Address Books; Public Address Book - Xerox WorkCentre 7120 System Administrator Manual

Administrator Tools

Address Books

If your network is connected to an LDAP server you can configure the printer to look up addresses from
the LDAP directory. For details, see
the Fax Address Book and the Public Address Book to store fax machine phone numbers and email
addresses on the printer.
The printer can be configured to access both an LDAP directory and a Public Address Book. If both are
configured, users will be presented with the choice to use either address book.

Public Address Book

Email addresses, internet fax addresses, and fax numbers are stored in the Public Address book.
Note: An Internet Fax Address is the email address of an Internet fax machine.
Editing the Public Address Book as a .csv File
If you have many addresses to manage, you can create a list of addresses in a spreadsheet application,
save it as a .csv file, and upload it to the printer.
Format
The address book file must be in comma separated format (.csv). The printer recognizes the second row
in the .csv file as the first data entry. The first row contains headings for the data in each column. The
default column heading names are: Name, Email Address, Internet Fax Address.
Example:
Name
Jim Smith
Ellen Jones
Richard Allen
To download a sample .csv file:
1. In CentreWare IS, click the Address Book tab.
2. Under Management, click Download Sample.
Click Download in CSV format. Save the file to your computer.
3.
To download a.csv file with headings only (no sample data):
1. In CentreWare IS, click the Address Book tab.
Under Management, click Export File with Column Heading only.
2.
3. Click Download in CSV format. Save the file to your computer.
148 WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
LDAP on page 33. If you do not have an LDAP server, you can use
Email Address
jim.smith@corp.com
ellen.jones@corp.com
richard.allen@corp.com
Fax Number Internet Fax Address
1234567898 faxmachine.one@corp.com
4566544985 faxmachine.two@corp.com
7899855546 faxmachine.three@corp.com