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Aficio 3245C Manuals
Manuals and User Guides for Aficio 3245C. We have
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Aficio 3245C manual available for free PDF download: Operating Instructions Manual
Aficio 3245C Operating Instructions Manual (1150 pages)
Brand:
Aficio
| Category:
All in One Printer
| Size: 30.95 MB
Table of Contents
Table of Contents
9
Operating Instructions
1
What You Can Do with this Machine
5
Copier, Facsimile, Printer, and Scanner Functions
5
Utilizing Stored Documents
5
Paperless Fax Transmission and Reception
6
Fax Transmission and Reception through the Internet
6
Using the Scanner in a Network Environment
7
Administrating the Machine/Protecting Documents (Security Functions)
7
Monitoring the Machine Via Computer
8
Table of Contents
9
Notice
13
Copyrights and Trademarks
14
Trademarks
14
Information about Installed Software
15
How to Read this Manual
21
Safety Information
22
Safety During Operation
22
Positions of Labels and Hallmarks for R
24
R WARNING and R R CAUTION
24
ENERGY STAR Program
25
Machine Types
27
1 Getting Started
29
Guide to Components
29
Ventilation Holes
30
External Options
31
Internal Options
32
Control Panel
33
Display Panel
35
When the Authentication Screen Is Displayed
36
Turning on the Power
38
Turning on the Main Power
38
Turning off the Power
39
Turning off the Main Power
39
Saving Energy
40
Auto off
40
2 Combined Function Operations
41
Changing Modes
41
System Reset
42
Multi-Access
43
3 Document Server
45
Relationship between Document Server and Other Functions
47
Document Server Display
48
Using the Document Server
49
Storing Data
49
Changing a Stored Document's File Name, User Name, or Password
52
Selecting a Document
52
Searching for Stored Documents
53
Printing Stored Documents
54
Deleting Stored Documents
57
Viewing Stored Documents Using a Web Browser
57
Downloading Stored Documents
58
Settings for the Document Server
59
4 User Tools (System Settings)
61
User Tools Menu (System Settings)
61
Accessing User Tools (System Settings)
64
Changing Default Settings
64
Exiting User Tools
64
Settings You Can Change with User Tools
65
General Features
65
Output Tray
67
Tray Paper Settings
68
Timer Settings
71
Administrator Tools
73
Display/Print Counter
74
Address Book
80
Registering Names
83
Registering a Name
83
Changing a Registered Name
83
Deleting a Registered Name
84
Authentication Information
85
Registering a New User Code
85
Changing a User Code
86
Deleting a User Code
86
Displaying the Counter for each User Code
87
Printing the Counter for each User Code
87
Clearing the Number of Prints
88
Fax Destination
89
Registering a Fax Destination
90
Changing a Registered Fax Destination
92
Deleting a Registered Fax Destination
93
Registering an IP-Fax Destination
94
Changing a Registered IP-Fax Destination
95
E-Mail Destination
96
Registering an E-Mail Destination
96
Changing a Registered E-Mail Destination
97
Deleting a Registered E-Mail Destination
98
Registering Folders
99
Using SMB to Connect
99
Using FTP to Connect
103
Registering Names to a Group
106
Registering a New Group
106
Registering Names to a Group
107
Displaying Names Registered in Groups
107
Removing a Name from a Group
108
Changing a Group Name
108
Deleting a Group
109
Adding a Group to Another Group
109
Deleting a Group Within a Group
109
Registering a Protection Code
111
Registering a Protection Code to a Single User
111
Registering a Protection Code to a Group User
112
Registering the Transfer Request
113
Registering a Transfer Station/Receiving Station
113
Changing a Registered Transfer Station/Receiving Station
115
Deleting a Registered Transfer Station/Receiving Station
116
Registering SMTP and LDAP Authentication
117
SMTP Authentication
117
LDAP Authentication
118
5 Troubleshooting
119
If Your Machine Does Not Operate as You Want
119
General
119
Document Server
122
Maintenance
