Related Manuals for Kyocera FAX SYSTEM
Summary of Contents for Kyocera FAX SYSTEM
- Page 1 FAX System ( F ) Operation Guide ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier.
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Page 2: Trademark Information
NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. - Page 3 Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surround- ing objects, and ensure correct and safe usage of the facsimile.
- Page 4 This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Operation Guide for your copier as well.
- Page 5 It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.
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Page 6: Table Of Contents
Contents Important! Please read it first..v INSTALLATION PRECAUTIONS ... v PRECAUTIONS FOR USE ... v Section 1 Fax Operation (Basic Use) ... 1-1 Names of Parts ... 1-1 (1) Main Body Parts and their Functions ... 1-1 (2) Operation Panel Parts and their Functions ... 1-2 (3) Basic fax screen on the touch panel ... - Page 7 Optional Memory ... 7-1 Section 8 Network FAX Settings (Option) ... 8-1 Setup ... 8-2 Connecting the fax machine and the computer ... 8-3 Initial settings on the fax machine ... 8-3 (1) Network FAX Reception Setting ... 8-3 (2) Setting for Saving the Documents for Transmission ... 8-4 (3) File Type Setting ...
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Page 8: Important! Please Read It First
Important! Please read it first. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right. -
Page 9: Section 1 Fax Operation (Basic Use)
Up to 250 sheets can be stored in this section at one time. 3 Drawers...This fax machine comes standard with two drawers installed. Each drawer can hold up to 500 sheets of plain paper... -
Page 10: Operation Panel Parts And Their Functions
Section 1 Fax Operation (Basic Use) (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier. -
Page 11: Basic Fax Screen On The Touch Panel
9 “Re-dial” key...Touch this key when you want to have the fax automatically redial the most recently dialed number 0 “On-hook” key...When a separately purchased telephone is connected to this fax machine and you touch this key, you can dial a destination number without having to pick up the receiver. -
Page 12: Preparations
“(1) Setting the Type of Phone Line” through “(4) Setting the Date and Time”. * If your service representative performs these settings during set-up of your Fax System, there is no further need for you to perform these procedures. (1) Setting the Type of Phone Line... -
Page 13: Registering Your Self-Station Information
Touch the “FAX default” key. Touch the “M” cursor key until “TTI” is highlighted and then touch the “Change #” key. (Inch) (Metric) If you want your TTI information to be sent to the other party, touch the desired location where you want it to be printed. If you do NOT want it to be sent, touch the “Not Printed”... -
Page 14: Setting The Date And Time
Section 1 Fax Operation (Basic Use) G Registering your fax number Use the keypad to enter your fax number. * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the message display, simply press the Stop/Clear key. -
Page 15: Features And Functions Of This Fax
“initial mode”. When the fax machine is in the initial mode for fax operation, “Ready for fax transmission” will be shown in the message display. Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation. -
Page 16: When You Press The Reset Key
Section 1 Fax Operation (Basic Use) G Message display when Restricted Access is turned ON... Even if the fax machine is in the initial mode for fax operation, the message display will differ if Restricted Access (page 4-43) is turned... -
Page 17: Network Fax Functions (Option)
By installing the optional Printer/Scanner Kit, you will be able to use the Network FAX functions of this machine. Use these functions to send a document made on a network computer to the other fax machine, or to receive a document from the other fax machine onto your network com- puter. - Page 18 Section 1 Fax Operation (Basic Use) > Checking the status of a fax communication in progress (Inch) (Metric) Touch the “Status” [“Act status”] key in the bottom right of the touch panel. The document number and information related to the other party will be displayed.
- Page 19 <Table codes> The numbers and symbols shown in the table above refer to the following: * : During procedures that use the message display but are not included in the initial procedures listed in the table above, the procedure will work just like this operation. O : The additional operation will work unconditionally with the initial operation.
