Page 1 Plain-paper digital Fax/Copier/Printer/Scanner Scanner and Fax Guide Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
Page 2 Chapter 1 Basic Scan Functions Chapter 2 Advanced Scan Functions Chapter 3 Basic Fax Functions Chapter 4 Advanced Fax Functions Chapter 5 Specifying Destinations Chapter 6 Communication Management Chapter 7 Device Settings...
Page 3: Table Of Contents
Contents How to Read This Manual ..................vi Symbols ........................vi Key Descriptions ......................vii Screens ........................vii Chapter 1 Basic Scan Functions Basic Scanning ......................1-2 Scanning to an E-mail Address ................1-2 Scanning to a Shared PC Folder ................1-4 Scanning to a User ....................1-7 Scanning to USB Memory ..................1-10 Scanning to an FTP Server ...................1-13 Scanning to a Printer ....................1-17...
Page 4 Importing the Data in a TWAIN Box ..............2-49 Chapter 3 Basic Fax Functions Initial Setup (User Install) ..................3-2 Registering the User Install ...................3-3 Basic Faxing .......................3-18 Transmitting Faxes ....................3-18 Manual Transmission ...................3-19 Redialing ........................3-21 Transmitting to Multiple Recipients (Broadcast) ..........3-22 Basic Transmission Settings ................3-24 Canceling / Checking Faxes ..................3-30 Receiving Faxes .....................3-36...
Page 5 Security Reception ....................4-49 PIN Masking ......................4-51 Useful Reception Functions ...................4-54 Automatically Distributing Received Documents (Auto Distribution) ....4-54 Setting the Separator Page ...................4-66 Checking / Managing Box Documents (OB Doc.) ..........4-69 Transmitting a Box Document ................4-69 Printing a Box Document ..................4-70 Deleting a Box Document ..................4-72 Useful Internet Fax Functions ................4-73 Editing the Message for Transmission (e-mail Subject) ........4-73...
Page 6 Specifying Default Scanner Settings ..............7-39 Specifying Default E-mail Transmission Settings ..........7-43 Specifying Default Fax Settings ................7-46 Registering Other Settings ..................7-51 Registering / Editing Templates ................7-51 Registering / Editing File Names .................7-55 Registering / Editing Document Categories ............7-56 Registering / Editing Domain Names ..............7-58 Color Fine Adjustment ..................7-59 Contents...
Page 7: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning Describes warnings to protect yourself and others from serious or potentially Warning fatal injury if you handle the machine incorrectly.
Page 8: Screens
Touch panel keys „  Enclosed in [ ], for example, [Contrast]. Screens This manual uses the screens of the MFX-2550 standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. How to Read This Manual...
Page 9 viii How to Read This Manual...
Page 10 Chapter Basic Scan Functions Basic Scanning ......................1-2 Scanning to an E-mail Address ................1-2 Scanning to a Shared PC Folder ................1-4 Scanning to a User ....................1-7 Scanning to USB Memory ..................1-10 Scanning to an FTP Server ...................1-13 Scanning to a Printer ....................1-17 Basic Scan Settings ....................1-20 Setting the Document Type ..................1-20 Setting the Contrast....................1-21...
Page 11: Basic Scanning
Basic Scanning Scanning to an E-mail Address You can attach the data for a scanned document to an e-mail for transmission. Internet Internet Load the document, and press <Scan>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide.
Page 12 Press <Start>. • If you selected a destination from the address book, this step is not required. • If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 13: Scanning To A Shared Pc Folder
Scanning to a Shared PC Folder You can save a scanned document to a shared folder in a computer on the network. Shared 2 Shared 1 Network Note The folder to register must have shared folder settings specified on the computer you are using in advance.
Page 14 Press the [PC/USB] tab, and then [Folder]. Press [Browse]. The list of computers or networks is displayed. • If the target folder has been registered as a shortcut in advance, select it from the list of shortcuts. • If the target folder is registered in the [Faves] tab, you can select it from the [Faves] tab. Basic Scanning...
Page 15 Specify the shared folder to save the data to, and press [Enter]. • Press [Root] to return to the list of computers or networks. • Press [Back] to return to the previous screen. • Press [Cancel] to close the screen. Repeat steps 4 to 5 to specify all the destinations.
Page 16: Scanning To A User
Note • You can register often-used destinations in the [Faves] tab. (See page 7-36.) • For details on registering shortcuts, refer to “ Registering / Editing Folder Shortcuts” (see page 7-18) or “Registering Shortcuts” in Chapter 3 of the OfficeBridge Guide. •...
Page 17 Specify the advanced settings such as the storage period, as necessary. (See page 2-4.) Press the [PC/USB] tab, and then [User]. Specify the destination. • To specify a user group, press the [Group] and then specify the group. • If destinations are registered in the [Faves] tab, you can also select a destination from the [Faves] tab.
Page 18 If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Repeat step 5 to scan all the documents. To finish scanning, press [Complete]. Note You can register often-used destinations in the [Faves] tab. (See page 7-36.) Basic Scanning...
Page 19: Scanning To Usb Memory
Scanning to USB Memory You can save a scanned document to USB memory connected to the machine. USB memory Note • Only USB memory formatted with FAT12, FAT16, or FAT32 can be used. • USB memory with a security function, memory card readers connected via USB, USB memory via an extension cable and USB hub, and USB memory that does not meet the USB standards, are all unsupported.
Page 20 Connect the USB memory to the machine. Specify advanced settings such as changing the file format, as necessary. (See page 2-4.) Press <Start>. If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 21 When the message “Scan Ready” is displayed on the screen, remove the USB memory. Note If you connect USB memory when the machine is in the ready state, the [Scan To USB] and [USB To Print] buttons are displayed. Press [Scan To USB], and perform the procedure in steps 4 to 7.
Page 22: Scanning To An Ftp Server
Scanning to an FTP Server You can save a scanned document to a specific folder on an FTP (File Transfer Protocol) server. FTP Server Network Load the document, and press <Scan>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide.
Page 23 Press [Host]. • If the target FTP server has been registered as a shortcut in advance, select it from the list of shortcuts. • If the target FTP server is registered in the [Faves] tab, you can select it from the [Faves] tab.
Page 24 Press [User Name]. Enter the user name, and press [Enter]. • Up to 64 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Password]. Enter the password, and press [Enter]. •...
Page 25 Press <Start>. • If you selected a destination from the list of shortcuts, this step is not required. • If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 26: Scanning To A Printer
Scanning to a Printer You can transmit a scanned document to another printer for printing via a computer. Color printer Network Note • To use this function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the printer and MFP to use in Scan to Print Monitor.
Page 27 Specify the advanced settings such as the color adjustment, as necessary. (See page 2-4.) Press the [Apps] tab, and then [Scan to Print]. Select the printer. To sort the output, press [Sort]. Enter the number of copies to print using the numeric keys. Press <Start>.
Page 28 If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Repeat step 8 to scan all the documents. To finish scanning, press [Complete]. Basic Scanning 1-19...
Page 29: Basic Scan Settings
Basic Scan Settings Select the document type, contrast, and resolution, etc. according to the document and its text. Note You can also change the default settings, as necessary. (See page 7-39.) Setting the Document Type Set the document type to scan with according to the document. Text: Select this when you want to scan text.
Page 30: Setting The Contrast
Select the desired document type, and press [Enter]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you loaded the document in the ADF, this concludes the procedure. •...
Page 31 Press [Contrast]. If [Contrast] is not displayed, press [Advanced] and then select [Contrast]. Select the desired contrast, and press [Enter]. Normal Darker Lighter Darkest Lightest Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”.
Page 32: Setting The Resolution
Setting the Resolution You can set the resolution for scanning. If you set a high resolution, the document will be scanned clearly, but the size of the created data will be large. Load the document, and press <Scan>. For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide.
Page 33: Setting The Scan Format
Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you loaded the document in the ADF, this concludes the procedure. • If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 34 Chapter Advanced Scan Functions Introduction to Advanced Functions ..............2-2 Advanced Scan Features ..................2-4 Specifying the Scan Size (Scan Size) ..............2-4 Zoom Scanning (Zoom) ....................2-6 Transmitting to Multiple Destinations (Broadcast) ..........2-7 Scanning the Next Document (Next Doc.) .............2-8 Duplex Scan ......................2-10 Adjusting the Scan Color (Color Adjustment) .............2-12 Editing the Message for Transmission (E-Mail Subject) ........2-22 Setting the File Name (File Name) ..............2-25...
Page 35: Introduction To Advanced Functions
Introduction to Advanced Functions This product includes the following scan functions. Scan Size You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size.
Page 36 Scan Path Notification You can receive an e-mail regarding the location that the scanned document was saved to. (See page 2-33.) Document Category You can add a category name (document category) to the scanned document. Setting a document category enables you to filter the documents displayed in the list of documents saved in a box, and enables you to search for documents via their category.
Page 37: Advanced Scan Features
Advanced Scan Features Specifying the Scan Size (Scan Size) You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size.
Page 38 Press [Advanced]. Press [Scan Size]. Select the scan size, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Advanced Scan Features...
Page 39: Zoom Scanning (Zoom)
Zoom Scanning (Zoom) You can transmit or save an image scanned with an enlargement ratio or reduction ratio. Note • When enlarging the scan, you can only use the document glass. • You can set a zoom ratio between 50% and 400% when using the document glass and between 50% and 100% when using the ADF.
Page 40: Transmitting To Multiple Destinations (Broadcast)
Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Transmitting to Multiple Destinations (Broadcast) You can transmit to multiple destinations with a single operation. You do not need to scan the document repeatedly for each individual destination. Note •...
Page 41: Scanning The Next Document (Next Doc.)
Specify the destination. • For details on specifying the destination for Scan to e-mail, refer to “ Specifying Destinations”. (See page 5-2.) • For details on specifying other destinations, refer to “ Basic Scanning”. (See page 1-2.) Repeat step 5 to specify all the destinations. •...
