Page 2: Trademark Information
NOTICE This Operation Guide contains information for using this FAX System that relates to both the inch and metric versions of this machine. The content of the message display as indicated in this guide is fundamentally that for inch specification machines. However, when a message that is shown within an explanatory text or procedure is different in the inch and metric versions, the information for the inch version will be listed and then followed, in brackets, by the corresponding information for the metric version.
Page 3 Please read the Operation Guide before using the facsimile.Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
Page 4 symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol..[Alert of required action] ..[Remove the power plug from the outlet] ..[Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing.
Page 5: Names Of Parts / Preparations / Features And Functions Of This Fax
Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
Page 6 Introduction 5 Other Features of this Fax This section contains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties.In addition, this fax contains Subaddress Communication capabilities that enable more functional compatibility with other companies’...
Page 7: Table Of Contents
CONTENTS CONTENTS iii IMPORTANT! PLEASE READ FIRST. vii INSTALLATION PRECAUTIONS vii PRECAUTIONS FOR USE viii Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ..1-1 Names of Parts ........................1-1 Main Body Parts and their Functions ..................1-1 Operation Panel and their Functions ..................1-3 Preparations ..........................1-7 Designating the Type of Phone Line Being Used ("Line Type"...
Page 8 CONTENTS Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) ......2-24 Registering New Abbreviated Numbers ................2-24 Modifying or Deleting Registered Information ..............2-27 Dialing with an abbreviated number ................2-28 Printing Out an Abbreviated Dial List ................2-29 Dialing the Destination Using the Address Book (Address Book) ........
Page 9 CONTENTS Communicating Confidentially (Subaddress-based Confidential Communication) ....5-15 Registering New Subaddress Confidential Boxes ............5-15 Modifying or Deleting Subaddress Confidential Boxes .............5-16 Sending Documents Using Subaddress-based Confidential Transmission ......5-18 Printing Out Documents from a Subaddress Confidential Box .........5-20 Printing Out a Subaddress Confidential Box List ..............5-21 Entering Documents into a Subaddress Confidential Box ..........5-22 Receiving Documents from a Subaddress-based Bulletin Board ........5-23 Using a Relay Station to Send Your Documents (Subaddress-based Relay Broadcast...
Page 10 CONTENTS Various Settings and Registration ............... 7-1 Turning Print Out of Each Report ON/OFF ("Print Report" setting) ........7-1 Turning the Bulletin Board ON/OFF ("Bulletin Board" setting) ..........7-3 Setting the Number of Rings [Auto Fax Reception] ("Number of Rings" setting) ....7-4 Setting the Number of Rings [TAD Reception] ("Number of Rings"...
Page 11 IMPORTANT! PLEASE READ FIRST. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Basic Edition of the Operation Guide for your machine as well and maintain both guides in good condition in a location close to the machine. During use, refer to the Basic Edition of the Operation Guide for your machine for information regarding the sections listed below.
Page 12: Precautions For Use
IMPORTANT! PLEASE READ FIRST. PRECAUTIONS FOR USE CAUTION DO NOT leave the Document Processor open as there is a danger of personal injury................Other precautions • DO NOT open the front cover or left cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or copying.
Page 13: Names Of Parts
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Names of Parts Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Basic Edition of the Operation Guide for your machine for information on other parts of this machine.
Page 14: Document Processor
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Document Processor This unit is a duplex document feeder from which you can fax both 1-sided and 2-sided originals. Document table—Set the documents you want to transmit on this table. Up to 50 sheets of up to 17"...
Page 15: Operation Panel And Their Functions
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Operation Panel and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Basic Edition of the Operation Guide for your machine for information on the keys and indicators that are utilized when this machine is used as a copier Message display—Operation procedures and indications of trouble, etc., are shown in the...
Page 16 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 21 20 15 16 17 13 Resolution select key & indicators—Press this key when you want to select the degree of resolution at which the documents will be transmitted. Select among the 5 available resolution settings: Normal, Fine, Super Fine, Ultra Fine and Half Tone.
Page 17 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 26 27 24 25 22 Cover plate— Pinch the tab between your fingers and open this plate to the right or left in order to access the desired one-touch key number. Open this plate to the left in order to use the various “function”...
Page 18 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 30 31 30 Register key—Press this key when you want to register information related to facsimile use. 31 TAD/Manual RX key—Press this key when you want to change the reception mode. When the TAD indicator is lit, the fax is in the TAD Reception mode.
Page 19: Preparations
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in "Designating the Type of Phone Line Being Used ("Line Type"...
Page 20: Turning Tti Transmission On/Off ("Tti" Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Turning TTI Transmission ON/OFF ("TTI" setting) The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents.
Page 21: Registering The Information Identifying Your Facsimile ("Location Info." Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering the Information Identifying Your Facsimile ("Location Info." setting) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.
Page 22: Registering Your Station Name
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering your station name Press the key or the key to select Own Name. Program Fax Parameter: Own Name Press the Enter key. Enter the desired name for your station. The station name registered here will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out.
Page 23: Setting The Current Date And Time ("Date & Time" Setting)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Setting the Current Date and Time ("Date & Time" setting) Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer.
Page 24: Features And Functions Of This Fax
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode.
Page 25: What Is The "Initial Mode
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) What is the “Initial Mode”? Check the message display to make sure that the MAR-30-2004 15:30 operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation.
Page 26: When You Press The Reset Key
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) When You Press the Reset Key... When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation.
Page 27: Automatically Engaging The Energy Saving Mode (Auto Sleep Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Automatically Engaging the Energy Saving Mode (Auto sleep function) Any time there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto sleep function will engage for energy saving purposes and the fixing section...
Page 28: Sending A Fax Directly From A Network Computer (Network Fax Functions [Option])
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending a Fax Directly from a Network Computer (Network FAX functions [option]) By installing the optional Network scanner, you will be able to use the Network FAX functions of this machine.
Page 29: Handling 2 Jobs Simultaneously (Dual Access Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Handling 2 Jobs Simultaneously (Dual Access function) The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents.
