Room Setup Assessment Checklist - Polycom VSX 7000 Administrator's Manual

VSX 7000 Series Administrator's Guide

Room Setup Assessment Checklist

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When you select a room for the system, consider the following factors:
Factor For best results
Access to Ensure that the equipment will be within 6 feet (1.8 m) of power and
required network connections.
connections
Ensure that cables are routed in a way that does not inconvenience
people who use the room.
Room lighting Ensure that the camera will normally point toward an area that is well-lit
but not exceptionally bright. Lighting should be diffuse to prevent harsh
shadows.
If there is a window in the room, ensure that the camera does not
normally point toward it. Backlighting makes the speaker appear in
silhouette.
Room color The camera will perform best if the room furnishings are medium to
and décor dark in color and do not have polished or reflective surfaces.
Ensure that the camera normally points toward an area that is of a
medium shade and does not contain detailed, patterned, or
brightly-colored elements. For example, a blue or gray wall provides a
more effective backdrop than a bright painting.
To prevent autofocus problems, place an object somewhere near the
center of the camera's default position.
Items in Ensure that no confidential material can be inadvertently disclosed to
camera range callers. For example, ensure that white boards in the conference room
are not used for engineering sketches.
Acoustics and Ensure that there is no audible echo in the room where the camera and
background microphone(s) will be installed. Carpeting, drapery, and upholstered
noise furniture all help to reduce echo problems. Non-rectangular rooms have
less echo than standard conference rooms.
Microphone Place the microphone pod between the monitor and the participant
placement closest to the monitor. If you use an additional microphone pod, ensure
that the microphone pods are at least 6 feet (1.8 m) apart.
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