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Changing Your Personal Greeting
3.4
→
→
3
1
Greetings Record
Your mailbox greeting is played to outside callers who enter a system mailbox in
the telephone answering mode. This greeting enables you to give callers
information about you schedule and to encourage callers to leave detailed
messages. To change your greeting or name, simply enter personal options from
the mailbox menu by pressing
The system administrator can limit the length of a greeting.
If a mailbox greeting has not been recorded, the system uses your recorded name
and creates a standard system greeting.
A good mailbox greeting encourages callers to leave detailed messages (not just
name and phone number) and gives them additional information that might be
needed. It should present the kind of professional image that is appropriate for
your particular organization. You may wish to include an instruction to dial
reach an operator. For example,ʺ Hello, this is Jim Smith. I am sorry I am not able to
receive your call, but if you leave a detailed message along with your name and number, I
will be prepared to help you when I call you back. If you must talk to someone
immediately, please dial zero and someone will help you.ʺ
To change your mailbox greeting:
1. At the main menu, press
1
2. Press
for greetings.
2
3. Press
for record.
2
4. Press
for mailbox greeting.
5. Record your greeting, then press
→
→ Record your→
2
2
Mailbox
Mailbox
greeting
greeting
3
1
and select
3
for personal options.
#.
.
Suite 64 HD Voicemail Mailbox User Guide
#
for Greetings.
0
to
3-11
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