Synectix EZ VMS Lite User Manual page 21

EZ VMS Lite
Distribution Lists are used for sharing or forwarding messages to multiple persons
(mailboxes). Each Distribution List is associated with a "Name" for the list and is
considered as created only when the name for it is recorded and saved by the Admin.
After Admin presses 4 to select the 'Distribution List' from 'Program Parameters', EZ
VMS Lite prompts the following options...

Press 1 to Create New List (1.3.4.1)

Press 2 to Select an Existing List (1.3.4.2)
1.3.4.1
First, record the name after you hear a beep sound and stop recording by pressing any
key. After the name is recorded, the following 4 options are available :

Press 1 to Accept Recording

Press 2 to Listen to the Recording

Press 3 to Re-Record

Press 9 to Cancel & Return to Previous Menu.
If you accept the recording, the name of the distribution list is saved and the List is
created. EZ VMS Lite now prompts you to add extensions for that newly created list.
While adding mailboxes to a distribution list, the number of digits in the mailbox-number
should be same as the extension length, the first digit of a mailbox cannot be 0 or 9 and
duplicate mailboxes are not allowed. To terminate creation of mailboxes, press #.
Maximum number of mailboxes allowed for each Distribution list is 16. Only an already
existing mailbox may be added to a distribution list. If you enter a mailbox number which
does not exist, the unit prompts back with the error message.
1.3.4.2
After you press 2 to 'Select an Existing List', the EZ VMS Lite prompts you with the names
of all the Distribution lists sequentially asking you to press a digit corresponding to each
List. The following options are available after you choose a name.

Press 1 to Add Mailboxes

Press 2 to Delete Mailboxes

Press 3 to Review Mailboxes

Press 4 to Change Name

Press 5 to Delete Entire List
Add Mailboxes one by one as prompted by the unit. Delete one Mailbox at a time. While
reviewing the entries, all the Mailboxes are prompted back one by one in the order in
which they were entered. The option to 'Change Name' allows you to record a new
name for an existing list.
1.3.5 Change Admin. Password
20
Create New List
Select an Existing List