Page 30 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Table of Operations Available/Unavailable under Dual Access <Table codes> <Table codes> The numbers and symbols shown in the table above refer to the following: : During procedures that use the message display but are not included in the initial procedures listed in the table above, the procedure will work just like this operation.
Page 31 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) : The additional operation will work with the initial operation under certain conditions. The adjoining numerals refer to the following conditions: 1: NOT possible under TWAIN. Possible only during transmission using the Scan to PC and E-mail functions. 2: It is NOT possible to add document to a Polling Transmission once the Polling communication has begun.
Page 32: Sending Multiple Sets Of Documents In One Batch (Batch Transmission Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same...
Page 33: Receiving Documents Even When Paper Has Run Out (Memory Reception Function)
Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Receiving Documents Even When Paper Has Run Out (Memory Reception function) When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled.
Page 34 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) 1-22...
Page 35: Fax Operation (Basic Use)
Fax Operation (Basic Use) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Press the Fax key to switch to the Fax Operation mode.
Page 36: Transmission Modes
Fax Operation (Basic Use) To switch between the Memory Transmission and Direct Feed Transmission modes, press the Memory TX key. It is also possible to select which transmission mode will be the default setting for the initial mode. See Setting the Default Transmission Mode ("TX Mode/Default" setting) on page 7-11. <Transmission Modes>...
Page 37 Fax Operation (Basic Use) Setting the documents l Acceptable documents > When set in the Document Processor... • Type...Standard sheet documents • Size...5 " x 8 " – 11" x 17" [A5R – A3] • If you attempt to transmit a document over 63" [1600 mm] in length, a message indicating that a document jam has occurred in the Document Processor will appear in the message display.
Page 38 Fax Operation (Basic Use) (3) Set the documents face-up on the document table. DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide. Setting more than the acceptable number of documents can be the cause of document jams.
Page 39: Selecting The Resolution
Fax Operation (Basic Use) Selecting the resolution It is possible to select a resolution from among the 5 available settings. • Normal: For transmitting documents with standard size characters • Fine: For transmitting documents with relatively small characters or thin lines •...
Page 40 Fax Operation (Basic Use) Dialing a destination fax number Use the keypad to enter the destination fax number. The destination fax number can be up to 32 digits in length. Document: Press START key. If a mistake is made at any point in entering the fax number, press the < key or the > key to move the cursor to the desired position and enter the desired number, or press the Stop/Clear key and enter the full number once again from the beginning.
Page 41 Fax Operation (Basic Use) Initiating the fax transmission Press the Start key. The transmission operation will begin automatically. > Checking the status of the transmission Open the cover plate to the left and press the Check Current Status key. The status of the transmission currently in progress will be shown in the message display during the time that this key is held down.
Page 42 Fax Operation (Basic Use) <When the documents are set on the platen...> Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, press the Original Size key to manually select the correct size of the documents to be transmitted.
Page 43: Receiving Documents Automatically (Automatic Fax Reception)
Fax Operation (Basic Use) Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. Note In order to use the Automatic Fax Reception mode, it is necessary to select the Fax Reception [Fax Rx] under Selecting the Automatic Reception Mode ("Receive Mode"...
Page 44 Fax Operation (Basic Use) > Stopping the reception in progress Open the cover plate to the left, hold down the Check Current Status key and press the Stop/Clear key. The reception will be canceled. <Making copies during a reception> It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents).
Page 45: Canceling A Communication
Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.
Page 46: Canceling A Direct Feed Transmission
Fax Operation (Basic Use) Canceling a Direct Feed Transmission All transmissions accomplished in the Direct Feed Transmission mode are handled as operations in the foreground of the message display. Therefore, the status of these transmissions is always shown in the message display. Perform the following procedure to cancel this type of transmission. Check the status of the transmission currently in :5543 progress in the message display.
Page 47 Fax Operation (Basic Use) Press the Stop/Clear key while you are still holding the Check Current Status key down. The reception will be canceled. If you attempt to cancel a reception that is scheduled from multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want...
Page 48: Printing Out Received Documents Even During Copying (Fax Priority Printout Function)
Fax Operation (Basic Use) Printing Out Received Documents Even During Copying (Fax Priority Printout function) It is possible to have incoming faxes, which are received during a copy operation, printed out without having to wait for that copy operation to be completed. When an incoming fax is received, the Communicating indicator will light.
Page 49: Entering Characters
Fax Operation (Basic Use) Entering Characters Character Table Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table. One-touch key No. Character .,’” - + & _ / ( ) : ;...
Page 50 Fax Operation (Basic Use) Press one-touch key No. 19 to move the cursor to the next space. Enter Destination Name Press one-touch key No. 20 to switch to entry of lowercase letters. (Lower case) Enter Destination Name Press one-touch key No. 5 (marked with the letters “MNO”).
Page 51 Fax Operation (Basic Use) Press one-touch key No. 10 (marked with the numerals Km-3 “0 – 9”) until the number 3 appears in the message display. (Lower case) Enter Destination Name Press the Enter key. Character entry is complete. To cancel character entry, press the Stop/Clear key before pressing the Enter key. 2-17...
Page 52: Dialing The Destination Using Only One Key (One-Touch Keys)
Fax Operation (Basic Use) Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.
Page 53 Fax Operation (Basic Use) If you want to designate this key for Subaddress Communication, press the Sub-Address key and then proceed to step 8. If you DO NOT want to designate this key for Subaddress Communication, proceed to step 11. Use the keypad to enter the corresponding Subaddress: subaddress.
Page 54 Fax Operation (Basic Use) Press the Enter key. Use the keypad to enter the 2-digit Encryption Key ID Encryption Key ID:00 (01 – 20) that corresponds to the Encryption Key you want to use for this one-touch key. Enter 2-Digit Key ID Press the Enter key.
Page 55: Modifying And Deleting Registered Information
Fax Operation (Basic Use) Modifying and Deleting Registered Information Note If the one-touch key that you want to modify is designated for Subaddress Communication, you will not be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for Subaddress Communication.
Page 56: Dialing With A One-Touch Key
Fax Operation (Basic Use) Dialing With a One-Touch Key You can dial a fax number by simply pressing the one-touch key under which that number is registered. Check the message display to make sure that the operation panel is in the initial mode for fax operation.
Page 57: Printing Out A One-Touch Key List
Fax Operation (Basic Use) Printing Out a One-Touch Key List Print out this list in order to check the fax numbers registered under one-touch keys. Notes • If there are no one-touch keys registered in this fax, a One-Touch Key List will not be printed out.
