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I!_To copy all records
to the clipboard:
1. In Addressbook,
select
Other
from the File menu.
A submenu
appears.
2.
Select
Export
Document
from
the submenu.
A dialog
box appears.
3.
Select
Comma
Separated
Values
format
from the right.
4.
Give the file a name
and click on Export
to Clipboard.
Addr_s/xx_
mc/x_s
all the records
to the clipboard
and prepares
the data for merging.
Merging Spreadsheet
Information
To use Spreadsheet
to store the merge information
(names and addresses),
arrange the information
in the Spreadsheet
document
in a single table:
Fieldnames appearin the first row.Eachcolumn
is a differentfield. Reid namesareconsecufive.
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Ulrttitllld
ISW_l?
Entriesappearin the rows below.
Youcanuseanyfield
Eachrowis a differententry.
name you want, as long
as it matches the name _
_
ofthe mergefieldin the!_ I 0 design
a
Spreadsheet
data document:
Word Processing
documenL A field name
usuagy descnbas the
inforrnaUon it contains,
such as Customer ID or
Fax Number.
,
Add field names
to the first row in the merge
table,
starting
with the first
cell (such
as A1) and moving
to the right (such
as cell B1, cell C1, and so
on) until you have defined
a name
for each field:
• A field name
can be any combination
of letters,
numbers,
spaces,
and
punctuation.
Word Processing
56
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