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Page 20: Batch Transmission Function
Section 1 Fax Operation (Basic Use) (9) Batch Transmission Function Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. -
Page 21: Rotate Received Documents
(13) Rotate Received Documents Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this function will automatically rotate the received data 90˚ counter- clockwise before printing it out. -
Page 22: Sending Documents
Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. -
Page 23: G Acceptable Documents
Setting the documents G Duplex Document Processor 1 Adjust the document insert guides to match the width of the documents you want to transmit. 2 Open the eject guide when transmitting documents of a large size such as 8 1/2" x 14"... -
Page 24: G Resolutions
Section 1 Fax Operation (Basic Use) Dialing a destination fax number Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. * If a mistake is made at any point in entering the fax number, touch the “r”... -
Page 25: G Document Contrast
Selecting the contrast It is possible to select a contrast from among the 3 available settings. * The default setting is for Regular contrast. 1 If you want to change the contrast, touch the “Exposure mode” key. 2 Select the desired contrast from among the 3 available. (Inch) (Metric) Indicating the document size... - Page 26 Section 1 Fax Operation (Basic Use) Initiating the fax transmission Press the Start key. The transmission operation will begin automatically. * You can select or change the resolution or contrast during scanning or dialing. (Inch) (Metric) > Checking the status of the transmission... Touch the “Status”...
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Page 27: Receiving Documents (Automatic Fax Reception)
(Inch) (Metric) Section 1 Fax Operation (Basic Use) <Reception modes> This fax machine offers the following 4 or 5 (depending upon the region of use) ways to receive a fax. • Automatic Fax Reception • Manual Fax Reception • Auto FAX/TEL Switching •... -
Page 28: G Making Copies During A Reception
Section 1 Fax Operation (Basic Use) Receiving a fax When a fax comes in, fax reception will begin automatically after the amount of time equal to a designated number of rings. * Once fax reception begins, the “Status” [“Act status”] key will appear in the bottom right of the touch panel. -
Page 29: Canceling A Communication
Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. -
Page 30: Canceling A Reception
Section 1 Fax Operation (Basic Use) (4) Canceling a Reception If you want to cancel a reception, perform the following procedure. (Inch) (Metric) Touch the “Status” [“Act status”] key in the bottom right of the touch panel. The status of the communication currently in progress will appear in the message display. -
Page 31: Entering Characters
Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. (1) Character Input screen Inch version There are 3 different Character Input screens. One for uppercase input, one for lowercase input and one for special character input. Touch the “Capital” key, the “Letter”... -
Page 32: Procedure
Section 1 Fax Operation (Basic Use) (2) Procedure Inch Version [Ex.] To enter “Km@4” Verify that the “Capital” key is highlighted and touch the “K” key. Touch the “Letter” key to switch to lowercase input. Touch the “m” key. Touch the “Num./Sym.” key to switch to input of numerals and other available symbols. -
Page 33: One-Touch Keys
One-touch Keys If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions. - Page 34 Section 1 Fax Operation (Basic Use) Use the keypad to enter the fax number you want to register under that one-touch key. (Maximum 32 digits) (Inch) (Metric) • “r” and “R” cursor keys...Use to move the cursor. “Delete” key...Touch to delete the character that the cursor is currently under.
- Page 35 Use the keypad to enter the desired subaddress and F-Code password. (Maximum 20 digits) * To switch between the subaddress and password input screens, touch the “Password” key. * A subaddress is required during F-Code Based Communication in order to designate the other party's corresponding F-Code Box.
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Page 36: Modifying And Deleting
Section 1 Fax Operation (Basic Use) (2) Modifying and Deleting * If the one-touch key that you want to modify is designated for F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the designation into one for F-Code Based Communication. -
Page 37: Dialing
(3) Dialing You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such as the resolution and contrast, refer to pages 1-16 and 1-17. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation. -
Page 38: Dialing With Abbreviated Numbers
Section 1 Fax Operation (Basic Use) Dialing with Abbreviated Numbers Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”. It is then possible to dial a destination number by simply entering the corresponding abbreviated number. -
Page 39: Address Book
Address Book The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered. -
Page 40: Printing Out A Telephone Directory List
Section 1 Fax Operation (Basic Use) The speed-dial keys that are registered with a name that starts with that first letter will be displayed. (Inch) (Metric) Touch the speed-dial key under which the desired destination is registered. * If that key is not displayed, use the "M" and/or "L" cursor keys to switch to the screen that displays the key that you want. -
Page 41: Redialing Functions
When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number. * Automatic Redialing is performed automatically by this fax and no special settings are required for its use. -
Page 42: Section 2 Fax Operation (Various Functions)
Section 2 Fax Operation (Various Functions) Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode. - Page 43 Section 2 Fax Operation (Various Functions) 7. Select whether or not you want to include a cover page with the transmission by touching either the “Yes” key or the “No” key, as appropriate. > If you want to send a 1-sided document as a cover sheet to the rest of the 2-sided documents, select “Yes”.
