Page 1 To Quit Acrobat, please click on the X in the corner. Thank you.
Page 2: Table Of Contents
Xerox Document WorkCentre 480cx Online User Guide Table of Contents To go to a chapter in this book, click on one of the following links. After displaying a chapter, you can click on an entry in the chapter’s Table of Contents, or click on the Search button to look for key Book words or phrases.
Page 3: Copyright Information
Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted. Xerox and all Xerox products mentioned in this publication Book are trademarks of Xerox Corporation. Xerox and all Xerox products mentioned in this publication...
Page 4: Book Toc
Safety Notes Your WorkCentre 480cx and supplies are designed Land tested to meet strict safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Please read the following instructions carefully before operating the WorkCentre 480cx, and refer to them as needed to ensure the continued safe operation of your WorkCentre.
Page 5 WorkCentre 480cx. Use supplies or cleaning materials only as directed. Keep all supplies and materials out of reach of children. Do not use the WorkCentre 480cx near water, in wet locations, or outdoors. Book Do not place the WorkCentre 480cx on an unstable cart, stand, or table.
Page 6 The WorkCentre 480cx should never be located near or over a radiator or heat Chapter register. The WorkCentre 480cx should not be placed in a built-in installation unless proper ventilation is provided. Search...
Page 7 Always keep the document cover closed during operation and Book storage. If you need additional safety information concerning the WorkCentre or Xerox supplied materials, you may call the Chapter following toll-free number. In the United States or Canada: 1 - 800 - 828 - 6571...
Page 8: 1: Getting Started
Chapter 1 Getting Started Click on one of the following topics or use the Search button on the left: Using the Control Panel Set Up Your Machine System Setup Unpacking Book Ringer Volume Control Locations and Default Settings Functions Arrange Alignment Choosing a Location Chapter Clean Head...
Page 9: Set Up Your Machine
Set Up Your Machine Unpacking Book WC480cx Quick WC480cx Quick WorkCentre 480cx Cartridges Installation Guide Reference Guide Chapter Document exit tray Document input tray CD-ROM One-touch label Search PC cable Replacement ADF Telephone line cord Power cord Rubber Pads Quit *1 Two CD ROMs containing Installer, Software and Online User Guide..
Page 10: Control Locations And Functions
Control Locations and Functions Take a moment to familiarize yourself with the main components and their locations. Document Paper Feeder Automatic Input Tray Extension Document Feeder Automatic Paper Paper Book Guide Feeder Document Guide Envelope Guide Chapter Control Panel Document Search Exit Tray Paper Exit...
Page 11 Power Cord Connector Jack PC Cable Connector LINE Book Jack Chapter Inside Color Search Black Control Panel Quit Previous Page Next Page...
Page 12: Choosing A Location
Choosing a Location To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover. Do not place your machine: •...
Page 13 Printer Exit Tray Slide the Printer Exit Tray out from the base of the machine. If desired, fold out the extension tray. Book Chapter Document Exit Tray Search Insert the two tabs on the document exit tray into the slots on the front of your machine.
Page 14 To a standard telephone wall jack Quit Extension Phone If you want to use a regular phone or answering machine with your WorkCentre 480cx, connect it to the jack labeled EXT on the side of the machine. Previous Page Next Page...
Page 15 Chapter machine Search PC Cable Your Xerox WorkCentre 480cx is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre 480cx to a computer that supports bi-directional Quit communications (IEEE standard 1284).
Page 16 To connect the WorkCentre 480cx to a computer, follow the steps below: CAUTION: Make sure the computer is turned off, and the WorkCentre 480cx is unplugged from the power outlet. Plug the parallel cable into the connector on the back of the Book WorkCentre 480cx.
Page 17 AC Power Cord WARNING: THERE IS NO ON/OFF SWITCH FOR THE WORKCENTRE 480CX. WHEN THE AC POWER CORD IS PLUGGED IN, THE MACHINE IS FULLY ENERGIZED. Plug one end of the AC power cord into the back of the machine and the other end into a grounded AC power outlet.
Page 18 Book Entering Alphanumeric Characters. Press the Start/Enter button to confirm your settings. Chapter The WorkCentre 480cx returns to standby mode. If there are no ink cartridges installed, ALL CART. EMPTY appears in the top line of the display. Search Note:...
Page 19: Installing Ink Cartridges
Black Ink Cartridge, is also available. Book When installing ink cartridges, you must provide specific information to the Workcentre 480cx about the cartridges you install. This allows the printer to keep track of which cartridges Chapter are installed and to gauge ink cartridge utilization. There are two methods of entering this information.
Page 20 Installing Ink Cartridges Lift open the Control Panel cover by pulling up on the Control Panel. Book Cartridge Control Compartment Panel Cover Chapter Search The Cartridge Compartment Cover is now accessible. Open the Cartridge Compartment Cover by lifting up on the recessed handle.
Page 21 Book Note: Avoid touching the electrical contacts on the cartridge. Chapter Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge. Search Quit Note: Ensure that there are no pieces of tape remaining on the cartridge.
Page 22 Locate the Black Ink Cartridge holder inside the printer. The Black Ink Cartridge holder is located on the right side of the Cartridge Carrier Assembly and can be identified by a black key tab. Color Cartridge Black/Photo Cartridge Book Holder Chapter Slide the Black Ink Cartridge down into the holder and push it in the direction of the arrow until it clicks into place.
Page 23 Book Note: Avoid touching the electrical contacts on the back of the cartridge. Chapter Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge. Search Quit Locate the Color Ink Cartridge holder inside the printer. The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab.
Page 24 Color Cartridge Black/Photo Cartridge Holder Book Slide the Color Ink Cartridge down into the holder and push it in the direction of the arrow until it clicks into place. Chapter Close the Cartridge Compartment Cover. CARTRIDGE CHANGED? appears in the display Search Press the Down or Up button until BOTH appears in the display.
Page 25 Press the Start/Enter button to confirm your choice. The Cartridge Carrier Assembly moves back to the docking Book position. Run a Cartridge Alignment Test. This will ensure that your WorkCentre 480cx generates the best possible prints. Refer to Chapter Arrange Alignment. Search CAUTION:Do not power off the machine until the Cartridge Carrier Assembly has moved back into the docking position.
Page 26: Storing Ink Cartridges
Storing Ink cartridges The ink cartridge storage unit provides a convenient place to store an extra black or color ink cartridge, and prevents an opened cartridge from drying out. To store an ink cartridge in the storage unit: Insert the ink cartridge into the storage unit and push down lightly until it clicks into place.
Page 27 If there is no paper loaded in the Automatic Paper Feeder, NO PAPER will appear in the LCD Display. The WorkCentre 480cx will beep and the Alarm LED will light. The Automatic Paper Feeder can hold a maximum of 100 sheets of 20...
Page 28 lb plain paper, or 10 envelopes or other print media. Depending upon media thickness, maximum capacity may be reduced. Note: If you experience problems feeding paper, place the media into the Manual Paper Feeder one sheet at a time. Pull the Extension Tray on the Automatic Paper Feeder all the way up.
Page 29 Note: If envelopes jam while printing, try reducing the number of Book envelopes in the Automatic Paper Feeder. For transparencies, refer to the packaging for the transparency Chapter stock to determine the print side. Hold the transparencies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print side.
Page 30 Load the print material in the Automatic Paper Feeder. Ensure that the right edge of the media is in contact with the right side of the Automatic Paper Feeder. Do not exceed the rated capacity. Do not mix different types of print media. Refer to the following instructions for loading each type of print material.
Page 31 Note: When you print a file from your PC using the Automatic Paper Feeder, make sure that you select the source and the correct paper size from your software application before starting your print job. Loading Envelopes When printing envelopes, remember to use the envelope guide in Book the Automatic Paper Feeder.
Page 32 Load envelopes with the address side facing you. The end of the envelope with the stamp area must enter the Automatic Paper Feeder first. The right edge of the envelope must align with the raised edge of the envelope guide. Book Chapter Squeeze the Left Paper Guide and move it to the right until it...
Page 33 CAUTION:Never use envelopes with clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer. Using the Manual Paper Feeder Use the Manual Paper Feeder to feed paper one sheet at a time into your machine. Book Chapter Search...
Page 34 Place the paper in the Manual Paper Feeder and adjust the paper guide to the width of the print material. Slide the paper guide to the right until it lightly touches the stack of print media. Do not tightly press the paper guide to the edge of the print media, the guide may bend the media or prevent the media from feeding.
Page 35: Paper Guidelines
Paper Guidelines When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind: • Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. • Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth Book or too rough.
Page 36: Paper Selection
• DO NOT use envelopes with windows, coated linings, self- stick adhesives, or other synthetic materials. • DO NOT use damaged or poorly made envelopes. Paper Selection One of the most important things you can do to assure the best possible printing performance of your machine is to select the Book correct paper.
Page 37 Coated Paper The coated paper has been developed for high quality printing with minimal or no smearing or running when in contact with water or damp surfaces, making it a good choice for damp or rainy environments. Glossy Photo Paper Glossy photo paper is a high gloss, thicker paper that produces the Book look and feel of a photograph.
Page 38: Guidelines For Special Paper And Other Media
of professional cards. You can create cards, invitations, announcements, and more. Guidelines for Special Paper and other Media Be sure to read any instructions that come with your special paper. These instructions provide important information regarding how to achieve the highest print quality with these papers. Book •...
Page 39: Installing Software
Search Installing Software System Requirements Proper operation of the WorkCentre 480cx requires that your Quit personal computer meets or exceeds the following system requirements: • IBM compatible personal computer, with a 486SX 33MHz or...
Page 40 WorkCentre 480cx. All of the necessary drivers are contained on the CD included with your WorkCentre 480cx. In addition to the driver files, several 1-33 Previous Page...
Page 41: Software Installation Procedure
Turn on your PC and start Windows. Search Power on the Workcentre 480cx by plugging it into a grounded wall outlet. Insert the supplied CD into your computer’s CD ROM drive. The Xerox WorkCentre 480cx installation program will begin.
Page 42 CD ROM drive), and click OK to start the installation program. Book Chapter Search The Xerox WorkCentre 480cx installation program will begin. Follow the on-screen instructions to complete the software installation. Quit Note: When installing LaserFAX Lite, you must complete the registration form.
Page 43: Uninstalling Software
Note: The WorkCentre 480cx will be selected as the Default printer in Windows after installing the printer driver. Book Uninstalling Software...
Page 44 The Program Group will open. Double Click on the Uninstall icon. The selected component is uninstalled. In Windows 95/98, or Windows NT Start Windows. From the Start menu, select Programs . Book Locate the Start Menu Program Item for the component you wish to uninstall.
Page 45: Using The Control Panel
Using the Control Panel One-touch Dial and Express Special Function Use to quickly scan documents into memory Buttons when faxing. Use to call most frequently used numbers with one Form Feed button. Also, use in Use to eject paper from the printer if the conjunction with the paper is not automatically fed out from the Menu button to set...
Page 46 Menu Use to choose special functions. Copy Up and Down Buttons Use to copy a document. Use to display the next or previous Start/Enter menu item. Also used to make adjustments. Use to start a job. Also use to activate the selection shown in the display.
