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Xerox 490 DC/ST User Manual

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Document Centre
490/480/470/460 DC/ST

User Guide

August 2001
Xerox Document Centre Model _______________
Serial Number ____________________________
If you have a problem or need supplies:
In the USA
Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA)
Ordering Supplies
In Canada
Calling for Service
Ordering Supplies and Replaceable Units
701P36438
1-800 822-2200 (USA)
1-800-939-3769 (Canada)
1-800-668-0199 (Canada)

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Summary of Contents for Xerox 490 DC/ST

  • Page 1: User Guide

    Document Centre 490/480/470/460 DC/ST User Guide August 2001 701P36438 Xerox Document Centre Model _______________ Serial Number ____________________________ If you have a problem or need supplies: In the USA Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA) Ordering Supplies 1-800 822-2200 (USA)
  • Page 2 Environmental Choice EcoLogo requirements for minimized impact to the environment. While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.
  • Page 3 Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such Damage. Xerox Document Centre User Guide...
  • Page 4 - Consult the dealer or an experienced radio/TV technician for help. Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with FCC regulations.
  • Page 5 1-800-828-6571 Address: 800 Phillips Road Webster, New York 14580 Canadian EME This Class B digital apparatus complies with Canadian ICES- 003. Cet appareil numérique de la classe B est conforme la norme NMB-003 du Canada. Xerox Document Centre User Guide...
  • Page 6 In the event of equipment malfunction, all repairs should be performed by Xerox or authorized agent. It is the responsibility of users requiring service to report the need for service to Xerox or to an authorized agent. Service can be obtained at: Xerox Customer Support 1301 Ridgeview Drive, Bldg.
  • Page 7 Load Numbers of all the devices does not exceed 100. For service in Canada call (800) 939-3769 Xerox Document Centre User Guide...
  • Page 8 3/4 or more than 1 1/2 times the linear dimensions of the original) Bills, checks, or drafts for money drawn by or on authorized offices of the United States viii Xerox Document Centre User Guide...
  • Page 9 Registrant’s earnings or income Registrant’s dependency status Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition Exception: US Army and Navy discharge certificates may be photographed. Xerox Document Centre User Guide...
  • Page 10 Xerox Document Centre User Guide...

  • Page 11: Table Of Contents

    Printing from the Embedded Web Server (Internet Services) ....13 Features at the machine ................. 14 Quick Reference ................... 17 Quick Start ....................23 Making Copies ..................24 Authentication Overview ..............26 Authentication Login ..............27 Xerox Document Centre User Guide...
  • Page 12 Copying Mixed Size Originals ............. 52 Build Job - Overview ................53 Copying Bound Documents using Build Job ........54 Using Build Job and Sample Set ............55 Network Faxing Overview (Optional Feature) ........56 Xerox Document Centre User Guide...
  • Page 13 Faxing a Document ................58 Network Scanning Overview (Optional Feature) ........60 Scanning Options ...................61 E-mail Overview (Optional Feature) .............63 E-mailing a Document without a template ..........64 Document Management Fields Overview ..........65 Creating Document Management Fields ..........66 Index Xerox Document Centre User Guide xiii...
  • Page 14 Xerox Document Centre User Guide...

  • Page 15: Safety Notes

    Safety Notes Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine.

  • Page 16: Symbology

    2. The socket outlet shall be installed near the equipment and shall be easily accessible. 3. Use the power cable that is supplied with your Document Centre. Do not use an extension cord or remove or modify the power cord plug. Page 2 Xerox Document Centre User Guide...
  • Page 17 8. Do not push objects into slots or openings on the machine. Electrical shock or fire may result. 9. Do not obstruct ventilation openings. These openings prevent overheating of the Document Centre. Xerox Document Centre User Guide Page 3...

  • Page 18: Emergency Power Off

    If any of the following conditions occur, turn off the Document Centre immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem. l The Document Centre emits unusual odors, or makes unusual noises.

  • Page 19: Ozone Information

    If you need additional information about ozone, visit www.xerox.com or request the Xerox publication Facts about Ozone (part number 610P64653) by calling 1- 800-828-6571 in the United States and Canada.