Page 42 Press [Next Doc.]. Select [ON], and press [Enter]. If you select [OFF], the next document setting is disabled. Press [Close]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) •...
Page 43: Duplex Scan
Press [Next Doc] or <Start>. When the loaded documents have been scanned, the message “Set next document” is displayed. If you want to scan another document, repeat steps 7 to 8. When you have finished scanning all the documents, press [Complete]. Duplex Scan You can easily scan a two-sided document using this mode.
Page 44 ress [Duplex Scan]. Select [Long Edge] or [Short Edge], and press [Enter]. Press [Close]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • When the front side scan is over, the machine shows the following screen: the backside of the duplex document, and press [Start] or <Start>.
Page 45: Adjusting The Scan Color (Color Adjustment)
Note Refer to the illustration below to select the binding type. Binding Document Image position Letter, Legal, A4, F4 Long edge or other portrait document Short edge Long edge Half-letter , A5 or other landscape document Short edge Adjusting the Scan Color (Color Adjustment) When performing color scanning, you can adjust the image to suit your requirements.
Page 46: Adjusting The Contrast
Adjusting the Contrast „ You can set the image contrast (the difference between light and dark) to seven different levels, from -3 (low) to +3 (high). -: The difference between brightness and darkness reduces and the whole image becomes dark. +: The light parts become lighter, and the dark parts darker.
Page 47: Adjusting The Sharpness
Select the contrast, and press [Enter]. Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Sharpness „ You can set the image sharpness (the sharpness or softness) to seven different levels, from -3 (low) to +3 (high).
Page 48 Press [Sharpness]. Select the sharpness, and press [Enter]. Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Advanced Scan Features 2-15...
Page 49 Adjusting the Hue „ You can set the image hue (the balance of red and green, centered on light orange) to seven different levels, from -3 (red) to +3 (green). -: Turns the color tone red. +: Turns the color tone green. Note To Adjust hue, set the contrast to “Normal”.
Page 50: Adjusting The Saturation
Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Saturation „ You can set the image saturation (the color vibrancy) to seven different levels, from -3 (low) to +3 (high).
Page 51 Select the saturation, and press [Enter]. Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Lightness „ You can set the image lightness (brightness and darkness) to seven different levels, from -3 (low) to +3 (high).
Page 52 Press [Lightness]. Select the lightness, and press [Enter]. Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Advanced Scan Features 2-19...
Page 53 Adjusting the RGB „ You can set the ratio of R (red) to seven different levels, from -3 to +3. -: Lessens red, and enhances cyan. +: Enhances red, and lessens cyan. You can set the ratio of G (green) to seven different levels, from -3 to +3. -: Lessens green, and enhances magenta.
Page 54 Press [RGB]. Select [R], [G], or [B], select the color ratio, and press [Enter]. Press [Close] twice. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Advanced Scan Features 2-21...
Page 55: Editing The Message For Transmission (E-Mail Subject)
Editing the Message for Transmission (E-Mail Subject) When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail you’re sending. You can also enter the body of the e-mail using a template registered in advance. Note •...
Page 56 Select the template to use, and press [Enter]. • If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10.
Page 57 Enter the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Mail Text]. If you do not want to edit it, proceed to step 10. Enter the mail text, and press [Enter].
Page 58: Setting The File Name (File Name)
Setting the File Name (File Name) You can edit the file name for the scanned image data. You can also enter the file name using a file name registered in advance. Note • If you do not edit the file name, the current year, month, day, and time are automatically used as the file name when the data is transmitted or saved.
Page 59 Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Using a Registered File Name „ Load the document, and press <Scan>. Press [File Name]. If [File Name] is not displayed, press [Advanced] and then select [File Name]. Press [List].
Page 60: Transmitting Scanned Data As Individual Files (Batch Scan)
Edit the file name as necessary, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • If you do not want to edit it, proceed to step 6. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”.
Page 61: Attaching A File (Attachment)
Select [OFF], and press [Enter]. If you select [ON], the batch scan setting is enabled. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Attaching a File (Attachment) You can attach a file on the network (Word, Excel, etc) when transmitting or scanning a document.
Page 62 Press [Browse], and search the network for the folder where the file you want to attach is located. If folder shortcuts are registered, select the shortcut for the folder where the file you want to attach is located. Specify the file to attach, and press [Enter]. Press to display detailed information for the file.
Page 63: Selecting The File Format (File Format)
Selecting the File Format (File Format) You can select the file format (TIFF, PDF, etc) for sending. Available File Formats For monochrome scanning: TIFF, PDF, or encrypted PDF For color scanning: JPEG, PDF, or encrypted PDF Encrypted PDF Settings When you have selected encrypted PDF for the file format, you can also specify the following settings.
Page 64 Press [FileFormat]. Select the file format. The selectable file formats differ according to the selected scan format (color or monochrome). If you selected encrypted PDF in step 4, press [PDF w/ Password] to change the encryption settings. Otherwise, proceed to step 8. Advanced Scan Features 2-31...
Page 65 Set the detailed encryption settings, as necessary. Press [Close]. Press [Enter]. Press [Close]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you selected a file format other than encrypted PDF, the procedure is complete. To set a password for opening the document, enter the password and press [Enter].
Page 66: Receiving File Path Notification E-Mail (Scan Path Notification)
To set a permissions password, enter the password and press [Enter]. If you do not want to set a permissions password, press [Enter] without entering a password. Enter the password set in step 13 again, and press [Enter]. If you did not enter a password in step 13, this screen is not displayed. Receiving File Path Notification E-mail (Scan Path Notification) You can receive an e-mail regarding the location that the scanned document was saved to.
Page 67 Press [Scan Path]. Select [ON], and press [Enter]. If you select [OFF], the scan path notification setting is disabled. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Note •...
Page 68: Setting Document Categories (Category)
Setting Document Categories (Category) You can add a category name (document category) to the scanned document. Setting a document category enables you to filter the documents displayed in the list of documents saved in a box, and enables you to search for documents via their category. You can also set the document category using a document category registered in advance.
Page 69 Enter the document category, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Scanning to a User”.
Page 70 Select the document category that you want to use. Edit the document category, as necessary, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • If you do not want to edit it, proceed to step 7. Press [Close].
Page 71: Setting The Hold Time (Hold Time)
Setting the Hold Time (Hold Time) You can set the storage period (hold time) for documents saved in a box. Note • This function can be used with Scan to Box. • You can set a storage period of 1 to 99 days, or unlimited. The day the data is saved is not included in the storage period.
Page 72: Adding Comments (Comments)
Specify the destination, and press <Start>. For details on the procedure, refer to “Scanning to a User”. (See page 1-7.) Adding Comments (Comments) You can enter comments for documents saved in a box. Note This function can be used with Scan to Box. Load the document, and press <Scan>.
Page 73: Using Scantag
Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Scanning to a User”. (See page 1-7.) Using ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer.
Page 74 Set ScanTag. • If the selected ScanTag setting has been defined as requiring user authentication and you have not logged in, the login screen will appear. For details on logging in, refer to Chapter 1, “Logging In / Logging Out” in the Administrator’s Guide. •...
Page 75 Press [Yes] to scan another document using the tag settings in step 4. • Press [No] to complete the operation or specify different tag settings. • When you are logged in, the log out screen is displayed. Press [Yes] to log out. 2-42 Advanced Scan Features...
Page 76: Scanning Documents Using A Twain Box
Scanning Documents Using a TWAIN Box You can use application software that supports TWAIN devices to use this product as a scanner. The scanned documents are stored in a TWAIN box, and then imported by the application software. Note • Install the TWAIN driver to the computer in advance.
Page 77 Select the TWAIN box in which you want to store the document. If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D. code has not been set, proceed to step 7. Press [Yes] or <Start>.
Page 78: Deleting Stored Documents
Deleting Stored Documents Press <Scan>. Press [Advanced]. Press [TWAIN Box]. Press [Delete]. Select the TWAIN box in which the documents you want to delete are stored. If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D.
Page 79 Select the data you want to delete. To delete all the data stored in the box, press [All Clear]. Press [Yes]. Press [No] to close the screen without deleting the data. Press [Close]. To continue deleting data, repeat the operation from step 5. 2-46 Scanning Documents Using a TWAIN Box...
Page 80: Changing The Settings For A Twain Box
Changing the Settings for a TWAIN Box You can register a name and I.D. code for a TWAIN box. Press <Setting>. Press [Register]. Press [TWAIN Box]. Select the TWAIN box you want to register or edit the name or I.D. code for. If an I.D.
Page 81 To register or edit the name, press [Box Name]. If you do not want to register or edit the name, proceed to step 8. Register or edit the name, and press [Enter]. • Up to 16 characters can be entered. •...
Page 82: Importing The Data In A Twain Box
Register or edit the I.D. code, and press [Enter]. • Up to 4 characters can be registered. • To disable the I.D. code, enter “0000”. Press [Enter]. To continue to change other TWAIN box settings, repeat steps 3 to 10 of the operation. Importing the Data in a TWAIN Box You can import the data stored in a TWAIN box using application software that supports TWAIN.
Page 83 Click [Scan] and select “Muratec MFX-25xx NW Scan”. If you connected the computer and the machine with a USB cable, select “Muratec MFX-25xx Scan”. Click [OK]. Start scanning. Select the TWAIN box. , and press [OK]. If an I.D. code is set, enter the I.D. code...
Page 84 (Normally it is not necessary to change these settings from their default values.) [Information] tab Displays the version information for Muratec MFX-25xx NW Scan. Select the document to load, and click [Download]. Note If you connected the computer and the machine with a USB cable, confirm that the machine is not in energy save mode such as the low power mode or the sleep mode.
Page 85 2-52...