Page 47 Search/Delete Use to search for numbers in memory. Also use to delete digits in the edit mode. Receive ( Receive Mode ) Use to choose the receive mode you want to use. The selected mode is displayed. Resolution Use to choose the resolution of copied or transmitted documents.
Page 48: System Setup
System Setup Ringer Volume You can adjust the volume of the ringer to the desired loudness. Press the Menu button, then press the System Setup button on the one-touch keypad. The display indicates RINGER VOLUME ?. Book Press Enter , then press the Up or Down button to choose the desired loudness of the ringer.
Page 49: Default Settings
To return to Standby mode, press the Stop button. Default Settings The default print resolution and contrast can be set to their most frequently used modes. Whenever a document is sent or copied, the home contrast and resolution mode will be activated unless otherwise changed by using the Resolution or Contrast button on the control panel.
Page 50 The current Default Resolution is displayed. Press the Left or Right button repeatedly until you locate the desired mode: • STANDARD - use with most documents. • FINE - use for documents with fine detail, such as small print. • SUPER FINE–use for documents that have extremely fine Book detail.
Page 51 Press the Up and Down buttons or 2. on the Number keypad to enter the Default Contrast set up menu. DEF. CONTRAST NORMAL The current Default Resolution is displayed. Press the Left or Right button repeatedly until you find the desired mode: Book •...
Page 52: Arrange Alignment
Press the Start/Enter button. PRINTING... appears on the LCD Chapter display. The WorkCentre 480cx will then print out a Cartridge Alignment pattern sheet consisting of a series of four test Search patterns. The patterns are designated A,B,C, and D. Each pattern is made up of a series of lines which are individually numbered.
Page 53 The letter A, located on the right end of the lower line in the display, corresponds to alignment test pattern A. The range of numbers bracketed in the center of the display line indicates the range of valid pattern selection choices. The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal.
Page 54: Clean Head
Press the Start/Enter button. PRINTING... appears on the LCD display. The WorkCentre 480cx prints a head cleaning test pattern. Note the series of diagonal lines across the top and bottom of the test Quit pattern. Breaks within a line of the same color indicate a clogged nozzle.
Page 55: Select Language
Select Language Select Language allows you to configure the default language for the LCD panel display. You may choose between five different languages: English, German, French, Italian, and Spanish. To select a default language: Press the Menu button, then press the System Setup button on the one-touch keypad.
Page 56: Adjusting Speaker Volume
Adjusting Speaker Volume Press the button on the front panel to adjust the speaker volume. If you cannot hear a dial tone, check the phone line connection. The display indicates the current volume level. Press the Up or Down button repeatedly until the desired loudness setting is displayed.
Page 57: Setting The Date And Time
Press 1 to select a 12 hour Clock Mode or, Press 2 to select a 24 hour Clock Mode. Setting the Date and Time The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes you send.
Page 58 Press Enter when the date and time settings displayed are correct. The display indicates the date and time you have set, then returns to Standby mode. Note: If an invalid number is entered, the machine beeps and does not proceed to the next step. If this happens, enter the correct number.
Page 59 Note: If there is a number previously registered, it appears in the display. Enter the telephone number (up to 20 digits) to which your machine is connected. You can enter a space by pressing the RIGHT button two times. Book If an incorrect number is entered, press the Right or Left button to move the cursor under the incorrect digit, then enter the correct number or press the Delete button to delete the number.
Page 60 Use the Right button to insert a space in the name, Pressing the Right button two times moves the cursor two positions to the right, creating a space. For additional details on how to use the number keypad to enter alphanumeric characters, see Entering Alphanumeric Characters.
Page 61 • TX Confirm (One-Touch button 16) The Message Confirmation Report lists important information about faxes sent from your machine including: the remote site fax number, a sample of the transmitted text, the number of pages faxed, the communication mode, and the communication results.
Page 62 • System List (One-Touch button 19) This System Data List indicates the status of the user-selectable options. See User Options (System Data). After changing any setting, print this list to confirm your changes. To Print Reports Press the Menu button. Press the One-Touch button corresponding to the desired report Book on the one-touch keypad.
Page 63 Other Reports • Multi-Communication Report This report is printed automatically after sending to or receiving from more than one location and provides detailed information about the operation. Note: Any report which is configured to print automatically will not print if your machine runs out of ink or paper, has a paper jam, or is Book printing a file sent from a PC.
Page 64 When the option you want appears in the display, enter the number for the desired setting. You can use Right or Left buttons to select the desired setting. Press the Enter button to store your choice in memory. You can exit from setup mode at any time by pressing the Stop button.
Page 65 Press 1 to print a confirmation report automatically each time you send a fax (ON). Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the transmission was not successful (ERR). • AUTO JOURNAL - The journal is a report providing detailed information about the previous 40 communication operations Book including times and dates.
Page 66 Press 1 if the fax machine is connected to a tone (Touch Tone) dial line. Press 2 if the fax machine is connected to a pulse (Rotary) dial line. • ECM MODE (Error Correction Mode) - This mode compensates for poor line quality and ensures accurate, error- free communication with any other ECM-equipped facsimile machine.
Page 67 This will reduce incoming pages equally along both axes in order to maintain the proportionality of the original image, as shown below. Received Data Original Book Press 2 to turn off RX Reduction. Press 3 to enable vertical only RX Reduction. The machine will reduce an incoming page containing overflow data along Chapter the vertical axis only.
Page 68 If the data is within the margin, and the Auto Reduction feature is turned ON, it will be reduced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discarded.
Page 69 Press 2 to turn this feature off. Search • CONT. POLL REPORT (Continuous Polling Report) - You can configure your WorkCentre 480cx to automatically poll and retrieve faxes from unattended fax machines. This can be set up to occur daily at regular intervals. By enabling the Continuous Polling Report, every time continuous polling ends a multi-communication report will be printed.
Page 70 FAXPRINT QUALITY - This feature determines the print quality for incoming faxes. The two choice available are Letter Quality (LQ) and Draft. Letter Quality Faxprint will print out faxes at a higher resolution than Draft Faxprint Quality. However, Letter Quality Faxprint will print slower and consume more ink.
Page 71 Using the Distinctive Ring Pattern Detection feature, your fax machine can "learn" the ring pattern you designate to be answered as a fax. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call. All other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT jack.
Page 72 another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern. When the machine completes "learning," the LCD displays END DRPD SETUP.
Page 73: 2: Making A Copy
Chapter 2 Making a Copy Your machine is a high quality copier which offers the following features: • Adjustable Contrast - The contrast setting can be changed to obtain the best copy quality for documents containing faint Book markings, dark images, photographs or other halftone images. •...
Page 74 Note: Pressing the Express button automatically selects Standard resolution. This will allow the WorkCentre 480cx to scan each page into memory in only three seconds, reducing total copy time. Book Press the Copy button twice. The machine will make a copy.
Page 75 Press the Copy button to display the COPY menu. For two or more copies (2 to 99), enter the desired number using the Number keypad, then press the Down button or press Start/ Enter . COPY [01-99] <01> The display shows the next option: the COPY RATE menu Book where you can manually adjust the copy image scale size settings.
Page 76 • Selecting 1:ON will make 1 copy of page 1, 2, and 3 in order, then makes a second copy of 1, 2, and 3 until a total of n copies has been made. SORT • Selecting 2:OFF will make n copies of page one, n copies of Book page two, and so on.
Page 77: 3: Sending A Fax
Chapter 3 Sending a Fax Click on one of the following topics or use the Search button on the left: Options for Sending a Fax Using the WorkCentre 480cx Manual Faxing Book Preparing Documents for Faxing Sending a Fax Manually...
Page 78 Setting Document Resolution and Contrast Resolution Contrast Using the Number Keypad Other Functions Redial Redial Memory Searching for a Number in Memory Tone Book Flash Automatic Redial Priority Transmission Chapter Polling What is Polling? Being Polled By a Remote Machine (TX POLL) Search Adding Documents To the Job to be Polled Cancelling a Job Already in Memory Which is Waiting...
Page 79: Options For Sending A Fax Using The Workcentre 480Cx
Options for Sending a Fax Using the WorkCentre 480cx You can send faxes with the WorkCentre 480cx in one of two ways: • By placing the document in the Automatic Document Feeder and entering the information required for faxing at the WorkCentre 480cx Control Panel.
Page 80: Preparing Documents For Faxing
Preparing Documents for Faxing You can fax documents that are printed on standard letter, legal or A4 size paper. Follow these guidelines to prepare your documents. • Do not attempt to feed the following types of documents into the machine: •...
Page 81: Sending A Fax Manually
• Do not load documents containing different sizes or weights of paper. Sending a Fax Manually Adjust the document guides to match the width of the document. Slide the document face down into the Automatic Document Book Feeder until it is grasped and pulled into the machine. Chapter Search document...
Page 82 To add pages while the fax is sending, insert them face down into the Automatic Document Feeder on top of the already loaded sheets. If you are loading pages that are unusually thick or thin, feed one sheet at a time. If necessary, adjust the document resolution and contrast.
Page 83 Press the One-Touch button (01 through 20) to which you assigned the telephone number you wish to call. For information on storing numbers in memory, see Configuring Automatic Dialing Features. The machine will scan the document and dial the number automatically.
Page 84 Note: You can store One-Touch or Speed Dial numbers so you can dial your most frequently used numbers with one touch of a button or a two digit speed dial number. For information on storing Configuring Automatic Dialing Features numbers in memory, see Sending a Fax Using Group Dialing (Multi-Address Transmission) Book...
Page 85 Note: You can use only one Group Number in a single operation. Continue the procedure to complete the (Memory Transmission or Delayed Transmission) operation. Your machine will automatically scan the document loaded in the Automatic Document Feeder into memory and subsequently dial each of the numbers included in the group.
Page 86 The remote fax machine will send the initial fax tones. Book Wait until you hear the fax tone from the remote fax machine. Press the Start/Enter button on the WorkCentre 480cx. The machine begins to transmit. Chapter Replace the handset.
Page 87: Confirming A Transmission
Confirming a Transmission A Message Confirmation report shows whether the transmission was successful and how many pages were sent. When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. To print a Message Confirmation report: Book Press the Menu button.
Page 88 Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the transmission was not successful (ERR). If an error occurred during your fax transmission, an error message appears in the display. If you receive an error message, press Stop to clear the message and try to send the document Book again.
Page 89 Adjust the document guides to match the width of the document. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast.
Page 90 If you have entered the last fax number, press the Stop button. If you want to send the document to more than one location, press the Start/Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number.
Page 91: Delayed Transmission
Delayed Transmission You can configure your machine to send a fax at a specified time. Up to 10 delayed transmission operations can be reserved in your machine. Place the document face down in the Automatic Document Feeder. If desired, adjust the resolution and contrast. For details, see Resolution and Contrast.
Page 92 If you have entered the last fax number setting, press the Stop button. If you want to send the document to more than one location, press the Start/Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number.
Page 93 Press the Start/Enter button. The display shows the current time on the upper line and prompts you to enter the time the fax will be sent. CURRENT 12:30PM START 12:30PM Using the Number keypad, enter the time the fax will be sent. Use the Up or Down button to switch between AM and PM.
Page 94: Adding Documents To A Standby Operation
Adding Documents To a Standby Operation You can add documents to a Delayed Transmission previously entered into memory. Place the document face down in the Automatic Document Feeder. If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast. Press the Menu button.