  • Page 20: Laser Safety

    Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Page 6 Xerox Document Centre User Guide...

  • Page 21: Operational Safety

    Operational Safety Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards. Follow these safety guidelines at all times: Always Do These l Always connect equipment to a correctly grounded power outlet.
  • Page 22 Never override or “cheat” any of the electrical or mechanical interlock devices. l Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the power outlet and contact Xerox. Page 8 Xerox Document Centre User Guide...

  • Page 23: Safety Extra Low Voltage Approval

    Safety Extra Low Voltage Approval These Xerox Digital Copiers/Printers are in compliance with various governmental agencies and national safety regulations. All system ports meet the requirements for Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks.
  • Page 24 Page 10 Xerox Document Centre User Guide...

  • Page 25: Welcome

    For additional assistance at the machine press the Help button. If you have an ST model, use the CentreWare Help system or click on the Help button in the Print Driver. Xerox Document Centre User Guide Page 11...

  • Page 26: Features For Printing From Your Workstation

    User Management Tools and Network Scanning tools. Embedded Web Server (Internet Services) Every Document Centre has a Home Page. This web page allows you to send print-ready files to any Document Centre via the World Wide Web. Page 12 Xerox Document Centre User Guide...

  • Page 27: Printing From The Embedded Web Server (Internet Services)

    3. Make your Job Submission selections such as printing, paper, and delivery. 4. Select Browse to choose your file. 5. Select Submit Job. If you do not know the machines’ IP address, ask your NOTE Key Operator or Administrator. Xerox Document Centre User Guide Page 13...

  • Page 28: Features At The Machine

    You can manipulate the appearance of the image on the output stock. l Shift the image to create margins for a binding device. l Automatically reduce, enlarge, or center your images. l Print multiple reduced images on a single page. Page 14 Xerox Document Centre User Guide...
  • Page 29 This machine is compatible with most recycled paper. l The Replaceable Units as well as the Dry Ink cartridges are returned to Xerox where they are remanufactured and thereby kept out of landfills. Xerox Document Centre User Guide Page 15...
  • Page 30 Fax Documents The optional Network Fax connection allows you to send and receive faxes using the Document Centre and your computer network. Page 16 Xerox Document Centre User Guide...

  • Page 31: Quick Reference

    Most of these jobs can also be done from the Print Driver if you are connected to an ST model machine. Your Desired Refer to Original Output Page Making Copies Page 38 Stapling Page 39 Xerox Document Centre User Guide Page 17...
  • Page 32 Your Desired Refer to Original Output Page 2-Sided Copies Page 42 Improving Image Page 43 Quality Removing Page 44 Unwanted Marks Copying Pages Page 45 From Books or Other Bound Documents Page 18 Xerox Document Centre User Guide...
  • Page 33 Your Desired Refer to Original Output Page Using Reduction/ Page 46 Enlargement Shifting an Image Page 47 Adding Covers Page 48 Placing Multiple Page 49 Images on a Single Page Xerox Document Centre User Guide Page 19...
  • Page 34 Your Desired Refer to Original Output Page Making Page 50 Transparencies with Dividers Making Page 51 Brochures and Booklets Copying Mixed Page 52 Size Originals Page 20 Xerox Document Centre User Guide...
  • Page 35 Programming for Segment 1 Each Segment Segment 2 Segment 3 Copying Bound Page 54 Documents Using Build Job Using Build Job Page 55 and Sample Set Print a set to review Print the rest. Xerox Document Centre User Guide Page 21...
  • Page 36 Refer to Original Output Page Network Faxing Page 58 l to a Single Number l to Multiple Numbers Network Scanning Page 61 l to File l to Desktop l to E-Mail l to Fax Page 22 Xerox Document Centre User Guide...

  • Page 37: Quick Start

    Use the Finisher to create single or dual stapled sets. Paper Trays 1 to 4 hold Use Tray 6 as your main paper source. many types of stock. Xerox Document Centre User Guide Page 23...

