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Sharp AR-M351N Operation Manual

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(for network scanner)


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  • Page 1 OPERATION MANUAL (for network scanner) LASER PRINTER...
  • Page 2: Introduction

    All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
  • Page 3: Table Of Contents

  • Page 4: About The Network Scanner Function

    ABOUT THE NETWORK SCANNER FUNCTION The AR-NS3 Network Scanner Expansion Kit adds network scanner functionality to your machine. A machine with the network scanner functionality can scan a paper document, photograph, or other printed information into a data file, and send the file to a file server or personal computer over a corporate network (intranet) or the Internet. You can select from the following transmission methods, depending on where you wish to send the scanned image data.
  • Page 5: Settings And Programming Required For The Network Scanner Feature

    SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page.
  • Page 6: Setting Up Destination Information

    SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE SETTING UP DESTINATION INFORMATION Click "Destination" in the Web page menu frame to display the Destination Management screen. If you are prompted to enter the password, enter it to display the screen. This screen allows you to store the name and address of a destination in a one-touch key.
  • Page 7: Storing Sender Information (Scan To E-Mail)

    SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE Storing Groups If you are using Scan to E-mail or Internet-Fax transmission, a scanned image can be sent to multiple destinations in a single operation. To use this function, you must first store the destinations in a group. Click "Group"...
  • Page 8: Settings For Network Scanning

    SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE SETTINGS FOR NETWORK SCANNING The administrator must configure the following settings. First, click “Admin Mode” in the menu frame to display the administrator screen. Then configure each setting item. Menu frame Click the menu items displayed here to configure the corresponding settings.
  • Page 9: Protecting Information Programmed In The Web Page ("Passwords")

    The passwords for "user" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first establishing the settings, enter "Sharp" in "Admin Password" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long.
  • Page 10: Condition Settings Screen Of Scanner Mode

    CONDITION SETTINGS SCREEN OF SCANNER MODE The condition settings screen of scanner mode is displayed by pressing the [IMAGE SEND] key (refer to page 1-12 of "Operation manual (for general information and copier operation)") while the document filing mode, copy mode, or job status screen appears in the touch panel .
  • Page 11 CONDITION SETTINGS SCREEN OF SCANNER MODE [FILE] key (page [ORIGINAL] key (pages 19 - Touch this key to store a document image that you Touch this key when you wish to manually set the size of the original to be scanned or scan both are transmitting in the hard disk (this includes sides of the original (if a B/W scanner module/ selecting a user name, file name, and location).
  • Page 12 CONDITION SETTINGS SCREEN OF SCANNER MODE [GLOBAL ADDRESS SEARCH] key (page select multiple destinations before touching this key. This feature makes it possible to search for an e- [BCC] key (page mail address in an Internet or intranet directory This key is displayed only if “ENABLE BCC” of the database.
  • Page 13: Sending An Image

    SENDING AN IMAGE BASIC TRANSMISSION METHOD Make sure the machine is in scanner If needed, adjust the resolution setting. mode. (Refer to page 23.) EXPOSURE When [IMAGE The initial factory setting 300 x 300dpi SEND] key light is on, “300x300dpi” RESOLUTION machine MAIL/FTP...
  • Page 14 SENDING AN IMAGE Touch the [SUBJECT] key. correct key. The highlighting will move to the new key. The subject selection To enter the file name directly, touch the [DIRECT SEND SETTINGS screen appears. The list ENTRY] key and enter the file name. SUBJECT of subjects that were The selected or entered file name will be the name...
  • Page 15 SENDING AN IMAGE Touch the [OK] key. NOTES Refer to pages 5 to 6 for information on programming one-touch key destinations. RESEND When touching a one-touch key, corresponding CANCEL information from the email destination screen is shown in the message display. Up to 35 characters can be displayed in the message ADDRESS ENTRY screen, regardless of the number of characters...
  • Page 16 SENDING AN IMAGE If you have another page to scan, change Using the automatic document feeder pages and then press the [START] key. Repeat this sequence until all pages have been Press the [START] key. scanned. You can change the resolution and exposure settings as needed for each page (refer Scanning begins and the page...
  • Page 17: Destination Input Methods