122
B Loading Paper
123
Loading Paper into Paper Trays and Paper Tray Unit
123
Loading Paper into Large Capacity Tray (Optional)
124
D Adding Toner
126
Inserting Toner
127
Clearing Misfeeds
129
Changing the Paper Size
138
Changing the Paper Size of the Paper Tray
138
If You Load a Paper Size that Is Not Selected Automatically
139
Adding Staples
141
Tray Finisher
141
Booklet Finisher
142
Removing Jammed Staples
143
Tray Finisher
143
Booklet Finisher
144
Removing Punch Waste
145
Tray Finisher
145
Booklet Finisher
146
Replacing the Stamp Cartridge
147
Adjusting the Colour Registration
148
Auto Colour Registration
148
Fuser Adjustment for Thick Paper
148
Checking the Fuser Adjustment Sheet
151
Auto Colour Calibration
152
6 Remarks
155
Dos and Don'ts
155
Saving Colour Copies
156
Toner
157
Handling Toner
157
Toner Storage
157
Used Toner
157
Where to Put Your Machine
158
Machine Environment
158
Moving
158
Power Connection
159
Access to the Machine
159
Maintaining Your Machine
160
Cleaning the Exposure Glass
160
Cleaning the Exposure Glass Cover
160
Cleaning the Auto Document Feeder
160
Cleaning the Dustproof Glass
161
Earth Leakage Breaker
162
Replacing the Waste Toner Bottle
164
Other Functions
166
Inquiry
166
Changing the Display Language
166
Changing Paper Thickness Settings
167
Counter
168
Displaying the Total Counter
168
7 Entering Text
169
Available Characters
169
Keys
169
How to Enter Text
170
8 Specifications
171
Main Unit
171
Options
176
Exposure Glass Cover
176
Auto Document Feeder
176
Tray Finisher
177
Punch Kit (2 Tray Finisher)
178
Booklet Finisher
178
Punch Kit (Booklet Finisher)
180
Tray Paper Unit
180
Tray Paper Unit
181
Large Capacity Tray
181
Scanner Accessibility Unit
182
Copy Paper
183
Recommended Paper Sizes and Types
183
Unusable Paper
186
Paper Storage
187
Index
188
Table of Contents
203
Machine Types
209
Functions Requiring Optional Configurations
210
Control Panel
211
Display Panel
213
Originals
215
Sizes and Weights of Recommended Originals
215
Sizes Detectable by Auto Paper Select
216
Missing Image Area
218
1 Placing Originals
215
Placing Originals
219
Original Orientation
219
Placing Originals on the Exposure Glass
220
Placing Originals in the Auto Document Feeder
221
Basic Procedure
225
Interrupt Copy
226
Left Original Beeper
226
Job Preset
227
2 Copying
225
Copying from the Bypass Tray
228
When Copying Onto OHP Transparencies or Thick Paper
230
When Copying on the Back Side of the Paper
231
When Copying Onto Envelopes
232
Making A3, 11" × × × × 17" Full Bleed Copies
233
Colour Functions
234
Selecting a Colour Mode
234
Convert Colours
235
Erase Colour
236
Colour Background
237
Copier Functions
238
Adjusting Copy Image Density
238
Selecting the Original Type
239
Selecting Copy Paper
240
Preset Reduce/Enlarge
243
Zoom
244
Auto Reduce / Enlarge
244
Size Magnification
245
Directional Magnification (%)
246
Directional Size Magnification (MM)
247
Sort
248
Stack
250
Staple
251
Punch
255
Duplex
259
Sided Combine
261
Series Copies
264
Copying Book Originals
266
Image Repeat
268
Double Copies
269
Centring
270
Positive / Negative
271
Mirror
271
Erase
272
Margin Adjustment
274
Background Numbering
275
Preset Stamp
276
User Stamp
277
Date Stamp
280
Page Numbering
281
Covers
285
Designate
286
Slip Sheets
288
Storing Data in the Document Server
289
Programs
291
Storing a Program
291
Changing a Stored Program
292
Deleting a Program
292
Recalling a Program
292
Colour Adjustment
293
Colour Balance
294
Colour Balance Program
294
Image Adjustment
296
User Colour
298
Adjusting Colours Based on the Selected Colour
298
Mixing Colours Manually with the Number Keys
299
Deleting User Colours
300
Sampling the User Colours
300
If Your Machine Does Not Operate as You Want
301
When a Message Is Displayed
301
4 Troubleshooting
301
If You Cannot Make Clear Copies
303
If You Cannot Make Copies as You Want
304
When Memory Is Full
307