Page 95: Canceling A Standby Operation
The machine automatically adds the new documents to the pages already in memory, displays the number of total pages and added pages, then returns to Standby mode. Canceling a Standby Operation Press Menu , then press the Add/Cancel button on the One- Touch keypad.
Page 96: Configuring Automatic Dialing Features
Configuring Automatic Dialing Features One-Touch Dialing One-Touch dialing lets you use any one of the 20 One-Touch buttons located on the left of the machine’s control panel to automatically dial a number. Storing a Number for One-Touch Dialing Book When assigning a One-Touch number, press and hold the One- Touch button (01 through 20) for 2 seconds .
Page 97 The display asks you to enter a name. Using the Number keypad, enter the desired name (up to 20 alphanumeric characters). For information on how to enter names, see Entering Alphanumeric Characters. If you don’t want to assign a name, skip this step. Note: If you assign a name to the number, the name will appear in Book...
Page 98 The number is automatically dialed. If a document is loaded into the Automatic Document Feeder, the WorkCentre 480cx will begin transmission of the document after the remote machine answers. Using the One-Touch Address Label Sheet A One-Touch label sheet is included with your machine. As you...
Page 99 Note: You may want to write on the label using a pencil in case you wish to change these numbers later. Write information on the label and re-install the label and cover. Book Speed Dialing Chapter You can store up to 50 numbers in two digit Speed Dial locations (01-50).
Page 100 Quit assigned to the number you wish to call. Press the Start/Enter button to dial the number. The number is automatically dialed. If a document is loaded into the Automatic Document Feeder, the WorkCentre 480cx 3-24 Previous Page Next Page...
Page 101 will begin transmission of the document after the remote machine answers. Group Dialing (for Multi-Address Transmission) Multiple One-Touch and speed dial numbers can be registered as a Group. By using the Group number, you can send a document to multiple parties in a single operation. Up to ten numbers may be stored as a Group.
Page 102 Press 1 to confirm your selection or 2 to cancel it and choose a different One-Touch button. The display prompts you to press a One-Touch button or enter a Speed Dial number which you wish to include in the group. ENTER ONE-TOUCH / SPEED DIAL>...
Page 103: Setting Document Resolution And Contrast
Press the Start/Enter button. The display prompts you to assign another group dial number. If you want to store another group dial number, repeat steps 2 through 8. To return to Standby mode, press the Stop button. Using Group Dialing Group Dial numbers can be used for Memory Transmission, Book Delayed Transmission, or Continuous Polling operations.
Page 104 ON, all documents will be stored to memory in Fine Resolution mode. Quit If the WorkCentre 480cx is set to Super Fine Resolution mode and the remote fax machine does not support Super Fine Resolution, the WorkCentre 480cx will transmit using the highest resolution mode supported by the remote fax machine.
Page 105 Contrast Press the Contrast button to compensate for the brightness or darkness of your faxed document. By pressing the Contrast button repeatedly after loading a document, you can choose between NORMAL, DARKEN, LIGHTEN, or PHOTO. Mode Recommended for... Normal Faxing most documents. Book Darken Documents containing light print or faint pencil markings.
Page 106: Using The Number Keypad
Using the Number Keypad As you perform various tasks, you will need to enter names and numbers using the Number keypad. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When setting up One-Touch or Speed Dial numbers, you will also need to enter telephone numbers and names.
Page 107 Entering Alphanumeric Characters Locate the button labeled with the character you want. Press the button repeatedly until the correct letter appears in the display. Book Chapter For example, to enter the letter O, press the 6 key (labeled MNO). Each time you press the 6 key, the display shows a Search different letter, first M, the N, and O, and finally 6.
Page 108 To enter another letter, locate the Number keypad button labeled with the letter you want. Press the button repeatedly until the letter appears in the display. If the next letter is printed on the same Number keypad button, move the cursor by pressing the Right button, then press the Number keypad button labeled with the letter you want.
Page 109 Keypad Character Assignments Assigned numbers, letters or characters Book Chapter Space & Search Entering Numbers You can enter the telephone number of a remote fax machine manually by using the Number keypad. The number you press appears in the LCD display. Quit TEL>5551212_ 3-33...
Page 110 You can also use One-Touch buttons (including a Group Dial number) or a two digit Speed Dial number for entering telephone numbers. Your machine will send the same document to more than one location. After you enter a fax number, the display prompts you to enter ANOTHER FAX NUMBER?.
Page 111: Redial Memory
To insert a pause, press the Pause button at the appropriate place while entering the telephone number. A "P" will appear in the display at the corresponding location. When you dial a number, the dialing process pauses for about 3 seconds at the point where you inserted the pause.
Page 112: Searching For A Number In Memory
When the number you want appears in the display, press the Start/Enter button to commence dialing. If a document is loaded in the Automatic Document Feeder, transmission begins when the remote machine answers. Searching for a Number in Memory There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can enter the first Book letter of the name associated with the number.
Page 113 When the desired number appears in the display, press the Start/Enter button to commence dialing. If a document is loaded, transmission will begin when the remote fax machine answers. Searching by the First Letter Press Search , then press the button labeled with the letter you want to search for.
Page 114 Tone If your telephone service is configured for pulse dialing, you may still need to use Touch Tone signals to perform special operations by phone. Bank-by-phone and voice mail are two examples of systems that require Touch Tone signals. You can send Touch Tone signals by following these steps: Dial the number using pulse dialing.
Page 115: Priority Transmission
Press the Flash button again to return to the first caller. CAUTION:If your telephone service does not use the switch-hook signal, do not press the Flash button during a call. Doing so could disconnect the call. Automatic Redial Book If the number you dial to send a fax is busy or there is no answer, the machine beeps, hangs up, and waits for the specified retry Chapter period.
Page 116 priority transmission interrupts a broadcast operation between stations, for example, when transmission to station A ends but before transmission to station B begins. The priority transmission also occurs between redial attempts. In this operation, the document is scanned into memory. It is immediately transmitted at the conclusion of any operation already in progress.
Page 117 Note: Group Number Dialing functions are not available in a Priority Transmission. The display prompts you to enter a name for the transmission. To assign a name to the transmission, enter it using the Number keypad and press the Start/Enter button. Book If you do not want to assign the transmission a name, press the Start/Enter button to skip over this step.
Page 118: What Is Polling
Polling What is Polling? Polling is used when one fax machine requests another to send a document. This is useful for sending unattended faxes. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other words, it "polls"...
Page 119 Press the Polling button on the One-Touch keypad. The display prompts you to choose one of the two polling options: TX (Transmission Polling) and CONT. (Continuous Polling). Press the Start/Enter button to confirm TX POLL. The display prompts you to enter a 4-digit poll code. Note: The poll code is preset to 0000 at the factory.
Page 120: Adding Documents To The Job To Be Polled
switches to FAX mode (automatic receiving) when configured to be polled. Adding Documents To the Job to be Polled If you want to add documents to the original documents waiting in memory to be polled, follow the procedure below. Place the additional documents face down into the Automatic Book Document Feeder.
Page 121 Quit This section provides information and instructions for PC Faxing from a computer workstation connected to the WorkCentre 480cx. Using this method, a fax is sent without first printing it and placing the printed document in the Automatic Document Feeder. This...
Page 122: What Is Laserfax Lite
What is LaserFAX Lite? LaserFAX Lite software is an application that is used to enable PC Faxing using the WorkCentre 480cx. If selected during the installation of the other software components for the WorkCentre 480cx, the LaserFAX Lite application is installed automatically.
Page 123: Sending Faxes With Laserfax Lite
section if LaserFAX Lite is not already installed on your computer workstation. Sending Faxes with LaserFAX Lite The steps performed to fax using LaserFAX Lite are very similar to the steps performed to print a document from a word processing application.
Page 124 When the application print dialog is displayed, select LaserFAX on LFPT.PRN as the printer. Select OK or Print to send the document to LaserFAX. Even if LaserFAX is not open, it will load automatically when you send the document to it as a printer. After the document has been converted to a fax image, the Fax Conversion dialog will be displayed.
Page 125 Note: For information on the LaserFAX phonebook refer to The LaserFAX Phonebook . You can also select the Help button and review the on-line help topics for this feature. (Optional) Enter a description of the fax job. While this is an optional step, it can be very useful when searching All Jobs Pending or Jobs Completed for your fax job.
Page 126 Click OK . If the “Save settings on exit” option is selected, LaserFAX Lite will remember these settings and not ask you for them next time the cover sheet is used. To change the settings use the Options, Cover sheets… menu. (Optional) To hold the fax to be sent at a later time, select the Hold checkbox.
Page 127 To fax the document, click the OK button. This will result in the job being displayed in the All jobs pending list in the LaserFAX application. Book Chapter Search The fax job will appear in this list until it is transmitted using the features of the LaserFAX application.
Page 128 Note: The features of the LaserFAX application are briefly LaserFAX Application Features described under . For more detailed information on the features of the LaserFAX application, refer to the on-line help system in the LaserFAX application. Book Chapter Search Quit 3-52 Previous Page Next Page...
Page 129: Fax Conversion Dialog Advanced Features
Fax Conversion Dialog Advanced Features When the Fax Conversion dialog is displayed, there is an Advanced>> button that can be selected which makes available several other features for the fax job. When the Advanced>> button is selected the dialog below is displayed. Book Chapter Search...
Page 130 Cover Sheet Options The cover sheet options on this page can be used to select an existing cover sheet, or create a new sheet. Cover Sheet In this location, you can select a previously created and saved cover sheet. Book Recipient In this field the recipient of the fax is entered.
Page 131 Always Expand When this feature is selected, the expanded cover sheet dialog seen in the diagram above is displayed by default when the Fax Conversion dialog is displayed. The Send Options Button Selecting the Send options button will cause the following dialog to be displayed: Book Chapter...
Page 132 Fax ID This is the identification you send to the remote fax system. If you do not enter a value here, the default ID will be the fax number you entered when installing LaserFAX. For additional information, see Registration Details in the LaserFAX Configuration program.
Page 133 Book Chapter The features of this dialog are as follows: Search • The Fax button displays the list of fax files to choose from. • The arrow keys are used to change the order of the attachments. • The Edit button is used to change the displayed path to the attached file.
Page 134 To use the Attach... feature: Click on the Fax button. Select the file you want to attach and click on OK. You can select several faxes at once by holding down the CTRL key and clicking on the faxes that you wish to attach. When all files are attached to the fax job, select OK to fax the job and its attachments.
Page 135 The Keep Button The Keep... button will allow you to keep a copy of the fax on the workstation hard disk. When the Keep... button is pressed, the following dialog is displayed: Book Chapter Search Quit 3-59 Previous Page Next Page...
Page 136 For additional information on the functions and features of the LaserFAX application, refer to the on-line help system for LaserFAX. Quit The LaserFAX application is displayed when a fax is sent from the WorkCentre 480cx. The following window is displayed: 3-60 Previous Page Next Page...
Page 137 Book Chapter Search LaserFAX Application Toolbar Features The features of the LaserFAX Toolbar are as follows: The Viewer Button Quit This will load the LaserFAX Viewer to display the fax file currently selected in the All Jobs pending, Received faxes or Fax files list.
Page 138 The Print Button This will print the current fax or list. Use Printer setup from the File menu to select the default printer (or fax machine) to be used. The Information Button Book This will show more details of a job in the All Jobs pending, Jobs completed, Fax files, etc lists.