Page 58: Using A 3-Digit Number To Select The Destination (Abbreviated Numbers)
Fax Operation (Basic Use) Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) If you register a fax number under a 3-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.
Page 59 Fax Operation (Basic Use) If you want to designate this abbreviated number for Subaddress Communication, press the Sub-Address key and then proceed to step 8. If you DO NOT want to designate this abbreviated number for Subaddress Communication, proceed to step 11. Use the keypad to enter the corresponding Subaddress: subaddress.
Page 60 Fax Operation (Basic Use) Use the keypad to enter the 2-digit Encryption Key ID Encryption Key ID:00 (01 – 20) that corresponds to the Encryption Key you want to use for this abbreviated number. Enter 2-Digit Key ID Press the Enter key. Enter the number of the destination party’s Encryption Box.
Page 61: Modifying Or Deleting Registered Information
Fax Operation (Basic Use) Modifying or Deleting Registered Information Note If the abbreviated number that you want to modify is designated for Subaddress Communication, you will not be able to change the designation of that number into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for Subaddress Communication.
Page 62: Dialing With An Abbreviated Number
Fax Operation (Basic Use) Dialing with an abbreviated number You can dial a fax number by simply entering the 3-digit abbreviated number under which that number is registered. Check the message display to make sure that the operation panel is in the initial mode for fax operation.
Page 63: Printing Out An Abbreviated Dial List
Fax Operation (Basic Use) Printing Out an Abbreviated Dial List Print out this list in order to check the fax numbers registered under abbreviated numbers. Notes • If there are no abbreviated numbers registered in this fax, an Abbreviated Dial List will not be printed out.
Page 64: Dialing The Destination Using The Address Book (Address Book)
Fax Operation (Basic Use) Dialing the Destination Using the Address Book (Address Book) The directory searches for the name of the other party as it is registered under an abbreviated number, one-touch key, program key or group dial key and will dial the corresponding fax number(s) upon command.
Page 65: Printing Out A Telephone Directory List
Fax Operation (Basic Use) Press one-touch key No. 5 (marked with the letters Address Book: “MNO”) twice. All names beginning with “N” can now Nard be accessed in the message display in order from the first name down. New York Press the key or the key to select New York.
Page 66: Dialing The Same Number Again (Redailing Functions)
Fax Operation (Basic Use) Dialing the Same Number Again (Redailing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number.
Page 67: Various Functions Of This Fax
Various Functions of this Fax Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents when the optional Document Processor is installed. Duplex transmission is always accomplished by setting the documents you want to transmit in the Document Processor and scanning them into memory in the Memory Transmission mode.
Page 68 Various Functions of this Fax Enter the destination fax number. You can enter the fax number using the keypad, Document: abbreviated numbers, one-touch keys, chain dial keys Enter Destination or the directory. Press the Enter key. Press the key or the key to select whether or not Cover page: you want to include a cover page with the transmission.
Page 69: Preparing The Next Documents During Another Communication (Standby Transmission)
Various Functions of this Fax Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set in the Document Processor or on the platen and the destination fax number is entered, those documents will be automatically...
Page 70 Various Functions of this Fax < If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode… > a message will appear in the message display in order to check whether or not you really want to cancel the Standby Transmission.
Page 71: Sending The Same Documents To Multiple Destinations (Broadcast Transmission)
Various Functions of this Fax Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission...
Page 72 Various Functions of this Fax Select whether or not you want to continue entering other destination fax numbers. > If you DO want to enter more fax numbers, return to step 3. > If you are finished entering fax numbers, proceed to step 6. Press the Enter key.
Page 73: Sending Important Documents Before Others (Interrupt Transmission)
Various Functions of this Fax Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
Page 74: Sending Documents At A Specified Time (Communication Using The Timer)
Various Functions of this Fax Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as...
Page 75 Various Functions of this Fax Enter the destination fax number. You can enter the fax number using the keypad, Document: abbreviated numbers, one-touch keys or the directory. Enter Destination Press the Enter key or the Start key. Use the keypad to enter the desired time for the TX Time:14:57 transmission to begin.
Page 76: Dialing The Destination With A Registered Number And The Keypad (Chain Dial Keys)
Various Functions of this Fax Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) If you register a chain dial number under a one-touch key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
Page 77: Modifying Or Deleting Registered Information
Various Functions of this Fax Enter the desired name for the chain dial key. The name for the chain dial key can be up to 20 characters in length. (See Entering Characters on Enter Chain Name page 2-15.) Press the Enter key. Registration of that chain dial key is complete. >...
Page 78: Dialing With A Chain Dial Key
Various Functions of this Fax Dialing With a Chain Dial Key Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Set the documents you want to transmit. Press the desired one-touch key that was registered as a chain dial key.
Page 79: Managing Information For A Scheduled Communication (Editing A Communication In Memory)
Various Functions of this Fax Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely.
Page 80: Force-Starting The Communication
Various Functions of this Fax Force-Starting the Communication You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. Notes • A communication force-started through the following procedure will then begin before any other communication.
Page 81: Modifying The Contents Of The Communication
Various Functions of this Fax Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that uses the timer. Information can be changed, added, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved.
Page 82 Various Functions of this Fax Press the key or the key to select the document Program/Change:List number that corresponds to the communication you Doc # :003 want to modify. :26585632 22:22 Send Press the Enter key. The items available for modification will appear in the message display. Changing the scheduled start time If you want to change the scheduled start time, press Program/Change TX:...
Page 83 Various Functions of this Fax Enter the subaddress you want to use for this Subaddress: Subaddress Communication. Then press the Enter key. 20 Digits Enter Subaddress The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9. If necessary, enter the predetermined Subaddress Password: Communication password.
Page 84 Various Functions of this Fax Changing fax numbers Press the key or the key to select the fax number Change/Delete Broadcast: you want to change. :ABC :DEF Press the Enter key. Press the Stop/Clear key. Enter the new destination fax number. Enter Fax No.
Page 85 Various Functions of this Fax Press the Enter key. If the fax number you entered has already been registered for this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 33. Select whether or not you want to continue changing destination fax numbers.
Page 86: Deleting The Communication
Various Functions of this Fax Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time. Notes • You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax.
Page 87: Initiating The Fax Connection Manually (Manual Fax Transmission)