User Tools Menu (Copier / Document Server Features)
309
5 User Tools (Copier / Document Server Features)
309
Accessing User Tools (Copier / Document Server Features)
316
Changing Default Settings
316
Exiting User Tools
316
Settings You Can Change with User Tools
317
General Features
317
General Features P
317
General Features
318
General Features P
318
Reproduction Ratio
320
Edit
321
Edit
322
Edit
323
Stamp
325
Input/Output
328
Adjust Colour Image
329
Administrator Tools
330
Combination Chart
331
6 Specifications
331
Index
345
Table of Contents
355
Manuals for this Machine
359
How to Read this Manual
361
Control Panel
363
Display Panel
363
1 Getting Started
363
User Authentication
367
User Code Authentication (Using the Control Panel)
367
User Code Authentication (Using a Printer Driver)
367
Login (Using the Control Panel)
367
Logoff (Using the Control Panel)
368
Login (Using a Printer Driver)
368
Connecting the Machine
369
Requirements
369
Connecting the Machine to the Host Using a USB Cable
369
Connecting the Machine to the Host Using the Parallel Cable/Ieee 1394 (SCSI Print) Cable
370
Connecting to the Ethernet Interface
371
Setting Paper on the Bypass Tray
372
Setting Custom Size Paper
374
Setting Thick Paper or OHP Transparencies
375
Quick Install
377
2 Preparing the Machine
377
Confirming the Connection Method
379
Network Connection
379
Local Connection
382
Using the Smartdevicemonitor for Client Port
383
Installing Smartdevicemonitor for Client
383
Installing the PCL or RPCS Printer Driver (TCP/IP)
384
Installing the PCL or RPCS Printer Driver (Netbeui)
386
Installing the PCL or RPCS Printer Driver (IPP)
388
Changing the Port Settings for Smartdevicemonitor for Client
390
Using the Standard TCP/IP Port
392
Installing the PCL or RPCS Printer Driver
392
Using the LPR Port
394
Installing the PCL or RPCS Printer Driver
394
Using as the Windows Network Printer
396
Installing the PCL or RPCS Printer Driver
396
Using as the Netware Print Server/Remote Printer
398
Form Feed
400
Banner Page
400
Printing after Resetting the Printer
400
Installing the Printer Driver Using USB
401
Windows 98 Se/Me - USB
401
Windows 2000 - USB
403
Windows XP, Windows Server 2003 - USB
404
Troubleshooting USB
405
Printing with Parallel Connection
406
Installing the PCL or RPCS Printer Driver
406
Installing the Printer Driver Using IEEE 1394 (SCSI Print)
409
Supported Profiles
412
If a Message Appears During Installation
415
Making Option Settings for the Printer
416
Conditions for Bidirectional Communication
416
If Bidirectional Communication Is Disabled
418
Installing Font Manager 2000
419
Using Adobe Pagemaker Version 6.0, 6.5, or 7.0
420
PCL - Accessing the Printer Properties
421
Windows 95/98/Me - Accessing the Printer Properties
421
Windows 2000 - Accessing the Printer Properties
422
Windows XP, Windows Server 2003 - Accessing the Printer Properties
424
Windows NT 4.0 - Accessing the Printer Properties
426
3 Setting up the Printer Driver
421
RPCS - Accessing the Printer Properties
428
Windows 95/98/Me - Accessing the Printer Properties
428
Windows 2000 - Accessing the Printer Properties
430
Windows XP, Windows Server 2003 - Accessing the Printer Properties
432
Windows NT 4.0 - Accessing the Printer Properties
434
Printing a PDF File Directly
437
Printing Method
437
4 Other Print Operations
437
Using Locked & Sample Print Job List
438
Sample Print
440
Printing a Sample Print File
440
Deleting a Sample Print File
442
Checking the Error Log
442
Locked Print
444
Printing a Locked Print File
444
Deleting Locked Print Files
445
Checking the Error Log
446
Collate
447
Printing with the Finisher
449
Staple
450
Punch
454
Spool Printing
456
Covers
457
Slip Sheet
461
User Defined Pages
462
Form Feed
463
Print Using a Selected Tray
463
Canceling Form Feed
464
Canceling a Print Job
465
Windows - Canceling a Print Job
465
Printer Features Menu
467
5 Printer Features
467
Adjusting Printer Features
470