Page 139 The Stop/Hold Button This will stop the current job in progress or place a pending job into Hold status. A held job can be released with the Go button. The Waste Button Book This will delete an entry from a list. For lists of completed transmissions or receptions, it will provide the option to archive Chapter the lists to a file before deleting them.
Page 140 The Scan Button If you are using an external fax machine with LaserFAX you can use this to scan documents into your PC. The QuickFax Button Book This allows you to send a fax without using any other program. See the QuickFAX screen and on-line Help for more details. Chapter The Phonebook Button Search...
Page 141: The Laserfax Phonebook
The LaserFAX Phonebook The LaserFax application has a phonebook that can be used to enter up to 20 entries. These entries can then be selected from the phonebook, or can be specified by using a key name. For frequently used numbers, this feature saves time and effort. In the LaserFAX application, select the Display, Phonebook menu item or click on the Phonebook icon in the toolbar to view Book...
Page 142: Troubleshooting Laserfax
• The WorkCentre 480cx is connected and plugged in. • The parallel interface cable is properly connected and is not longer than 6 feet. • No error message is displayed on the WorkCentre 480cx. If an error message is displayed, check the Troubleshooting section Book of this manual to diagnose the problem.
Page 143: 4: Receiving A Fax
Chapter 4 Receiving a Fax Click on one of the following topics, or use the search button on the left: Options for Receiving a Fax Using the WorkCentre 480cx Reception Modes Book Determining the Reception Mode Receiving Automatically in FAX Mode...
Page 144: Options For Receiving A Fax Using The Workcentre 480Cx
Options for Receiving a Fax Using the WorkCentre 480cx Using the WorkCentre 480cx, you can receive a fax in one of two ways: • By allowing the WorkCentre 480cx to answer, receive, and print all incoming faxes. This process normally involves printing of the incoming fax.
Page 145: Reception Modes
• TEL/FAX The machine answers the incoming call. If a fax signal is not detected, the WorkCentre 480cx sounds a ringing Book tone to indicate a voice phone call. If the external phone is not lifted while the ringing tone is sounding, the machine will switch to automatic fax reception mode.
Page 146: Determining The Reception Mode
08:30AM Reception mode If you seldom use the fax line for phone conversations, set the Book WorkCentre 480cx to either FAX mode or TEL/FAX mode. In these modes, the WorkCentre 480cx answers incoming calls and receives faxes automatically. Chapter Note: During PC file printing, an incoming fax will be received and stored in memory.
Page 147: Receiving Automatically In Fax Mode
Receiving Automatically in FAX Mode Press the Receive button until the display indicates FAX. When a fax call comes in, the machine answers on the second ring and receives the fax automatically. Note: To change the number of rings before the machine answers Selectable Options an incoming call, see Book...
Page 148 Receiving Automatically in TEL/FAX Mode If you have an external phone connected to the EXT jack on the left side of the machine, you can select TEL/FAX mode to receive fax transmissions and answer voice calls. Press the Receive button until the display indicates TEL/FAX. When a call comes in, the machine answers on the second ring.
Page 149: Receiving Manually In Tel Mode
Receiving Manually in TEL Mode If you have an external phone connected to the EXT jack on the left side of the machine, you can answer voice phone calls and receive faxes manually. Press the Receive button until the display indicates TEL. Answer an incoming call by picking up the external phone.
Page 150 Note: If you set your machine to ANS/FAX mode and your answering machine is switched off, or no answering machine is connected to the Xerox WorkCentre 480cx, the machine will Search automatically go into fax receive mode after six rings.
Page 151 Receiving a Fax When the Machine is Out of Paper Incoming fax transmissions are automatically stored in memory under the following conditions: • The WorkCentre 480cx is out of paper • A paper jam occurs • A document is copying Book •...
Page 152 Distinctive Ring Pattern Detection (DRPD) Distinctive Ring is a telephone company service which enables the use of a single telephone line to answer several different telephone numbers. The number used to call a phone with this feature is identified by a distinctive ringing pattern consisting of various combinations of long and short ringing tones.
Page 153 Polling What is Polling? Polling means that one fax machine requests another to send a document. This is useful for sending unattended faxes. The person, who wants to receive the document, calls the machine holding the original and requests the document. In other words, it "polls"...
Page 154 Press the Polling button on the One-Touch keypad. The display shows the polling options: SELECT POLLING 1. TX 2.CONT. Press 2. CONT. (Continuous Polling). The display asks you to enter the number of the remote fax machine . Enter the telephone number of the remote machine. There are Book several methods available to do this: •...
Page 155 The display asks if you want to enter another fax number to receive documents from another location. If you do want to receive documents from more than one location: Press the 1 button and enter another fax number using the numeric keypad, a One-Touch button, or two digit Speed Dial number.
Page 156 The display prompts for the time range, during which the machine will call and poll the remote machine(s). START -> END HH:MM -> HH:MM Type the time range for polling. If you have configured your machine to use a 12-hour format, remember to specify A.M. or P.M.
Page 157 The machine display returns to the standby mode. The machine display will alternate every four seconds between time/ reception display and continuous poll/scheduled time display. APR-04-1999 100% 08:30AM Reception mode APR-04-1999 100% CONT.POLL 04:20P Poll Schedule Book Time After Continuous Polling ends, a multi-communication report Chapter will be printed to show the result (if the report is enabled).
Page 158: Pc Fax Reception
This section provides information and instructions for receiving faxes directly to a computer workstation connected to the WorkCentre 480cx. Using this method, a fax is received to the PC without printing it. This process is controlled by a PC Faxing application called LaserFAX Lite Version 3.5.
Page 159: Receiving Faxes With The Workcentre 480Cx
LaserFAX Lite can be configured to receive faxes directly to a computer workstation, rather than having them print on the WorkCentre 480cx. To do this, perform the following steps: In the Xerox WorkCentre 480cxFAX program group, select LaserFAX Lite Config. The dialog shown below will be Book displayed:...
Page 160 Book Chapter Search On this dialog, select the Receive Faxes to PC checkbox. Select OK . When a fax is received, an entry for the received fax will be Quit displayed in the Received faxes list. Double click on the entry to view it.
Page 161 Note: If the WorkCentre 480cx is not connected to the PC, or LaserFAX Lite is not running, or the Receive to PC option is not selected, faxes will be printed on the WorkCentre 480cx. Note: When LaserFAX Lite is running it is not possible to print or scan using the WorkCentre 480cx if Receive faxes to PC is selected.
Page 162: Troubleshooting Laserfax Lite
• The WorkCentre 480cx is connected and plugged in. • The parallel interface cable is properly connected and is not longer than 6 feet. • No error message is displayed on the WorkCentre 480cx. If an error message is displayed, check the Troubleshooting section Book of this manual to diagnose the problem.
Page 163 Windows 95/98 and 3.x Printer Settings Windows NT 4.0 Printer Settings The Xerox WorkCentre Control Program Chapter Starting the Xerox WorkCentre 480cx Control Program Xerox WorkCentre 480cx Control Program Window Using the DOS Printing tab Using the About Tab Search...
Page 164: Printing A Document
Choose Print or Print Setup from the File menu. Make sure the Xerox WorkCentre 480cx is selected as your default printer. Click on the Properties or Setup button if you want to make...
Page 165: Printer Settings
Printer Settings You can use your machine with all your Windows 3.x, Windows 95/98, or Windows NT 4.0 applications. Be sure to set the Xerox WorkCentre 480cx as the default printer for all your Windows operations. Most Windows software applications allow you to make changes to the printer settings.
Page 166 • Select the Print or Print Setup command from within any Windows application. This method will provide access to the Paper, Document/Quality, and Advanced tabs. • Select the Xerox WorkCentre 480cx printer from the Printers Book folder, then select Properties from the File menu. This method will provide access to the General and Details tabs, as well as the Page, Main, and Advanced tabs.
Page 167 Note: In Windows 3.x: Go into Print Manager and select the Xerox WorkCentre 480cx printer; pull down the Options menu and select Printer Setup. Click the Setup button to view the Page, Main, and Advanced tabs. When you see the Printer properties displayed, you can then review and change whatever settings are needed for your print job.
Page 168 Page Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed.
Page 169 Book Chapter Search Quit Media Source Click on one of the two radio buttons to select either Automatic Feeder or Manual Feeder for your paper source. You can also Previous Page Next Page...
Page 170 select a paper source by placing the cursor over the required paper bin on the printer image. Copies Click in the Copies box to enter a value (1 to 99) for the number of copies you wish to print. Collate/Reverse Page Order Book Select the checkbox for Collate and/or Reverse Page Order.
Page 171: Media Size
Media Size Move the horizontal bar or click on the right or left arrow to locate the desired Media Size option, then select. The media size options are: Letter 8.5 x 11 in. (also Coated, Envelope No. 9 (3 7/8 x 8 7/8 in.) Glossy, Letter Transparency/ Film, Iron On, Greeting card) Book...
Page 172 Main Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed.
Page 173 Book Chapter Search Quit Print Document As When you select a document type, other settings in the printer driver automatically change to accommodate that document type. 5-11 Previous Page Next Page...
Page 174 Use the horizontal bar or the right or left arrow to locate the appropriate document type, then select: • Intelligent - lets the driver select the best settings for the document you are printing. • Vivid Color - produces enhanced color printing, used for print art, drawings, business graphics, etc.
Page 175 Media Type When you choose a media type, the Print Quality selection changes automatically to provide the best print quality. Click on the appropriate radio button to select the paper type for your document: Media Type Use for Book Plain Paper typical xerographic paper Coated Paper...
Page 176 Click this button to restore default settings on all available tabs. About Quit Click the About button for the printer software version number and copyright information. If you need help with the printer driver, please note the version number before calling Xerox Technical Support. 5-14 Previous Page Next Page...
Page 177 Advanced Tab Note: If this tab is accessed through the Printers folder, any changes made to settings will become the default settings for the printer. Settings made when the printer properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed.
Page 178 Book Chapter Search Quit 5-16 Previous Page Next Page...
Page 179 Halftone Halftone is an array in which dots are placed to simulate colors and shades of gray. Use the Halftone settings to improve the appearance of pictures and graphics. A Halftone is chosen automatically when you choose a document type from the Main tab.
Page 180 Image Generally, default settings at 0% produce the best image quality. However, you can change these settings to produce special effects. To increase an Image setting, move the slider control to the right; to decrease a setting, move the slider control to the left. The image to the right of these controls gives an impression of the final result of your changes to the settings.
Page 181 Search Windows application. This provides access to the Page Setup, Advanced, and Cartridges tabs. • Select the Xerox WorkCentre 480cx printer from the Printers folder, click the right mouse button, then select Document Quit Defaults from the drop-down list. This provides access to the Page Setup, Advanced, and Cartridges tabs.
Page 182 Page Setup Tab The Page Setup tab allows you to specify paper size, paper source, number of copies, page orientation, and color appearance. Book Chapter Search Quit 5-20 Previous Page Next Page...
Page 183 Advanced Tab The Advanced tab is a main control center for choosing most of the settings which govern the appearance and printing of your document. Book Chapter Search Quit 5-21 Previous Page Next Page...