Page 86 Chapter Basic Fax Functions Initial Setup (User Install) ..................3-2 Registering the User Install ...................3-3 Basic Faxing .......................3-18 Transmitting Faxes ....................3-18 Manual Transmission ...................3-19 Redialing ........................3-21 Transmitting to Multiple Recipients (Broadcast) ..........3-22 Basic Transmission Settings ................3-24 Canceling / Checking Faxes ..................3-30 Receiving Faxes .....................3-36 Operations During Reception ................3-39 Storing Received Documents ................3-40...
Page 87: Initial Setup (User Install)
Initial Setup (User Install) In some countries you are required by law to indicate the sender name and fax number on every fax you send. YOU MUST THEREFORE STORE THE SENDER NAME AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT. Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.
Page 88: Registering The User Install
Time zone A time zone is a region that adopts the same time differences as the ones from the Royal Observatory, Greenwich, England (within ± 12 hours), usually regarded as standard time around the world. (See page 3-15.) Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is beeing called.
Page 89 Press [User Install]. Press [Language]. Select the language, and press [Enter]. If “The language was changed. Try to turn on power.” is displayed on the screen, turn the power of the machine OFF and then ON again. If the message is not displayed, this step is not required. Initial Setup (User Install)
Page 90 „ Setting the Date & Time Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour (24-hour clock, 2 digits), and minutes (2 digits). Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install].
Page 91 „ Setting Communication Line Set the dialing type needed for the fax machine, either “Tone” or “Pulse”. Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Communication Line]. Select the dialing type, and press [Enter]. Initial Setup (User Install)
Page 92: Setting Daylight Savings Time
Setting Daylight Savings Time „ Select the validity for the daylight saving time. Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Set Daylight Saving]. Select [ON] or [OFF], and press [Enter]. Initial Setup (User Install)
Page 93 „ Setting the Broadcast Transmission Option Select whether to start transmission when registered destination is selected (“OFF”), or when <Start> is pressed with all destinations selected (“ON”). Note The broadcast setting is enabled for both scan transmission and fax transmission. Press <Setting>.
Page 94: Setting The Fax Reception Mode
„ Setting the Fax Reception Mode Select the reception mode that best matches the machine usage. Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Fax Reception Mode]. Select the reception mode, and press [Enter]. Initial Setup (User Install)
Page 95: Setting The Dial Tone Detection
Setting the Dial Tone Detection „ Select if you set the dial tone detection. Select [OFF] normally. Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Dial Tone Detect]. Select [ON] or [OFF] to detect or not detect the dial tone, and press [Enter].
Page 96 „ Registering Your Name or Company Name (TTI) You can register three TTI’s (Transmit Terminal Identifier). Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [TTI Enter/Edit]. Press [TTI 1]. Initial Setup (User Install) 3-11...
Page 97 Enter the sender name (your name or company name), and press [Enter] • You can enter up to 22 characters for the sender name. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To register TTI 2 and TTI 3, press [TTI 2] or [TTI 3], and repeat the operation in step 6.
Page 98 Selecting the Default TTI „ Select the TTI that will be used most often. Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Default TTI]. Select the TTI , and press [Enter] Initial Setup (User Install) 3-13...
Page 99: Entering Your Fax Number
Entering Your Fax Number „ Press <Setting>. Press [Management]. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [TTI Number]. Use the numeric key to enter the TTI number, and press [Enter] • This number can contain up to 20 characters.
Page 100 me Zone „ “Time zones” refer to the difference in time (up to ±12 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. Press <Setting>. Press [Management].
Page 101 Use the numeric keys to enter your time zone, and press [Enter]. Note Example of Time Zone: • (GMT –11:00) Midway Island • (GMT –10:00) Hawaii • (GMT –09:00) Alaska • (GMT –08:00) Pacific Time (US & Canada) • (GMT –07:00) Mountain Time (US & Canada) •...
Page 102: Setting Caller Id
„ Setting Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is being called. This is an optional service provided by your telephone company. Consult your telephone company for the serivece details. Press <Setting>.
Page 103: Basic Faxing
Basic Faxing Transmitting Faxes This section describes the often-used basic procedure for transmitting faxes. Load the document, and press <Fax>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. • Set the resolution and contrast as necessary. (See page 3-24.) Enter the number of the destination.
Page 104: Manual Transmission
If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission. Repeat step 4 to scan all the documents. To finish scanning, press [Tx Start]. Note • For details on canceling transmission, refer to “ Canceling / Checking Faxes”.
Page 105 Press [Monitor] or pick up the handset. • Confirm the dial tone. • If [Monitor] is not displayed, press [Advanced] and then select [Monitor]. • If an optional handset is connected, pick up the optional handset. • If an external phone is connected, pick up the handset of the external phone. Specify the destination.
Page 106: Redialing
Redialing “Redialing” refers to the process of transmitting to a previous destination again. The machine supports the following two types of redialing: • Manual redialing • Automatic redialing Note You cannot use manual redialing or automatic redialing when performing manual transmission.
Page 107: Transmitting To Multiple Recipients (Broadcast)
Transmitting to Multiple Recipients (Broadcast) This function enables you to transmit the same fax to many destinations in one operation, thereby eliminating the need to scan and transmit the fax to each individual destination. Note • If you want to transmit to address book destinations or groups, enable the Broadcast function.
Page 108 Specify the destination. For details on specifying the destination, refer to “Selecting from the Address Book”. (See page 5-2.) Repeat step 3 to specify all the destinations. • If you specify a destination in the address book, that destination will be canceled if you select it again.
Page 109: Basic Transmission Settings
If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission. Repeat step 6 to scan all the documents. To finish scanning, press [Tx Start]. Note For details on canceling transmission, refer to “Canceling / Checking Faxes”.
Page 110 Press [Resolution]. If [Resolution] is not displayed, press [Advanced] and then select [Resolution]. Select the desired resolution, and press [Enter]. Specify the destination, and press <Start>. • For details on specifying the destination, refer to “ Selecting from the Address Book”.
Page 111 „ Setting the Contrast Set the contrast to scan with according to the document. • Lightest: Select to scan with the lightest contrast. • Lighter: Select to scan with a contrast lighter than the standard contrast. • Normal: Select to scan with the normal contrast. •...
Page 112: Dialing Options
„ Dialing Options You can insert dialing options when entering fax numbers or when registering address book destinations. Name Option Functions and Applications Hyphen — Makes the entered fax number easier to see. (Example) 111-1111-1111 Pause This is used to open a space between dials. To increase the pause time, enter multiple pause options.
Page 113 Enter the desired dialing option. Dialing options can also be inserted from the fax number entry screen. Specify the destination, and press <Start>. • For details on specifying the destination, refer to “ Selecting from the Address Book”. (See page 5-2.) •...
Page 114 Press [Advanced]. Press [Memory Tx]. • The memory transmission function is enabled / disabled each time you press [Memory Tx]. • Select [ON] to perform memory transmission or [OFF] to perform real time transmission. Press [Close]. Specify the destination, and press <Start>. •...
Page 115: Canceling / Checking Faxes
Canceling / Checking Faxes You can cancel fax transmissions and check currently reserved transmissions. You can also check the communication result of the latest fax jobs. If there is a reserved fax, <Job Confirm.  Fax Cancel> illuminates. <Illuminated> „ Canceling / Checking the Current Document You can cancel or check the current document.
Page 116 Select the destination you want to cancel, and press [Delete]. You can select multiple destinations. If you do not want to cancel a destination, press [Close]. This ends the procedure. Press [Close]. „ Canceling / Checking Reserved Documents You can check and cancel documents reserved for delayed transmission or documents waiting to be redialed because the destination was busy.
Page 117 Check the reserved documents. To cancel a reserved document, select the document to cancel, and press [Delete]. • Reserved documents are displayed in chronological order. To switch the screen, press [ ], or []. • When performing broadcast transmission, “Broadcast” is displayed on the screen. To individually check or delete destinations for the broadcast, proceed to step 7.
Page 118 Check the destination. To individually cancel a reserved document, select the destination to cancel, and press [Delete]. • If you do not want to cancel a destination, press [Close]. This ends the procedure. • You can select multiple destinations. Press [Close] twice. „...
Page 119 Select the item to display the transmission history for. Here the procedure for displaying the fax transmission history is described as an example. Press [Fax Tx]. • To display the fax reception history, press [Fax Rx]. • To display the transmission history for Internet Faxes and Scan to E-Mail jobs, press [e-mail Tx].
Page 120 Check the detailed transmission results, and press [Close] or [Print]. • If you pressed [Close], the procedure is complete. • If you pressed [Print], press [Yes] to print the transmission results. • For information on reading the transmission results, refer to “ Reading Journal Reports”.
Page 121: Receiving Faxes
Receiving Faxes You can choose from five reception methods according to your needs. Operating Tips „ • Set the reception mode in the initial setup. (See page 3-2.) • To receive a phone call, an external phone or an optional handset needs to be connected. See Chapter 1, “Connection and Main Settings”...
Page 122 „ Prioritizing Call Reception (Tel/Fax Ready) When the other party When the other party sent you a fax called you The machine rings The machine starts reception, but continues to ring Pick up the optional handset Reception starts or the external phone handset, and talk to the other party Note •...
Page 123 „ Primarily Using the Phone (Tel Ready) When the other party When the other party sent you a fax called you The machine rings Pick up the optional handset Pick up the optional handset or the external phone handset or the external phone handset, and talk to the other party Press <Start>...
Page 124: Operations During Reception
Press [Auto Rx]. • Auto reception is enabled / disabled each time you press [Auto Rx]. • Select [ON] to set automatic reception or [OFF] to set manual reception. Press [Close]. Operations During Reception The information lamp on the control panel flashes during reception. When out-of-memory reception is performed, the information lamp is illuminated.
Page 125: Storing Received Documents
„ Memory Reception Memory reception is a function that stores the received document in memory when paper has run out or when performing security reception. When the problem preventing the document from being printed is resolved, the stored document is automatically printed. When a document is stored in the memory of the machine, the information lamp is illuminated green.