  • Page 38: Making Copies

    When using the copy features; Auto Paper, Auto%, Auto Center, or Bound Originals, the cover must be raised. Press Clear All If necessary, press the Clear All button to reset the selections that were made for the previous job. Page 24 Xerox Document Centre User Guide...
  • Page 39 ) has been pressed, the Job Progress screen will appear. This screen displays information about your job. After your job is complete, or you press the Program Next Job button, it will close. Xerox Document Centre User Guide Page 25...

  • Page 40: Authentication Overview

    Scanning, and Network Fax by enabling Authentication. If Authentication is enabled, you will be presented with a Login Required screen. Network Authenticated Access requires a Login Name and Password. See the Administrator to login using the Guest Access passcode. Page 26 Xerox Document Centre User Guide...

  • Page 41: Authentication Login

    The system will allow 5 login attempts. If login fails after the last attempt, you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minutes. Xerox Document Centre User Guide Page 27...

  • Page 42: Scanning Documents (Optional Feature)

    Ensure that the top left corner of the original fits into the corner of the registration edge. Press Clear All If necessary, press the Clear All button to reset the selections that were made for the previous job. Page 28 Xerox Document Centre User Guide...
  • Page 43 After Start ( ) has been pressed, the Job Progress screen will appear and display information about your job. After your job is complete, or you press the Program Next Job button, it will close. Xerox Document Centre User Guide Page 29...

  • Page 44: Faxing Documents (Optional Feature)

    NOTE The Document Centre has an Image Rotation feature that enables you to feed originals Long Edge Feed (LEF) even if the destination Fax can only print Short Edge Feed (SEF). Page 30 Xerox Document Centre User Guide...
  • Page 45 ) has been pressed, the Job Progress screen will appear. This screen displays information about your job. After your job is complete, or you press the Program Next Job button, it will close. Xerox Document Centre User Guide Page 31...

  • Page 46: Loading Paper

    Tray 6 can only handle 8.5 x 11 inch or A4 size paper. NOTE Use the labels for instruction on how to orient special stock such as transparencies, labels, or hole-punched stock. Page 32 Xerox Document Centre User Guide...

  • Page 47: Using The Job Queue

    Press the Job Details button to view detailed information about a job. l Press Hold to hold a job in the queue and print later. l Press Required Resources for information about the resources that are needed for the job. Xerox Document Centre User Guide Page 33...

  • Page 48: Internal Auditron Login

    Button on the User General Account number. Copies will be charged Interface then press against the General Account number you enter. the Logout button on the Touch 3. Make copies as needed. Screen. Page 34 Xerox Document Centre User Guide...

  • Page 49: Network Accounting (Optional Feature) Login

    Accounting enabled a screen will appear after you select Press the Logout Print from the File menu. button on the Touch 1. Enter your User and Account ID then click OK. Screen. 2. Enter your Account ID and click OK. Xerox Document Centre User Guide Page 35...

  • Page 50: Getting A Secure Print (For St Models)

    3. Press Release Job. You will be prompted for the Secure Print ID you assigned the job at your workstation. 4. As soon as the correct Print ID is entered, your job will print. Page 36 Xerox Document Centre User Guide...

  • Page 51: Try These Jobs

    (for example, copy quantities and Fax telephone numbers) l The most used copy features are on the Basic Copying Tab. l To access theE-mail, Fax and Network Scanning features, press the appropriate button. Xerox Document Centre User Guide Page 37...

  • Page 52: Making Copies

    Auto% automatically Reduces or Enlarges your copy based on the paper size in the paper tray you select. Auto Paper automatically picks the tray holding the paper size based on the size of your original. Page 38 Xerox Document Centre User Guide...

  • Page 53: Stapling Copy Jobs

    Staple Button Auto Paper Supply or select the appropriate size LEF paper. 8.5 x 11 Auto Paper Supply or select the appropriate size SEF paper 8.5 x 11 11 x 17 8.5 x 14 Xerox Document Centre User Guide Page 39...
  • Page 54 Auto Paper Supply or select the appropriate size LEF paper. 8.5 x 11 To achieve optimum staple location with this feed direction you must select 8.5 inch, SEF Paper Supply. 8.5 x 11 8.5 x 14 Page 40 Xerox Document Centre User Guide...
  • Page 55 Build Job is required when Auto Paper Supply or stapling copies made from select the appropriate the document glass. size LEF or SEF paper. See page 53 for more information about Build Job. Xerox Document Centre User Guide Page 41...