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Page 44: Standby Transmission
Standby Transmission Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed. -
Page 45: Broadcast Transmission
Section 2 Fax Operation (Various Functions) Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time. -
Page 46: Interrupt Transmission
Interrupt Transmission Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours. -
Page 47: Communication Using The Timer
Section 2 Fax Operation (Various Functions) Communication Using the Timer If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. -
Page 48: Chain Dial Keys
Chain Dial Keys If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number. Example: If the number “0123”... -
Page 49: Modifying And Deleting
Section 2 Fax Operation (Various Functions) 6. Touch the “Next” key. 7. Enter the desired name for the chain dial key. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on page 1-23.) 8. Check the registered information. If you want to change any portion of it, touch the key that corresponds to the desired item and change the information as desired. -
Page 50: Using A Chain Dial Key
> Deleting a chain dial key 5. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other chain dial keys, repeat steps 3 through 5. If you are finished deleting chain dial keys, press the Reset key. -
Page 51: Editing A Communication In Memory
Section 2 Fax Operation (Various Functions) Editing a Communication in Memory You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time. -
Page 52: Deleting The Communication
(3) Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax. * If you want to cancel the procedure part way through, press the Reset key. -
Page 53: Modifying The Contents Of The Communication
Section 2 Fax Operation (Various Functions) (4) Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely. - Page 54 G Deleting fax numbers 9. Touch the “Delete” key. (Inch) (Metric) 10. Touch the “Yes” key. The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers.
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Page 55: Manual Fax Transmission
Transmission is only possible if a separately purchased telephone is connected to this fax machine. 4. Check whether or not you are connected to a fax machine. > If you hear a fax tone... You are connected to a fax machine. -
Page 56: Manual Fax Reception
Section 2 Fax Operation (Various Functions) * Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine. * Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception. -
Page 57: Section 3 Troubleshooting
Section 3 Troubleshooting When the Fax Data Indicator is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode. -
Page 58: When One Of These Message Is Displayed
Paper has jammed somewhere in the fax machine. Refer to the Operation Guide for your copier and remove the jammed paper from the fax machine without leaving any loose scraps. - Page 59 Message Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. If “C” and a 4-digit “Call for Service” number are displayed as well, inform the service personnel of the displayed number. “Time for maintenance”...
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Page 60: Troubleshooting Tables
Section 3 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. - Page 61 Is the modular cord connected correctly? Is “Communication Error” displayed? Is Password Check Reception turned ON? I am not able to receive documents Is the memory in your fax machine full? into memory (Memory Reception). Corrective procedure Check point Check the information to be registered once again with the other party.
- Page 62 Is the memory in the receiving party's fax full? Corrective procedure Check with the transmitting party. If the relay station fax machine does not one have the appropriate F-Code Based Relay capabilities, Relay Broadcast Transmission will NOT be possible. Check with the relay station.
- Page 63 Check point Corrective procedure Check the registered F-Code Confidential Box information. If the transmitting party's fax machine does not have the same F-Code Based Bulletin Board Communication capabilities as your machine, F-Code Based Bulletin Board Reception will NOT be possible. Check with the transmitting party.