Page 184 The main window shows a tree of options with an icon to the left of each main category. The categories include: • Paper/Output • Graphic • Document Options Each item, when clicked on, expands to reveal more options. Book When clicked on, each option opens a second window below the first one, offering additional options.
Page 185 Book Chapter Search Quit 5-23 Previous Page Next Page...
Page 186 Custom Paper Size button. The default settings appear in blue text, enclosed in brackets. When you change a setting, the text turns to red. Click on the title Xerox WorkCentre 480cx Document Settings to access the Undo Changed Option, and About Xerox Book WorkCentre 480cx, which provides copyright and version information.
Page 187 Cartridges Tab The Cartridges tab provides you with options for changing, cleaning, and aligning print cartridges and for printing test pages. Book Chapter Search Quit 5-25 Previous Page Next Page...
Page 188 This feature initiates the cleaning of the print nozzles of the Search cartridges. Print Test Page Print a test page to verify that the printer is functioning properly. Help Quit Click on this button to access Xerox WorkCentre 480cx driver help. 5-26 Previous Page Next Page...
Page 189: The Xerox Workcentre Control Program
Starting the Xerox WorkCentre 480cx Control Program In Windows 95/98 and Windows NT 4.0 Quit Click the Start button and choose Programs . Choose the Xerox WorkCentre 480cx from the list. Select the Xerox WorkCentre 480cx Control Program on LPT1. 5-27...
Page 190 The Xerox WorkCentre 480cx Control Program on LPT1 window opens. In Windows 3.x From the Program Manager at system startup, open the Xerox WorkCentre 480cx group. Double-click on the Xerox WorkCentre 480cx Control Program icon. Book The Xerox WorkCentre 480cx Control Program on LPT1 window opens.
Page 191 Using the Status tab This tab shows the printer status, ink levels, and print job status. Book Chapter Search Quit The Status tab includes these buttons: • Cancel Print • Pause • Print Test Page 5-29 Previous Page Next Page...
Page 192 The information area displays which job is printing, which page and copy, the time, and any alert messages. Using the Options Tab This tab allows you to specify the Control Program setup options. Book Chapter Search Quit 5-30 Previous Page Next Page...
Page 193 When you select this option, it takes longer for the first page of a job to begin printing. • Disable Xerox WC480cx DOS Printing (Enable DOS printing to other printers) - Select this feature when you are using a DOS application to print to a printer other than your...
Page 194 Windows 3.x for the change to take effect. Note: If a Xerox printer and another printer are connected to the same port on your computer through a switch box or other device, check Disable Xerox WC480cx DOS Printing and restart Windows before switching from one printer to the other.
Page 195 Using the Cartridges Tab This tab allows you to view the level of ink in the cartridges and to choose cartridge options. Book Chapter Search Quit 5-33 Previous Page Next Page...
Page 196 The cartridge options: • Install Black Cartridge - Click Install Black Cartridge to install a Black (P/N 8R7881) print cartridge in the printer. Choosing this option moves the print cartridge carrier to the load position and displays the Change Black Cartridge dialog box.
Page 197 Align the cartridges after you install a new print cartridge, or when the black portions of text or graphics do not align with the color portions. Note: The bidirectional alignment patterns cannot be adjusted when the Photo cartridge is installed. Book Chapter Search...
Page 198 Using the DOS Printing tab Use the DOS Printing tab to change print settings for DOS applications that run from the DOS prompt in Microsoft Windows. Book Chapter Search Quit 5-36 Previous Page Next Page...
Page 199 Select the desired options in the Print Quality, Paper, and Font Settings. Choose if desired: Print Fonts or Defaults. Other settings: • Graphics - Click Graphics to set the addressability in dots per inch (dpi). The default is 75 dpi. •...
Page 200 Using the About Tab The About tab gives the Software version number and Copyright information for the Control Program. Book Chapter Search Quit 5-38 Previous Page Next Page...
Page 201: Chapter 6 Scanning
Windows 3.x Installations User Guide Information for Scanning Overview of Scanning Applications Book Pagis Pro The WorkCentre 480cx TWAIN Scanner Application TextBridge Pro Chapter Scanning With the WorkCentre 480cx Scanning With Pagis Pro Version 2.0 Starting the WorkCentre 480cx TWAIN Scanner...
Page 202 Overview Scanning with the WorkCentre 480cx can be performed in a variety of ways, and is supported by various TWAIN compliant applications. The scanning applications included in the software installation of the WorkCentre 480cx include: • Pagis Pro 2.0 (Windows 95/98/NT) Book •...
Page 203 In Windows 3.x, TextBridge Pro and the WorkCentre 480cx TWAIN Scanner Application work together to acquire and manipulate images. When TextBridge Pro is used to scan images and the WorkCentre 480cx is selected as the scanner, the Previous Page Next Page...
Page 204 WorkCentre 480cx TWAIN Scanner Application is automatically launched. User Guide Information for Scanning This chapter of the User Guide is mainly oriented to explaining the features of the WorkCentre 480cx Scanner Application. However, there is also information on scanning using Pagis Pro and TextBridge Pro. Book...
Page 205 Pagis Pro performs scanning functions independently of the WorkCentre 480cx TWAIN Scanner Application. The Pagis Pro Search application does not launch the WorkCentre 480cx TWAIN Scanner Application when scanning is performed with the WorkCentre 480cx machine. The WorkCentre 480cx TWAIN Scanner Application...
Page 206 Book TWAIN Scanner Application interacts with your TWAIN compliant scanning application to pre-scan, manipulate, and scan images. When the WorkCentre 480cx is selected as the scanner, the WorkCentre 480cx TWAIN Scanner Application launches Chapter automatically to provide prescan, image manipulation and scanning into the TWAIN compliant application.
Page 207 These examples are intended to describe the quickest steps to scan a simple document. If more detailed scanning instructions are required, refer to the feature descriptions of the WorkCentre 480cx TWAIN Scanner Previous Page Next Page...
Page 208 Application in this chapter, or refer to the on-line help for the application with which you are scanning. Scanning With Pagis Pro Version 2.0 The steps to scan a document with Pagis Pro Version 2.0 are described below. For detailed descriptions of the features and functions of Pagis Pro, refer to the on-line help for the Pagis Pro application.
Page 209 Under the Scan To pull down menu, select the destination for the scanned image. For the purpose of this procedure, select Image File. Note: If a word processing or other application is selected under Scan To, the document will be OCR (Optical Character Recognition) processed automatically and the resulting file will be automatically displayed in the target application.
Page 210 Getting Started Search section of this manual. To use the WorkCentre 480cx as a scanner in this procedure, the following are required: Quit • WorkCentre 480cx TWAIN Scanner application installed on the workstation connected to the WorkCentre 480cx.
Page 211 Starting the WorkCentre 480cx TWAIN from TextBridge Pro, refer to Book Scanner Application from TextBridge Pro below. Plug in the WorkCentre 480cx and switch on your PC. Chapter Start Windows. Start/Open the TWAIN-compliant image-editing application. Search In most applications, choose the Select Source option from the File menu.
Page 212 Load the document to be scanned in the Automatic Document Feeder. Click the Prescan button. The WorkCentre 480cx scans the image and a preview appears Book in the WorkCentre 480cx TWAIN Scanner window. Adjust the scan options as desired before initiating the final scan.
Page 213 Select TWAIN. This will cause a Select Source dialog to be displayed. Chapter From the list, select Xerox WorkCentre 480cx. Click Select. A dialog to test the Scanner Interface will be displayed. Select Test and the port and scanner interface will be tested.
Page 214 The WorkCentre 480cx scans the image and a preview appears in the WorkCentre 480cx TWAIN Scanner window. Adjust the scan options as desired before initiating the final scan. Reload the document into the Automatic Document Feeder. Click the Scan button.
Page 215 • Control brightness • Gamma correction • Reduction or magnification of images, and more. To access these features, the WorkCentre 480cx TWAIN Scanner window below opens when Acquire (or a similar selection) is selected from the File menu of a TWAIN compliant Book image editing application.
Page 216 Note: Your WorkCentre 480cx can scan in black/white, grayscale, and color. The WorkCentre 480cx TWAIN Scanner Window The 480cx TWAIN Scanner Window is used to view and modify the scanned image. Using the features of this window, various image processing options can be applied to the scanned image.
Page 217 WorkCentre 480cx TWAIN Scanner Help You can refer to the WorkCentre 480cx TWAIN Scanner application on-line help for assistance. To access on-line help, move the cursor over the feature of the window that help is desired for. A yellow popup dialog box will appear. Click on the dialog box to access on-line help.
Page 218 Control Tabs Book Chapter Search • The About Tab indicates the version of the WorkCentre 480cx TWAIN Scanning application. The Basic Tab The features of the Basic Tab are described in this section. All of Quit the features of this tab are available when the Image type selection is True Color, 256 Colors, or Gray 256 Scales.
Page 219 Color or Gray Lineart B/W Halftone B/W 256 Scales Image Type Available Available Available Resolution All selections 300, 200, and 300, 200, and available 150 dpi 150 dpi selections only selections only available available Book Reduce/ Available Not Available Not Available Enlarge Chapter Descreen...
Page 220 True Color, RGB In this scan mode, your scanner captures 24 bits of color image information for every dot (pixel) in your resulting scanned image. Therefore over 16 million colors are possible. RGB simply stands for Red-Green-Blue; these being the additive primary colors.
Page 221 Gray 256 Scales Halftone B/W Lineart B/W Gray 256 Scales Book Images scanned in Gray 256 Scales mode are scanned in 256 shades of gray. If high quality copies of photographs or other continuous tone originals are desired, Gray 256 Shades mode is Chapter the best choice.
Page 222 In this scan mode, each pixel of the image has two possible states: on (black) or off (white). This means that each pixel can be represented by 1 bit. For this reason, the file size is much smaller than that of a document scanned in the Gray 256 Scales mode, which uses 8 bits to define 256 shades of gray.
Page 223 Chapter Search Note: The WorkCentre 480cx scanner is capable of a true resolution of 300dpi. All of the resolution settings that are higher than 300dpi are the result of interpolation. Resolution is measured in dpi (dots per inch). The higher the...
Page 224 300 dpi 75 dpi You can select any one of the resolution settings shown on the Resolution menu, or specify your own resolution by selecting the Book Custom option which invokes the Custom Resolution dialog box. Chapter Using the Custom Resolution dialog box, three custom resolution settings can be made.
Page 225 Reduce/Enlarge This feature allows an image to be automatically enlarged or reduced as it is scanned. The default scaling factor is 100%. The selected scaling factor affects size of the printed scan output. This feature is available when the scanned image type is set to one of the color choices or to Gray 256 scales.
Page 226 Fixed scaling options are displayed as percentages of reduction or enlargement. Image width and height are scaled proportionally when fixed scaling factors are used. To scale to a size other than the fixed sizes, select the Custom option in the Scaling menu. The Custom Scaling dialog box will appear.
Page 227 Note: Output image file size is proportional to both Height and Width. If both Height and Width values are doubled, then the image area and image file size will increase four-fold. Note: Once you have confirmed or changed the size, resolution, and final scan boundary settings, the scanning software determines the size of the resulting scanned image and displays this information.
Page 228 No Descreen No descreening. Art print (175 lpi) The Art print selection is used to smooth the fine dot pattern found in high quality art prints and magazines made in a resolution higher than 200dpi. Book Magazine (133 lpi) The Magazine selection is used to smooth the fine dot pattern found in glossy magazines made in the resolution higher than Chapter 200dpi.