Page 126 Rx Reduction Rate Auto 100% Received document size Standard size document As with original size As with original size (Might be slightly reduced.) Long original When the length exceeding the effective recording area is within the reduction margin Reduced to fit onto one sheet Received in each original size, with the area that does not fit onto one sheet cut off When the length...
Page 127 „ Reduction Margin The reduction margin is the value that determines whether to cut off an edge or reduce the document to fit on one sheet when the received document will not fit in the effective recording area. When a document that is longer than the loaded paper is received, only the blank margin may be printed on the next page, which can be prevented by setting the “reduction margin”.
Page 128: Making A Phone Call
Making a Phone Call This section describes the procedure for making phone calls. Note To make a phone call, an optional handset or an external phone needs to be connected. See Chapter 1, “Connection and Main Settings” in the User’s Guide, how to connect an external phone.
Page 129: Receiving A Phone Call
Receiving a Phone Call When the machine rings, pick up the optional handset or the external phone handset. When the connection is established, talk with the other party. If you hear a beeping sound from the other party or hear nothing, it signifies a fax. Press <Start>...
Page 130 Select the desired volume and press [Enter]. Press [Monitor] to hang up. Making a Phone Call 3-45...
Page 131: Transmitting Faxes From A Computer
Note Install the Muratec Fax to the computer before using this function. For details on installing the driver, refer to Chapter 2, “Installing to Windows” in the Printer Guide. Transmitting With the Simple Mode The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
Page 132 Select “Muratec Fax” as the printer. Open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. The fax settings are displayed. Transmitting Faxes from a Computer 3-47...
Page 133 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation Select the orientation of the document you created. Enlarge/ Change this setting to enlarge or reduce the document before Reduce transmitting it.
Page 134 Select “Simple Mode”. • To transmit with the Advanced Mode, proceed to step 7 of “ Transmitting With the Advanced Mode”. (See page 3-52.) • “Job Type” and “Show sent documents list” cannot be set when the Simple Mode is selected. Click [OK].
Page 135 Item Description [CC>] button Click [CC>] after entering a destination in “Enter Destination” or selecting a destination in “Address Book” to specify the entered or selected destination as an e-mail CC destination. [BCC>] button Click [BCC>] after entering a destination in “Enter Destination”...
Page 136 Click the [Other Setting] tab. Item Description Cover Page Do not attach / Sets whether to attach a cover page. Attach Select cover page Sets the format. Subject Enter the subject. Up to 80 characters can be entered. Content Enter the content. Up to 1024 characters can be entered.
Page 137: Transmitting With The Advanced Mode
To attach a cover page, click the “Attach” radio button. If you do not want to attach a cover page, proceed to step 20. Select the format for the cover page from the pull-down menu. In the “Subject” entry field, enter the subject to insert in the cover page. In the “Content”...
Page 138 Select “Muratec Fax” as the printer. To change the detailed print settings, open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. To transmit without changing the detailed settings, proceed to step 8. The fax settings are displayed.
Page 139 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation Select the orientation of the document you created. Enlarge/ Change this setting to enlarge or reduce the document before Reduce transmitting it.
Page 140: Start Printing
Chapter 2, “Forwarding Documents” in the OfficeBridge Guide. • If user settings are not specified in the Muratec Fax, the OfficeBridge login screen is displayed. Log in to continue the operation. For details on logging in, refer to Chapter 2, “Logging In / Logging Out”...
Page 141 Item Description Select Destinations Specify the method for specifying the destination. Direct Entry: Select this to specify the destination by directly entering the fax number or e-mail address. Shared Address Book: Select this to specify the destination from the shared address book. Personal Address Book: Select this to specify the destination from the personal address book.
Page 142 Item Description Advanced TTI Transmit Sets whether to print the TTI on the document and which of Settings the three TTIs that can be registered to print. Delayed Set this to specify the time to transmit the document. Transmission Transmissions can be reserved up to one month in advance. Transmission If you set the transmission report, you can print the Report...
Page 143 If you selected the shared address book or personal address book in step 9, select the destinations using the check boxes, and click [Fax] to transmit via fax, or [TO], [CC], or [BCC] to transmit via e-mail. • Click the index on top of the address book to filter the address book. •...
Page 144 To specify the transmission time or enter the subject and text for an e-mail, click “ ” for the advanced settings. For details on the settings, refer to Chapter 2, “Transmitting Documents” in the OfficeBridge Guide. Check the destinations in the “Destination(s)” field. •...
Page 145: Internet Fax Transmission (Internet Fax)
Internet Fax Transmission (Internet Fax) The internet fax function enables you to transmit and receive faxes via the internet. Since this function transmits faxes via the internet, it enables you to cheaply send to distant locations without worrying about call charges. It also enables you to transmit faxes as e-mail, allowing you to transmit to destinations that do not have a fax machine.
Page 146 Press [Mail Address]. Enter the e-mail address, and press [Enter]. • To send to the destination machine without going via a mail server, enter an IP address. • To specify multiple destinations, repeat steps 3 to 4. • Up to 50 characters can be entered for an e-mail address. •...
Page 147: Receiving Internet Faxes
Receiving Internet Faxes There are two methods for receiving internet faxes using POP; automatic reception performed at a specified interval, and manual reception performed by the user. Manual Reception „ If you receive only a few documents each day, or you want to check the reception immediately, use manual reception.
Page 148 Chapter Advanced Fax Functions Introduction to Advanced Functions ..............4-2 Scan Related Settings ....................4-4 Transmitting Only Part of the Document (Scan Size) ..........4-4 Scanning the Next Document (Next Document Setting) ........4-6 Various Fax Functions....................4-8 Setting the Sender Name (TTI) ................4-8 Transmitting a Cover Page with Documents (Cover page) .............4-9 Specifying the Transmission Time (Delayed Transmission) .......4-14 Transmitting Faxes to a Fax Server (E-mail Gateway) ........4-16 Polling Communications ..................4-17...
Page 149: Introduction To Advanced Functions
Introduction to Advanced Functions This product includes the following fax functions. Scan Size You can transmit an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size. (See page 4-4.) Next Document Setting...
Page 150: Security Reception
Confirmation Dial When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission. Transmission is allowed only when the first and second numbers match. Entering the destination twice enables you check whether there has been a mistake when entering the number.
Page 151: Scan Related Settings
Scan Related Settings Transmitting Only Part of the Document (Scan Size) You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit a part of the document or want to specify the document size. Note •...
Page 152 Press [Scan Size]. If you loaded the document in the ADF, [Auto] is selected. Select the scan size, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Scan Related Settings...
Page 153: Scanning The Next Document (Next Document Setting)
Scanning the Next Document (Next Document Setting) You can scan a series of separate documents and transmit them as a single document. For example, this enables you to scan an invoice using the ADF and a map using the document glass, and send them together in a single transmission. Note The next document settings can be set separately for the ADF and the document glass.
Page 154 Specify the destination, and press <Start>. • If you do not set the next document settings, this completes the procedure. • For details on specifying the destination, refer to “ Specifying Destinations”. (See page 5-2.) Load the next document to scan. Set the resolution and contrast as necessary.
Page 155: Various Fax Functions
Various Fax Functions Setting the Sender Name (TTI) You can select from three types of sender names registered in advance. You can also transmit without adding a sender name. For details on registering sender names, refer to “Registering Your Name or Company Name (TTI)”.
Page 156: Transmitting A Cover Page With Documents (Cover Page)
Select the sender name, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Transmitting a Cover Page with Documents (Cover page) A cover page containing a simple message can be automatically attached to the documents.
Page 157 Note • A cover page cannot be attached when performing manual transmission. • You can create new formats for the cover page. A “format” is a cover page template that contains layout data. Formats enable you to automatically insert the destination name and sender name, and enter the subject and mail text.
Page 158 Select [ON]. If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and proceed to step 12. Press [Format]. Select the format, and press [Enter]. Press [Subject]. Various Fax Functions 4-11...
Page 159 Enter the subject, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • Up to 80 characters can be entered for the subject. Press [Text]. Enter the mail text, and press [Enter]. •...
Page 160 „ Using a Template Load the document, and press <Fax>. Press [Advanced]. Press [Cover Page]. Select [ON]. If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and proceed to step 15. Press [Format]. Select the format, and press [Enter].
Page 161: Specifying The Transmission Time (Delayed Transmission)
Change the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To edit the message, press [Text]. If you do not want to change it, proceed to step 13. Change the message, and press [Enter].
Page 162 Press [Delayed Tx]. Select [ON]. Press [OFF] to disable delayed transmission. If you selected [OFF], press [Enter] and proceed to step 6. Select [AM] or [PM] and enter the transmission date and time, and press [Enter]. • Enter the time in the entry box in the 12 hour format. •...
Page 163: Transmitting Faxes To A Fax Server (E-Mail Gateway)
Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Note • After scanning the document, you can check or delete the reserved transmission by pressing <Job Confirm.  Fax Cancel>. (See page 3-31.) •...
Page 164: Polling Communications
Select [ON] and press [Enter]. Press [OFF] to disable the e-mail gateway settings. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Polling Communications Polling enables you to use the machine to request a document that is stored on another machine.
Page 165 Press [Polling Doc.]. Press [Store]. Press [Yes]. Deleting Stored Polling Documents „ Press <Fax>. Press [Advanced]. 4-18 Various Fax Functions...
Page 166 Press [Polling Doc.]. Press [Delete]. Press [Yes]. Press [No] to close the screen without deleting the data. Printing Stored Polling Documents „ Press <Fax>. Press [Advanced]. Press [Polling Doc.]. Various Fax Functions 4-19...
Page 167 Press [Print]. Press [Yes]. Printing the Stored Document List „ Press <Setting> Press [List]. 4-20 Various Fax Functions...