  • Page 56: Making 2-Sided Copies

    Option Option Originals Copies Originals Copies Rotate Side 2 Rotate Side 2 4. Use the keypad to enter the number of copy sets. 5. Press the Start ( ) button. Page 42 Xerox Document Centre User Guide...

  • Page 57: Improving Image Quality

    Use for photographs without text or graphics. Lighten/Darken provides controls to adjust the lightness or darkness of the output. Background Suppression automatically reduces or eliminates the background from colored originals. 6. Press the Start ( ) button. Xerox Document Centre User Guide Page 43...

  • Page 58: Removing Unwanted Marks On The Edges Of Copies

    Use Border Erase to create a uniform border around your copies. 7. Press the Save button. 8. Press the Start ( ) button. HINT To erase drill hole marks on your copies, set the edge deletion to 0.7 inches. Page 44 Xerox Document Centre User Guide...

  • Page 59: Copying Pages From Books Or Other Bound Documents

    8. Repeat step 6 until all pages are copied. If your original has information within 0.25 inches from the bottom, place the original anywhere on the glass at least 0.25 inches away from the front edge. Xerox Document Centre User Guide Page 45...

  • Page 60: Using Reduction/Enlargement

    Normal Auto% will proportionally enlarge the image until it fills the copy page. When using the Document Glass, you can enlarge an image up to 400%. Using the Document Feeder you can enlarge up to 200%. Page 46 Xerox Document Centre User Guide...

  • Page 61: Shifting An Image

    7. Enter the amount of margin shift determined in Step 1 and press the Save button. 8. Press the Start ( ) button. This feature allows you to shift the image up and down on the page as well as left or right. Xerox Document Centre User Guide Page 47...

  • Page 62: Adding Covers

    8. Press Output Cover Images to select the sides imaged for the cover and press the Save button. 9. Press the Cover Stock button to select the tray where the cover stock is loaded. 10.Press the Start ( ) button. Page 48 Xerox Document Centre User Guide...

  • Page 63: Placing Multiple Images On A Single Page

    8. Use the keypad to enter the number of copy sets. 9. Press the Start ( ) button. HINT Sixteen 8.5 x 11 inch images can be displayed on 8.5 by 11-inch paper (4 rows x 4 columns). Xerox Document Centre User Guide Page 49...

  • Page 64: Making Transparencies With Dividers

    Press a button to change the selection. 6. Press the Transparency Stock button to change the current tray selection. Press the Divider Stock button to change the current divider stock selection. 7. Press the Start ( ) button. Page 50 Xerox Document Centre User Guide...

  • Page 65: Making Brochures And Booklets

    7. Select a paper tray. The paper stock must be Short Edge Feed. 8. Press the Start ( ) button. HINT Ensure you do not accidently select Tray 6, as it will not have the short edge paper needed to complete the job. Xerox Document Centre User Guide Page 51...

  • Page 66: Copying Mixed Size Originals

    5. On the Basic Copying Tab press the Auto Paper selection to produce the same size output as the original mixed sizes. Make any other selections. 6. Enter the number of copy sets and press Start ( Page 52 Xerox Document Centre User Guide...

  • Page 67: Build Job - Overview

    Copy 2-sided and 1-sided originals at the same time l Make special reductions or enlargements on a segment l Combine originals from the Document Feeder and the Glass l Feed more than the maximum number of originals through the Document Feeder. Xerox Document Centre User Guide Page 53...

  • Page 68: Copying Bound Documents Using Build Job

    8. Repeat this process until all the pages you want to copy have been scanned. 9. Press the Build Job Controls button then select End Build Job. Page 54 Xerox Document Centre User Guide...

  • Page 69: Using Build Job And Sample Set

    8. After you review the initial set, press the Job Status button to display a listing of queued jobs. 9. Touch your job to select it. 10. If you are satisfied with your initial set press Release. Otherwise, delete it and start again. Xerox Document Centre User Guide Page 55...