Page 229 Saved Settings Saved Settings allow the user to save a custom scan configuration. Book Saved settings are used when the user wants to scan with a specific set of parameters on a regular basis. The saved settings give the user the ability to create a named set that can be selected at any Chapter time, avoiding the work of manually re-entering the parameters.
Page 230 True Color Gray 256 Halftone RGB and Lineart B/W Scales 256 Colors Color All channels Gray Gray Channel Gray Channel Available Channel Only Channel Selection Only Only Highlight Available Available Available Available Book Control Shadow Available Available Not Available Control Available Chapter Midtone...
Page 231 Color Channel The Color Channel radio buttons are used to specify the color Book channel in which to change the Highlight, Shadow and Midtone values. Gray Channel Chapter The Channel Selector allows you to select an active channel. The Gray Channel is the only channel available when the scanned Search image is scanned as Gray 256 Scales, Halftone, B/W, and Lineart, B/W.
Page 232 Highlight This control changes the highlighting of the entire image. It sets the value that the scanner and/or your image processing software uses for the white reference. Increasing the highlight value darkens the light areas of your image. Decreasing the highlight Book value lightens the light areas of your image.
Page 233 Shadow The Shadow value represents the darkest value in an image. All pixels below this point will be rendered as pure black. If you subsequently broaden the shadow points on the Level Adjustment graph, the pixels will be re-mapped within the new range thus allowing you to see more detail in the image.
Page 234 To change the Midtone value, move the Slider to the left or right to change the values in the adjacent text box. The value in the adjacent box will change in the range 0.1 to 10.0 as the slider moves. Ordinarily, good results can be obtained from your machine by leaving the slider at its default value of 1.50 for Gray and 1.30 for Red, Green, and Blue.
Page 235 The Advanced... button When this button is selected, the Level Adjustment window is displayed by default. Level Adjustment Book The Level Adjustment dialog box shows the distribution of brightness levels in your image. To adjust the histogram plot, drag Chapter the triangles located below the horizontal bar to the desired values.
Page 236 Level Adjustment Book Shadow Chapter control Highlight control Midtone (Gamma) control Search By varying the Shadow points and Highlight points you can change the relative shades and highlights of the image. The Shadow point represents the darkest value and the Highlight point is the brightest value.
Page 237 Conversely, all pixels in the original that are brighter than the current highlight point are now completely white in the processed image. Setting the highlight point to 200 renders all pixels greater than or equal to 200, on the original, completely white in the processed image.
Page 238 Master, Red, Green, Blue Channel With color scanning selected, you may select a color channel via the color buttons. This will allow you to adjust the highlight, shadow, and midtone for each color in the Red ,Green , and Blue spectrum.
Page 239 The effect of the Histogram plot changes in the Histogram dialog box may be restricted to a single color channel by selecting the Red, Green, or Blue channel buttons. Changes may be applied to all three color channels by selecting the Master button. Color saturation information at indicated levels will appear above the Histogram plot.
Page 240 On the histogram, use the mouse key to click on the Black, Gray, or White triangles to make changes to the Shadow, Midtone, and Highlight respectively. To see the changes and compare them to the original previewed image, click on Sample 1 to see the enhanced image. To make a second enhancement for comparison, click on Sample 2.
Page 241 Tonal Map If you select the Tonal Map tab, the following will be displayed. Tonal Map tab Book Chapter Search The Tonal Map is yet another way to adjust Highlight, Midtone, or Shadow levels in your images. When you open the Tonal Map dialog box, a tonal map consisting of a diagonally straight line appears.
Page 242 The horizontal axis represents the original input brightness and the vertical axis represents the enhanced brightness. Values on either scale range from 0 to 255. As shown in the figure below, if the curve is changed into a convex shape above the original diagonal, the enhanced image will be brighter than the original.
Page 243 Normal Image Darkened Image Book Chapter Operation: Search Click on the Tonal Map icon in the Preview window or the Tonal Map tab in the Enhancement dialog box. Tonal Map dialog box will appear. Click on the Tonal Map curve, an indicator appears which can then be dragged to change the shape of the curve.
Page 244 Click the Save button to save the changes as a customized setting. A Save As dialog box will appear upon selection of this button. Enter the name for the customized curve and click on the OK button. Select the Histogram button to see a histogram of the changes made.
Page 245 In the above example, the Green curve has been dragged to a convex shape. This action results in a brighter green in Sample 1. The Filters Tab The features of the Filters Tab are described below, and are used to apply various visual modifications to the scanned image.
Page 246 Filter Filter is typically useful for high-contrast images which soften or sharpen edges and boundaries of an image. Book No Filter Chapter This is the default filter option. No filtering will take place when using this option. Sharpen Search This selection emphasizes the edges of an image. It sharpens the image boundaries by increasing the relative contrast between adjacent pixels.
Page 247 Blur This selection softens the image by smoothing out any sharp transitions in intensity between two adjacent pixels. Blur More This option further softens the image by performing the same function as the Blur option, but to a greater extent. Book Note: If you blur the image too much, you will risk losing texture...
Page 248 Flip Image Book Chapter This selection provides the ability to flip an image. The flipping mechanism flips an image about the horizontal or vertical axis. Search Invert Image Quit This function inverts all the tone values, providing a photographic negative of the original. This effect is similar to using the Tonal Map to tonally invert the image.
Page 249: Preview Window
Preview Window After adjusting the settings in the Scanner Control window, choose any one of the tools in the Preview Window to further enhance the Book image. The following is detailed information about the tools available in the Preview Window. Chapter Image Control Tools Search...
Page 250 Image Control Tools. For information, see page 6-49. Preview Window. Used to view the Prescanned document. Some changes Book made to the document are seen here. Chapter Prescan and Scan buttons. For information, see page 6-54. Search Use the Frame tool to select a rectangular portion (selection frame) of the preview screen, or select the entire preview screen, for the final scan boundaries.
Page 251 Drag the cursor to the preview area and release the mouse button when the selection frame is in the desired position. To adjust the selection frame size or shape, drag any edge or corner of the frame in or out. Alternatively, hold down the Shift key and the mouse key on one of the sides of the frame and then move the cursor accordingly.
Page 252 on the zoom cursor) enlarges the view of the active image so that you can work on small details in an image. Zooming out (the - sign appears on the zoom cursor) reduces the view of the active image. To use the Zoom In tool: Select the Zoom In tool by clicking the Zoom In tool icon.
Page 253 To use the Zoom Out tool: Select the Zoom Out tool by clicking the Zoom Out tool icon. Drag the cursor to the preview area. The cursor will change to a magnifying glass whenever it is in the preview space. Zoom out by positioning the cursor in the preview area and clicking the left mouse button.
Page 254 Prescan Button The Prescan button is used to obtain a low resolution preview of the document. The prescanned document will appear in the Preview Window. Scan Button Book Chapter The Scan button is used to obtain the final scan of the document after all of the enhancement features have been applied to the prescanned document.
Page 255 Chapter 7 Troubleshooting Click on one of the following topics, or use the Search button on the left: Clearing Jams Document Jams While Sending a Fax Book Paper Jams While the Machine is Printing If Jammed in the Paper Feed Area at the Rear of the Machine Chapter If Paper is Jammed in the Printer Output Area...
Page 256: Clearing Jams
Clearing Jams Document Jams While Sending a Fax If a document jams while you are sending it, DOCUMENT JAM appears in the display. CAUTION:Do not pull the document out of the slot or you Book may damage your machine. Open the control panel by pulling lightly on the Control Panel Chapter cover.
Page 257: Paper Jams While The Machine Is Printing
Carefully remove the jammed document. Close the control panel firmly until it clicks into place. Book Chapter Search Paper Jams While the Machine is Printing By carefully selecting paper type and loading them properly, you should be able to avoid most paper jams. If paper jams occur, an error message appears in the display.
Page 258 If Jammed in the Paper Feed Area at the Rear of the Machine Remove the stack of paper (if necessary). Remove the jammed paper by gently pulling it straight up as shown in the diagram below. Book Chapter Search After you remove the jammed paper, reload the stack of paper back into the Automatic Paper Feeder with the print side facing Quit you.
Page 259 Adjust the paper guide to match the width of the paper. Book Chapter If Paper is Jammed in the Printer Output Area Search If the paper jams as it exits to the printer exit tray, PAPER JAM will appear on the display. Remove the jammed paper by pulling gently on the paper as shown in the diagram below.
Page 260 Book Chapter If Paper is Jammed Inside the Machine Open the Control Panel cover (1) and the Cartridge Search Compartment cover (2). Quit Previous Page Next Page...
Page 261: Tips For Avoiding Paper Jams
Carefully remove the jammed paper as shown in the diagram below. Book Close the Control Panel cover and the Cartridge Compartment Chapter cover. Tips for Avoiding Paper Jams Search By carefully selecting print materials and loading them properly, you should be able to avoid most paper jams. If jams do occur, follow the steps outlined in Clearing Jams.
Page 262: Lcd Display Error Messages
• Do not overload the paper. Never exceed the maximum capacity of 100 sheets of paper in the Automatic Paper Feeder. • Flex, fan, and straighten paper before loading it. • Do not load wrinkled, creased, damp, highly curled, or previously stapled paper.
Page 263 DUPLICATED The number entered is Check the number and already stored in enter under one another one-touch or location. speed dial location RETRY REDIAL? The machine is You can press Start to waiting for the immediately redial, or programmed interval Stop to cancel the Book to automatically redial...
Page 264 INCOMPATIBLE • Remote machine Confirm the features did not have the of the remote party’s requested feature, machine. such as Polling. • The remote Try sending the fax to machine has a another fax machine. insufficient memory to Book complete the operation you are attempting.
Page 265 LINE ERROR Your machine cannot • Try again. If the connect with the failure persists, remote site, or it has wait an hour or so lost contact because of for the line to clear, a problem on the then try again. phone line.
Page 266 LOAD You have attempted to Load a document and DOCUMENT set up a sending try again. operation without loading a document. MEMORY FULL! The machine’s • Delete unnecessary memory is full. documents. • Retransmit after Book more memory becomes available. •...
Page 267 NO PAPER The paper feed tray is If the machine runs empty. out of paper while printing a fax, it will The message is also restart printing when displayed if paper more paper is loaded. narrower than A4, Letter, or Legal is If it runs out when loaded to print a PC printing from a PC,...
Page 268: Fax Problems
Fax Problems Symptom Solution The machine is not • Unplug the power cord and plug it in. working, there is no • Check for power at the outlet. display, and the buttons are not working. There is no dial tone. •...
Page 269 Ensure that you are hanging up the handset receive faxes manually. before you press the Start button. NOTE: This applies only to Xerox WorkCentre 480cx models equipped with a telephone connected to the EXT jack on the bottom of the machine. The machine will not •...
Page 270 Symptom Solution Stretched words appear The machine sending the fax had a on incoming faxes. temporary document jam. Lines appear on copies or Check your machine’s scan glass for marks outgoing faxes. and clean it, if necessary. See Cleaning the Document Scanner.
Page 271 Symptom Solution Spots or lines appear on • Check to see if the phone line is noisy. received faxes. • Check the print head in your machine by making a copy. • Check the transmitting machine for a dirty scan glass. The machine dials a The other machine may be turned off, out of number, but fails to make...