Printer Features Parameters
471
List / Test Print
471
Firmware Version
472
Maintenance
473
System
473
Host Interface
476
PCL Menu
477
PS Menu
478
PDF Menu
479
Accessing the Document Server
481
6 Using the Document Server
481
Mainframe
483
Functions
483
Interface
483
7 The Functions and Settings of the Machine
483
List of the Setting Items
484
Web Image Monitor
484
Telnet
486
Unix
486
Settings that Can be Used with Postscript 3
487
8 Appendix
489
Software and Utilities Included on the CD-ROM
489
Printer Drivers for this Printer
490
Smartdevicemonitor for Admin
492
Smartdevicemonitor for Client
493
Troubleshooting
495
Error & Status Messages on the Display Panel
495
Checking the Error Log
499
The Machine Does Not Print
500
Other Printing Problems
503
System Settings (Parallel Connection)
508
Precautions When Using Windows Server 2003
509
Precautions When Using the Terminal Server Mode
509
Specifications
510
Options
512
Table of Contents
526
Control Panel
531
Reading the Display
533
Reading the Display Panel and Using Keys
534
User Authentication
536
User Code Authentication (Using the Control Panel)
536
User Code Authentication (Using a Printer Driver)
536
Login (Using the Control Panel)
536
Log off (Using the Control Panel)
537
Login (Using a Printer Driver)
537
Login (Using Web Browser)
537
Log off (Using Web Browser)
537
1 Getting Started
531
Placing Originals
539
Setting a Scan Area
541
2 Faxing
539
Transmission Modes
544
Switching between Memory Transmission and Immediate Transmission
544
Memory Transmission
545
Canceling a Memory Transmission
549
Before the Original Is Scanned
549
While the Original Is Being Scanned
549
While the Original Is Being Transmitted
549
Before the Transmission Is Started
550
Immediate Transmission
552
Canceling an Immediate Transmission
554
Confirming Transmission
555
Confirming on Display
555
Confirming by Report
555
Memory Transmission
555
Immediate Transmission
555
Confirming by E-Mail
555
Scan Settings
556
Resolution
556
Original Type
557
Image Density (Contrast)
558
Mixing Scan Settings for a Multiple
559
When Placing Originals on the Exposure Glass
559
When Placing Originals in the Optional Auto Document Feeder
560
Specifying a Destination
561
Entering a Fax Number
561
Pause
561
Tone
562
Entering an E-Mail Address
562
Entering an IP-Fax Destination
563
Registering Entered Destinations to the Address Book
565
Using Destination Lists
566
Searching for a Destination
569
Search by Destination Name
569
Search by Fax Number
570
Search by E-Mail Address
571
Search by IP-Fax Destination
572
Search by LDAP Server
573
Specifying a Registration Number
575
Reception
576
Switching the Reception Mode
576
Receiving a Fax in Manual Reception Mode
577
Internet Fax Functions (by E-Mail)
579
Internet Fax Precautions
580
Functions Not Supported by E-Mail Transmission
580
Functions Not Supported by E-Mail Reception
581
T.37 Full Mode
581
3 Using Internet Fax Functions
579
Sending Internet Fax Documents
583
Confirming Reception
588
Canceling a Transmission of an Internet Fax
590
Before the Original Is Scanned
590
While the Original Is Being Scanned in
590
After the Original Has Been Scanned in
591
Receiving Internet Fax
592
Auto E-Mail Reception
592
Manual E-Mail Reception
592
Received Images
594
IP-Fax Function
595
Notes on Using IP-Fax
597
Functions Not Available for IP-Fax Transmission
597
Sending by IP-Fax
598
Initial Settings and Adjustments
601
Programming
602
Editing
603
Deleting
605
4 Programming
601
Programming Fax Destinations and Folder Destinations in the Address Book
606
Adjusting the Volume
607
5 Troubleshooting
607
When the { { { { Facsimile} } } } Key Is Lit in Red
609
When Toner Runs out
610
Error Messages and Their Meanings
611
Solving Problems
617
When Things Don't Go as Expected
620
Table of Contents
629
How to Read this Manual
635
Symbols
635
Sending at a Specific Time (Send Later)
637
Transmission Mode
637
