Archiving Faxes - Captaris FaxPress Supplementary Manual

Admin Guide > Archiving Faxes

Archiving Faxes

The FaxPress Archive is one of the FaxPress server's embedded services. The default
startup type is automatic. FaxPress Archive generates fax and log file archive information
data. This data is stored in a database for subsequent archive retrieval. FaxPress supports
either MS SQL or MS Access database types. The Archive directory can be any sharable
folder on the network.
FaxPress Archive provides five essential functions:
Backup of all FaxPress fax information to a single database. (For FaxPress system
backup, see Backup & Restore on page 222.)
Archiving of outgoing faxes, incoming faxes, and transaction logs for all FaxPress
users.
Creation of archival transaction information for each fax or log and stores the data
in a database.
Viewing, sorting, mailing, printing, and re-sending of archived faxes directly
through FaxPress .
Optimizing FaxPress performance by moving faxes from FaxPress Queues into the
archive database.
The configuration wizard provided for setting the Archive parameters will require the
following information:
What to archive: incoming faxes, outgoing faxes, or transaction logs.
The archival frequency and storage format
The type of database used to store the archival information (SQL server or Access)
The database housekeeping operations
FaxPress Archive features include:
Automatic scheduling of archiving as often as every 10 minutes.
Automatic purging of faxes from the outgoing and incoming queues after archiving.
Two modes of operation, Administrative View and All User View. All User View allows
end users to view, delete or resend archived faxes at anytime. Administrative View
mode restricts these features to users with Administrator privileges.
Ability to select type of faxes or transaction logs for archival.
FaxPress Archive consists of three components:
1. The FaxPress Archive Program – The Archive program runs as a service on the
FaxPress. The Archive program settings are taken from the registry and are set by
the configuration program.
2. The FaxPress Archive Configuration Program – The configuration program
lets the administrator determine which faxes to archive, when to archive, what
format the archived faxes should be stored in, whether to archive transaction logs,
which database to use to store archive transaction information and whether to
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