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Page 64: Section 4 Other Features Of This Fax
This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer. -
Page 65: Tad Reception
This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message. -
Page 66: Reception (Available In Inch Versions Only)
As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls. If one of these numbers... -
Page 67: Remote Switching
Remote Switching Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself. -
Page 68: Operation
2-digit Remote Switching Number. * The factory default setting for the Remote Switching Number is “55”. 4. The connection will switch to the fax machine and fax reception will start automatically. Section 4 Other Features of this Fax... -
Page 69: Polling Communication
Section 4 Other Features of this Fax Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception. * Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party. -
Page 70: Polling Reception
In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax. - Page 71 Section 4 Other Features of this Fax 3. Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well. 4.
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Page 72: F-Code Based Communication
The acceptable length of the subaddress differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. -
Page 73: F-Code Based Confidential Communication
Section 4 Other Features of this Fax F-Code Based Confidential Communication F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. (1) Registering F-Code Confidential Boxes Perform the following procedure to register a new F-Code Confidential Box. -
Page 74: Modifying And Deleting F-Code Confidential Boxes
(2) Modifying and Deleting F-Code Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes. * In order to modify the contents of or completely delete an F-Code Confidential Box, it is necessary to enter the corresponding F-Code password during the procedure. -
Page 75: F-Code Based Confidential Transmission
It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine. * If you designate a time for the transmission to begin, the Direct Feed Transmission mode will not be available. -
Page 76: Printing Out Documents From An F-Code Confidential Box
5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*”... -
Page 77: Printing Out An F-Code Confidential Box List
Section 4 Other Features of this Fax 3. Touch the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box. * If you registered “0000” as the F-Code password, go to the next step. -
Page 78: F-Code Based Bulletin Board Reception
F-Code Based Bulletin Board Communication capabilities. Restriction: It is necessary that the other fax machine has the same F-Code Based Bulletin Board Communication capabilities as your fax machine. However, depending upon the fax machine, there is a... - Page 79 Section 4 Other Features of this Fax 1. Touch the “Application” key. The Application screen will appear. (Inch) (Metric) 2. Touch the “RX Polling” key. (Inch) (Metric) 3. Use the keypad to enter the fax number of the transmitting party. * You can also enter the fax number using one-touch keys that have been designated for F-Code Based Communication as well.
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Page 80: F-Code Based Relay Broadcast Communication
(1) Registering F-Code Relay Boxes Perform the following procedure to register a new F-Code Relay Box. * You can register up to 15 F-Code Relay Boxes in this fax machine. <Caution> When registering the subaddress for an F-Code Relay Box,... -
Page 81: Modifying And Deleting F-Code Relay Boxes
Section 4 Other Features of this Fax 6. Touch the “Password” key and enter the 4-digit F-Code password that you want to use for this F-Code Relay Box. * The password can include any combination of the numerals 0 - 9 and the symbols “*”... -
Page 82: F-Code Based Relay Broadcast Transmission
<Restrictions> G It is necessary that the other fax machine has the same F-Code Based Relay Broadcast Communication capabilities as your fax machine. However, depending upon the... -
Page 83: Printing Out An F-Code Relay Box List
Section 4 Other Features of this Fax 3. Touch the “Subadd.” key. 4. Touch the “On” key. (Inch) (Metric) 5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax. -
Page 84: Fax Forwarding
* If the Fax Forwarding operation is not successful, the received documents will be printed out at your fax and then deleted from your fax machine's memory. * With different types of communications such as Encrypted Communication, etc., Fax Forwarding may not be available depending on the type of communication. -
Page 85: Modifying Registered Information
Section 4 Other Features of this Fax 8. Touch the “Shut-off Time” key and use the keypad to enter the desired time for Fax Forwarding to end. 9. Touch the “Next” key. The currently registered information will be displayed. 10. Check that information and touch the key that corresponds to any item that you want to modify. -
Page 86: Group Dial Keys
Group Dial Keys If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key. * Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc.. -
Page 87: Modifying And Deleting
Section 4 Other Features of this Fax 9. Touch the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other group dial keys, repeat steps 3 through 9. If you are finished registering group dial keys, press the Reset key. -
Page 88: Dialing
(3) Dialing * You CANNOT use group dial keys in combination with chain dial keys. * You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception. 1. If the operation involves the transmission of documents, set the documents you want to transmit. -