Sender Settings
639
Priority Transmission
642
Confidential Transmission
643
Polling Transmission
645
Polling Transmission Clear Report
647
Polling Reception
648
Polling Reserve Report
650
Polling Result Report
650
Checking and Canceling Transmission Files
651
Displaying Confirmation of Transmission
652
Canceling a Transmission
653
Deleting a Destination
654
Adding a Destination
655
Changing the Transmission Time
656
Printing a File
657
Resending a File
658
Printing a List of Files in Memory (Print TX File List)
659
Communication Information
661
Printing the Journal
661
Journal
663
Checking the Transmission Result (TX File Status)
665
Checking the Reception Result (RX File Status)
666
Displaying the Memory Status
667
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
668
Printing Received and Stored Documents
668
Deleting Received and Stored Documents
669
Printing a Confidential Message
670
Confidential File Report
671
Printing a File Received with Memory Lock
672
Memory Lock ID
673
Personal Boxes
674
Printing Personal Box Messages
675
Information Boxes
676
Storing Messages in Information Boxes
676
Printing Information Box Messages
678
Deleting Information Box Messages
679
Handy Dialing Functions
681
Chain Dial
681
(Example) 01133-1-555333
681
Redial
681
Other Transmission Features
681
Advanced Features
683
SUB Code
683
SID Code
684
SEP Code
684
PWD Code
685
Transfer Request
686
With Transfer Requests Set in the System Settings
689
On Hook Dial
690
Manual Dial
692
Changing the Line Port
693
Sub Transmission Mode
695
Book Fax
695
Two-Sided Transmission (Double-Sided Transmission)
696
Standard Message Stamp
698
Sending an Auto Document
699
Printing Documents Stored as Auto Documents
700
Sending a Stored File
701
Sending Stored Documents
701
Printing Stored Documents
704
Stamp
706
Transmission Options
707
Fax Header Print
707
Label Insertion
707
Reduced Image Transmission
707
Auto Reduce
708
Default ID Transmission
708
Selecting Transmission Options for a Single Transmission
708
More Transmission Functions
710
If Memory Runs out While Storing an Original
710
Parallel Memory Transmission
710
Checking the Transmission Result
711
Automatic Redial
711
Batch Transmission
711
Dual Access
711
Transmission with Image Rotation
712
Simultaneous Broadcast
712
JBIG Transmission
712
Transmitting Journal by E-Mail
713
Journal by E-Mail
713
Printed Report
714
Memory Storage Report
714
Communication Result Report (Memory Transmission)
714
Communication Failure Report
715
Immediate TX Result Report (Immediate Transmission)
715
Reception Features
717
Reception
717
Immediate Reception
717
Memory Reception
717
Substitute Reception
719
Receiving Messages Unconditionally
719
Receiving Messages According to Parameter-Specified Settings
720
Reception Functions
721
Transfer Station
721
Transfer Result Report
722
Multistep Transfer
722
Transfer Result Report (Transfer Request by E-Mail)
723
Forwarding Received Documents
724
Routing Received Documents with SUB Code
725
Transferring Received Documents
725
SMTP Reception Using Internet Fax
726
Routing E-Mail Received Via SMTP
727
JBIG Reception
729
Auto Fax Reception Power-Up
729
Printing Options
730
Print Completion Beep
730
Checkered Mark
730
Centre Mark
730
Reception Time
731
Two-Sided Printing
731
180-Degree Rotation Printing
732
Multi-Copy Reception
732
Image Rotation
733
Combine Two Originals
733
Page Separation and Length Reduction
734
Reverse Order Printing
734
Page Reduction
735
TSI Print (Transmitting Subscriber Identification Print)
735
When There Is no Paper of the Correct Size
735
Setting Priority Trays
736
Just Size Printing
737
Having Incoming Messages Printed on Paper from the Bypass Tray
737
Where Incoming Message Are Delivered - Output Tray
739
Specifying Tray for Lines
739
Tray Shift
739
Fax Via Computer
741
Sending Fax Documents from Computers
741
Before Use
742
Installing the Software
742
Auto Run Program
742