    SENDING AN IMAGE DESTINATION INPUT METHODS In the section of "BASIC TRANSMISSION METHOD", a destination is specified with a one-touch key (steps 18 to 20). This machine, however, provides the following destination input methods. Manual entry: Enter the e-mail address directly. (only for Scan to E-mail and Internet-Fax transmission) (Quick) key: After touching the key, enter the three-digit number that was assigned when the address was registered.
  • Page 18 SENDING AN IMAGE Address entry with (Quick) key Touch the desired LDAP server key. Touch the key. SERVER CHANGE CANCEL Document division 1 Document division 2 E-MAIL/FTP MODE SWITCH A1210 project team Software development centre To search the highlighted server, proceed to step Touch the [OK] key.
  • Page 19 SENDING AN IMAGE Touch the desired destination key. Touch the [OK] key to return to the initial screen. NOTE To display the remaining tanaka When you perform a broadcast transmission, the destinations, touch the tanaka a tana compression mode set with the key operator ] key.
  • Page 20: Scanning And Transmitting A Two-Sided Original (When Using B/W Scanner Module/Dspf)

    SENDING AN IMAGE SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when using B/W scanner module/DSPF) If a B/W scanner module/DSPF is installed, a two-sided original can be automatically scanned and transmitted using the automatic document feeder. Follow the steps below. Make sure the machine is in scanner mode Touch the [OK] key.
  • Page 21: Scanning Settings (Original Size, Exposure, Resolution, And File Format)

    SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) When sending an image, you can adjust the original size, exposure, resolution, and file format settings as needed. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size (such as an AB size), or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually.
  • Page 22: Storing, Deleting, And Using Original Sizes

    SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Touch the [OK] key. The selected size appears in the top half of the [ORIGINAL] key. The specified original 300 x 300dpi size is displayed as the RESOLUTION scan size. PDF MMR(G4) FILE FORMAT INCH ORIGINAL...
  • Page 23: Enlargement Transmission

    SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Enter the X (width) and Y (length) dimensions To exit, touch the [ORIGINAL] key. of the original with the keys. (width) initially CANCEL Using a stored original size selected. Follow steps 1 to 3 of "STORING OR Enter X and then touch (64 432) the (...
  • Page 24: Selecting The Exposure

    SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) SELECTING THE EXPOSURE You can adjust the exposure manually to match the type of original. After loading the original in scanner mode, follow the steps below. The default setting for the exposure is "AUTO". Change the exposure Touch the [EXPOSURE] key.
  • Page 25: Selecting The File Format

    SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION, AND FILE FORMAT) Touch the [OK] key. For resolution other than [200x200dpi], the [HALF TONE] key can be selected. You will return to the Internet-Fax mode initial screen. READY TO SEND. AUTO STANDARD 200 x 100 EXPOSURE HALF TONE FINE...
  • Page 26: Special Functions

    SPECIAL FUNCTIONS You can use various functions for scanning and transmitting images. Set these functions as needed. ERASING EDGE SHADOWS (ERASE) The erase function is used to erase the shadow lines on images produced when scanning thick originals or books. The erase modes that can be selected are shown below.
  • Page 27: Transmitting A Divided Original (Dual

    SPECIAL FUNCTIONS TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When an open book is scanned and transmitted, you can use this function to divide the two open pages of the book into two separate pages. This function can only be used when the original is scanned using the document glass. Your machine The other machine Book or sheet original...
  • Page 28: Automatic Transmission At A Specified Time (Timer Transmission)

    SPECIAL FUNCTIONS AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission to be performed automatically at a specified time up to a week in advance. A combined total of 97 timer transmission and memory transmission jobs can be stored. NOTES To perform a timer transmission, the document must be scanned into memory.
  • Page 29: Transmitting Two Original Pages As Asingle Page (2In1)

    SPECIAL FUNCTIONS TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2IN1) This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when transmitting. Your machine The other machine Originals Reduced to two pages 4th page...
  • Page 30: Transmitting The Front And Back Sides Of Acard On One Sheet Of Paper (Card Shot)

    SPECIAL FUNCTIONS Touch the [OK] key. Send the image as explained in "BASIC TRANSMISSION METHOD" (pages 12 to 15). You will return to the RESEND SPEAKER screen of step 1. NOTE To cancel 2in1... DUAL PAGE SCAN Press the [CA] key. TRANSMITTING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) When scanning a card, this function allows you to combine the front and back sides on a single sheet of paper.
  • Page 31 SPECIAL FUNCTIONS Enter the X dimension (width) and Y Follow steps 4 through 22 of "BASIC dimension (length) of the original with the TRANSMISSION METHOD" (pages 12 to keys. 14). Press the [START] key. CANCEL The front side of the card SIZE RESET is scanned.
  • Page 32: Transmitting A Large Number Of Pages (Job Build)