Page 272: Printer Problems
Printer Problems Symptom Cause and Solution The printer • The PC cable is not connected properly. does not print. • The PC cable is defective. Swap the cable with one known to work. If necessary, replace the cable. • If the PC cable is one that was not received with the machine, ensure that it is compliant with the IEEE 1284 standard.
Page 273 Symptom Cause and Solution Half of the • The page layout is too complex. Simplify the page printed page is layout, and remove any unnecessary graphics from blank. the document. • The page orientation setting may be incorrect. Change the page orientation in the Print Setup dialog box.
Page 274 Symptom Cause and Solution The paper • There is too much paper in the Automatic Paper constantly Feeder (APF). Remove some of the paper from the jams. APF. If printing onto transparencies, or labels, insert them one at a time in the Manual Paper Feeder. •...
Page 275: Print Quality Problems
Print Quality Problems Symptom Cause and Solution Light or blurred • You may be using Quick Print 600 dpi print characters. quality or Normal 600 dpi mode. Try using High 1200 dpi print quality. • The print cartridge may be running out of ink. Replace the print cartridge.
Page 276 Symptom Cause and Solution Smudged or dark • Make sure you are using the correct type of characters. paper. Try another type of paper. • Make sure the paper is straight and unwrinkled. • Let ink dry before handling the paper. You can use ‘Dry Time Delay’...
Page 277 Symptom Cause and Solution Incorrect format or • The media is incorrectly loaded or is an characters do not unsupported size or type. See Paper Guidelines. align correctly at For special media, it is recommended to feed left margin. one sheet at a time. •...
Page 278 • Make sure the printer cable is IEEE 1284- Quit compliant bi-directional parallel interface cable. • Bad printer cable, or computer port. Try another cable. • Make sure your application has the Document WorkCentre 480cx selected as the default printer. 7-24 Previous Page Next Page...
Page 279 Symptom Cause and Solution Printer seems to be Check the print cartridge. Tape may be covering printing, but no the ink nozzles of the print cartridge. The print characters are cartridge may be out of ink. Replace with a new printing.
Page 280 Symptom Cause and Solution Control panel of Unplug the power cord, then plug in the machine. your machine does not respond. Page does not print. Some extremely complicated page formats may not be printable on the printer. If you are using too many fonts, or if you are printing complex graphics, you can experience this problem.
Page 281: Paper Feeding Problems
Paper Feeding Problems Symptom Cause and Solution Paper is jammed Clear the paper jam. See Paper Jams While the during printing. Machine is Printing. Paper sticks • Ensure there is not too much paper in the together. Automatic Paper Feeder (APF). Depending on the thickness of your paper, the APF can hold up Book to 100 sheets of paper.
Page 282 Symptom Cause and Solution Paper skews or • Ensure there is not too much paper in the APF. buckles Depending on the thickness of your paper, the APF can hold up to 100 sheets of paper. • Make sure the paper guide does not cause the paper to bow in the APF.
Page 283: Scanning Problems
Scanning Problems Symptom Cause and Solution You cannot scan a • Make sure you load the document to be scanned document into in the document tray. memory. • There may not be enough available memory to hold the document you want to scan. Book •...
Page 284 Symptom Cause and Solution The following There may be a copying or faxing job in progress. message appears on When the current job is completed, try the job the computer again. screen: Scanner is busy receiving or printing data. When the current Book job is completed, try again.
Page 285 Symptom Cause and Solution The following A scan error occurred and the scanning has not been message appears on completed properly. Reset your computer. the computer screen: The selected port is currently being used. Restart your computer and try Book again.
Page 286 Symptom Cause and Solution The following • An I/O error has occurred during scanning. message appears on Check for proper cable connection and for a bad the computer cable. screen: Port is disabled. Check if the port is properly connected, or power is on.
Page 287 Chapter 8 Maintenance Click on one of the following topics, or use the Search button on the left: Clearing Memory Cleaning the Document Scanner Book Managing the Print Cartridges Tips for your print cartridges Print Cartridge Nozzle Test Chapter Cleaning the Print Heads Replacing the Print Cartridge Cartridge Alignment ADF Rubber Retard Pad Replacement...
Page 288: Clearing Memory
Clearing Memory You can selectively clear information stored in your machine’s memory. Press Menu , then press Memory Clear on the One-Touch keypad. MEMORY CLEAR ITEM (1-4) appears briefly on the display followed by the list shown below. Use the UP and Down buttons to scroll through the list of options.
Page 289 Press the Start/Enter button. ARE YOU SURE? appears in the LCD display. Press 1 to confirm, or use the Right or Left button to choose YES, then press the Start/Enter button. The selected memory is cleared. Book Chapter Search Quit Previous Page Next Page...
Page 290: Cleaning The Document Scanner
Automatic Document Feeder (ADF) rubber, and the scanning glass. If they are dirty, documents sent to another fax machine may not be clear. Power off the WorkCentre 480cx by unplugging it from the wall outlet. Book Open the Control Panel by pulling lightly on the Control Panel Cover assembly.
Page 291 Pull the roller upward and out of the machine. Book Chapter Wipe the roller surface with a soft cloth dampened with water. Search Quit Previous Page Next Page...
Page 292 Using a cotton swab or a soft dry cloth, clean the ADF rubber pad. Book Chapter Search Quit Previous Page Next Page...
Page 293 Carefully wipe the scanning glass with a SOFT, DRY CLOTH. If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a dry cloth. Be very careful not to scratch the glass surface. Book Chapter Search CAUTION:Never spray liquid directly onto the scanning Quit...
Page 294 Close the control panel firmly until it clicks into place. Book Chapter Search Quit Previous Page Next Page...
Page 295: Managing The Print Cartridges
Managing the Print Cartridges Tips for your print cartridges To get the maximum benefit from your print cartridges: • Do not remove a print cartridge from its packaging until you are ready to install it. • Do not refill the print cartridge. The warranty will not cover Book damage caused by using refilled cartridges.
Page 296 Book • When characters are not printing completely. Cleaning the Print Heads Chapter To clean the print head using your Xerox WorkCentre The Clean Head procedure cleans the print nozzles and removes Search any deposits that may impair printing functions.
Page 297 The WorkCentre 480cx prints a head cleaning test pattern. Notice the series of diagonal lines across the top and bottom of the test pattern. Breaks within a line of the same color indicate a clogged nozzle. Try running the Clean Head procedure again if you see breaks in the diagonal lines.
Page 298 Click the Cartridges tab, then click the Clean Print Nozzles button.The printer feeds a sheet of paper and prints the nozzle test pattern. Book Chapter Search Quit 8-12 Previous Page Next Page...
Page 299 Examine the test pattern. The example below shows a test pattern of all nozzles functioning correctly on the color and black print cartridges. Book Chapter Search Quit Compare the diagonal same-color lines at the top and bottom of the test pattern. Look for a break in the diagonal lines; a broken line shows any clogged nozzles.
Page 300 If the bottom line shows improvement, rerun this test. If improvement continues, rerun the test. If all nozzles are not printing after running the test three times, continue with step 5. If print quality does not improve, remove and reinstall the print cartridge.
Page 301 If you are cleaning a color print cartridge, be especially careful to wipe the nozzles in only one direction so the colors do not mix. Book Allow the copper-colored area to dry, then reinstall the print cartridge and repeat the nozzle test. Chapter If the line is still broken, clean the print cartridge carrier contacts in your machine...
Page 302 Cleaning the Cartridge Carrier Contacts and Deflector Open the Control Panel and the Cartridge Compartment Cover. Book Chapter Unplug the power cord from the electrical outlet or the rear of the machine. Search Quit 8-16 Previous Page Next Page...
Page 303 Remove the print cartridge. Book Use a CLEAN, LINT FREE, DRY CLOTH to clean the print Chapter cartridge carrier contacts inside the printer. Search Quit 8-17 Previous Page Next Page...
Page 304 Plug the power cord in. Book Open the control panel and the cartridge compartment cover. Install the print cartridge. Chapter Search p1-9-4.eps Quit Replacing the Print Cartridge The print cartridge includes the ink supply and the print head. Each time you replace the print cartridge, you are replacing the print head as well.
Page 305 Book the Black print cartridge. However, for Color or Photo cartridges, you must check for the ink low status through the Control Program when The Xerox WorkCentre Control Program PC printing. Refer to Chapter To replace the print cartridge, perform the following steps:...
Page 306 If the print cartridge moves loosely in the carrier, it has not clicked into place. Repeat this step. Close the cover and the control panel. The LCD displays CARTRIDGE CHANGED? NO. Select the desired action item using the Up or Down arrow. If you Select did not change any cartridge...
Page 307 The cartridge alignment test will straighten the vertical lines. Search To align the cartridge from your PC: Open the Xerox WorkCentre 480cx Control Program on LPT1. Refer to Starting the Xerox WorkCentre 480cx Control Program and to Using the Cartridges Tab.
Page 308 Book Chapter Search Examine the test print. If the vertical lines are straight, no adjustment is needed. If the lines are not straight, select the Quit number in which the lines appear the straightest and click OK.To align the cartridge using the control panel of your WorkCentre: The Arrange Alignment menu settings provides an easy way to check and adjust Ink Cartridge print head alignment.
Page 309 Press the Start/Enter button. PRINTING... appears on the LCD display. Book The WorkCentre 480cx prints out a Cartridge Alignment pattern sheet consisting of a series of four test patterns. The patterns are designated A,B,C, and D. Each pattern is made up Chapter of a series of lines which are individually numbered.
Page 310 Using the Number Keypad, enter the number of the line which appears the straightest from pattern A. Press the Start/Enter button to confirm your selection. The LCD panel updates and the set up screen for the Alignment B test pattern is displayed. Using the Number Keypad, enter the number of the line which appears the straightest from pattern B.
Page 311 ADF Rubber Retard Pad Replacement After about one year of operation, your retard pad will become worn and may impair the performance of the document feeder. Follow this procedure to replace the pad: Open the document feeder cover. Insert a sharp, thin object such as the tip of a small screwdriver and release the latches.
Page 312: Specifications And Regulatory Information
Specifications and Regulatory Information Click on one of the following topics, or use the Search button on the left: Specifications FCC Regulations Book Send Header Requirements Data Coupler Information Radio Frequency Emissions Chapter Canadian Certification Safety and Legal Requirements for the UK The Electricity at Work Regulation (in England and Wales) UK ONLY Search...
Page 313 Specifications Applicable line Public Switched Telephone Network (PSTN) or behind PABX (FCC Part 68 2- wire compliant) Compatibility ITU Group 3 Fax Data coding MH/MR/MMR (ITU-T-T4) Modem speed 14400/12000/9600/7200/4800/2400 bps Book Transmission speed Approx. 6 sec./ page (V.17 ECM: 14.4 kbps) Effective scanning width 8.1 inches (208 mm)
Page 314 Weight 14.5 lb with tray (6.6 Kg) Power requirements AC 220V / AC 110V (Auto Switching), Rated frequency: 50-60Hz Power consumption (Standby) 13 Watts (Maximum) 490 Watts Environmental conditions Temperature : 50°F to 90°F (10°C to 32.5°C) Humidity : 20% to 80% RH Book Auto dialer One-touch dialing (registration for 20...