Various Functions of this Fax Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
Page 88: Initiating The Fax Connection Manually (Manual Fax Reception)
Various Functions of this Fax Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. Notes •...
Page 89: Troubleshooting
Troubleshooting When the Fax Data Indicator is Lit... During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the Document in Memory indicator will light. The Document in Memory indicator will also light when documents are received directly into memory (Memory Reception) because paper has run out or a paper jam has occurred.
Page 90: When One Of These Message Is Displayed
Troubleshooting When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page The cover indicated in the message display is open. Close it securely. Close XX Cover. Close Document Processor.
Page 91 Troubleshooting Message Procedure Page The memory has reached its capacity while scanning in documents. Press 3-20 Memory Full. the Enter key and then select Yes if you want to transmit those documents 5-20 that have already been completely scanned. If you want to completely cancel the transmission, press the key or the key to select No and...
Page 92: Troubleshooting Tables
Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem Check point Procedure Page The detected document...
Page 93 Troubleshooting Problem Check point Procedure Page I was able to receive a fax, Is Fax Forwarding turned ON? Check the Fax Forwarding setting. 5-34 but it was not printed out and the documents are not in memory. I am not able to receive Is the modular cord connected correctly? Connect the modular cord correctly.
Page 94 Troubleshooting Problem Check point Procedure Page I am not able to perform Does the destination party’s fax machine If the destination fax machine does not 5-18 Subaddress-based have the same Subaddress-based have the same Subaddress-based Confidential Transmission. Confidential Communication capabilities Confidential Communication capabilities as your fax machine? as your machine, Subaddress-based...
Page 95: Other Features Of This Fax
Other Features of this Fax Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically.
Page 96 Other Features of this Fax The separately connected telephone will ring. The phone will not ring if the number of rings setting has not been changed from its factory default of "0". You can set the number of times the telephone will ring.
Page 97: Automatically Switching Between The Fax And An Answering Machine (Tad Reception)
Other Features of this Fax Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically.
Page 98 Other Features of this Fax The telephone will ring a designated number of times. If the telephone receiver is picked up while the telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception.
Page 99: Using Different Fax And Telephone Numbers (D.r.d. Reception) [Available In Inch Versions Only]
Other Features of this Fax Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies.With this service, you can use two or more telephone numbers on a single telephone line.
Page 100 Other Features of this Fax The fax machine will then ring using the ring pattern predetermined with the telephone company. > If the call is from a telephone... The bell distinctive to the telephone will ring in the fax machine. Pick up the telephone receiver and speak with the other party.
Page 101: Initiating Fax Reception From A Connected Telephone (Remote Switching)
Other Features of this Fax Initiating Fax Reception From a Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
Page 102: Initiating The Reception
Other Features of this Fax Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. When a call comes in, the telephone will ring. Pick up the telephone receiver. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number.
Page 103: Allowing The Receiving Party To Initiate Communication (Polling Communication)
Other Features of this Fax Allowing the Receiving Party to Initiate Communication (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. The types of polling procedures available in this fax are: Polling Transmission and Polling Reception.
Page 104: Receiving Documents Using Polling Reception
Other Features of this Fax Press the Enter key. > If you selected Add in step 4, proceed to step 8. > If you selected Overwrite [Overlay] in step 4, proceed to step 6. > If you selected Cancel in step 4, the operation panel will return to the initial mode settings. If you want to limit who can request transmission of the Polling ID:0000 documents from your fax, use the keypad to enter a...
Page 105 Other Features of this Fax Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Open the cover plate to the left and press the Polling key.
Page 106 Other Features of this Fax Press the Enter key. If the fax number you entered has already been registered for this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the transmitting party’s fax number again.
Page 107: Communicating Using Subaddresses (Subaddress Communication)
Other Features of this Fax Communicating Using Subaddresses (Subaddress Communication) Subaddress Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well.
Page 108 Other Features of this Fax Subaddress Communication password This code must also be entered by the transmitting party during a Subaddress-based Confidential Transmission and Subaddress-based Relay Broadcast Transmission. The Subaddress Communication password is used to designate the password of the desired box (equal to the Subaddress Confidential Box or the Subaddress Relay Box, as appropriate, in this fax) that is registered in the other party's fax.
Page 109: Communicating Confidentially (Subaddress-Based Confidential Communication)
Other Features of this Fax Communicating Confidentially (Subaddress-based Confidential Communication) Subaddress-based Confidential Communication involves the reception of documents into a Subaddress Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. Note In order to use Subaddress-based Confidential Communication, both the transmitting and receiving facsimiles must possess Subaddress-based Communication and Confidential Communication...
Page 110: Modifying Or Deleting Subaddress Confidential Boxes
Other Features of this Fax Enter the subaddress that you want to use for this Subaddress:0000 Subaddress Confidential Box. Each subaddress is a 4-digit number from “0000” to Enter Subaddress “9999”. If you want to reset the displayed number to “0000”, simply press the Stop/Clear key.
Page 111 Other Features of this Fax Press the Enter key. The information registered under that Subaddress Confidential Box will be shown in the message display. Perform steps (1) – (5) below. (1) Press the key or the key to select Subaddress Confi Box:#001 Subaddress.
Page 112: Sending Documents Using Subaddress-Based Confidential Transmission
Other Features of this Fax Sending Documents Using Subaddress-based Confidential Transmission It is necessary for the transmitting party to perform the following procedure in order to transmit documents to a Subaddress Confidential Box that is registered in the destination party’s fax machine.
Page 113 Other Features of this Fax Open the cover plate to the left and press the Sub-Address Key. Use the keypad to enter the appropriate subaddress. Subaddress: This subaddress is required during a 20 Digits Subaddress-based Communication in order to designate the box in the destination party’s fax. It can Enter Subaddress be up to 20 digits in length and can include any combination of the numerals 0 –...
Page 114: Printing Out Documents From A Subaddress Confidential Box
Other Features of this Fax Printing Out Documents from a Subaddress Confidential Box Perform the following procedure to print out documents that have been received into your Subaddress Confidential Box. If the documents are printed out correctly, the data will be deleted from that box.If you are using a Subaddress Confidential Box for Subaddress-based Bulletin Board Transmission and you want to delete that data, simply print out the documents and the data will be deleted from that box.
Page 115: Printing Out A Subaddress Confidential Box List