    SPECIAL FUNCTIONS TRANSMITTING A LARGE NUMBER OF PAGES (JOB BUILD) When you need to scan more pages than can be loaded in the automatic document feeder at once, use this function to scan the pages in sets. The maximum number of pages that can be loaded in the automatic document feeder is 50. Example: Scanning 100 A4 (8-1/2"...
  • Page 33: Printing A Transaction Report (Transaction Report)

    SPECIAL FUNCTIONS PRINTING A TRANSACTION REPORT (TRANSACTION REPORT) When performing Internet-Fax transmission, you can use this function to print a transaction report under conditions different from those of the relevant key operator program. If you use this function, you can print a transaction report under your desired conditions only for the current transmission job.
  • Page 34: (Program)

    SPECIAL FUNCTIONS PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM) This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. When you want to send a document to that destination, you can simply call up the program and the steps will be performed automatically.
  • Page 35: Priority Transmission Of A Stored Job

    PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen.
  • Page 36: Cancelling An E-Mail/Ftp Transmission

    CANCELLING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the scanner job status screen for the mode in which you stored tramsmission. Press the [JOB STATUS] key. Touch the job key of the transmission job you wish to cancel.
  • Page 37: Internet Fax Reception

    INTERNET FAX RECEPTION For reception of Internet-Fax data, this machine connects automatically to the mail (POP3) server at specified intervals* to check to see if new Internet-Fax data has been received. If new data has been received, this machine reads and prints it. However, you can manually check and print new Internet-Fax data immediately using the following procedure.
  • Page 38: Transferring Received Internet-Faxes To Another Machine When Printing Is Not Possible (Forwarding Function)

    TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) When printing is not possible because of a paper, toner, or other problem, you can transfer received Internet-Faxes to another Internet-Fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another Internet-Fax machine.
  • Page 39: Storing, Editing, And Deleting From The Touch Panel

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL One-touch and group keys for Scan to E-mail and Internet-Fax, group indexes, and senders can also be stored, edited and deleted from the touch panel of the machine. STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax) The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax.
  • Page 40 STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch a letter key. Touch the [ADDRESS] key. No.048 E-mail address INITIAL CANCEL E-MAIL entry screen appears. ABCD NAME INITIAL ADDRESS SPACE Up to 10 search characters can be entered. If you Enter e-mail address...
  • Page 41: Editing And Deleting One-Touch Keys

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL When you have finished programming the Settings for Scan to E-mail File type: PDF*/TIFF one-touch key, touch the [EXIT] key. Compression mode: NONE/MH(G3)/MMR(G4)* If you wish to program another one-touch Settings for Internet-Fax key, touch the [NEXT] key.
  • Page 42: Programming A Group Key

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch the [YES] key. The following steps are for deleting a one-touch key. Touch the [DELETE] key. If you wish to delete another one-touch key, DELETE THE ADDRESS? repeat steps 3, 6, and 7. DELETE EXIT ABCD CORPORATION...
  • Page 43: Editing And Deleting Group Keys

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch the [OK] key. NOTE One group key cannot be stored in another group key. The number of destinations in the group appears Group keys appear grayed out and cannot be selected. to the right of the [ADDRESS] key.
  • Page 44: Storing Sender Information

  • Page 45 STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch the [SENDER NAME] key. Touch the [OK] key. The "No." that automatically CANCEL No.001 appears lowest number from 001 to 999 SENDER NAME that has not yet been programmed. When INITIAL [SENDER NAME] touched, the letter-entry...
  • Page 46: Editing And Deleting Sender Information

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Enter the e-mail address of the sender. Touch the [LOGIN NAME] key. No.001 E-MAIL ADDRESS CANCEL SENDER NAME document INDEX INITIAL ADDRESS KEY NAME LOGIN NAME AB/ab 12#$% SPACE Up to 64 characters can be entered. Enter the login name.
  • Page 47: Storing A Group Index

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Edit or delete the sender. Edit sender information in the same way that you stored it. When finished, touch the [EXIT] key to return to the screen of step 3. DELETE EXIT SENDER CONTROL / AMEND/DELETE To delete the sender, touch the [DELETE] key.
  • Page 48: Storing A Program

