Handling Reports - Ricoh B230 Service Manual

Fax Communication Features
The receiving party will respond to the confirmation request if:
1. The "Disposition Notification To" field is in the received mail header (automatically
inserted in the 4th line in the upper table on the previous page, if MDN is enabled),
and
2. Sending the disposition notification must be enabled (User Parameter Setting SW21
(15 [H]) Bit 1 for this model). The content of the response is as follows:
Normal reception:
IFAX SW02 (Bit 2, 3)
Error:

Handling Reports

1. Sending a Request for a Return Receipt by Mail
After the mail sender transmits a request for a return receipt, the mail sender's journal
is annotated with two hyphens (--) in the Result column and a "Q" in the Mode column.
2. Mail Receipt (Request for Receipt Confirmation) and Sending Mail Receipt Response
After the mail receiver sends a response to the request for a return receipt, the mail
receiver's journal is annotated with two hyphens (--) in the Result column and an "A"
in the Mode column.
3. Receiving the Return Receipt Mail
After the mail sender receives a return receipt, the information in the mail
sender's journal about the receipt request is replaced, i.e. the journal is annotated
with "OK" in the Result column.
When the return receipt reports an error, the journal is annotated with an "E" in
the Result column.
The arrival of the return receipt is not recorded in the journal as a separate
communication. Its arrival is only reported by the presence of "OK" or "E" in the
Result column.
If the mail address used by the sender specifies a mailing list (i.e., a Group
destination; the machine sends the mail to more than one location. See "How to
set up Mail Delivery"), the Result column of the Journal is updated every time a
return receipt is received. For example, if the mailing list was to 5 destinations,
the Result column indicates the result of the communication with the 5th
destination only. The results of the communications to the first 4 destinations are
not shown.
Exceptions: If one of the communications had an error, the Result column will
B786
"Return Receipt (dispatched)" in the Subject line
"Return Receipt (displayed)" in the Subject line
"Return Receipt (processed/error)" in the Subject line
138 SM