Installing Individual Applications
743
Applications Stored on the CD-ROM
743
LAN-Fax Driver
743
Address Book
744
LAN-Fax Cover Sheet Editor
744
Setting LAN-Fax Driver Properties
744
Setting Print Properties
744
Making Settings for Option Configuration
745
Basic Transmission
746
P.114 "Specifying Options
748
Confirming Transmission Results by E-Mail
748
LAN-Fax Result Report
752
Printing and Saving
752
Editing Address Book
752
Editing Fax Cover Sheets
755
Creating a Cover Sheet
755
Attaching a Created Cover Sheet
755
LAN-Fax Operation Messages
756
Viewing Fax Information Using a Web Browser
757
Viewing, Printing, and Deleting Received Fax Messages Using a Web Image Monitor
757
Viewing Received Fax Messages Using a Web Browser
757
Printing Fax Information Using a Web Browser
758
Deleting Fax Information Using a Web Browser
758
Programming Destination Information from Web Browser
759
Delivering Files Received by Fax
761
Simplifying the Operation
763
Programs
763
Registering and Changing Keystroke Programs
763
Registering a Priority Function Using a Program
764
Changing a Program Name
765
Deleting a Program
765
Using a Program
766
Using the Document Server
767
Storing a Document
768
Changing Information of Stored Documents
770
Deleting a Stored Document
772
Managing Documents Saved in the Document Server from a Computer
773
Using Desktopbinder
773
Using a Web Browser
773
Facsimile Features
775
Function List
775
Accessing User Tools (Facsimile Features)
778
Quitting Default Settings
778
General Settings/Adjustment
778
Reception Settings
781
E-Mail Settings
782
IP-Fax Settings
784
Administrator Tools List
789
Administrator Setting
789
Using Administrator Settings
791
Programming, Changing, and Deleting Standard Messages
791
Storing, Changing, and Deleting an Auto Document
792
Deleting an Auto Document
792
Programming, Changing and Deleting a Scan Size
794
Deleting a Scan Size
794
Printing Journal
796
Counters
796
Forwarding
796
Programming an End Receiver
797
Quitting the Forwarding Function
798
Forwarding Mark
798
Memory Lock
799
ECM (Error Correction Mode)
799
User Parameters
800
Changing the User Parameters
804
Printing the User Parameter List
805
Special Senders to Treat Differently
805
Authorized Reception
806
Forwarding
807
Reception File Print Quantity
807
Print 2 Sided
807
Memory Lock
808
Reception Reverse Printing
808
Paper Tray
808
Programming/Changing Special Senders
808
Programming Initial Set up of a Special Sender
812
Deleting a Special Sender
814
Printing the Special Sender List
814
Box Settings
814
Programming/Changing Personal Boxes
815
Deleting Personal Boxes
817
Programming/Changing Information Boxes
818
Deleting Information Boxes
819
Programming/Changing Transfer Boxes
820
Deleting Transfer Boxes
823
Printing the Box List
824
Transfer Report
824
Programming a Confidential ID
825
Programming a Polling ID
826
Programming a Memory Lock ID
826
Selecting Dial/Push Phone
827
Storing or Printing Received Documents
827
Reception Report E-Mail
828
Setting a User for Viewing Received and Stored Documents
829
Menu Protection Settings
830
Solving Operation Problems
831
When an Error Report Is Printed
831
Turning off the Main Power / When a Power Failure Occurs
832
When an Error Occurs Using Internet Fax
833
Error Mail Notification
833
Error Report (E-Mail)
833
Server-Generated Error E-Mail
833
Connecting the Machine to a Telephone Line and Telephone
835
Connecting the Telephone Line
835
Selecting the Line Type
836
11. Appendix
835
Optional Equipment
837
Expansion Memory (32MB: DIMM)
837
Extra G3 Interface Unit
837
Specifications
838
Compatible Machines
840
Acceptable Types of Originals
841
Acceptable Original Sizes
841
Paper Size and Scanned Area
841
Original Sizes Difficult to Detect
843
Maximum Values
845
Table of Contents
857
How to Read this Manual
861
Symbols
861
Names of Major Options
861
Control Panel
863
1 Getting Started
863
Network Scanner