Page 168 Press [Stored Doc. List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Various Fax Functions 4-21...
Page 169 Requesting a Polling Document „ Press <Fax>. Press [Advanced]. Press [Polling]. Select [ON] and press [Enter]. If you select [OFF], the polling setting is disabled. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”.
Page 170: F-Code Communications
F-Code Communications This function performs communications using a sub-address or password conforming to ITU-T (International Telecommunication Union) standards. By creating F-code boxes for which a sub-address or password has been registered, you can perform communications regardless of the manufacturer or machine type. Utilizing sub-addresses and passwords enables you to use the following functions.
Page 171 Secure Bulletin Item Description Erase Tx Register if If this setting is enabled, stored documents are erased after − necessary transmission. Note • To change the type of a box, delete the F-code box you want to change, and register it again.
Page 172 Press [Secure Box]. Enter the sub-address using the numeric keys, and press [Enter]. Enter the I.D. code using the numeric keys, and press [Enter]. F-Code Communications 4-25...
Page 173 To set the box name, press [Box Name]. If you do not want to set it, proceed to step 10. Enter the box name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 174 To set a password, press [Password]. If you do not want to set it, proceed to step 14. Enter the password using the numeric keys, and press [Enter]. Press [Enter]. To continue to register or edit Secure F-code boxes, repeat the procedure in steps 4 to 13. „...
Page 175 Press [Bulletin Box]. Enter the sub-address using the numeric keys, and press [Enter]. To set the box name, press [Box Name]. If you do not want to set it, proceed to step 9. 4-28 F-Code Communications...
Page 176 Enter the box name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To set a password, press [Password]. If a password is not set, proceed to step 11. Enter the password using the numeric keys, and press [Enter]. To set the Rx Protect function, press [Rx Protect].
Page 177 Select [ON], and press [Enter]. • If you select [OFF], the Rx Protect setting is disabled. • If you select [ON], proceed to step 17. To set the Auto Print function, press [Auto Print]. If you do not want to set it, proceed to step 15. Select [ON], and press [Enter].
Page 178 Select [ON], and press [Enter]. If you select [OFF], the Overwrite setting is disabled. To set the Erase Tx Doc function, press [Erase Tx Doc]. If you do not want to set it, proceed to step 19. Select [ON], and press [Enter]. If you select [OFF], the Erase Tx Doc setting is disabled.
Page 179 Enter the I.D. code using the numeric keys, and press [Enter]. Press [Enter]. To continue to register or edit F-code bulletin boxes, repeat the procedure in steps 4 to 20. „ Deleting F-Code Boxes Press <Setting>. Press [Register]. Press [F-Code Box]. Select the box you want to delete, and press [Delete].
Page 180 Printing the F-Code Box List „ Press <Setting>. Press [Register]. Press [F-Code Box]. Press [List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. The F-code box list can also be printed from [F-Code Box List] in [List] after pressing <Setting>.
Page 181: Transmitting Using Sub-Addresses (F-Code Transmission)
Transmitting Using Sub-Addresses (F-Code Transmission) F-Code Transmission „ Entering sub-addresses and passwords enables secure F-code box transmission and F-code bulletin box transmission to be performed. First check the sub-address and password of the box registered in the other machine. Load the document, and press <Fax>. Press [Advanced].
Page 182 Enter the sub-address registered in the other machine using the numeric keys, and press [Enter]. • Up to 20 digits can be entered for a sub-address. • To delete one of the entered characters, press [Clear]. • To delete all of the entered characters, press [All Clear]. If a password is set, press the password entry box.
Page 183 „ F-Code Polling Enter the sub-address and password to retrieve (polling) the documents stored in another machine’s bulletin box. First check the sub-address and password of the bulletin box in the other machine. Press <Fax>. Press [Advanced]. Press [F-Polling]. Select [ON]. Press [OFF] to disable the F-code polling setting.
Page 184 Enter the sub-address registered in the other machine using the numeric keys, and press [Enter]. • Up to 20 digits can be entered for a sub-address. • To delete one of the entered digits, press [Clear]. • To delete all of the entered digits, press [All Clear]. If a password is set, press the password entry box.
Page 185: Storing Documents In A Bulletin Box
Storing Documents in a Bulletin Box You can store documents in bulletin boxes set with an F-code. The following storage methods are available. Overwrite: Overwrites documents in the box. Add: Adds to the documents in the box. Note • Up to 30 documents can be stored in each box. •...
Page 186 Select the F-code box in which you want to store the document. If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If it is not set, proceed to step 7. Select the storage method for the document. Press [Yes].
Page 187: Printing Stored Documents
Printing Stored Documents „ Print out security reception documents, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received in the F-code boxes, F-code reception information will be printed out. Check the box number listed and print out the stored documents. Press <Fax>.
Page 188 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If a password is not set, proceed to the next step. Select the file. • Press [All stored documents] to print all the documents stored in the F-code box. •...
Page 189 Deleting Stored Documents „ Press <Fax>. Press [Advanced]. Press [F-Code Doc.]. Press [Delete]. Select the F-code box in which the documents you want to delete are stored. 4-42 F-Code Communications...
Page 190 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If a password is not set, proceed to the next step. Select the file. Press [All stored documents.] to delete all the documents stored in the F-code box. Press [Yes].
Page 191 Printing the Stored Document List „ Press <Setting>. Press [List]. Press [Stored Doc. List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. 4-44 F-Code Communications...
Page 192: Security Functions
When closed communication is set, fax messages can be transmitted and received between Muratec machines only (excluding some models). If a passcode is set, faxes can only be transmitted to Muratec machines that also have a security function and have the same passcode registered.
Page 193: Checking The Destination Machine's Number Before Transmission
Select [ON], and press [Enter]. If you select [OFF], the closed transmission setting is disabled. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Checking the Destination Machine’s Number Before Transmission ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and those registered in the destination machine match.
Page 194 Press [ID Check]. Select [ON] and press [Enter]. Press [OFF] to disable the ID check transmission setting. Press [Close]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Security Functions 4-47...
Page 195: Entering The Destination Twice Before Transmission (Confirmation Dial)
Entering the Destination Twice Before Transmission (Confirmation Dial) When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission. Transmission is allowed only when the first and second numbers match. Entering the destination twice enables you check whether there has been a mistake when entering the number.
Page 196: Security Reception
Press <Start>. Note The following screen is displayed when the first and second numbers entered do not match. Repeat the procedure in step 3. If the first destination you entered is wrong, press <Reset> and repeat the procedure from step 2. Security Reception This function stores documents in memory without being printed.
Page 197 Press [SecurityRx]. Enter the protect passcode using the numeric keys, and press [Enter]. Select [ON], and press [Enter]. If you select [OFF], the security reception setting is disabled. Printing Security Reception Documents „ Press <Fax>. Press [Advanced]. 4-50 Security Functions...
Page 198: Pin Masking
Press [Security Rx]. Enter the protect passcode using the numeric keys, and press [Enter]. • To delete one of the entered digits, press [Clear]. • To delete all of the entered digits, press [All Clear]. Select [OFF], and press [Enter]. The security reception documents are printed.
Page 199 Enter the phone number, press * (“star”) and enter the PIN. The PIN always follows the fax number. For example, to dial 67778889 with a PIN of “12345678”, enter 67778889*12345678. Press [Enter]. Press <Start>. Dialing in PIN Mask Mode 2 „...
Page 200 Use the numeric keys to enter the PIN number , and press [Enter]. Security Functions 4-53...
Page 201: Useful Reception Functions
Useful Reception Functions Automatically Distributing Received Documents (Auto Distribution) When a fax is received, it is distributed to a specified destination if its information matches the conditions registered in advance. Up to 200 distribution settings can be registered. Reception Distribute from 4:45 pm on Friday to 7:00 am on Monday Home...
Page 202 Registering / Editing Individual Distributing Conditions „ You can register individual distributing conditions to determine whether to forward a received fax. Enter as follows: Setting Select whether to enable this distributing condition individually when automatic distribution is set. If disabled, distribution will not be performed with this condition, even if automatic distribution is set.
Page 203 Press [AutoDistribute]. Press [Add]. When editing, select the distributing condition you want to edit, and press [Edit]. Press [Setting]. 4-56 Useful Reception Functions...
Page 204 Select [ON], and press [Enter]. If you select [OFF], the setting is disabled. Press [Name]. Enter the name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Destination]. Useful Reception Functions 4-57...
Page 205 Select the destination fax number from the address book or by pressing [Speed- Dial], and press [Enter]. • If you press [Speed-Dial], you can select a destination using a search number. For details on selecting search numbers, refer to “Specifying Using Search Numbers”.
Page 206 Press [Fax Number]. If you do not want to register a fax number, proceed to step 18. Enter the fax number using the numeric keys, and press [Enter]. Press [Matching Method]. Select the matching method, and press [Enter]. Press [Sub-Address]. If you do not want to forward F-code reception documents, proceed to step 22.
Page 207 Enter the sub-address, and press [Enter]. Press [Password]. Enter the password, and press [Enter]. • To delete one of the entered digits, press [Clear]. • To delete all of the entered digits, press [All Clear]. Press [Enter]. Press [Schedule]. Press [Weekday]. If you do not want to specify a day of the week, proceed to step 26.
Page 208 Select the day of the week, and press [Enter]. You can select multiple days of the week. Press [Start time]. If you do not want to specify the time, proceed to step 30. Select [AM] or [PM] and enter the start time, and press [Enter]. •...
Page 209 Select [AM] or [PM] and enter the end time, and press [Enter]. • Enter the time in the 12 hour format. • You can use [ ], [], [], [], and the numeric keys. Press [Enter]. Press [Auto Print]. Select [ON], and press [Enter]. If you select [OFF], the Auto Print setting is disabled.
Page 210 Deleting Distributing Conditions „ Press <Setting>. Press [Register]. Press [AutoDistribute]. Select the distributing condition you want to delete, and press [Delete]. Press [Yes]. • Press [No] to close the screen without deleting the data. • To continue deleting distributing conditions, repeat the operation in steps 4 to 5. Useful Reception Functions 4-63...
