fax Directory Settings

Machine Settings

Network Settings

Reports Print

Administrator Settings

PDL Settings

8 Configuring the Machine Using Web Image Monitor

Displaying the Main Page

Checking the System Information

Configuring the Machine Settings

Registering Destinations

Restricting Machine Functions According to User

Printing Reports

Configuring the Network Settings

Configuring the Administrator Settings

9 Troubleshooting

Overview

Common Problems

Paper Feed Problems

Print Quality Problems

Printer Problems

Copier Problems

Scanner Problems

Fax Problems

Error and Status Messages on the Screen

Replacing Print Cartridges