865
E-Mail
865
Scan to Folder
866
Store
867
Network Delivery Scanner
868
Network TWAIN Scanner
869
Installing Software
871
Quick Install
871
TWAIN Driver
871
Desktopbinder
872
User Authentication
873
User Code Authentication (Using the Control Panel)
873
Login (Using the Control Panel)
873
Log off (Using the Control Panel)
874
Programming E-Mail Addresses and Folders
875
Preparation for Sending by E-Mail
877
E-Mail Screen
878
Destination List
878
2 Sending Scan Files by E-Mail
877
Sending Scan Files by E-Mail
879
Procedure for Sending E-Mail
879
Simultaneous Storage and Sending by E-Mail
888
Checking the E-Mail Results
890
Preparation for Sending by Scan to Folder
891
Scan to Folder Screen
892
Procedure for Sending by Scan to Folder
894
Simultaneous Storage and Sending by Scan to Folder
901
3 Sending Scan Files by Scan to Folder
891
Checking the Scan to Folder Results
903
4 Storing Files
905
Storage Procedure
906
Displaying the List of Stored Files
909
Viewing the List
910
Searching for Files
911
Sending Stored Files by E-Mail or Scan to Folder, or Delivering
912
Checking Stored Files from a Client Computer
913
Managing Stored Files
914
Deleting Files
914
Changing File Information
914
5 Delivering Scan Files
917
Preparation for Delivering
918
Network Delivery Scanner Screen
919
Delivering Scan Files
920
Delivery Procedure
920
Simultaneous Storage and Delivery
925
Checking the Status of Delivery
927
Preparation for Using the Network TWAIN Scanner
929
6 Using the Network TWAIN Scanner Function
929
Scanning Originals
930
Specifying Scan Settings
933
Making the Settings Related to the Orientation of the Original and Scanned Sides
936
For E-Mail, Scan to Folder, and a Network Delivery Scanner
936
For a Network TWAIN Scanner
938
Scanning Originals in Several Times
939
When a Time Limit Is Specified for Additional Originals
939
When a Time Limit Is Not Specified for Additional Originals
940
Programs
942
Registering a Program
942
Recalling a Program
943
Changing a Registered Program
943
Deleting a Program
943
Changing the Program Name
944
If Your Machine Does Not Operate as You Want
945
When Scanning Is Not Performed as Expected
945
When the Delivery Function Does Not Work
946
When Stored Files Cannot be Accessed
946
Network Cannot be Browsed When Sending a Scan File
946
The TWAIN Driver Cannot be Started
946
Stored Files Cannot be Edited
946
The Network Delivery Function Cannot be Used
947
8 Troubleshooting
945
When a Message Is Displayed
948
When an Error Message Appears on the Control Panel
948
When an Error Message Appears on the Client Computer
954
Scanner Features
957
9 Initial Scanner Setup
957
Adjusting Scanner Features
960
Settings
961
Scan Settings
961
Destination List Settings
965
Send Settings
965
Administrator Tools
967
Relationship between Resolution and File Size
969
When Using for E-Mail, Scan to Folder, or Store, or as a Network Delivery Scanner
969
When Using as a Network TWAIN Scanner
971
10 Appendix
969
Relationship between File Type Specified for Scanning and File Type Specified for E-Mail/File
973
Placing Originals
974
Scanning Documents of Different Sizes
976
Software Supplied on CD-ROM
977
Table of Files
977
TWAIN Driver
977
Desktopbinder
978
Specifications for Transmission/Store/Delivery Functions
979
Transmission
979
Store
981
The Network Delivery Scanner Function
981
Specifications
982
Table of Contents
991
How to Read this Manual
995
Enhanced Security
997
Glossary
998
1 Getting Started
997
Security Measures Provided by this Machine
999
Preventing Information Leaks
999
Preventing Unauthorized Operation
1000
Enhanced Network Security
1001
Printing a Confidential Document
1003
Choosing a Locked Print File
1003
Printing a Locked Print File
1004
Deleting Passwords of Locked Print Files
1005
Unlocking Locked Print Files
1005
Deleting Locked Print Files
1006
2 Preventing Information Leaks
1003
Specifying Access Permission for Stored Files