Page 211 Printing the Distributing Condition List (Fax Forwarding List) „ Press <Setting>. Press [Register]. Press [AutoDistribute]. Press [List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Note The auto distribution settings list can also be printed from [Auto Distribute] in [List] after pressing <Setting>.
Page 212 „ Setting Auto Distribution If auto distribution is enabled, the forwarding conditions set individually are enabled and faxes will be distributed according to the registered conditions. Press <Fax>. Press [Advanced]. Press [AutoDist.]. Select [ON], and press [Enter]. If you select [OFF], the auto distribution setting is disabled. Useful Reception Functions 4-65...
Page 213: Setting The Separator Page
Setting the Separator Page You can change the first sheet of paper with another type of paper to make it easier to separate received documents. For example, if you use colored paper for the separator page, it is easy to identify each individual fax job. •...
Page 214 Press [Separate Rx Page]. Press [Setting]. Select [ON] and press [Enter]. Press [OFF] to disable the separator page function. Press [Separator Cassette]. Useful Reception Functions 4-67...
Page 215 Select the paper source to print the separator page, and press [Enter]. Press [ Print Document]. Select [ON] to print on the first page or [OFF] to insert a blank page, and press [Enter]. 4-68 Useful Reception Functions...
Page 216: Checking / Managing Box Documents (Ob Doc.)
Checking / Managing Box Documents (OB Doc.) You can manage transmitted and received documents on the screen. The documents that can be managed are indicated below: • Faxes transmitted/received after performing a user login • Internet faxes transmitted/received after performing a user login •...
Page 217: Printing A Box Document
Select [Shared Rx Box], [Rx Box], or [Tx Box]. Select the document you want to transmit, and press [Transmit]. Press to display detailed information for the file. Press [Yes]. Press [No] to close the screen without transmitting the document. Printing a Box Document Press <Fax>.
Page 218 Select the document you want to print, and press [Print]. Press to display detailed information for the file. Enter the number of copies to print using the numeric keys. Select the paper. For details on selecting paper, refer to Chapter 1, “Basic Copying” in the Copier Guide. To perform sorting, press [Sort].
Page 219: Deleting A Box Document
Press <Start>. • To continue printing documents, repeat the operation in steps 3 to 9. • Press <Stop> to cancel printing. IMPORTANT Before pressing <Stop>, check that the document you specified is being printed. Since the document currently being printed will be canceled, you may accidentally cancel another document.
Page 220: Useful Internet Fax Functions
Useful Internet Fax Functions Editing the Message for Transmission (e-mail Subject) When transmitting a scanned image via internet fax, you can edit the body and subject of the e-mail to send. You can also enter the body of the e-mail using a template registered in advance.
Page 221 Select the template to use, and press [Enter]. • If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10.
Page 222 Enter the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Mail Text]. If you do not want to edit it, proceed to step 10. Enter the mail text, and press [Enter].
Page 223: Transmitting Scanned Data As Individual Files (Batch Transmission)
Transmitting Scanned Data as Individual Files (Batch Transmission) By disabling batch transmission, you can transmit a scanned document with each page as a separate file. Load the document, and press <Fax>. Press [Advanced]. Press [Batch Tx]. Select [OFF], and press [Enter]. If you select [ON], the batch transmission setting is enabled.
Page 224: Selecting The File Format (File Format)
Selecting the File Format (File Format) Select the file format for saving the file. You can use the following three file formats. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format. TIFF: The full mode TIFF format.
Page 225: Offramp Transmission
Offramp Transmission When you send an e-mail to the machine, the machine transmits the mail text and attached file via fax. You can attach a TIFF or PDF file. Note • Only TIFF files in the simple mode TIFF format can be forwarded. The TIFF Maker software included on the CD that comes with the machine enables you to easily convert data created in various application software into TIFF files.
Page 226: Creating A Tiff File For An Internet Fax
Creating a TIFF File for an Internet Fax You can use the Muratec TiffMaker to convert documents created in application software to TIFF files that can be used for internet faxes. Note Install the Muratec TiffMaker to the computer before using this function. For details on installing the driver, refer to Chapter 2, “Installing to Windows”...
Page 227 Open the detailed print settings screen. • When using Microsoft Office Word 2007, click [Printing Preferences]. • To transmit without changing the detailed settings, proceed to step 7. Set the detailed settings as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation...
Page 228 Start printing. When using Microsoft Office Word 2007, click [OK]. The “Save As” dialog box is displayed. Enter the filename to save with. Specify the location to save to. Click [Save]. Useful Internet Fax Functions 4-81...
Page 229 4-82...
Page 230 Chapter Specifying Destinations Specifying Destinations ....................5-2 Selecting from the Address Book ................5-2 Searching for Server Destinations .................5-5 Entering Destinations ...................5-11 Specifying Using Search Numbers ...............5-13 Selecting From the History ...................5-15 Confirming Specified Destinations ..............5-18 Checking the Specified Destinations ..............5-18 Checking Destinations with the Confirm Destination Function ......5-19...
Page 231: Selecting From The Address Book
Specifying Destinations Destinations for faxes, Internet Faxes, and the Scan to E-Mail function can be specified using various methods. Address Numeric Address Dial History Search Mail History Book Keys Entry (Redial)     Internet Fax    ...
Page 232 (Example: Fax screen) • You can press the [Fax] tab on the fax screen to display destinations registered with a fax number. You can also press the [e-mail] tab to display destinations registered with an e-mail address or the [All] tab to display all destinations. •...
Page 233 Press the desired button. Select the destination. • You can press the [Fax] tab on the fax screen to display destinations registered with a fax number. You can also press the [e-mail] tab to display destinations registered with an e-mail address or the [All] tab to display all destinations.
Page 234: Searching For Server Destinations
Press [Group Tx]. Select the groups, and press [Enter]. • indicates fax number group. • indicates e-mail address group. Searching for Server Destinations You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server and address book destinations. There are two methods for searching for destinations;...
Page 235: Simple Searching
Simple Searching „ Enter part of the name or e-mail address to search for. Press [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax screen. Enter part of the name or the e-mail address to search for, and press [Execute]. •...
Page 236: Advanced Searching
Select the destination to specify from the search results, and press [Enter]. • You can select multiple destinations. • If you performed searching from the fax screen, you can press [Fax] or [e-mail] to display only fax number or e-mail address destinations. •...
Page 237 Press [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax screen. Press [Advanced]. Press the search item box for the search condition you want to enter. • In this example, [e-mail] is selected. • You can press [Server] on the search screen to change the server to perform searching. Normally perform searching using the specified server.
Page 238 To select a search condition other than “Any”, press the search condition box next to the search item you entered. If you do not want to change the search condition, proceed to step 7. Select the search condition, and press [Enter]. To continue entering search conditions, repeat the operation in steps 3 to 6.
Page 239 Select the destination to specify from the search results, and press [Enter]. • You can select multiple destinations. • If you performed searching from the fax screen, you can press [Fax] tab or [e-mail] tab to display only fax number or e-mail address destinations. •...
Page 240: Entering Destinations
Entering Destinations „ Entering Destinations Using the Numeric Keys When transmitting a fax, enter the fax number. Press <Fax>. Use the numeric keys to enter the fax number, and press [Enter]. • Press [Clear] to delete the digit at the position of the cursor. •...
Page 241 Entering E-mail Addresses „ When transmitting with Internet Fax or Scan to E-Mail, enter the e-mail address. Press <Scan> or <Fax>. Press [Advanced]. Press [Mail Address]. (Scanner screen) (Fax screen) 5-12 Specifying Destinations...
Page 242: Specifying Using Search Numbers
Enter the e-mail address, and press [Enter]. • Up to 50 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. When there are multiple destinations, repeat steps 3 to 4. Note You can press [Register] after entering an e-mail address to register the displayed e-mail address in the address book.
Page 243 Enter the search number using the numeric keys, and press [Enter]. • You can also enter the search number using [ ] and []. • If you pressed <Scan> in step 1, proceed to step 6. Select [Fax] if transmitting a fax or [e-mail] if transmitting an internet fax, and press [Enter].
Page 244: Selecting From The History
Selecting From the History „ Selecting From the Dial History (Redial) When transmitting a fax, you can select a destination from the history of the last 10 destinations entered using the numeric keys. You can also edit the selected history before using it as a destination.
Page 245 To change the fax number, edit the number, and press [Enter]. To use the displayed fax number as it is, press [Enter] without editing it. When there are multiple destinations, repeat steps 2 and 4. Selecting E-mail Addresses From the Transmission History „...
Page 246 Select the destination you want to specify. To change the e-mail address, edit the address, and press [Enter]. • To use the displayed e-mail address as it is, press [Enter] without editing it. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 247: Confirming Specified Destinations
Confirming Specified Destinations You can confirm or delete the specified destinations before performing transmission. When transmitting with Internet Fax or Scan to E-Mail, you can change a destination to “To”, “Cc”, or “Bcc”. Note An icon is displayed in front of registered destinations in the destination confirmation screen.
Page 248: Checking Destinations With The Confirm Destination Function
Confirm the destinations, and press [Enter]. (Example: Scanner screen) • To delete a selected destination, select the destination to delete, and press [Delete]. • For an e-mail address, you can change the destination to a “To”, “Cc”, or “Bcc” destination. Press the box for the destination you want to change to switch to a “To”, “Cc”, or “Bcc”...
Page 249 5-20 Confirming Specified Destinations...
Page 250 Chapter Communication Management Checking the Transmission Result (Transmission Report) ......6-2 Issuing the Transmission Report ................6-2 Reading the Transmission Report ................6-4 Managing the Communication History ..............6-5 Manually Printing Journal Reports ...............6-6 Automatically Printing Journal Reports ...............6-7 Reading Journal Reports ..................6-11...
Page 251: Checking The Transmission Result (Transmission Report)