Page 89: Program Keys
Section 4 Other Features of this Fax Program Keys The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key. -
Page 90: Modifying And Deleting
10. Touch the “Finish dest. Set” [“Dest. set”] key. 11. Enter a name for the program. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on page 1-23.) 12. Check the currently registered information and touch the key that corresponds to any item that you want to modify. -
Page 91: Using A Program Key
Section 4 Other Features of this Fax (3) Using a Program Key 1. If the operation involves the transmission of documents, set the documents you want to transmit. If it involves a polling reception, go directly to step 5. 2. If you want to change the transmission conditions, such as the resolution and contrast, touch the “TX setting”... -
Page 92: Password Check Communication
Password Check Communication Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON. -
Page 93: Modifying And Deleting Permit Telephone Numbers
Section 4 Other Features of this Fax 5. Use the keypad to enter the desired Permit Telephone Number. (Maximum 20 digits) * You can use the “r” and/or “R” keys to move the cursor to a desired location, and you can clear the entered number by touching the “Delete”... -
Page 94: Modifying And Deleting Permit Ids
2. Touch the “Password check” key. 3. Touch the “Permit ID No.” [“Permit ID nr.”] key. (Inch) (Metric) 4. Touch an unregistered key. * The information will be displayed for all keys that have already been registered. 5. Use the keypad to enter the desired 4-digit Permit ID. * If you want to change the entered number, use the “r”... -
Page 95: Turning Password Check Communication On/Off
Section 4 Other Features of this Fax (5) Turning Password Check Communication ON/OFF Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions. * If there are no Permit Telephone Numbers or Permit IDs registered in this fax, Password Check Communication will not be possible even if it is turned ON here. -
Page 96: Encrypted Communication
Section 4 Other Features of this Fax * To accomplish Encrypted Communication, the other party's fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine. * To successfully accomplish encryption, and then the corresponding decryption, both the transmitting and receiving parties must use the same 16-character Encryption Key. -
Page 97: Modifying And Deleting Encryption Keys
Section 4 Other Features of this Fax 4. Touch an unregistered key. * The information will be displayed for all keys that have already been registered. 5. Use the numerals (0 - 9) and the English alphabet (A - Z) that is shown on the touch panel to create the desired 16-character Encryption Key. -
Page 98: Registering Encryption Boxes
(3) Registering Encryption Boxes An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not. -
Page 99: Modifying And Deleting Encryption Boxes
Section 4 Other Features of this Fax (4) Modifying and Deleting Encryption Boxes * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1. Perform steps 1 through 3 of “(3) Registering Encryption Boxes” on page 4-35. -
Page 100: Required Operation (Receiving Party)
4. Use the one-touch key described in step 2 to enter the destination fax number. (Inch) (Metric) 5. Press the Start key. The transmission operation will begin. * If the Encryption Key ID designated for the one-touch key is no longer registered in this fax, an error will occur and the transmission will not be completed. -
Page 101: Printing Out Documents From An Encryption Box
Section 4 Other Features of this Fax (7) Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed out correctly, the data will be deleted from that box. * If you registered “0000”... -
Page 102: Printing Out An Encryption Key List
(8) Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax. * Print out of this list is only possible if the currently registered management password is entered during the procedure. If the entered password does not match the registered one, an Encryption Key List CANNOT be printed out. -
Page 103: Restricted Access
Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon entry of one of the viable access codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report. -
Page 104: Registering Access Codes
2 If Restricted Access is turned ON, you must enter the management password when... • printing out any report or list other than the Activity Report. • performing any setting or registration procedure. WARNING! It is suggested that you make some sort of note of the new management password after changing it. -
Page 105: Modifying And Deleting Access Codes
Section 4 Other Features of this Fax 1. Touch the “Register” [“Registration”] key. The Registration Select screen will appear. (Inch) (Metric) 2. Touch the “Restricted Access” key. 3. Touch the “Access Code” key. 4. Use the keypad to enter the currently registered management password (4 digits). -
Page 106: Turning Restricted Access On/Off
3. If you want to delete the registered access code, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents” key and then go directly to step 5. >... - Page 107 Section 4 Other Features of this Fax 2. Touch the “Print Report” key. The Report Selection screen will appear. > If you entered the management password... (Inch) (Metric) > If you entered your access code... (Inch) (Metric) 3. Touch the “Restricted access rep” key. If you entered your access code in step 1, go to the next step.