  • Page 70: Network Faxing Overview (Optional Feature)

    Network Fax feature. Remember to log out to prevent unauthorized access. Getting to Know the Process Sending a FAX 1. The Document Centre scans the original paper document and creates a digital file. Page 56 Xerox Document Centre User Guide...
  • Page 71 Receiving a FAX The Network Fax Server receives an incoming Fax. After it processes the file, the Network Fax software determines the destination of the incoming fax and sends it to the destination. Xerox Document Centre User Guide Page 57...

  • Page 72: Faxing A Document

    6. Enter the next fax number using the numeric keypad. 7. Repeat steps 3 and 4 until the last fax number has been added to the list (up to 50 fax numbers may be entered). Page 58 Xerox Document Centre User Guide...
  • Page 73 Use the Phone List to store up to 30 destination fax numbers to save time when sending a fax. HINT You can use the Phone List button to add preprogrammed numbers to the Send List. Xerox Document Centre User Guide Page 59...

  • Page 74: Network Scanning Overview (Optional Feature)

    4. The Document Centre transfers the file to a folder on a file server. 5. Software installed on either a user’s workstation or a file server retrieves the file and sends it to the specified destination. Page 60 Xerox Document Centre User Guide...

  • Page 75: Scanning Options

    If you have recently created a new template or modified an existing one using CentreWare Network Scanning services tools, you must update the template list at the machine so it reflects the latest information. Xerox Document Centre User Guide Page 61...
  • Page 76 6. If enabled, you will receive a message at your workstation indicating a scanned document is in your folder. 7. Use the PaperPort software included with the Document Centre to edit, or process scanned images. Page 62 Xerox Document Centre User Guide...

  • Page 77: E-Mail Overview (Optional Feature)

    Simple Mail Transfer Protocol (SMTP) Repository on a Server. 3. The Network Server retrieves the digital file from the SMTP Repository, processes it and sends it to the destination. Xerox Document Centre User Guide Page 63...

  • Page 78: E-Mailing A Document Without A Template

    Address List. 8. Repeat steps 4 through 6 until the last recipient has been added to the list (up to 128 recipients may be entered). 9. Press the Start ( ) button. Page 64 Xerox Document Centre User Guide...

  • Page 79: Document Management Fields Overview

    NOTE This feature is only available when you use a template containing Document Management Fields information. Up to 6 Document Management Fields can be programmed for each template. Xerox Document Centre User Guide Page 65...

  • Page 80: Creating Document Management Fields

    4. Choose the desired template. Use the Add, Edit or Delete buttons to create, modify or delete a Document Management Field. 5. Select Add New Field. Up to 6 fields can be programmed for each template. Page 66 Xerox Document Centre User Guide...
  • Page 81 Index Booklet Creation feature 51 Border Erase 44 Access to Copying 35 Bound Documents Account ID Number 35 Copying 45 Address 12 Brochures Auditron Making brochures 51 Build Job feature 55 Establishing Accounts See Reference Guide Bypass Tray Using when enabled 34 Loading Paper 32 Authentication E-mail 61, 63, 64...
  • Page 82 Copying E-mail Adjusting Image Quality 43 Authentication 26, 63, 64 Books 45 E-mail without a template 61, 64 Mixed Size Originals 52 Overview 63 Covers Using a template 61 Embedded Web Server 12 Adding to a document 48 Enlargement/Reduction 46 Establishing Auditron Accounts Deleting a job 33 See Reference Guide...
  • Page 83 Login/Logout, Auditron 34 Paper Login/Logout, Authentication 27 Loading 31 Pathway 34 Power 23 Mixed Size Originals feature 52 Printing Moving the image 47 Features 12 Internet Services 13 Multi-Up feature 49 Proof See Sample Set 55 Network Accounting 35 Network Authenticated Access 26 Queue Network Faxing 22 Managing the job queue 33...
  • Page 84 Scanning Authentication 26, 61 Web Server (Internet Services) 12, Create electronic files 16 Document Management 65 Overview 60 Scan to File 61 Scanning Documents 28 Secure Print 36 Shifting an image 47 Signature Booklet See Booklet Creation 51 Stapling 39 Status of Job 33 Template Creating...

This manual is also suitable for:

470 dc/st460 dc/st480 dc/st

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