Checking the Transmission Result (Transmission Report) You can print or e-mail the transmission results of faxes and Internet Faxes. Note You can also set to always print a transmission report. For details, refer to “Specifying Default Fax Settings ”. (See page 7-48.) Issuing the Transmission Report Load the document, and press <Fax>.
Page 252 If you selected [e-mail], specify the destination for transmission report, and press [Enter]. • Up to 50 characters can be entered. • To delete one of the entered characters, press [Clear]. Press [Close] twice. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”.
Page 253: Reading The Transmission Report
Reading the Transmission Report Number Item Description Destination The destination name, fax number, or e-mail address FAX: For fax transmission Type IFAX: For Internet Fax transmission Mode The resolution used for the communication Start Time The time the communication started The time that elapsed from when the communication started Time until when the communication ended...
Page 254: Managing The Communication History
Managing the Communication History You can print a journal report that records the communication history of fax, Internet Fax, and scanner jobs to check the communication history. Printing a Journal Report „ You can manually print the journal report or set the machine to automatically print the report according to the settings you register in advance.
Page 255: Manually Printing Journal Reports
Manually Printing Journal Reports You can print the history of the latest 100 jobs for the specified type of communication. Press <Setting>. Press [List]. Press [Journal List]. Select the type of communication to print the journal report for. Managing the Communication History...
Page 256: Automatically Printing Journal Reports
Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. For information on reading the reports, refer to “Reading Journal Reports”. (See page 6-11.) Automatically Printing Journal Reports You can set to print the report when there is transmission history for 100 jobs, or set to print the transmission history every day at a set time (for a daily communication report).
Page 257 Press [Fax Settings]. Press [Other Settings]. Press [Auto Print Journal]. Managing the Communication History...
Page 258 To set to automatically print the journal report, press [ON]. To set the printing time, press [Reserve print]. • If you selected [ON], proceed to step 12. • If you selected [OFF], the procedure is complete when you press [Enter]. Press [Print].
Page 259 Select the type of communication to print the journal report for. Select [ON], and press [Enter]. • If you select [OFF], the print setting is disabled. • To continue selecting types of communication, repeat the operation in steps 9 and 10. Press [Close].
Page 260: Reading Journal Reports
Reading Journal Reports For Fax Communication „ • Transmission Journal Example Print Number Item Description The job number Destination The destination name or fax number Mode The resolution used for the communication Start Time The time the communication started Time The time required from start to finish for the communication Page The number of pages transmitted...
Page 261 • Reception Journal Example Print Number Item Description The job number Destination The sender’s name or fax number Mode The resolution used for the communication Start Time The time the communication started The time that elapsed from when the communication started Time until when the communication ended Page...
Page 262 „ For Internet Fax / Scan to E-Mail • Transmission Journal Example Print Number Item Description The job number Destination The destination name or e-mail address Start Time The time the transmission started Subject The subject of the communication (User name) : Only when a user is logged in GUEST : When transmission is performed without...
Page 263 • Reception Journal Example Print Number Item Description The job number Destination The destination name or e-mail address Start Time The time the communication started Subject The subject of the communication OK: Completed normally Result Code: The communication error code When the machine performs on the following operations, it is displayed in the Note field.
Page 264 For Scan to Folder / Scan to FTP „ Example Print Number Item Description The job number Destination The shortcut name or folder path / server path File Name The filename Start Time The time the communication started (User name) : Only when a user is logged in GUEST : When transmission is performed without...
Page 265 6-16 Managing the Communication History...
Page 266 Chapter Device Settings Registering Destinations ..................7-2 Registering / Editing Address Book Destinations ..........7-2 Registering / Editing Groups ................7-14 Registering / Editing Folder Shortcuts ..............7-18 Registering / Editing FTP Server Shortcuts ............7-24 Registering a Color Printer ..................7-30 Registering Favorite Destinations................7-36 Specifying Default Settings ...................7-39 Specifying Default Scanner Settings ..............7-39 Specifying Default E-mail Transmission Settings ..........7-43 Specifying Default Fax Settings ................7-46...
Page 267: Registering Destinations
Registering Destinations Registering / Editing Address Book Destinations Destinations can be registered in the address book for easy use. Up to 2,000 frequently used destinations can be registered. The following items can be registered for each destination. Item Description The number for the destination. When transmitting a fax or e-mail, enter this number to select the destination.
Page 268 „ Registering / Editing This section describes the procedure for registering address book destinations. When editing, select the destination you want to edit in step 5, and press [Edit]. After the screen in step 7 is displayed, select the item to change. Press <Setting>.
Page 269 Press a new button. To change a destination that is already registered, select the destination you want to change. Enter the name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Fax No.].
Page 270 Use the numeric keys to enter the fax number, and press [Enter]. Also register dialing options if you want to use them. (See page 3-27.) Press [e-mail]. Enter the e-mail address, and press [Enter]. Press [Super G3]. Select [ON] to enable transmission with Super G3 or [OFF] to disable it, and press [Enter].
Page 271 If “Mode 1” is set for the pin mode, press [PIN]. Otherwise, proceed to step 15. Use the numeric keys to enter the PIN, and press [Enter]. Press [Enter]. To continue to register or edit address book destinations, repeat the procedure in steps 5 to 15. Useful Registration Method 1 „...
Page 272 Select the button you want to register. The procedure is then the same as for registering an address book destination. Continue from step 6 of “ Registering / Editing”. (See page 7-4.) „ Useful Registration Method 2 Registering a Number Entered With the Numeric Keys Press <Fax>.
Page 273 Select the button you want to register, and press [Yes]. • You can use [ ], [], and the numeric keys. • Press [No] to return to the screen in step 2. The procedure is then the same as for registering an address book destination. Continue from step 6 of “...
Page 274 (Fax screen) Enter the e-mail address. • Up to 50 characters can be entered for an e-mail address. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Register]. Registering Destinations...
Page 275 Select the button you want to register, and press [Yes]. • You can use [ ], [], and the numeric keys. • Press [No] to return to the screen in step 4. The procedure is then the same as for registering an address book destination. Continue from step 6 of “...
Page 276 Press [Register]. Select the button you want to register, and press [Yes]. • You can use [ ], [], and the numeric keys. • Press [No] to return to the screen in step 3. The procedure is then the same as for registering an address book destination. Continue from step 6 of “...
Page 277 Press [Delete]. Select the destination you want to delete. Press [Yes]. • Press [No] to close the screen without deleting the data. • To continue deleting data, repeat the operation from step 5. Press [Close]. „ Printing the Address Book Destination List Press <Setting>.
Page 278 Press [List]. Press [Address]. Press [Number] or [Alphabet]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Registering Destinations 7-13...
Page 279: Registering / Editing Groups
Registering / Editing Groups When transmitting to many destinations, you can transmit to a group of address book destinations. Up to 200 groups can be registered. Item Description The group name. The group name displayed in the button on the screen. Name Up to 50 characters can be entered.
Page 280 Press [Add]. To edit a registered group, select the group you want to edit, and press [Edit]. Enter the group name, and press [Enter]. Press [Group Members]. Select the destinations to register from the address book, and press [Enter]. • Select a destination that is already selected to deselect it.
Page 281: Printing A Group List
Press [Enter]. To continue to register or edit groups, repeat the procedure in step 4 to 9. Deleting „ Press <Setting>. Press [Register]. Press [Group]. Select the group you want to delete, and press [Delete]. Press [Yes]. • Press [No] to close the screen without deleting the data. •...
Page 282 Select the group you want to print, and press [List]. Press [Number] or [Alphabet]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Note The group list can also be printed from [Group List] in [List] after pressing <Setting>. Registering Destinations 7-17...
Page 283: Registering / Editing Folder Shortcuts
Registering / Editing Folder Shortcuts Up to 300 frequently used shared folders can be registered as shortcuts. Note • The folder to register must have shared folder settings specified on the computer you are using in advance. • Shortcuts can also be registered from OfficeBridge. For details, refer to Chapter 3, “Registering Shortcuts”...
Page 284 Press [Add]. To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. Press [Shortcut Name]. If you do not want to register or edit the shortcut name, proceed to step 7. Register or edit the shortcut name, and press [Enter].
Page 285 Press [Link]. If you do not want to change the link, proceed to step 9. Browse to the folder you want to register, specify the folder, and press [Enter]. • Press [Keypad] to manually enter or edit the link. After entry, press [Enter]. If you are using Windows Vista or Windows Server 2008, specify the computer name instead of the IP address when manually entering the path to the link.
Page 286 Enter or edit the password, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Automatic Network Login]. Select [ON] to set the automatic network login function or [OFF] to disable it, and press [Enter].
Page 287 Select the name of the shortcut to delete, and press [Delete]. Press [Yes] to proceed with the deletion. • Press [Cancel] to close the screen without deleting the shortcut. • To continue deleting shortcuts, repeat the operation in steps 4 to 5. 7-22 Registering Destinations...
Page 288 „ Registering a Browsed Folder Specify a folder. “Scanning to a Shared PC Folder” step 1 to 5. (See page 1-4.) Press [Register]. Press [Yes] to proceed. Press [No] to close the screen without registering the shortcut. Refer to the procedure in steps 5 to 15 of “Registering / Editing” to register the shortcut.
Page 289: Registering / Editing Ftp Server Shortcuts
„ Registering from an Operation Screen On the screen for specifying a shared folder, press [Add/Edit]. Refer to the procedure in steps 4 to 15 of “Registering / Editing” to register the shortcut. (See page 7-19.) Registering / Editing FTP Server Shortcuts Up to 20 frequently used FTP servers can be registered as FTP server shortcuts.
Page 290 Press [FTP Shortcut]. Press [Add]. To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. Press [Shortcut Name]. If you do not want to register or edit the shortcut name, proceed to step 7. Register or edit the shortcut name, and press [Enter].
