Storing Sender Information (Scan To E-Mail) - Sharp AR-M351N Operation Manual

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
Storing Groups
If you are using Scan to E-mail or Internet-Fax transmission, a scanned image can be sent to multiple
destinations in a single operation. To use this function, you must first store the destinations in a group. Click
"Group" and then select the destinations that you wish to store in the group. Up to 500 destinations can be stored
in total. Only destinations for E-mail, Fax, and Internet-Fax, addresses searched with the global address search
feature, and manually entered address can be stored in a group.
Items common to all transmission methods when storing destinations
Name, Display Name
Only alphabetical characters and symbols can be used to enter names in "Name" and "Display Name". For the
maximum number of characters that can be entered, click "General" under "Help" in the menu frame.
"Display Name" is the one-touch key name that is displayed in the touch panel of the machine. If a display
name is not stored, the first 18 characters of the name stored in "Name" are automatically used as the display
name.
Initial, Custom Index
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are
two types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the
letters entered in "Initial", which is specified with up to 10 letters. If a destination is frequently used, it is
convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical
"FREQUENT USE" index. Group indexes ("Custom Index") allow you to create and name indexes (see
8) of destinations for specific purposes.
File Format
When you store a destination, you can also select the compression mode and the format of the image file that
is created when you scan an original for transmission. You can select TIFF or PDF for the file type, and MH
(G3), MMR (G4), or "None" for the compression mode. An initial setting has been made for the file type and
compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an
explanation of the initial settings of each of the transmission methods, click "General" under "Help" in the menu
frame.
NOTE
Internet-Fax has only one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected
for the compression mode.

STORING SENDER INFORMATION (Scan to E-mail)

To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your
e-mail, click "Sender" in the menu frame and then click "Add". Information for up to 999 different senders can be
stored. Select a sender from the stored senders using the touch panel of the machine when you send an image
13). The selected sender appears in the sender column of the recipient's e-mail software program.
NOTE
If you do not select a sender when sending an image, the default sender information stored with the key operator
program "Default sender set" is automatically sent.
Click "Sender" in the Web page menu frame and enter the password to display the Sender Management screen.
Click "Add" to enter sender information that will be displayed on the destination machine (sender name and sender
e-mail address). The Sender Management screen can also be used to edit or clear stored sender information.
The sender information can also be stored, edited, and cleared from the touch panel of the machine. (Refer to
43 - 46.)
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