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Touch the [SENDING ADDRESS LIST] key. Touch the key of the list you wish to print. [PROCESSING PRINT DATA] appears in the ADDRESS LIST message display and ALL CUSTOM SETTING LIST printing begins. INDIVIDUAL GROUP LIST PROGRAM LIST...
  • Page 49: Editing And Deleting Programs

    STORING, EDITING, AND DELETING FROM THE TOUCH PANEL Your settings are displayed. Make sure NOTE they are correct. Up to 500 destinations can be stored in a program. Destinations can be entered using one-touch keys, NEXT EXIT PROGRAM group keys, and (Quick) key.
  • Page 50: Troubleshooting

    TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorised SHARP dealer. The image cannot be scanned. Cause: The original is loaded upside down. Solution:The original must be placed face down.
  • Page 51: If Your E-Mail Is Returned

    TROUBLESHOOTING The recipient does not receive transmitted data. Cause: An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). Solution:Select the correct destination and make sure the correct information is stored for the destination. (Refer to page 14.) * If delivery by e-mail (Scan to E-mail) is unsuccessful, an error message such as "Undelivered Message"...
  • Page 52: Checking The Ip Address

    TROUBLESHOOTING Error Code Table Error Code Description of the Error CE-01 The network interface card is out of order. CE-02 Cannot find the specified mail server or FTP server. CE-03 The server was down during the scanning of the original. CE-04 An invalid account name or password for the FTP server has been entered.
  • Page 53: Important Points When Using Scan To E-Mail

    TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission.
  • Page 54: Key Operator Programs

    KEY OPERATOR PROGRAMS This section explains the key operator programs that are related to the network scanner feature of the machine. Key operators should read this section well to ensure correct use of the programs. For key operator programs that are related to general use of the machine, see the key operator's guide.
  • Page 55 KEY OPERATOR PROGRAMS Touch the [OPERATION SETTINGS] key, Touch the [OK] key to return to the screen the [E-MAIL/FTP SETTINGS] key or the [I- of step 5. FAX SETTINGS] key, depending on the If you wish to use program you wish to use. another program, touch the key for that program R PROGRAMS...
  • Page 56: Setting Programs

    KEY OPERATOR PROGRAMS SETTING PROGRAMS The setting programs for the network scanner feature of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operator’s guide. For programs related to the printer and network scanner functions, see the corresponding manuals.
  • Page 57: Scan Complete Sound Setting

    KEY OPERATOR PROGRAMS Scan complete sound setting Initial file format setting This program is used to set the volume of the beep You can change the default file format (file type, sound that informs you that the original has been compression mode, and file creation method) used scanned.
  • Page 58: Original Print On Transaction Report

    KEY OPERATOR PROGRAMS Original print on transaction report Touch the [NAME] key and enter the name. This program is used to have part of the first page The name entry screen appears. of the Internet-Fax printed on the transaction Up to 40 characters can be entered for the name. Refer to Chapter 7 of the Operation manual (for report.
  • Page 59: Rotation Sending Setting

    KEY OPERATOR PROGRAMS I-Fax reception report request timeout KEY OPERATOR PROGRAMS setting ACTIVITY REPORT PRINT SELECT SETTING If the previous program "I-Fax reception report on/ AUTO PRINT AT MEMORY FULL off setting" is set, use this program to set the time HOUR MINUTE PRINT DAILY AT DESIGNATED TIME...
  • Page 60: Reception Check Interval Setting

    KEY OPERATOR PROGRAMS Reception check interval setting If this setting is changed, the setting of "Maximum size of e-mail attachments" of E-MAIL/FTP This setting determines the interval at which the settings will also be changed (page 56). machine checks automatically to see if the mail (POP3) server has received new mail.
  • Page 61 This setting is used to select the output tray for ( e-mail address. received Internet-Faxes. The trays that can be is a domain name.) selected will vary depending on what peripheral devices have been installed. Touch the [OK] key. Deleting an anti junk mail/domain name Touch the [DELETE] key.
  • Page 62: Printing Out Settings

  • Page 63: Specifications

    SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to Operation manual (for general information and copier operation). Maximum original size A3 (11"x17") Two-sided originals Possible (when a B/W scanner module/DSPF (AR-EF3) is installed) Optical resolution 600dpi E-mail/FTP: 200 x 200, 300 x 300, 400 x 400, 600 x 600dpi...
  • Page 64 OPERATION MANUAL (for network scanner) ARM351N-EX1-SCANNER...

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