Page 291 Press [Link]. If you do not want to change the link, proceed to step 9. Enter or edit the link to the FTP server you want to register, and press [Enter]. Start the link with two slashes (“//”). Press [UserName]. Enter or edit the user name, and press [Enter].
Page 292 Enter or edit the password, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Enter]. To continue to register or edit shortcuts, repeat the procedure in steps 4 to 13. Deleting „...
Page 293 Press [Yes] to proceed with the deletion. • Press [Cancel] to close the screen without deleting the shortcut. • To continue deleting shortcuts, repeat the operation in steps 4 to 5. „ Registering from an Operation Screen On the screen for specifying an FTP server, press [Add/Edit]. Refer to the procedure in steps 4 to 13 of “Registering / Editing”...
Page 294 „ Registering an Entered FTP Server Specify an FTP Server. “Scanning to an FTP Server” step 1 to 10. (See page 1-13.) Press [Register]. Press [Yes]. Press [No] to close the screen without registering the shortcut. Refer to the procedure in steps 4 to 13 of “Registering / Editing” to register the shortcut.
Page 295: Registering A Color Printer
Registering a Color Printer To use the Scan to Printer function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the shared folder and color printer to use in Scan to Print Monitor. Set the following items in Scan to Print Monitor.
Page 296 „ Setting a Folder and Printer Register the shared folder and printer to use with the Scan to Printer function. Item Description Shared Folder Specify the shared folder to use for the Scan to Printer function. Scanned document data is saved in this folder, and is then forwarded to the printer by the Scan to Print Monitor function.
Page 297 To register a new printer, select an unregistered item, and click [Register/Edit]. • If the message “Cannot connect to the server.” is displayed, specify the “Network Settings” first. (See page 7-35.) • To change registered information, select the item you want to change, and click [Register/ Edit].
Page 298 Click the “Printer” list button, and select a color printer registered in the computer. Click [Margin] and register the margin, if necessary. Click [OK] to close the screen. Place the cursor in the “Name” entry box, and register the printer name. Change the account name, as necessary.
Page 299 Note If “Delete printed document” is not selected, printed image files will remain in the program installation folder (normally “C:\Program Files\Muratec\OfficeBridge\ ScantoPrintMonitor\Temp”). In this case, delete the images in the above folder periodically to prevent the disc space of the computer from becoming full.
Page 300: Specifying The Network Settings
„ Specifying the Network Settings The following items are set when installing the Scan to Print Monitor, but can be changed as necessary. Item Description IP Address Set the IP address of the machine. HTTP Port No. This setting is enabled when “Perform secure communications” is deselected.
Page 301: Registering Favorite Destinations
Closing the Scan to Print Monitor „ Right-click the task tray icon of the Scan to Print Monitor, and select “Exit”. Note To use the Scan to Printer function, the Scan to Print Monitor must be started. Registering Favorite Destinations You can register up to 10 destinations to display in the [Faves] tab.
Page 302 Press [Add]. To edit a registered favorite, select the favorite you want to edit, and press [Edit]. Select the destination you want to register, and press [Enter]. • You can press [e-mail], [Folder], [FTP], or [User] to filter the destinations. •...
Page 303 Deleting „ Press <Setting>. Press [Register]. Press [Favorite Address]. Select the favorite you want to delete, and press [Delete]. Press [Yes] to proceed with the deletion. • Press [No] to close the screen without deleting the data. • To continue to delete favorites, repeat the procedure in steps 4 to 5. 7-38 Registering Destinations...
Page 304: Specifying Default Settings
Specifying Default Settings The default values are those used when you press <Reset> to return to the ready screen. The machine returns to the default settings if is left without any operation for a designated period of time. Changing the default values of often-used functions can shorten the time required to adjust settings.
Page 305 Press [Scanner Settings]. Select [Default Settings] or [Other Settings]. • In this example, [Default Settings] is selected. • For details on the settings that can be specified, refer to “ List of Default Scanner Settings” (see page 7-41) “List of Other Settings”...
Page 306 Select the default value, and press [Enter]. In this example, the default contrast value is changed to [Normal]. Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. „ List of Default Scanner Settings Reference Function Description...
Page 307 Reference Function Description Settings page Color Adjust Set the default color Contrast 2-12 adjustment setting. -3 / -2- / -1 / 0 / +1 / +2 / +3 : 0 Sharpness -3 / -2- / -1 / 0 / +1 / +2 / +3 : 0 -3 / -2- / -1 / 0 / +1 / +2 / +3 : 0 Saturation -3 / -2- / -1 / 0 / +1 / +2 / +3 : 0...
Page 308: Specifying Default E-Mail Transmission Settings
„ List of Other Settings Reference Function Description Settings page JPEG This sets the compression rate used when performing − Compression color scanning with the JPEG file format. Normal Low: Decreases the compression rate. This option High reduces image degradation, but the data size will be larger.
Page 309 Press [e-mail], [Internet Fax], or [Template]. • In this example, [e-mail] is selected. • For information on the items and settings that can be specified, refer to “ List of Default E-mail Settings” (see page 7-45), “List of Default Internet Fax Settings”...
Page 310 Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. „ List of Default E-mail Settings Reference Function Description Settings page FileFormat This sets the default file Mono 2-30 format used when a scanned TIFF document is saved.
Page 311: Specifying Default Fax Settings
„ List of Default Template Settings Reference Function Description Settings page Auto Subject You can change the default e-mail 2-22 + Text subject and message settings used with 4-73 the Internet Fax and Scan to E-Mail Default Template Settings functions. Auto Subject + Text Frequently used text can be registered Auto Subject...
Page 312 Select the default setting to specify. In this example, [Default Settings] is selected. Select the function to set. In this example, [Resolution] is selected. Select the default value, and press [Enter]. In this example, [Fine] is selected. Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. Specifying Default Settings 7-47...
Page 313 „ List of Default Transmission Settings Reference Function Description Settings page Resolution This sets the default resolution when a Normal 3-24 document is scanned. Fine Super Fine Photo Background Contrast This sets the default contrast when a Lightest 3-26 document is scanned. Lighter Normal Darker...
Page 314 „ List of Other Default Settings Reference Function Description Settings page Redial Attempts This sets the number of redials when the other 0 - 14 time(s): 3-21 machine cannot be connected to, for example, 2 time(s) when the other line is busy. Set the redial interval in “Redial Interval”.
Page 315 Reference Function Description Settings page Journal Line Up You can select whether to arrange printed journal reports in order of job or in order of communication number. Note • Underlined values are the default settings specified at the time of shipment. •...
Page 316: Registering Other Settings
Registering Other Settings You can register other functions used with the Internet Fax and scanner functions. Registering / Editing Templates You can register ten default subjects and messages of the e-mail used when transmitting a fax with a cover page, attaching a scanned document to an e-mail for transmission (Scan to E-mail) or transmitting an internet fax.
Page 317 Press [Add]. To edit a registered template, select the template you want to edit, and press [Edit]. Press [Title]. Edit the title, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To enter a subject, press [Subject].
Page 318 Enter or edit the subject, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To enter the message, press [Text]. If you do not want to enter the message, proceed to step 10. Enter or edit the message, and press [Enter].
Page 319 Deleting „ Press <Setting>. Press [Register]. Press [Template]. Select the template you want to delete, and press [Delete]. Press [Yes]. To continue deleting templates, repeat the operation in steps 4 to 5. 7-54 Registering Other Settings...
Page 320: Registering / Editing File Names
Registering / Editing File Names You can register up to 20 file names to use for scanned image data in advance. Registering / Editing „ Press <Setting>. Press [Register]. Press [File Name]. Select a new button. To change a file name that is already registered, select the file name you want to change. Registering Other Settings 7-55...
Page 321: Registering / Editing Document Categories
Enter or edit the file name, and press [Enter]. • Up to 80 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • To continue to register or edit file names, repeat the procedure in steps 4 to 5. Deleting „...
Page 322 Select a new button. To change a document category that is already registered, select the document category you want to change. Enter or edit the document category, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 323: Registering / Editing Domain Names
Registering / Editing Domain Names The domain name buttons displayed in the “Alphanumeric Display” screen on the character entry screen can use registered domain names. You can register up to 10 types of domain names in advance. Registering / Editing „...
Page 324: Color Fine Adjustment
Enter or edit the domain name, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’’s Guide. • To continue to register or edit domain names, repeat the procedure in steps 4 to 5. Deleting „...
Page 325 Color Fine Adjustment „ Press <Setting>. Press [Default Settings]. Press [Scanner Settings]. Press [Other Settings]. Press [Color Fine Adjustment]. Press [Yes]. 7-60 Registering Other Settings...
Page 326 Press [Register/Change]. Press [Initialize] and then [Yes] to return the adjustment values to the factory default settings. Press [ ] and [] to select the item to adjust. Enter the adjustment value using [ ] [] [] [], and press [Enter]. Press [Close].
Page 327 Limitations on Overlapping Settings „ Refer to the following chart about limitations on overlapping settings for the color adjustment function. Color Fine Adjustment Contrast Contrast (Brightness Sharpness Lightness Saturation (Density) level) Contrast × × × (Density) Contrast (Brightness level) Sharpness Lightness ...

Muratec MFX-2550 User Manual

How to Read this Manual

Chapter 1 Basic Scan Functions

Basic Scanning

Basic Scan Settings

Chapter 2 Advanced Scan Functions

Introduction to Advanced Functions

Advanced Scan Features

Scanning Documents Using a TWAIN Box

Chapter 3 Basic Fax Functions

Initial Setup (User Install)

Basic Faxing

Making a Phone Call

Transmitting Faxes from a Computer

Internet Fax Transmission (Internet Fax)

Chapter 4 Advanced Fax Functions

Introduction to Advanced Functions

Scan Related Settings

Various Fax Functions

F-Code Communications

Security Functions

Useful Reception Functions

Checking / Managing Box Documents (ob Doc.)

Useful Internet Fax Functions

Chapter 5 Specifying Destinations

Confirming Specified Destinations

Chapter 6 Communication Management

Checking the Transmission Result (Transmission Report)

Managing the Communication History

Chapter 7 Device Settings

Registering Destinations

Specifying Default Settings

Registering Other Settings

Quick Links

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Summary of Contents for Muratec MFX-2550