Other Features of this Fax Printing Out a Subaddress Confidential Box List Print out this list in order to check the information in each Subaddress Confidential Box as well as data regarding the existence of documents in each respective box. Notes •...
Page 116: Entering Documents Into A Subaddress Confidential Box
Other Features of this Fax Entering Documents into a Subaddress Confidential Box Perform the following procedure when you want to enter documents into your Subaddress Confidential Box for transmission under the Subaddress-based Bulletin Board function. Using this procedure, you can add new documents to those currently in your Subaddress Confidential Box, and you can also delete all of the documents currently in that box and replace them with new documents.
Page 117: Receiving Documents From A Subaddress-Based Bulletin Board
Other Features of this Fax Press the key or the key to select the desired Add Original: operation. Overwrite > If you want simply to add documents to those already in the Subaddress Confidential Box, select Add. Cancel > If you want to delete all of the documents currently in the Subaddress Confidential Box and replace them with new documents, select Overwrite [Overlay].
Page 118: Using A Relay Station To Send Your Documents (Subaddress-Based Relay Broadcast Communication)
Other Features of this Fax Using a Relay Station to Send Your Documents (Subaddress based Relay Broadcast Communication) Subaddress-based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.
Page 119 Other Features of this Fax Press the key or the key to select Program Program: Subad.Confi.Box [Subad. Confid. Program Group Key Registry] and press the Enter key. Program Chain Dial Program Subad.Confi.Box Press the key to select Program Subad Relay Program Subadd.
Page 120 Other Features of this Fax If you want to have a Transmission Report sent from the relay station, enter the fax number of the location that you would like that report to be sent to. Enter Report Destination If you do NOT want to have this report sent to anyone, this step is not necessary.
Page 121: Modifying Or Deleting Subaddress Relay Boxes
Other Features of this Fax Modifying or Deleting Subaddress Relay Boxes Perform the following procedure when you want to modify or delete final destinations or change other information registered under any Subaddress Relay Box, as well as when you want to completely delete one of those boxes.
Page 122: Sending Documents As A Subaddress-Based Relay Broadcast Transmission
Other Features of this Fax Sending Documents as a Subaddress-based Relay Broadcast Transmission Perform this procedure when you want to act as the initial transmitting station and send documents, first to an Subaddress Relay Box that is registered in a relay station, and then from that relay station onward to its final destination.
Page 123 Other Features of this Fax Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Set the documents you want to transmit. If you want to designate a time for the transmission to begin, press the Delayed TX key. The letter T will be displayed on the first line of the message display.
Page 124: Printing Out A Subaddress Relay Box List
Other Features of this Fax Proceed to the appropriate step as indicated below: > If you pressed the Delayed TX key in step 2, proceed to step 9. > If you DID NOT press the Delayed TX key, proceed to step 11. Press the Enter key.
Page 125: Having Received Faxes Forwarded To Another Fax Number (Fax Forwarding)
Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. It is possible to use Subaddress-based Communication to forward the fax reception to the destination fax.
Page 126 Other Features of this Fax If you want to designate the operation as a Subaddress-based Communication, press the Sub-Address key. > If you pressed the Sub-Address key, proceed to step 8. > If you DID NOT press the Sub Address key, proceed to step. Use the keypad to enter the subaddress you want to Subaddress: use for this Subaddress-based Communication.
Page 127: Modifying Registered Fax Forwarding Information
Other Features of this Fax Press the Enter key. Use the keypad to enter the desired time for Fax Fax Forward Start Time:00:00 Forwarding to begin. If you want to reset the displayed time to “00:00”, Program Start Time simply press the Stop/Clear key. Press the Enter key.
Page 128: Turning Fax Forwarding On/Off
Other Features of this Fax Turning Fax Forwarding ON/OFF In order to use Fax Forwarding, it is necessary to turn it ON in advance. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.
Page 129: Dialing Multiple Destinations As A Group (Group Dial Keys)
Other Features of this Fax Dialing Multiple Destinations as a Group (Group Dial Keys) If you register a multiple destinations under a one-touch key in advance, that key will then function as a group dial key and you will be able to dial all those numbers with the touch of a key. Notes You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception.
Page 130 Other Features of this Fax Use the keypad to enter one of the other party’s fax numbers. You can also enter the fax number using abbreviated Enter Fax No. numbers, one-touch keys, chain dial keys or the directory. If you enter the fax number using an abbreviated number or one-touch key that is already designated for Subaddress-based Communication, you can skip steps 8 through 11.
Page 131: Modifying Or Deleting Registered Information
Other Features of this Fax Modifying or Deleting Registered Information Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 – 3 of Registering New Group Dial Keys on page 5-35. Press the one-touch key (group dial key) containing the information you want to modify or delete.
Page 132: Dialing With A Group Dial Key
Other Features of this Fax Dialing With a Group Dial Key Notes You CANNOT use group dial keys in combination with chain dial keys. You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception.
Page 133 Other Features of this Fax Press the Enter key. Press the key or the key to select Group Dial Print Speed Dial List: List. Tel Directory List Program Dial List Group Dial List Press the Enter key. A Group Dial List will be printed out. The operation panel will return to the initial mode settings.
Page 134: Saving Specific Communication Settings As A Single Program (Program Keys)
Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling Reception, etc., can be registered under a one-touch key that will then function as a program key for one-touch operation.
Page 135 Other Features of this Fax Proceed to the procedure for the desired communication. A. Standard Transmission This page B. Broadcast Transmission P5-42 C. Polling Reception P5-44 A. Standard Transmission (Continued from step 5) Make sure that Send is selected in the message Program key:02:Select Mode display.
Page 136 Other Features of this Fax If necessary, use the keypad and enter the Password: predetermined Subaddress Communication password. 20 Digits The password can be up to 20 digits in length and can Enter Your Password include any combination of the numerals 0 – 9 and the symbols “*”...
Page 137 Other Features of this Fax Use the keypad to enter a destination fax number. You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys, Enter Fax No. chain dial keys or the directory. If you enter the fax number using an abbreviated number or one-touch key that is already designated for Subaddress-based sed Communication, you can skip steps 13 through 16.
Page 138 Other Features of this Fax C. Polling Reception (Continued from step 5, page 5-41 Press the key or the key to select RX Polling. Program key:04:Select Mode Send Broadcast RX Polling Press the Enter key. Press the key or the key to select whether or not Delayed Comm.: you want to designate a time for the reception to begin.
Page 139 Other Features of this Fax Press the Enter key. If the fax number you entered has already been registered for this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the transmitting party’s fax number again.
Page 140: Modifying Or Deleting Registered Information
Other Features of this Fax Modifying or Deleting Registered Information Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 – 3 of Registering New Program Keys on page 5-40. Press the one-touch key (program key) containing the program you want to modify or delete.