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Page 108: Printing Out A Department List
(7) Printing Out a Department List Print out this list in order to check the access codes and corresponding department names currently registered in this fax. * You will need to turn Restricted Access ON and enter the registered management password before you can print out this list. * If there are no access codes registered, a Department List will not be printed out. -
Page 109: Section 5 Managing Information About Your Fax Communications
Section 5 Managing Information About Your Fax Communications Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication. -
Page 110: Reception Result Display
Section 5 Managing Information About Your Fax Communications (2) Reception Result Display Information for up to 10 of the most recent fax receptions can be checked in the message display. * If you want to cancel the procedure part way through, press the Reset key. -
Page 111: Printing The Management Reports/Lists
Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List. -
Page 112: User Setting List
Section 5 Managing Information About Your Fax Communications (3) User Setting List Print out this list in order to check the settings made (Line Type, etc.) and other registered information (own name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key. -
Page 113: Section 6 Various Settings And Registration
Section 6 Various Settings and Registration Turning Report Print Out ON/OFF Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report. -
Page 114: Turning The Bulletin Board On/Off
Section 6 Various Settings and Registration 5. In the screen for step 4, select whether or not you want the Activity Report to be automatically printed out. Touch the “ON” key to have it printed automatically and the “OFF” key to stop print out. 6. -
Page 115: Setting The Number Of Rings (Auto Fax Reception)
Setting the Number of Rings (Auto Fax Reception) The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and * If you want to cancel the procedure part way through, press the Reset key. -
Page 116: Setting The Document Size For Scanning From The Document Processor
Section 6 Various Settings and Registration 4. Touch the “Change #” key. (Inch) (Metric) 5. Select the desired alarm volume from among “Large”, “Small” and “Off”. 6. Select the desired monitor volume from among “Large”, “Medium”, “Small” and “Off”. 7. Select the desired speaker volume from among “Large”, “Medium”, “Small”... -
Page 117: Setting The Default Transmission Mode
The metric version contains the Automatic Fax Reception and Auto FAX/TEL Switching modes. Select from among the available modes that are available for your fax machine. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. -
Page 118: Turning Reception Date & Time Print Out On/Off
Section 6 Various Settings and Registration 6. If you selected “Fax Reception” [“Fax Rx”] or “Auto Fax/Tel. SW”, touch the “Close” key. If you are finished making settings, press the Reset key. 7. Select the desired ring pattern. • Pattern 1: Normal Ring [1 ring] •... -
Page 119: Selecting The Paper Feed Selection Mode
5. Select whether you want to turn Reception Date and Time Print Out ON or OFF by touching either the “ON” or “OFF” key, as appropriate. 6. Touch the “Close” key. If you are finished making settings, press the Reset key. Section 6 Various Settings and Registration Selecting the Paper Feed Selection Mode... -
Page 120: Turning Manual Paper Feed On/Off
Section 6 Various Settings and Registration 3. Touch the “M” key until “Fax pap.feeding tray” [“Fax paper tray”] is highlighted. 4. Touch the “Change #” key. (Inch) (Metric) 5. Select the desired paper feed mode by touching either the “Auto Select”... -
Page 121: Turning 2 In 1 Reception On/Off
Turning 2 in 1 Reception ON/OFF If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11" x 8 1/2" [A4R] size paper. In order to accomplish 2 in 1 Reception, it is necessary to turn this function ON here in advance. -
Page 122: Registering The Remote Test Id
Section 6 Various Settings and Registration Registering the Remote Test ID If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure. -
Page 123: Section 7 Optional Equipment
(Duplex Reception ON/OFF) By installing the optional Duplex Unit, Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – will be possible. When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper. -
Page 124: Section 8 Network Fax Settings (Option)
Section 8 Network FAX Settings (Option) This section contains explanations on the Network FAX functions available when the optional Printer/Scanner Kit is installed on this FAX machine and in particular on the setup procedure and settings to be performed on the machine. -
Page 125: Setup
Section 8 Network FAX Settings (Option) Setup In order to use the Network FAX functions, the following setup procedure needs to be performed. 1 Connecting the FAX machine and the computer [Example connection] 2 Procedure on the FAX machine 3 Procedure on the computer Connect the network cable (100 BASE-TX or 10 BASE-T) to the FAX machine. -