Page 315 Recording paper size For automatic paper feeder Letter: 8.5 x 11 inches (216 x 279 mm) A4 : 8.27 x 11.69 inches (210 x 297 mm) Legal : 8.5 x 14 inches (216 x 356 mm) For manual paper feeder Length: 5 to 14 inches (127 to 356 mm) Book...
Page 316 Scanning resolution 75 dpi - 300 dpi optically and the higher (scanner) resolutions up to 4800 dpi can be supported by interpolating via bundled Twain driver Copy resolution 300 x 300 dpi Battery backup 1 hour FCC Regulations Book Send Header equirements Chapter Federal communications commission (FCC) regulations require...
Page 317: Data Coupler Information
Data Coupler Information This Xerox WorkCentre 480cx machine contains an internal data coupler. Its use is restricted by the FCC (Federal Communications Commission). To comply with the FCC rules, you must carefully read and follow the instructions listed below. This equipment complies with Part 68 of the FCC rules. On the...
Page 318 Book Do not connect this machine to a party or coin operated phone line. Repairs to the machine should be made only by a Xerox Chapter representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If...
Page 319 may still temporarily disconnect your service. In such cases they must: • Immediately notify you of their temporary action. • Reconnect service when the source of damage is removed. • Inform you of your right to bring a complaint to the FCC under FCC rules.
Page 320: Radio Frequency Emissions
• Consult the dealer or an experienced radio/TV technician for Quit help. Change or modifications to this equipment not specifically approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment. Previous Page Next Page...
Page 321: Canadian Certification
Shielded cables must be used with this equipment to maintain compliance with FCC regulations. Canadian Certification Notice: The Industry Canada Label on the machine identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. Industry Canada does not Book guarantee the equipment will operate to the user’s satisfaction.
Page 322 equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
Page 323: Safety And Legal Requirements For The Uk
Safety and Legal Requirements for the UK Approvals and Certification The CE marking applied to this product symbolises Xerox Limited Declaration of Conformity with the following applicable Book Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amended by...
Page 324 RADIO FREQUENCY INTERFERENCE REGULATIONS. ANY UNAUTHORISED ALTERATION WHICH INCLUDES THE ADDITION OF NEW FUNCTIONS OR THE CONNECTION OF EXTERNAL DEVICES MAY IMPACT THIS CERTIFICATION. PLEASE CONTACT YOUR LOCAL XEROX LIMITED REPRESENTATIVE FOR A LIST OF APPROVED ACCESSORIES. Book WARNING: IN ORDER TO ALLOW THIS EQUIPMENT TO...
Page 325 Follow all warnings and instructions marked on, or supplied with, the product. Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.
Page 326 Quit Never spill liquid of any kind on the product. Never remove any covers or guards that require a tool for removal, unless directed to do so in a Xerox approved maintenance kit. A-15 Previous Page...
Page 327 Chapter If you need additional safety information concerning the copier or Xerox supplied materials you should contact your Xerox representative or you may contact Xerox Environment Health and Search Safety on: 44 (0)1707 353434...
Page 328 Chapter constructed, maintained and operated. All Xerox equipment have been designed to exacting safety standards. They have all undergone a variety of stringent safety Search tests including earth bond, insulation resistance and electrical strength tests.
Page 329 The regulation does not impose on, amongst others, manufacturers or suppliers of such electrical systems. However, Quit rest assured that all Xerox equipment which Xerox Limited and its authorised distributors supplies to customers, conform with all the relevant safety legislation and standards.
Page 330 Chapter Xerox Limited Customer Service Engineers ensure Xerox equipment is serviced and maintained to exacting Xerox safety standards. If you would like your Xerox equipment to be serviced Search and maintained to such high standards, please contact your local Xerox Limited Customer Service Organisation. They will be pleased to assist you.
Page 331 Xerox equipment in my premises. ANSWER: You may, of course, request such tests as you deem necessary to satisfy yourself that your Xerox equipment is safe. Your Xerox Limited Customer Support will be pleased to advise you on such testing.
Page 332: European Product Marking Requirements
In the event of any defect being noted, the Xerox equipment will be switched off and disconnected from the supply until the defect has been corrected. You will be advised of such action to enable such defects to be corrected.
Page 333: Ctr 21 Annex Iii
In the event of problems, you should contact your equipment supplier in the first instance. CTR 21 Annex III The Xerox fax options for the WorkCentre 480cx have been Book approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN).
Page 334 Chapter The fax kits may also be configured by a Xerox representative to be compatible with other country networks. Other countries, not listed above, will be approved against their own National Search requirements.
Page 335: Glossary
Chapter 9 Glossary The following terms and definitions pertain to the Xerox WorkCentre 480cx. ANS/FAX Mode Book To use this mode, you must have an answering machine attached to the EXT jack on the back of the machine. In ANS/FAX mode, the machine automatically answers the phone call.
Page 336 Contrast This refers to the difference or contrast between light and dark areas of an image. There is a Contrast button on the control panel, to increase or decrease image contrast on printed sheets. Dial Mode You can select the type of phone line service for your machine: Dial or pulse mode.
Page 337 Document Tray The Document Tray fits into the slots in the top of your machine. It holds those documents that will be scanned for fax or copy purposes. Dots per inch abbreviation. A unit of measure indicating the resolution of the image. The greater the dpi value, the higher the Book resolution of the image.
Page 338 Federal Communications Commission. This a branch of the United States Federal Government that establishes laws and standards for any machines involving communications. There is Quit an FCC Registration number on your machine’s Xerox label, located on the back of the machine. Glossary-4 Previous Page...
Page 339 Flash Pressing this button on the control panel performs the equivalent of a switch-hook. This is useful when you have call waiting, and want to put the first caller on hold to take the second call. If you do not have call waiting, pressing the Flash button could disconnect your call.
Page 340 Inches per second. Landscape Landscape orientation on the printed page refers to the image horizontal dimension being longer than the vertical dimension. Book Liquid Crystal Display. The LCD on your machine is located near the top edge of the control panel. This LCD is used to display all menu items and error messages.
Page 341 One-touch buttons This is a set of 20 buttons found on the left front of the machine’s control panel. Each button can be set up to automatically speed dial a phone number or a group of phone numbers. One-touch Label This is a removable paper label that is positioned over the one- touch buttons on the left front of the machine’s control panel.
Page 342 Printer Driver The Printer Driver is software that you load into your PC that enables your PC to print a document from its PC application to your printer. Printer Exit Tray This tray fits into the bottom front of your machine, and holds the printed sheets as they exit from the machine.
Page 343 Ringer Equivalence Number. This number can be found on the label located on the back of your machine. Resolution see dpi. Ringer volume Book You can adjust the machine’s ringer to the desired volume. Chapter Receive Terminal Identification. This feature automatically prints the page number, the date, and the time of reception on each page of a received fax.
Page 344 Sound control You can choose if an alarm to sounds when an error occurs in the machine. System ID The System ID consists of your telephone number (up to 20 digits and pauses) and name (up to 20 characters). Book System reports Your machine can print many different system reports including: Help List, Message Confirmation Report, Schedule Information...
Page 345 For this function, the LCD display on the control panel shows TEL/FAX. Xerox label Book This is the machine label found on the back of your machine. It...
Page 346: Telephone Connectivity Guidelines
Telephone Connectivity Guidelines This section will help you connect and set up your WorkCentre 480cx with several different telephone accessories. The Quick Install Guide and User Guide cover the most common ways to set up the WorkCentre. This guide covers those again, as well as more complicated setups.
Page 347: The Workcentre Telephone Connectors
The WorkCentre Telephone Connectors There are two telephone connectors on the side of the WorkCentre. They are: • Line • EXT Book LINE Chapter Search The Line connector is always used as a direct connection from your WorkCentre to your telephone wall outlet. EXT is used for other accessories, such as an answering machine, extension telephone, and PC fax/data modem.
Page 348 You’re using your WorkCentre as a stand-alone fax machine without a PC This is the simplest of all configurations. Plug one end of a telephone cable into the WorkCentre’s Line connector, and the other end into the wall outlet. Book Wall Outlet Chapter From the LINE connector...
Page 349 Next, enter the number of times the telephone will ring before the WorkCentre answers the call ( ), and press the STOP button. 1 - 7 You can connect an extension telephone to EXT on the WorkCentre. Book Chapter Search Quit TCG-4 Previous Page...
Page 350 WorkCentre’s Line connector, and the other end into the wall outlet. Plug the extension telephone into the EXT connector. The PC printer port is connected to the WorkCentre’s printer port with the Xerox supplied printer cable. TCG-5 Previous Page...
Page 351 The WorkCentre is set up at the factory to automatically answer an incoming call. If you do not want the WorkCentre to answer the phone, set the Receive mode to TEL . At the control panel, press the Receive button (until TEL displays). Or, you may want to leave the Receive mode on Fax , but increase the number of rings before the WorkCentre answers the call.
Page 352 You’re connecting the WorkCentre with the following: • PC (without a fax/data modem) • extension telephone • answering machine Answering machine Book Chapter From the Printer From the connector connector Search From the LINE connector Wall Outlet Quit In this configuration, you probably want the answering machine to answer incoming calls, but have the WorkCentre take over if the incoming call is a fax.
Page 353 Line into the EXT connector , and plug the extension telephone into the answering machine. The PC printer port is connected to the WorkCentre’s printer port with the Xerox supplied printer cable Set the WorkCentre’s Receive mode to ANS/FAX . At the control panel, press the Receive button (until ANS/FAX displays).
Page 354 You’re connecting the WorkCentre with the following: • PC with a fax/data modem • extension telephone From the Book connector From the Printer connector From the Chapter LINE connector From the Search Dual Wall Outlet modem (Both on same Line) LINE connector In this configuration, you may have two fax machines;...
Page 355 WorkCentre’s printer port with the Xerox supplied printer cable. If both units are set to automatically answer an incoming call, the machine set to answer the call in the fewest number of rings will receive the incoming fax. The WorkCentre is set at the factory to automatically answer incoming calls in 1 ring.
Page 356 You’re connecting the WorkCentre with the following: • PC with a fax/data modem • extension telephone • answering machine Book Answering From the machine connector Chapter From the Printer connector From the LINE connector Search Dual wall outlet (both From the on same PC modem line)
Page 357 EXT connector on the WorkCentre and the external telephone into the Line out connector of the answering machine. The PC printer port is connected to the WorkCentre’s printer port with the Xerox supplied printer cable. The answering machine will answer incoming calls, but the Book WorkCentre will take over if the incoming call is a fax.
Page 358 You’re connecting the WorkCentre with the following: • PC with a fax/data modem that has voice mail capabilities • extension telephone From the Book connector From the Printer From the connector Chapter LINE connector Dual wall outlet (both on From the Search same line)
Page 359 EXT connector. The PC printer port is connected to the WorkCentre’s printer port with the Xerox supplied printer cable. You should use the PC fax/data/voice mail to answer incoming calls and receive faxes. Use the WorkCentre to send hard copy faxes and print.

Xerox Document WorkCentre 480cx Online User's Manual

Quick Links

Troubleshooting

Related Manuals for Xerox Document WorkCentre 480cx

Summary of Contents for Xerox Document WorkCentre 480cx

Table of Contents