Page 141: Using A Program Key
Other Features of this Fax Using a Program Key Set the documents you want to transmit. Press the desired one-touch key that was registered as a program key. The fax will perform the communication operation according to the registered data. If Press "x"...
Page 142: Printing Out A Program Dial List
Other Features of this Fax Printing Out a Program Dial List Print out this list in order to check the content of program keys currently registered in this fax. Notes • If there are no program keys registered in this fax, a Program Dial List will not be printed out. •...
Page 143: Enabling Communication Only When Certain Passwords Match (Password Check Communication)
Other Features of this Fax Enabling Communication Only When Certain Passwords Match (Password Check Communication) Password Check Communication allows you to limit to and from whom fax communication can be accomplished by making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON.
Page 144: Modifying Or Deleting Permit Telephone Numbers
Other Features of this Fax Press the key or the key to select Program Fax Program: Parameter. Program encryption box Program Encryption ID Program Fax Parameter Press the Enter key. Press the key or the key to select Permit Tel Program Fax Parameter: No.
Page 145: Registering New Permit Ids
Other Features of this Fax > Deleting the Permit Telephone Number Press the Stop/Clear key. The selected Permit Telephone Number will be deleted. If you are finished modifying and/or deleting Permit Telephone Numbers, press the Reset key. The operation panel will return to the initial mode settings. If you want to continue modifying and/or deleting other Permit Telephone Numbers, return to step 2.
Page 146: Modifying Or Deleting Permit Ids
Other Features of this Fax Use the keypad to enter the desired Permit ID. #1:0000 Each Permit ID is a 4-digit number that can include any combination of the numerals 0 – 9. Program Permit ID No. Press the Enter key. Registration of that Permit ID is complete. >...
Page 147: Turning Password Check Communication On/Off
Other Features of this Fax Turning Password Check Communication ON/OFF Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions. Notes • If there are no Permit Telephone Numbers or Permit IDs registered in this fax, Password Check Communication will not be possible even if it is turned ON here.
Page 148 Other Features of this Fax Press the key or the key to select whether to turn Password RX: Password Check Reception ON or OFF. The asterisk (*) in the message display indicates the current setting. Press the Enter key. The setting for Password Check Reception is complete. Press the key or the key to select End and then press the Enter key.
Page 149: Communicating With Encrypted Documents (Encrypted Communication)
Other Features of this Fax Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself.
Page 150 Other Features of this Fax Open the cover plate to the left and press the Register key. Press the key or the key to select Program Program: Encryption ID [Program Encryption Code]. Program Subadd.Confi.Box Program encryption box Program Encryption ID Press the Enter key.
Page 151 Other Features of this Fax <Creating an Encryption Key> Each Encryption Key contains 16 characters that can include any combination of the numerals 0 – 9 and the letters A – F. Entry is carried out with the one-touch keys. Each of the characters is entered as follows: Character One-touch key No.
Page 152: Modifying Or Deleting Encryption Keys
Other Features of this Fax Modifying or Deleting Encryption Keys Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Perform steps 1 - 3 of Registering New Encryption Keys on page 5-55. Use the keypad to enter the currently registered administrator management code (4 digits).
Page 153: Registering New Encryption Boxes
Other Features of this Fax Registering New Encryption Boxes An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not.
Page 154: Modifying Or Deleting Encryption Boxes
Other Features of this Fax Enter the 2-digit Encryption Key ID (01 – 20) that Encryption Key ID:00 corresponds to the Encryption Key to be used for this Encryption Box. Enter 2-Digit Key ID Press the Enter key. Press the key or the key to select whether or not Print on RX.:...
Page 155: Performing The Operation At The Transmitting Fax
Other Features of this Fax > Deleting the box (1) Press the Stop/Clear key. (2) Enter the 4-digit Box ID that corresponds to that Box. ID: box. Delete Enter Box ID Press the Enter key. The information for that box will be modified or the Encryption Box completely deleted, as appropriate.
Page 156: Performing The Operation At The Receiving Fax
Other Features of this Fax Use the abbreviated number or one-touch key described in step 2 to enter the destination fax number. The transmission operation will begin. If the Encryption Key ID designated for the abbreviated number or one-touch key is no longer registered in this fax, an error will occur and the transmission will not be completed.
Page 157: Printing Out Documents From An Encryption Box
Other Features of this Fax Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed out correctly, the data will be deleted from that box. Notes •...
Page 158: Printing Out An Encryption Key List
Other Features of this Fax Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax. Notes • Print out of this list is only possible if the currently registered administrator management code is entered during the procedure.
Page 159: Printing Out An Encryption Box List
Other Features of this Fax Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box. Notes • If there are no Encryption Boxes registered in this fax, an Encryption Box List will not be printed out.
Page 160: Managing Fax Use By Each Department (Restricted Access)
Other Features of this Fax Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 100 individual departments.
Page 161: Sending A Fax Under Restricted Access
Other Features of this Fax Important! • It is possible to dial a fax or telephone number or view the Communication Result Display, as well as print out the Activity Report, without entering an ID-code. • If Restricted Access is turned ON, only those sets of documents entered using the same ID-code will be pooled together under the Batch Transmission function.
Page 162: Printing Out A Restricted Access Report
Other Features of this Fax Printing Out a Restricted Access Report Enter the corresponding ID-code in order to print out this report and thus check the details of communications involving that particular department under Restricted Access. If you enter the registered administrator management code, it is also possible to print out a report for each individual department, or a report for all departments at the same time.
Page 163 Other Features of this Fax Press the Enter key. Use the keypad to enter the registered administrator management code (4 digits). Enter Pin Code using # Key. Press the key or the key to select either All Restr. Job Accounting Report: Accounts ID or the ID-code (or name) for the desired department.
Page 164 Other Features of this Fax 5-70...
Page 165: Managing Information About Your Fax Communications
Managing Information About Your Fax Communications Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 50 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
Page 166: Checking The Result Of Receptions
Managing Information About Your Fax Communications Checking the Result of Receptions Information for up to 50 of the most recent fax receptions can be checked in the message display. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.
Page 167: Printing The Different Management Reports/List (Management Reports/Lists Printout)
Managing Information About Your Fax Communications Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.
Page 168: Printing Out A User Setting List
Managing Information About Your Fax Communications Printing Out a User Setting List Print out this list in order to check the settings made (type of phone line, etc.) and other registered information (self-station name, etc.) in this fax. Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.
