Deleting Scan Templates; Creating Unique Image File Names; Managing Xerox Scan Utility Folder And Email Profiles - Xerox WorkCentre 7425 User Manual

Scanning

Creating Unique Image File Names

When each image is scanned, it is saved with a default file name indicating the date and time the
image was scanned. The file name displays the format DOC_yyyy-mm-day_hh.mm.ss.xxx representing
year-month-date_hour.minute.second.file type extension.
For example, the filename DOC_2008-07-01_13.45.15.pdf indicates that the image was scanned on
July 1, 2008, at 1:45:15 PM and is a PDF file.
When you assign a name to scanned images, the images display with the date and time each image
was scanned appended to the name. See the following two examples:
• If you enter the name report as the new name for an image that was scanned at 1:45:15 PM on
July 1, 2008, the new image name is: report_2008-07-01_13.45.15.xxx.
• If you enter the name report for several images that were scanned at varying times on July 1,
2008, the new names are: report_2008-07-01_13.45.15.xxx, report_2008-07-01_13.45.25.xxx,
and report_2008-07-01_13.47.32.xxx. The date and time information is unique for all scanned
images.

Deleting Scan Templates

To delete a scan template:
1. Access the Xerox Scan Utility on your computer:
Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan
•
Utility. If the icon does not appear in the taskbar, click Start, select All Programs (or Programs
if you are using Windows Classic View), select Xerox Office Printing, select Scanning, then
select Xerox Scan Utility.
• Macintosh: Click the Xerox Scan Utility icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility and double-click on Xerox Scan Utility.app.
2. Select the Scan Settings tab.
3. Select the template you want to delete in the Saved Template Settings drop-down list.
4. Click the Delete button.
5. When prompted, confirm that you want to delete the template. The template will be deleted from
the template list in Xerox Scan Utility and from the template list on the printer's control panel.

Managing Xerox Scan Utility Folder and Email Profiles

This section includes:
• Creating or Editing Email Profiles
• Deleting Email Profiles
• Creating or Editing Folder Profiles
• Deleting Folder Profiles
With the Xerox Scan Utility, you can create profiles to be reused when sending scanned images as
email attachments or when copying scanned images to specific folders. Profiles eliminate the need for
re-entering the same email or folder destination information.
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