1007
Assigning Users and Access Permission for Stored Files
1008
Assigning the User and the Access Permission for the User's Stored Files
1010
Specifying Passwords for the Stored Files
1012
Unlocking Files
1013
Preventing Data Leaks Due to Unauthorized Transmission
1014
Restrictions on Destinations
1014
Protecting the Address Book
1016
Address Book Access Permission
1016
Encrypting the Data in the Address Book
1018
Overwriting the Data on the Hard Disk
1020
Auto Erase Memory Setting
1021
Erase All Memory
1024
Preventing Modification of Machine Settings
1027
3 Preventing Unauthorized Use of Functions and Settings
1027
Limiting Available Functions
1028
Specifying Which Functions Are Available
1028
Other Settings
1029
Preventing Unauthorized Access
1031
Enabling/Disabling Protocols
1031
Access Control
1032
4 Enhanced Network Security
1031
Encrypting Transmitted Passwords
1034
Driver Encryption Key
1034
Group Password for PDF Files
1036
IPP Authentication Password
1037
Protection Using Encryption
1038
SSL (Secure Sockets Layer) Encryption
1039
User Settings for SSL (Secure Sockets Layer)
1043
Setting the SSL / TLS Encryption Mode
1043
Snmpv3 Encryption
1045
The Management Function
1047
5 Management Based on Authentication and Access Control
1047
Administrators and Users
1048
Administrator
1048
User
1049
Enabling Authentication
1050
Administrator Authentication
1050
User Authentication
1051
Authentication Information Stored in the Address Book
1062
Specifying Authentication Information to Log on
1062
If User Authentication Has Been Specified
1064
User Code Authentication (Using the Control Panel)
1064
User Code Authentication (Using a Printer Driver)
1064
Login (Using the Control Panel)
1064
Log off (Using the Control Panel)
1065
Login (Using a Printer Driver)
1065
Login (Using Web Image Monitor)
1065
Log off (Using Web Image Monitor)
1066
Auto Logout
1066
Menu Protect
1067
Administrator Settings
1067
The Roles of Administrators
1071
6 Specifying the Administrator/Security Functions
1071
Administrator Authentication
1073
Registering the Administrator
1076
Logging on Using Administrator Authentication
1077
Logging off Using Administrator Authentication
1078
Changing the Administrator
1079
Specifying the Extended Security Functions
1080
Changing the Extended Security Functions
1080
Settings
1081
Other Security Functions
1085
Fax Function
1085
Limiting Machine Operation to Customers Only
1086
Settings
1086
Authentication Does Not Work Properly
1089
A Message Appears
1089
Machine Cannot be Operated
1091
7 Troubleshooting
1089
8 Appendix
1095
Operations by the Supervisor
1095
Logging on as the Supervisor
1095
Logging off as the Supervisor
1096
Changing the Supervisor
1096
Resetting an Administrator's Password
1097
Machine Administrator Settings
1099
System Settings
1099
Copier Features
1101
Facsimile Features
1101
Printer Features/Normal Operation
1102
Scanner Features
1103
Settings Via Web Image Monitor
1103
Twain Standby Time
1103
Store File Priority
1103
Settings Via Smartdevicemonitor for Admin
1105
Network Administrator Settings
1106
System Settings
1106
Facsimile Features
1107
Scanner Features
1107
Settings Via Web Image Monitor
1107
Settings Via Smartdevicemonitor for Admin
1109
File Administrator Settings
1110
System Settings
1110
Facsimile Features
1110
Settings Via Web Image Monitor
1110
Administrator Authentication Management
1110
User Administrator Settings
1112
System Settings
1112
Settings Via Web Image Monitor
1112
Settings Via Smartdevicemonitor for Admin
1113
The Available Functions for Using the Files Stored in Document Server
1114
Settings that Can be Specified in the Address Book
1115
User Settings
1118
Copier Features
1118
Printer Functions
1121
Scanner Features
1122
Facsimile Features
1123
System Settings
1125
Web Image Monitor Setting
1131
Functions that Require Options
1144
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