Page 169: Various Settings And Registration
Various Settings and Registration Turning Print Out of Each Report ON/OFF ("Print Report" setting) Six different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report.
Page 170 Various Settings and Registration Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Press the System Menu key. Press the key to select Fax Default. System Menu / Counter Machine Default Printer Default...
Page 171: Turning The Bulletin Board On/Off ("Bulletin Board" Setting)
Various Settings and Registration Turning the Bulletin Board ON/OFF ("Bulletin Board" setting) If the Bulletin Board function is turned ON, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request.
Page 172: Setting The Number Of Rings [Auto Fax Reception] ("Number Of Rings" Setting)
Various Settings and Registration Setting the Number of Rings [Auto Fax Reception] ("Number of Rings" setting) The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode can be set here to any number between 1 – 15. Note If you want to cancel the procedure part way through, press the Reset key.
Page 173: Setting The Number Of Rings [Tad Reception] ("Number Of Rings" Setting)
Various Settings and Registration Setting the Number of Rings [TAD Reception] ("Number of Rings" setting) If a separately purchased telephone with answering machine capabilities is connected to this fax machine and TAD reception is turned ON – but the answering machine capabilities of the telephone are turned OFF –...
Page 174 Various Settings and Registration Setting the Number of Rings [FAX/TEL Switching] ("Number of Rings" setting) (Inch version only) When a separately purchased telephone is connected to this fax machine and Auto FAX/TEL Switching is turned ON, the number of times the fax will let the telephone ring before the Auto FAX/TEL Switching mode engages can be set here to any number between 0 –...
Page 175: Confirming The Destination Information Before Dialing ("Dial Confirm" Setting)
Various Settings and Registration Confirming the Destination Information Before Dialing ("Dial Confirm” setting) Dial Confirmation enables the prevention of problems associated with mistakenly pressing the wrong one-touch, program or group dial key. When Dial Confirmation is turned ON, you will be able to check the destination before dialing occurs, thereby preventing your documents from being sent to the wrong party.
Page 176: Making Volume Settings ("Volume" Setting)
Various Settings and Registration Making Volume Settings ("Volume" setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. <Alarm Buzzer Volume> Sets the volume of the alarm that sounds in the event of a communications error or when you press an incorrect key on the operation panel.
Page 177 Various Settings and Registration Press the key or the key to select which volume Set Volume: setting you want to make. Buzzer Volume :Small Monitor Volume :Medium > If you selected “Buzzer Volume”… (1) Press the Enter key. (2) Press the key or the key to select the desired Buzzer Volume:...
Page 178: Setting The Document Size For Scanning From The Document Processor ("Scan From Dp" Setting)
Various Settings and Registration Setting the Document Size for Scanning from the Document Processor ("Scan from DP" setting) Select here whether documents that are set in the Document Processor will be scanned as 8 " x 11" or other such standard size paper, or as long documents (in the direction of the paper feed). Notes •...
Page 179: Setting The Default Transmission Mode ("Tx Mode/Default" Setting)
Various Settings and Registration Setting the Default Transmission Mode ("TX Mode/Default" setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select Direct Feed Transmission for this setting, the Memory-Tx.
Page 180: Selecting The Automatic Reception Mode ("Receive Mode" Setting)
Various Settings and Registration Selecting the Automatic Reception Mode ("Receive Mode" setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes.
Page 181: Turning Reception Date & Time Print Out On/Off ("Rx Date/Time" Setting)
Various Settings and Registration Turning Reception Date & Time Print Out ON/OFF ("RX Date/Time" setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted – to be printed out at the top edge of received documents.
Page 182: Selecting The Paper Feed Selection Mode ("Fax Paper Feeding Tray" Setting)
Various Settings and Registration Selecting the Paper Feed Selection Mode ("Fax Paper Feeding Tray" setting) Select here among the 3 available modes for feeding paper when printing out all documents that are received when the fax is in the Fax Operation mode – as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode.
Page 183 Various Settings and Registration Press the key or the key to select the desired PaperFeed Sel.: paper feed mode. Auto Selection Fix Size The asterisk (*) in the message display indicates the Fix Cassette current setting. > If you selected Auto Selection… Proceed to step 7.
Page 184: Turning 2 In 1 Reception On/Off ("2 In 1 Rx" Setting)
Various Settings and Registration Turning 2 in 1 Reception ON/OFF ("2 in 1 RX" setting) If 2 in 1 reception is turned ON and two 5 " x 8 " [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11"...
Page 185: Turning Remote Diagnosis On/Off ("Remote Diagnosis" Setting)
Various Settings and Registration Turning Remote Diagnosis ON/OFF ("Remote Diagnosis" setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
Page 186: Registering The Remote Test Id ("Remote Test Id" Setting)
Various Settings and Registration Registering the Remote Test ID ("Remote Test ID" setting) Notes • A previously registered Remote Test ID can also be modified by performing the following procedure. • If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.
Page 187: Receiving Faxes At The Same Size Or A Reduced Size ("Reception Size" Setting)
Various Settings and Registration Receiving Faxes at the Same Size or a Reduced Size (“Reception size” setting) If Auto Selection is selected under the “Fax Paper Feeding Tray setting”, and the size of an incoming fax is larger than the size of paper loaded in the drawer[cassette] to be used for print out, you can select whether to have such faxes printed out at their original size onto multiple sheets of paper, or have them reduced as much as possible to fit onto the available size of paper.
Page 188: Turning Bulk Fax Reception On/Off ("Fax Bulk Reception" Setting)
Various Settings and Registration Turning Bulk Fax Reception ON/OFF ("Fax bulk reception” setting) If this setting is turned "ON", the data for an incoming fax will be stored and then printed out in a single batch at the end of the communication. By holding the printing of an incoming multi-page fax until after its reception is fully complete, it will be possible to make copies during that reception.
Page 189: Optional Equipment
Optional Equipment Duplex Unit By installing the optional Duplex Unit, Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – will be possible. When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper.
Page 190: Optional Memory
Optional Equipment Optional Memory By adding 32 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
Page 191: Network Fax Settings (Option)
Network FAX Settings (Option) This section contains explanations on the Network FAX functions available when the optional Network scanner is installed on this Fax machine and in particular on the setup procedure and settings to be performed on the machine. As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure.
Page 192: Performing The Setup Procedure
Network FAX Settings (Option) Performing the Setup Procedure In order to use the Network FAX functions, the following setup procedure needs to be performed. (1) Connecting the fax machine and the computer Connect the shielded network cable (100 BASE-TX or 10 BASE-T) to the fax machine.
Page 193: Connecting The Fax Machine And The Computer
Network FAX Settings (Option) Connecting the Fax Machine and the Computer Turn the power switch of the fax machine OFF (O). Important! Always make sure to turn the power switch of the fax machine OFF (O) before connecting the network cable. Insert the connector of a shielded Ethernet 10BASE-T or 100BASE-TX cable into the scanner interface connector on the fax machine.