Page 126: Connecting The Fax Machine And The Computer
Connecting the FAX machine and the computer Turn the main switch of the FAX machine OFF (O). Note: Always make sure to turn the main switch of the FAX machine OFF (O) before connecting the network cable. Insert the connector of an Ethernet 10BASE-T cable or 100BASE-TX cable into the scanner interface connector on the FAX machine. -
Page 127: Setting For Saving The Documents For Transmission
Section 8 Network FAX Settings (Option) Select whether you want to print out the documents received with this machine or not by touching either the “On” or “Off” key, as appropriate. Touch the “Close” key. If you are finished making settings, press the Reset key. -
Page 128: Network Fax Registration
Transmission and Reception Reports. * If no information is entered here, the Activity Report and Power Failure Report will be printed out at the FAX machine. • Save Folder Number...For registering the number of the folder in which documents which have been transmitted or received using the Network FAX functions will be saved. - Page 129 Section 8 Network FAX Settings (Option) Enter the IP address (numerals) or the host name (using the English alphabet, numerals or other available symbols). (Maximum 32 digits) Use the keypad to enter numerals. (Inch) (Metric) * “Shift” key: Touch this key when you want to switch between uppercase and lowercase input.
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Page 130: Printing Out A Network Fax Settings List
Touch the “Save Tx. original” key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents. (Inch) (Metric) * “Clear” key: Touch this key when you want to reenter the number. -
Page 131: Section 9 Reference Information
Section 9 Reference Information Specifications Type ... Optional FAX Kit Compatibility ... Group 3 Line Requirement ... Subscription telephone line Transmission Speed ... Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed ... 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/4800/2400 bps Data Compression ... JBIG/MMR/MR/MH Error Correction ... -
Page 132: Special Characters Chart
Section 9 Reference Information Special Characters Chart Depending upon the language being used in the message display, certain characters other than those in the English alphabet may be available for use. Such characters are dealt with as “special characters” when registering information in this FAX. The following chart lists separately the special characters available for each language. -
Page 133: Paper Size And Priority Feed Chart (Inch Version)
Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. -
Page 134: Paper Size And Priority Feed Chart (Metric Version)
Section 9 Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. -
Page 135: Menu Flow Charts
Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” [“Registration”] and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX. “Register”... - Page 136 Section 9 Reference Information Default key “Print Report” key “FAX default” key Activity Report Confirmation Report User Setting List F-Code Confidential Box List F-Code Relay Box List Encryption Box List One-Touch Key List Group Dial List Program Dial List Telephone Directory List Encryption Key List Network FAX Setting List (Only available when the Printer/Scanner Kit is installed.) Restricted Access Report (Print out available only when Restricted Access is turned ON.)
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Page 137: Error Code Tables
Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during communication at a transmission speed of 33600 bps, the “U”... - Page 138 FAX phone number(s) that was(were) registered for the U02200 corresponding F-Code Relay Box in your FAX machine has(have) been deleted. Check the information registered in your FAX and have the initial transmitting station perform the transmission operation again.
- Page 139 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s U03600 F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
- Page 140 A reception from an F-Code box was attempted, but was unsuccessful because the memory in your FAX machine has U14000 become full. Print out data from memory and try again or abandon the F-Code Based Confidential Reception attempt.
- Page 141 ACTA. On the rear side cover of the equipment to install FAX System (F) is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
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Page 142: Important Safety Instructions
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. -
Page 143: Canadian Ic Requirements
CANADIAN IC REQUIREMENTS “This product meets the applicable Industry Canada technical specifications” “The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.”... - Page 144 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
- Page 145 This machine has passed all quality controls and final inspection.
- Page 146 2002. 8 3DB80020A...