Page 194: Making The Initial Settings On The Fax Machine
Network FAX Settings (Option) Making the Initial Settings on the Fax Machine Turning Network FAX Reception ON/OFF Turn this setting ON in order to perform Network FAX Reception. You can also select whether to have received documents printed out automatically or not. Note If you want to cancel the procedure part way through, press the Reset key.
Page 195: Turning The Save Transmitted Documents Function On/Off
Network FAX Settings (Option) Turning the Save Transmitted Documents Function ON/OFF Perform this procedure to select whether you want to save the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not. Note If you want to cancel the procedure part way through, press the Reset key.
Page 196: Selecting The File Type
Network FAX Settings (Option) Selecting the File Type Perform this procedure to select the file type in which the documents for transmission, or of received documents, will be saved in the server computer (the computer on which the provided Scanner File Utility is installed).
Page 197: Printing Out A Network Fax Settings List
Network FAX Settings (Option) Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Reception settings, the auto print out setting, the save folder number, etc. Before printing list, install the Address Editor for FAX using the CD-ROM (Product Library) and configure the settings of Network FAX.
Page 198 Network FAX Settings (Option)
Page 199: 10 Reference Information
10 Reference Information Specifications Type Optional FAX Kit Compatibility Group 3 Line Requirement Subscription telephone line Transmission Speed Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed 33600/31200/28800/26400/24000/21600/19200/16800/ 14400/12000/9600/7200/4800/2400bps Data Compression JBIG/MMR/MR/MH Error Correction Maximum Document Dimensions Width: 11" [297 mm] Length: 63" [1600 mm] Automatic Document Processor Max.
Page 200: Menu Flow Charts
Reference Information Menu Flow Charts The following charts represent the flow of the message display when the various “function” keys are pressed on the operation panel. Refer to this chart as a reference when operating the fax. Register key Abbreviated Numbers One-Touch Keys Program Keys Group Dial Keys...
Page 201 Reference Information System Menu key Type of Phone Line TTI transmission ON/OFF Report Print Out Activity Report Restricted Access Report Transmission Report Reception Report Delayed Communication Report NW-FAX Transmission Report *1 Password Check Communication Password Check Transmission ON/OFF Password Check Reception ON/OFF Fax Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto Fax Reception)
Page 202 Reference Information Print Report key Activity Report Restricted Access Report *3 Confirmation Report User Setting List NW-FAX Setting List*4 Subaddress Box Lists Subaddress Confidential Box List Subaddress Relay Box List Encryption Box List Speed Dial Lists Abbreviated Dial List One-Touch Key List Telephone Directory List Program Dial List Group Dial List...
Page 203: Paper Size And Priority Feed Chart (Inch Version)
Reference Information Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 204: Paper Size And Priority Feed Chart (Metric Version)
Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 205: Error Code Tables
Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Note If an error occurs during communication at a transmission speed of 33600 bps, the “U” in the error codes noted below will change to an “E”...
Page 206 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U02200 A Subaddress-based Relay Broadcast Transmission command was received, but transmission to the remaining final destination(s) was impossible because the destination fax phone number(s) that was(were) registered for the corresponding Subaddress Relay Box in your fax machine has(have) been deleted. Check the information registered in your fax and have the initial transmitting station perform the transmission operation again.
Page 207 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U04300 Encryption Transmission was attempted, but was unsuccessful because the other party’s fax does not possess Encryption Communication capabilities. U04400 Encryption Transmission was attempted, but was unsuccessful because the Encryption Keys did not match. U04401 Encryption Transmission was attempted, but the other party was not dialed because the designated Encryption Key is not registered in your unit.
Page 208: Index
Index Index Abbreviated Numbers ....................2-24 Modifying or Deleting Registered information ........... 2-27 Registering New abbreviated Numbers ............2-24 Using an abbreviated number ................2-28 Abbreviated Dial List ....................2-29 Activity Report ....................... 6-3 Address Book ......................2-30 Searching with the Address Book ..............2-30 Using the Address Book ...................
Page 209 Index Editing a Communication in Memory ................. 3-13 Encrypted Communication ..................5-55 Encryption Box List ..................... 5-65 Encryption Key ......................5-55 Encryption Key ID......................5-55 Encryption Key List...................... 5-64 Entering Characters ....................2-15 Entering Documents into a Subaddress Confidential Box .......... 5-22 Error Code Tables ......................
Page 210 Index Names of Parts ......................1-1 Network FAX functions [option] ................1-16, 9-1 Network FAX Settings List .................... 9-7 Number of Rings setting (Auto Fax Reception) ............. 7-4 Number of Rings setting (FAX/TEL Switcing)..............7-6 Number of Rings setting (TAD Reception) ..............7-5 On-line Manual ......................
Page 211 Index Scan from DP setting ....................7-10 Selecting the File Type ....................9-6 Sending Documents as a Subaddress-based Relay Broadcast Transmission ..5-28 Setting the documents ....................2-3 Specifications ......................10-1 Standby Transmission ....................3-3 Subaddress ........................ 5-13 Subaddress-based Confidential Communication ............5-15 Subaddress-based Relay Broadcasting Communication ..........
Page 212: Fcc Part 68 Requirements
FCC PART 68 REQUIREMENTS 1. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the right side cover of the equipment to install FAX System (R) is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
Page 213 7. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8.
Page 214: Important Safety Instructions
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 215 CANADIAN IC REQUIREMENTS “This product meets the applicable Industry Canada technical specifications” “The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.”...
Page 216 REMARQUE De l'ozone est libéré pendant le processus d'impression, mais en quantité insuffisante pour provoquer un quelconque effet toxique sur la santé. Si toutefois le télécopieur est utilisé pendant une période prolongée dans une pièce mal aérée ou si vous tirez un nombre extrêmement important de copies, l'odeur dégagée peut devenir incommodante.
Page 218: Declaration Of Conformity
DECLARATION OF CONFORMITY 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio interference EN55022 Class B characteristics of information technology equipment...
Page 219: Network Compatibility Declaration
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 04R00 General Advisory Note • AN 05R01 AN for D, E, GR, P and N •...
Page 220 First edition 2009.4 Printed in China 303MZ56010...

This manual is also suitable for:

Taskalfa 221

Kyocera TASKalfa 181 Operation Manual

Names of Parts / Preparations / Features and Functions of this Fax

Precautions for Use

2 Fax Operation (Basic Use)

3 Various Functions of this Fax

4 Troubleshooting

5 Other Features of this Fax

6 Managing Information about Your Fax Communications

7 Various Settings and Registration

8 Optional Equipment

9 Network FAX Settings (Option)

10 Reference Information

Quick Links

Troubleshooting

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Summary of Contents for Kyocera TASKalfa 181